IT Learning Centre

The Hang Seng University of Hong Kong Workshop for IT Proficiency Test

06 Presentation Software
(MS PowerPoint 2019)

IT Test: 1 Practical Qn.

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Contents
◼ Making a New Presentation
◼ Drawing Tool
◼ Manipulating the Screen Objects
◼ Inserting Objects
◼ Using Transition Effect
◼ Using Build Effects
◼ Exporting Graphic Images

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MS PowerPoint
◼ PowerPoint is a presentation graphics tool
which extends your ability to
communicate your ideas with your
audiences
◼ PowerPoint enables you to create
◼ one-page presentation, such as poster,
and
◼ multi-page slide shows

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◼ One page poster

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Presentation/Slide Show

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Getting Start with PowerPoint 2019

◼ PowerPoint 2019 opens with a
Presentation Gallery (see next slide)
◼ The Presentation Gallery provides several
ways to start your next presentation
using
◼ a template
◼ a Theme
◼ a presentation
◼ a blank presentation
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PowerPoint Interface

Slides Pane
Slide Area

View Buttons

Status Bar Notes Pane

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PowerPoint Interface
◼ Slide Area: displays the active slide
◼ Slides Pane: located on the left side of the
interface, the Slides pane shows thumbnails of
all the slides in the open presentation
◼ Notes pane: right below the active slide, this is
where the speaker notes are written for the
current slide
◼ Note that none of this content is visible on the
actual slide while presenting -- although it is
visible in both Notes Page view and Presenter
view
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PowerPoint Interface
◼ View Buttons
◼ Essentially there are three view buttons
on the Status Bar displayed towards
the left of the zoom-in and zoom-out
options

Slide Show

Normal Slide Sorter Reading View 9

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Menus/Tabs
Ribbon tabs: contains groups of command buttons for various options

These are your

commands
These are groups for your commands

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Home Menu

Slides Font Paragraph

Create Slides, font face, size, numbering, bullets,
Slide layouts … color, font style … indent, alignment …

Clipboard Drawing
Copy, Paste, insert sharps, rotate/flip object,
Format Painter… group/ungroup object …

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Create New Slide

◼ Home menu →

Choose proper
layout for new slide

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Built-in Figures
◼ Insert menu

OR
◼ Home menu

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Drawing:
Objects and Attributes

Attributes

Object

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Format Shape
Shadow

3D Object

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Manipulating the Screen Objects

◼ Home menu → Drawing → Arrange
button
◼ Three sets of commands
◼ Order Objects
◼ Group Objects

◼ Position Objects

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Manipulating the Screen Objects

◼ Ordering Objects
◼ The ordering is important
when two or more objects
overlap because it will
determine which objects are
in the front or at the back

Lower layer Upper layer

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Manipulating the Screen Objects

Rotating Objects Flipping Objects

Flip Horizontal

Rotate Right 90 Flip Vertical

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Manipulating the Screen Objects

Grouping Objects

Group 3 objects together

Ungroup 1 group object

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Word-Art
◼ In the Insert menu → click
◼ Choose Word-Art style
◼ In the Edit WordArt Text Windows, type
the text

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Inserting Objects
◼ Various objects can be inserted to your
slide from Insert menu. For example:

Online picture
Picture

Chart
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Insert Online Pictures

◼ Insert menu → Online Pictures

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Insert Chart
◼ Insert menu → Chart

Remember to include
the following elements
in the chart

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Insert Pictures
◼ Insert menu → Pictures

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Insert Pictures
◼ Watermark effect
◼ Fade picture (or washout), do
either one of the followings:
→ adjust brightness or
correction of the picture
→ recolor the picture
◼ Send the picture to the back of the texts

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Insert Video
◼ Insert Menu

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Slide Design
◼ Design Menu

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Slide Transition
◼ How a slide is advanced
◼ Provides settings to control the timing,
transition effect and sound of advance.

◼ To setup slide transition

◼ Switches to “Normal” view
◼ Choose “Transition” menu

◼ Select an effect from “Transition” tool

box
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Slide Transition
◼ Transitions menu

Try more transition effects

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Animation
◼ Animation menu

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Animation
◼ Animation menu
◼ Apply build effect
◼ How the bulleted text is shown

Order

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Printing
◼ Print slides on one page
containing at most six
slides

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Exporting Graphics Image

◼ PowerPoint supports GIF & JPEG graphics
format, you can export your slide(s) by
modifying the “Save As Type” in “Save
As…” menu command
◼ Then, each slide of the presentation will
be saved as an image (GIF or JPEG) file

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Export to PDF – Save as PDF

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Export to PDF – Microsoft Print to PDF

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Export to PDF – PDF-Xchange Printer

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Want to know more?

◼ Join Intermediate/Advanced Level of IT
Workshops to learn more skills

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