PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative

AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure

GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 1 of 7

APPENDIX C
PROCEDURE NO: PCIGL-INV-AD-001
INVOICING AND PAYMENT ADMINISTRATION
(LUMP SUM CONTRACT)
 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 2 of 8

TABLE OF CONTENTS

1. OBJECTIVE.....................................................................................................................................................3
2. INVOICING AND PAYMENT ADMINISTRATION.................................................................................3
3. CHANGE ORDER WORKS..........................................................................................................................3
4. PROCEDURE..................................................................................................................................................4
ATTACHMENT A: FLOW CHART NO.: INV-AD-FL1......................................................................................5
ATTACHMENT B: INV-AD-FM1...........................................................................................................................6
ATTACHMENT C: INV-AD-FM2...........................................................................................................................7
 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 3 of 8

1. OBJECTIVE

The objective of this document is to set the procedure for invoicing and payment administration between PCIHBV
and CONTRACTOR pursuant to the CONTRACT (lump sum type) entered between the Parties.

2. INVOICING AND PAYMENT ADMINISTRATION

Original Works Final Invoices for the WORK progress shall be submitted in accordance with the terms of payment
specified in the CONTRACT.

Pursuant to the CONTRACT, prior to submission of any invoice, CONTRACTOR shall submit to PCIHBV
Representative at WORKSITE the Milestone Physical Progress Measurement Table (method to be agreed prior to
award of Contract) for verification and Pro-forma Invoice.

All Final Invoices complete with verified Milestone Certificate or Physical Progress Measurement Table and Pro-
forma Invoices shall be forwarded to PCIHBV's main office for approval and payment. CONTRACTOR to note
that all invoices shall bear Iraq Tax Department VAT stamp, where applicable.

3. CHANGE ORDER WORKS

Change Orders based on a Lump Sum Price that have been authorized for progress invoicing in accordance with
approved milestone payment schedule shall only be paid when each of the milestones have been completed by
CONTRACTOR and accepted by PCIHBV.

Change Orders based on a Lump Sum Price that have been authorized to be itemized separately on invoice for
payment when completed shall only be paid when all Works have been completed by CONTRACTOR and
accepted by PCIHBV.

Change Orders based upon unit rates and time rates shall only be paid upon submission of monthly invoices on the
WORK completed and approved by PCIHBV.

Invoices for Change Orders shall be submitted separately from the invoices for original WORK.

4. PROCEDURE
 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 4 of 8

Invoicing and Payment Administration Procedure is as illustrated in ATTACHMENT A: Flow Chart No.: INV-
AD-FL1.

Payment verification using milestone method shall use the Milestone Certificate format shown in ATTACHMENT
B: INV-AD-FM1.

Payment verification using progress measurement method, the Physical Progress Measurement Table format, work
breakdown structure, weightage, calculation, etc. must be agreed upon between PCIHBV and CONTRACTOR at
the start of the WORK.

CONTRACTOR shall use the relevant invoicing formats as shown in ATTACHMENTC: INV-AD-FM2.

Invoicing and payment procedures shall be in accordance with the provisions of the CONTRACT.

[The Rest Of This Page Has Been Intentionally Left Blank]

 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 5 of 8

ATTACHMENT A: FLOW CHART NO.: INV-AD-FL1.

INVOICING AND PAYMENT ADMINISTRATION

Contractor PCIHBV

Contractor submit Milestone

PCIHBV review Milestone Certificate
Certificate or Physical Progress
Or Progress Measurement
Measurement Table and
and Pro-forma Invoice
Pro-forma Invoice (see note)

Acceptable Acceptable
Total
with without
Rejection
Contractor to complete adjustment adjustment
Outstanding work and resubmit
Milestone Certificate or Progress
Measurement
PCIHBV to communicate PCIHBV to communicate
PCIHBV issue
explaining Total explaining
Service completion certificate together
Rejection adjustment together
with counter-
with counter-
signed Milestone
signed Milestone
Certificate or
Contractor to prepare invoice based Certificate or
Progress
on approved Pro-format Invoice and attached verified Milestone Certificate or Progress
Measurement
Progress Measurement and Service Completion certificate Measurement
(Note: invoice shall bear Iraq
Taxation Department VAT stamp, as
required under the laws of Iraq and
Contract Expense Report, where Unacceptable Acceptable
applicable) progress progress

PCIHBV review invoice

(within 30 days unless
specified otherwise in
The contract)
Contractor to rectify disputed
matter and resubmit invoice,
If instructed by PCIHBV
PCIHBV issue Acceptable Acceptable
Total
letter explaining with without
Dispute
dispute minor dispute dispute

Contractor
Disputed Undisputed
Accept
amount amount
payment

PCIHBV prepare
payment to
Note: Contractor

(1) Payment administration by Milestone or Progress Measurement must be agreed before

contract award or award of change order.

(2) If Milestone is used, the Milestone Certificate Format is as ATTACHMENT B: INV-AD-FM1

per
(3) If Progress Payment is used, work breakdown weightage , calculation etc. must be
structure,
agreed upon start of of the Work.

(4) Invoice format is as per ATTACHMENT C: INV-AD-FM2

 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 6 of 8

ATTACHMENT B: INV-AD-FM1
CONTRACTOR’S LETTERHEAD OR LOGO
Contract Title
Contract No
Milestone Certificate No
Period

M/S Description of Milestone Weightage Completed Progress (%) PCIHBV Approval

No Cumulative Previous Curren % Reason For
t Witholding
1
2
3
4
5
6
7
8
9
10
TOTAL 100%

Issued By: Check and Certified By:

Contractor’s Name Name of PCIHBV’s CSR
Signature Signature
Name Name
Position Position
Date Date

Agreed and Accepted By:

PCIHBV
Signature Signature
Name Name
Position Head, EPS/Wellsite Position Head, Development
Date Date

Note

(1) This certificate is to be used only if milestone method is agreed to be used as the basis of payment.
 PROVISION OF ENGINEERING, PROCUREMENT, CONSTRUCTION Exhibit IV – Administrative
AND COMMISSIONING (EPCC) OF EVAPORATION POND FOR Procedure
GARRAF DEVELOPMENT FOR PETRONAS CARIGALI IRAQ HOLDING Appendix C: :
PROCEDURE NO:
B.V.
PCIGL-INV-AD-001
TENDER NO: PCIHBV/2019/PD&T/2272 Page : 7 of 8

ATTACHMENT C: INV-AD-FM2

INVOICE FORMAT
CONTRACTOR’S LETTERHEAD OR LOGO
INVOICE
To PETRONAS Carigali Sdn Bhd Contract Title
c/o PETRONAS CARIGALI IRAQ
Contract No
HOLDING B.V.,
Garraf Base Camp, Invoice No
Thi Qar Province, Iraq.
Invoice Date
Attn Manager Invoice Period
Finance and Accounts Department

Invoice Description

Item Description Amount (USD) % of Contract

Price
1 Contract Price (see Note 1) N/A
2 Cumulative amount invoiced (including this invoice)
3 Cumulative amount previously invoiced
4 Current amount invoiced (this invoice)
5 TOTAL NET PAYABLE THIS INVOICE (in numerical) USD …………………….
…………………..
6 TOTAL NET PAYABLE THIS INVOICE (in words) United States Dollar
…………………….
7 10% VAT (PCIHBV to provide certificate of exemption)
Iraq Tax Registration Information (if applicable)

Bank Information

For and on behalf of

Contractor’s Name

Signature Name Designation Date

Note
(1) Use change order price if contractor is invoicing for change order works.

END OF DOCUMENT