Annex ample Order of SK Barangay Dolores (address) OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON SANGGUNIANG KABATAAN ORDER NO. 2023-___ Date: __NOVEMBER 7,2023. AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN CONNECTION WITH THE OCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS WHEREAS Republic Act No. 11935, also known as “An Act Postponing the December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the Purpose Republic ‘Act No. 9164, as Amended, Appropriating Funds Therefor, and for Other Purposes”; WHEREAS Section 1 of the said Act provides that the Synchronized Barangay and Sangguniang Kabataan Elections shall be held on the last Monday of October 2023; WHEREAS, the Department of the Interior and Local Government (DILG) issued Memorandum Circular No. 2023- __ dated 2023, on the Conduct of Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial Records, Documents (PFRDs) and Money Accountabilities by all Incumbent Barangay and SK Officials; WHEREAS, the said Circular mandates all SK Chairpersons to create, through an Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT),and submita copy of the same to the concernedCity/Municipal Mayor, through the Local Youth Development Officer (LYDO), and theCity Director /C/MLGOO; WHEREAS,the SKIT shall be created primarily for purposes of conducting the initial and final inventory, turriover of all SK PFRDs and money accountabilities; and ensuring an orderly andsmooth transition of SKgovernance to the newly elected or re-elected incoming SK officials; NOW, THEREFORE, |, Gerwin M. Mabansag, the SK Chairperson of Barangay Dolores City/Municipality of San Sebastian, Province of Samar, by virtue of the duties and functions vested in me, do hereby order the creation of the SKIT, with the following provisions: SECTION I.COMPOSITION: ‘The SKIT shall be composed of the following: Chair: Hon. Gerwin M. Mabansag, SK ChairpersonVice Chair: Members: Hon, Erniel Mabesa, Sangguniang Kabataan Member Hon. Jicelle Nabablit, Sangguniang Kabataan Member Hon, Jonathan Rafael, Sangguniang Kabataan Member Mr/Ms, Christian M. Solanoy, SK Secretary Mr./Ms. Maridel M. Mabini, SK Treasurer Mr./Ms. Hannah C. Abegonia, LYDO representative Mr./Ms Bernald Nabaunag,, Youth Organization /Member of LYDC Mr./Ms Romel Mabahin , Member, Katipunan ng Kabataan SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT: The SKIT shall undertake the following: 4, Conduct an Inventory of Properties and MoneyAccountabilities: 1d 12 13 14 15 Conduct an initial inventory of all SK Properties, Financial Records and Documents (PFRDs); ‘Accomplish SK Inventory and Turnover Form No. 1: Initial Inventory of SK PFRDs Submit the accomplished SKIT Form 1 to the City/Municipal Mayor, through the LYDO, copy furnished Local COA and the concerned DILG City Director/C/MLGOO. Conduct final inventory of SK PFRDs, to include an inventory of money, e.g. cash on hand and in bank, used and unused checks and loans, if any, usingSK Inventory and Turnover Form No. 2: Final Inventory and Turnover of SK PFRDs and Money Accountabilities. Submit the accomplished SKIT Form No. 2 to the City/Municipal Mayor, thru the LYDO, copy furnished Local COA and the concerned DILG City Director/C/MLGOO. 2. Conduct of Turnover Ceremony and Submission of Report: att 22 Organize and conduct a Turnover Ceremony, to include a briefing on the State of Barangay Governance, Financial Performance Report and Key Challenges, among other information and accomplishments to the new set of barangay officials; Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO, local COA and barangay residents of the conduct of the turnover ceremony;Amex” -SK inventory and Turnover Form No.2: Fin Inventory and Turnover ‘of SRPERDS ond Money Accountabliies Final Inventory and Turnover osangguniang Kabataan Properties, Financia Records, Documents(PFRDs) and Money Accountablities Dat [ SKottirangay — PORTERS — Cy Maniapaity SEB GE SASTIRD “Telephone No Promnce "A Finca Reenrds/Decaments arial ree \ Parca (F209) uae rayne verona Yo) [ir Journal/togbonk of ay ncome] expenses 2 Journal /Logbook of Used Cheeks | Banicbeposit sips Bank Witharawal Sips [Spares siips Vouchers Payments Payro ‘an Documents {oe ofbootdets) 3K Offical Receipts (used and unused). ‘ther Financial Documents (pls. spec) “Tegisiative Documents Particular Quantity Remar apnea Seve No and/or Yan 7, Sexson|ourral logbook {attendance and minutes idianceResoliton Logbook ters (ps. spey) nual Supplemental Budget ‘CHYDP. ‘ABNF = dminisrativeand other Documents Femaris {may indicate Series No. and/or Year) Parva (any uantiy Stil employees Logbook 7 Joural/togbook Th Atenfance/mies of meetings boikAssembiy © Ustor kk members ¢others(pls spe) z 4 D_ Properties Tommy Temas Parca (fan) (pee ndat condo emcee a anther Ss) [Books omer printed material (eneyelopedia et) 2 Service Vehicle/s (attach Itemized st) -E-DAR Equipmentattach emized st) “© Computer Set (desktap/epu keyboard/web cam) Printer 6: Scanner 7 Photocoper 1 ofce Furniture atach Remized List) ‘3c Appliances (Please spel Le Refrigerator, TV, Water Dispenser, te) Others (Please Spesly/ may attach Nemized is) (TRISmAY {clude plants, tle of and facies and other | infrastructures. any) E” WONEVACCOUNTABILITIES 1 Gashon and) 7 Cashin Banke 3 Checks sensaTeaton | Geatty | Amount | Buak/Rdress [Rec.No | Amowt [Date | Draweeank | Gheckin [ Amoent [Pi;000 500 200) P10 T P50 P20 Coins Total Total Total E LOANS Ufa iTurned-over By: Received by ‘Above listed items are hereby offically RETURNED and TURNED- | This is to ACKNOWLEDGE receipt ofthe above sted items from the re lected SK officials, thru the ‘and I hereby CERTIFY ast the ke 7 g (sien VE PRINTED NAME OF "OF NEWLY ELECTED/RE-ELECTED 'AND TREASURER) ‘SK GHAIRPERSON) bye ‘Witnessed by: ‘Name of (MATT _ Name of MATT Name of 7MATT Nanie of MATEInitia Inventory of Sangguntang Kabataan Properties, Financial Records and Documents(SK PFRDS) ‘Aso [SkofBarngay: —DoroerS ‘Telephone No. Province: Ciuc Sk BEBASEAD ‘Sune ‘A. Financial Records/Documents Particular (ifany/List other SK Documents) Quantity Remarks (may indicate Series Nos. an Journal Logbook of daily income] expenses "Journal Logbook of Used Checks Bank Deposit Slips ‘Bank Withdrawal Sips Purchase Slips Vouchers/Payments/Payroll Loan Documents =RPPP PPE ‘SK Oficial Receipts (used and unused) (Other Financial Documents (pis specify) B._ Legislative Documents Particular Quantity Remarks may indicate Series No_and/or Year) ‘Annual/Supplemental Budget ‘CBYDP ABYIP PP PPr ‘Others (pis specify) © Administrative and other Documents | Particular (any. Indicate those that are avallabiein Remarks thesk) i, Quantity (may indicate Series No. and/or Year) 1._ SK Officials Logbook (Attendance) 2, Journal/ Logbook: ‘attendance /minutes of meetings Registry ofthe Katipunan ng Kabataan (KK) | © KK Assembly, | 4 Others (pls. specify) | a i 4 L D._ Properties ] Remarks Particular (if any. Indicate those that are available) | Quantity (lease indicate condition{serviceable or not] and other details) Books other printed material encyclopedia, ee) 2. Service Vehicie/s (attach Itemized List) ‘3 DRR Equipment(attach Itemized List) ‘Computer Set{ desktop /epuykeyboard/web cam) 5. Printer 6. Scanner 7. Photgcoqjer ‘Office Furniture attach itemized List) ‘9. Appliances ‘a. Refrigerator b TW. © Water Dispenser &_ Others (pls specity) TO Others (Please Specify/ may attach Itemized lst) (This may include plants tile of land, facilities ‘MemberMemberMemberMembér [ember23> Sub ae ae and the accomplished Turnover Form No. 2 and other ae ‘©cumentson the conduct of a turnover ceremony to the ‘al COA, and the DILG City Director/C/MLGOO; 3. Ensure completeness of the following: 3.1 All SK financial reports, and other financial documents, official receipts and other COA-prescribed forms. Transcript, minutes of SK meetings and Katipunan ng Kabataan (KK) Assembly. 3.3. Updated List of KK members. 3.4 SK Pass Book, Bank Statements and other Bank-related records and documents, 3.5 All other documents involving SK transactions 3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and CBYDP. 3.7 Copies of SK Resolutions. 3.2 4, See to it that all supplies and properties of the SK, that are in actual possession or entrusted to the concerned SK officials, are properly accounted and listed in the prescribed SKIT Forms. 5, Submit reports on the given timelines indicated in DILG MC No. 2023- SECTION III. EFFECTIVITY: This Order shall take effect on 7th day of November 2023. HON. Gerwin M. Mabansag SK Chairperson Copy furnished: © C/Municipal Mayor * DILG CD/C/MLGOO