A GUIDE/TEMPLATE FOR WRITING AN INTERNSHIP REPORT

A) Specifications on Internship Report

1) Paper size: A4 Portrait.

a. Top margin: 2 cm
b. Bottom margin: 2 cm
c. Left margin: 2.5 cm
d. Right margin: 2 cm. 2) Formatting text:
a. Paper size: A4 (21 x 29.7 cm)
b. Font type: Times New Roman
c. Font size: 12
d. Line spacing: 1.5
e. Alignment: Justified
f. Cover page colour: WHITE
Use spiral binding, protected by a sheet of transparent paper, and ends with a blank card
board paper.
5) Numberings in work
Use numberings that use a maximum of the second subheading in the following sample:
Heading: 1,
First subheading: 1.1
Second Subheading: 1.1.1
6) Number of pages: 45 to 60 pages
7) Bullets should use the following format:
• Bullet
• Bullet

B) Structure of Internship Report

COVER PAGE
DECLARATION
CERTIFICATION
DEDICATION
ACKNOWLEDGEMENTS
ABSTRACT
RESUME
PREFACE
TABLE OF CONTENTS
LIST OF TABLES
LIST OF FIGURES
LIST OF ABBREVIATIONS
GENERAL INTRODUCTION
1.1 Background
1.2 Problem Statement
1.3 Research questions
1.4 Objectives of the study
1.5 Significance of study
1.6 Organisational Layout and overview of Report

CHAPTER ONE: PRESENTATION OF THE ORGANISATION AND

Section 1: Presentation of the Organisation
Historical Background and Geographical Description of the Organisation
Activities of the Organisation (Products and services)
Organisational structure and chart of the Organisation and their Functions
Section 2: Internship Activities
Activities Carried Out during the Internship
Benefits Derived from the Internship
Difficulties Encounter during the Internship
Similarities and Differences between Theoretical and Actual Practical Observed In the Organization

CHAPTER TWO: CONCEPTUAL REVIEW AND METHODOLOGY

Section 1: Conceptual Review
Section 1: Methodological Approach

CHAPTER THREE: PRESENTATION AND ANALYSIS OF PROBLEM IDENTIFIED

Section 1: Presentation of the problem and Critical analysis of the problem
Section2: Situational Analysis (SWOT) and Descriptive Statistics Analysis (if any)

CHAPTER FOUR: SUMMARY OF FINDINGS AND RECOMMENDATIONS

Summary of Findings
Recommendations and conclusion

REFERENCE
APPENDIXES

FURTHER EXPLANATION ON DIFFERENT POINT IN THE REPORT

a) Declaration
b) Certification: This section contains certification by supervisor and Head of
department that the work in the thesis was effectively carried out by student and can
therefore be presented/defended
c) Dedication: This section contains person or group of persons in whose honour the
thesis is written. (This is optional and can be left out)
d) Acknowledgements: a place to show appreciation to supervisor(s) and anyone
who gave assistance being it technical (including materials, supplies), intellectual
(assistance, advice) or financial (for example, departmental support, travel grants)
e) Abstract: A good abstract explains in one line why the paper is important. It then
goes on to give a summary of your major results, preferably couched in numbers with
error limits. The final sentences explain the major implications of your work.
 A good abstract is concise, readable, and quantitative. Length should be ~ 12 paragraphs,
approx. 400 words.
Abstracts generally do not have citations.
Information in title should not be repeated.
Be explicit.
Use numbers where appropriate.
Add a line of key words (on which the work is centered) on a new line at the end of the
abstract.
Answers to these questions should be found in the abstract:

1. What did you do?

2. Why did you do it? What question were you trying to answer?
3. How did you do it? State methods.
4. What did you learn? State major results.
5. Why does it matter? Point out at least one significant implication.

f) Résumé is the abstract in French

Table of Contents

• The table of contents shows the preliminary pages with their pagination indicated
in small Roman numerals; all headings and subheadings with pagination and the
references with pagination.
• list all headings and subheadings with page numbers
• indent subheadings
• The title, heading, and chapter numbers are typed in CAPITALS
• If the chapter title runs into more than one line, the second line is single spaced
but indented.
• Double spacing is maintained throughout the table of content, except for the
major subtitles within the chapter which is single-spaced.

List of Figures

List page numbers of all figures.

All figures included in the main body of the thesis must be numbered and a suitable self-
explanatory title of the figure given below the figure on the same page.

List of Tables

List page numbers of all tables.

The list should include a short title for each table but not the whole caption. The legend or
descriptive title of the table shall be centered above the body of the table.
 CHAPTER ONE

Introduction

NB:
A good introduction can't be written until what the body of the thesis says is known. Consider
writing the introductory section(s) after you have completed the rest of the thesis, rather than
before.

Be sure to include a hook at the beginning of the introduction. This is a statement of something
sufficiently interesting to motivate your reader to read the rest of the paper, it is an
important/interesting scientific problem that your paper either solves or addresses. You should
draw the reader in and make them want to read the rest of the thesis.

The next paragraphs in the introduction should cite previous research in this area. It should cite
those who had the idea or ideas first, and should also cite those who have done the most recent
and relevant work. You should then go on to explain why more work was necessary (your work,
of course.)
What else belongs in the introductory section(s) of your paper?

1. A statement of the goal of the paper: why the study was undertaken, or why the
paper was written. Do not repeat the abstract.
2. Sufficient background information to allow the reader to understand the context
and significance of the question you are trying to address.
3. Proper acknowledgement of the previous work on which you are building.
Sufficient references such that a reader could, by going to the library, achieve a
sophisticated understanding of the context and significance of the question.
4. The introduction should be focused on the thesis question(s). All cited work
should be directly relevant to the goals of the thesis. This is not a place to summarize
everything you have ever read on a subject.
5. Explain the scope of your work, what will and will not be included.
6. A verbal "road map" or verbal "table of contents" guiding the reader to what lies
ahead.
7. Is it obvious where introductory material ("old stuff") ends and your contribution
("new stuff") begins?

Remember that this is not a review paper. We are looking for original work and
interpretation/analysis by you. Break up the introduction section into logical segments by using
subheads.
Bibliography

This refers to a list of references that includes all the used read to put together the Report. This
includes the cited and the non-cited works of the thesis. It should follow a consistency style;
APA, Chicago, Harvard and MLA based on the style recommended for the field in which the
project is done. We recommend the APA format or style and it should be done based on the
nature of the source; Textbook, Conference proceeding, journal Article, Reports, Websites etc.

References
This refers to the detail inclusion of all cited sources of material for the thesis. For the thesis of
this institution the APA referencing style is the most acceptable. Examples include;

Book:
Strunk, W., Jr., & White, E. B. (1979). The guide to everything and then some more stuff.
New York, NY: Macmillan
Chapter of a Book:
Multiculturalism in the United States: A comparative guide to acculturation and ethnicity
(pp. 53-76). New York, NY: Greenwood.

Online Newspaper Articles:

Becker, E. (2001, August 27). Prairie farmers reap conservation's rewards. The New York
Times. Retrieved from http://www.nytimes.com

Encyclopedia Articles:
Brislin, R. W. (1984). Cross-cultural psychology. In R. J. Corsini (Ed.), Encyclopedia of
psychology (Vol. 1, pp. 319-327). New York, NY: Wiley.

Further Rules can be gotten from;

Concise Rules of APA Style, 6th ed. Washington, DC: American Psychological
Association, 2010. Reference Desk Reserve 808.06615 C744r 2010 (at Reference Desk)