MGMT2 PRELIM HANDOUTS

Ledesma (Review)
1. Which size and type of vessel of the ISM code is mandatory? All vessels of 500 GRT
2. Under what convention is the ISM code? SOLAS Convention
3. What year was the ISM code formally adopted and integrated as part of the SOLAS Convention? 1994
4. A type of certificate issued to a shipping company that complies with the requirement of ISM code. DOC or Document
of Compliance
5. It is an information, records, or statements of facts that demonstrates the implementation of a safety management
system, it is based on observation, measurements and test made during an audit. Objective evidence
6. Document provided to a ship which signifies that the Company and its personnel operate in accordance to the safety
management system. Safety Management Certificate
7. How often vessels external auditing is carried out? 2-3 years
8. A situation is considered to have occurred when objective evidence indicates non fulfilment of a specific requirement
stated by the safety management system. Non-conformity
9. How would you describe an extremely serious situation that poses serious threat to the safety of personnel, ship, or
the environment. It is a major lapse in effective and systematic implementation of the ISM code. Major non-conformity
10. What is a statement of fact made during a safety management audit and substantiated by objective evidence.
Observation
11. Where can you find information about your duties in the event of an emergency? Muster list
12. Who can suggest changes to SMS? All officers and crew
13. An entity or body in charge of approving the Shipboard Oil Pollution Emergency Plan (SOPEP). Flag state
14. Mark an occasion when you should send a report to your designated person.
a. there is an overflow of seawater
b. you find a short way to do your job
c. jump from a higher altitude and land safely
d. You cannot complete the pre-departure checklist
15. When can the master exercise his overriding authority? At all times
16. Which sources should not be considered in machinery risk factors? The amount of vessel when precured
17. For vessels carrying hazardous cargo, what plan is designed to handle the requirement for the system and associated
hazardous substances. Vessel’s response plan
18. As per 1978 convention 2010 amendments, the minimum hours of rest required in a normal day. 10hours
19. Garbage generated mainly in the accommodation spaces onboard the ship is called. Domesticated waste
20. Who is the keystone to provide the structured for an efficient and effective SMS onboard the vessel. DPA or
Designated Person Ashore
21. What is the responsibility of a DPA? Provides a link to direct access to the highest level
22. The IMO Assembly, at its 21st session in 1999, adopted resolution A.890(21) on Principles of safe manning, which
revoked existing resolution A.481(12). True
23. The principle should be observed in determining the minimum safe manning of the ship is to maintain safe
navigational, port, engineering and radio watches in accordance with regulation VIII/2 of the 1978 STCW Convention, as
amended, and also maintain general surveillance of the ship. True
24. The principles of minimum safe manning set out the section 3 to ensure that the safe operation of the ship to which
article 3 of 1978 convention as amended applies and the ship and security of ships to which chapter 11-2 of the 1974
SOLAS Convention as amended applies and for the protection of the maritime industry. False
Quiz Lesson 1 (LEDESMA)
1. Management System is a set of policies, processes and procedures used by an organization to ensure that
it can fulfill the tasks required to achieve it's objectives.
Integrated means combined; putting all the internal management practices into one system but not as
separate components.
An integrated management system (IMS) - is a management system which integrates all components of a
business into one coherent system so as to enable the achievement of its purpose and mission.
2. Capsizing of MS Herald of free enterprise
The MS Herald of Free Enterprise was a Roll-On Roll-Off (RORO) ferry which capsized moments after leaving
the Belgian port of Zeebrugge on the night of March 6, 1987, killing 193 passengers and crew. One of the root
causes of this incident was the failure of the assistant boatswain to close the bow door (he had slept through
his alarm) before dropping moorings. The bow door remained open as the ferry set sail and the boat filled with
water and capsized minutes later.
3. Plan, Do, Check, Act – Quality Management PDCA Cycle
4. Management for the safe operation of ship – SOLAS Chapter 9
6. Entered into force on 1st July 1998 and required all vessels of over 500 gt to comply with the Code by 1st
July 2002. Oil tankers, chemical tankers, gas carriers, bulk carriers, and cargo high-speed craft of 500 GT
(gross tonnage) and upwards, not later than 1st July 1998. Other cargo ships and mobile offshore drilling
units of 500 GT and upwards, not later than 1st July 2002.
7. Quality – refers to all those features of a product (or service) which are required by the customer.
8. True
9. ISM code works with the motive of satisfying three important goals:
Safety of people onboard
Safety of the marine environment
Safety of ship and cargo
10. Certification - It means that an independent, external body has audited an organization's management
system and verified that it conforms to the requirements specified in the standard.
11. Plays an important role for implementing ISM Code on ships (three)
Shipping Company
Governing Authorities
Ship's Crew
12. Plan and Checklist - the most integral part of the implementation procedure of the ISM code on ships.
13. International Safety Management Code for Safe Operation and for Pollution Prevention – This is
where Chapter 9 was adopted from.
14. True
15. SMC - A document issued to a ship which signifies that the Company and its shipboard management
operate in accordance with the approved safety management system.
16. DOC - A document issued to a Company which complies with the requirements of this Code.
17.
SMC
DOC
SMS
Objective Evidence
Anniversary Date
18. January 1, 2009 – This is when the ISM Code was amended by Resolution 195(80), adding text to the
forms of the full term and interim DOC and the SMC Certificates.
19. Observation - a statement of fact made during a safety management audit and substantiated by objective
evidence
20. True
21. QSHE 10pts
"To maintain the highest standards of Quality, Health, Safety, Environmental Protection and Pollution
Prevention in our consistent drive to satisfy and strive to exceed stakeholders' expectations."

MGMT QUIZ (Ledesma on the spot)

1. The ISM Code is part of?
- SOLAS
2. The DPA monitors the safety and pollution prevention aspects of the operation of the vessel and follows
the requirements of a SMS and all statutory guidelines.
- False
3. The SMS requires that the shipping company develops and implements?
- A system to report, analyse and follow up non-conformities, accidents and hazardous situations
4. For whom is the ISM-Code mandatory?
- All vessels which have at least 500grt and above
5. What does SMS mean?
- Safety Management System
6. Why is the ISM-Code mandatory?
- To improve safety
7. What are the responsibilities of Master under ISM Code?
- Implement, Review & Verify SMS, Issue orders, Motivate crew & Report Non-
Conformities
8. ISM is organized mainly to reduce this error. ISM is meant for standard of safety & operation of ships
and for pollution prevention. Become mandatory for all vessels after
- July 1, 2002
9. The SMS various requirements that need to be followed is .
- Ensure that the managerial officers carry out their outlined duties appropriately
10. State the ISM Code Objectives.
- It is an International Standard for the Safe Operation of ships and for Pollution Prevention
11. Procedures to prepare and respond to emergency situations is a requirement of the ISM Code.
- True
12. What chapter in SOLAS requires that ships comply with the ISM Code?
- Chapter IX

Quiz (Ledesma)
1. Company - False
2. Company
3. True - Every company is expected "to designate a person or persons ashore having direct access to the
highest level of management".
4. Safety Management System - It includes policy, objectives, plans, procedures, organization,
responsibilities and other measures, what do you call this document.
5. False (Safety Management Procedure) - Safety planning and the implementation of safety management
system are the next key steps in the processes designed to reduce hold risk in operations.
6. Familiarization Tour - When is given by the company upon joining onboard, the purpose of this tour is to
introduce the various equipment and its functions to comply the SMS.
7. Crew
8. True
9.
10. Crew member
11. 5 Drills
12. not less than 6 hours long – The number of hours wherein one of the two rest periods should not be less
than how many hours?
13. Crew – False
14. Controlled - Smoking is only permitted on board under what conditions?
15. Company
16. True
17. shall not be less than once a month - How often safety committee meeting being conducted onboard?
18. True - The Company should periodically evaluate the efficiency and when red review the SMS in
accordance with procedures established by the Company.
19. True – The SMS should provide for measures ensuring that the Company’s organization can respond at
any time to hazards, accidents and emergency situations involving its ships.
20. True - The implementation of an SMS offers the organizations manage structured set of tools to meet their
responsibilities for safety defined by the regulating body.

Quiz (Ledesma)
1. Certificate of safe watch -
2. False - minimizing
3. List the risk assessment
- Identify the risk
- Evaluate the risk
- Eleminate the risk
- Find an alternative
- Isolate the risk
- Personal protective clothing
4. Superintendent
5. Iso 9001
6. True
7. DPA
8. Superintendent
9. principles of minimum safe manning
10. True
11.
Personalities of designated person
- Trusted
- Qualified and experience
- Advisor and supported
- Good communication skills
- prepared to take challenges
- Long term view
- Assess, judge, and motivate
- Independent, dependable, precise and thorough
Qualities of DPA
- Instill respect
- Lead by example
- Draw on knowledge and experience
- Tough empathy
- Motivate and create a sense of community
- Communicate and listen clearly
- Be sensitive to different culture
12. False - accessible spaces - maintain the safety arrangements and the cleanliness of all ____________ to
minimize the risk of fire
Quiz Ledesma

Set A
1. 5 benefits gained from ISM
1. Safety consciousness
2. Safety culture
3. Greater confidence
4. Favourable insurance premium
5. Cost saving

2. DOC
The Document Of Compliance (DOC) - Issued to company which comply with the requirement of IS
i) will be issued to the company following a successful audit of the shore side aspects of the
Safety Management System
ii) evidence required that the system as been in operation on at least one type of ship in the
companies fleet for a period of three months.
iii) Specific to ship types at time of audit
iv) valid for 5 years
v) subject to annual verification ( within 3 months of anniversary date)
3. True
5. Critical Shipboard Operation - where an error will immediately cause an accident or a situation that could
threaten personnel, environment or vessel. e.g. navigation in confined waters, operation in heavy weather,
bunker or oil transfers, cargo operations on tankers.
6. Company
7. 7 out of 12 Part-A: Implementation
1. General ,objective,application, functional requirments
2. Safety & environment protection policy.
3. Company responsibility & authority.
4. DPA.
5. Master responsibility and Authority.
6. Resource & personnel.
7. Development of plan for ship board operation.
8. Emergency preparedness.
9. Report & analysis on non conformities, accidents & hazardous occurrance
10. Maintenance of ship equipments
11. Documentation.
12. Company verification, review and Evolution.
Q: which clause involved to ships crew?

Ans: 1, 2, 5, 6, 7,6,9,10,11 (except 3, 4 of part A and full part B)

Set B
1. 7 out of 13 clauses
i) General objective, application, functional requirement
ii) Safety & environmental policy & SMS
iii) Company responsibility
iv) Designated person
v) Masters responsibility
vi) Resources & personnel
vii) Developments of plans for shipboard operation
viii) Emergency preparedness
ix) Report & analysis on non conformities, accidents & hazardous occurrence
x) Maintenance of ship equipment
xi) Documentation
xii) Company verification, review & evaluation
xiii) Certification, verification & control
2. Safety Management Certificate : Issued to the ship. Which company ship board management operate in
accordance with the SMS.
i) issued to each ship following audit
ii) evidence that SMS has been in operation for 3 months prior to audit
iii) valid DOC required
iv) valid for 5 years
3. True
4. Special Operation - those where errors only become apparent after a hazardous situation or accident has
occurred. E.g. ensuring water tight integrity, navigational safety(chart corrections, passage planning),
maintenance operations, bunker operations
5. 3 Safety Management objectives of the company
1. provide for safe working practices and a safe working environment
2. establish safeguards against possible risks
3. continuously improve safety management skills of personnel ashore and aboard ships,

Activity
The following principles should be observed in determining the minimum safe manning of a ship:
1. maintain safe navigational, port, engineering and radio watches in accordance with regulation VIII/2 of the
1978 STCW Convention, as amended, and also maintain general surveillance of the ship;
2. moor and unmoor the ship safely;
3. manage the safety functions of the ship when employed in a stationary or near-stationary mode at sea;
4. perform operations, as appropriate, for the prevention of damage to the marine environment;
5. maintain the safety arrangements and the cleanliness of all accessible spaces to minimize the risk of fire;
6. provide for medical care on board ship;
7. ensure safe carriage of cargo during transit;
8. inspect and maintain, as appropriate, the structural integrity of the ship; and
9. operate in accordance with the approved Ship's Security Plan; and
10. operate all watertight closing arrangements and maintain them in effective condition, and also deploy a
competent damage control party;

Guidelines
The minimum safe manning of a ship should be established taking into account all relevant factors,
including the following:
.1 size and type of ship;
.2 number, size and type of main propulsion units and auxiliaries;
.3 level of ship automation;
.4 construction and equipment of the ship;
.5 method of maintenance used;
.6 cargo to be carried;
.7 frequency of port calls, length and nature of voyages to be undertaken;
.8 trading area(s), waters and operations in which the ship is involved;
.9 extent to which training activities are conducted on board;
.10 degree of shoreside support provided to the ship by the company;
.11 applicable work hour limits and/or rest requirements; and
.12 the provisions of the approved Ship's Security Plan.

Quiz 1 (Medyo fresh)

1. 7 short and 1 long blast - What alarm are you going to hear when the crew need to abandon the ship?
2. Safety Management Certificate - It is a document provided to a ship signifying that the company and its
ship personnel operate in accordance with the safety management system (SMS).
3. Document of Compliance - It is a certificate issued to a shipping company which complies with all the
requirements of the ISM code and are often checked during port state control survey.
4. The Safety Management System requires that shipping company develops and implements what kind of
system? A system to report, analyze and follow up nonconformities, accidents and hazardous
situations.
5. What are the responsibilities of Master under ISM Code? Implement. Review & Verify SMS, Issue orders,
motivates crew & Report Non- Conformities
6. 1994 - In what year that the ISM code was formally adopted and integrated as a part of the SOLAS
Convention?
7. Objective Evidence - It is any form of information, records or statements of facts which indicates
implementation of safe management system by the shipping company and its ships. It is based on
observations, measurements, or tests that are made during an audit and which can be verified.
8. Safety Management System (SMS) - It is a structured and documented system under the International
Safety Management (ISM) code which enables shipping companies and its ship's crew to effectively implement
all safety policies regarding ship, crew, and environment while at sea.
9. July 2, 2002 - When did ISM Code becomes mandatory for all vessels?
10. Vessel Response Plan (VRP) - It is a document that outlines what the vessel will do in the case of
offshore spill.
11. Non-Conformity - This situation is considered to have occurred when objective evidence indicates non
fulfillment of a specific requirement stated by the safety management system.
12. Major Non-Conformity - It is an extremely serious situation which possess serious threat to the safety of
personnel, ship, or the environment. It indicates a major lapse in effective and systematic implementation of
the ISM code.
13. 6 hours - The rest periods for watchkeepers can be split into no more than two periods, one of which may
not be less than how many hours?
14. Safety of crew; safety of ship and its cargoes; and safety of the marine environment What are the
three important goals that ISM Code intend to satisfy?
15. Observation - A statement of fact made during a safety management audit and substantiated by objective
evidence.
16. Two to three years - Vessel external auditing is carried out for how many years?
17. Officials of the country where the vessel is registered to - Who carries vessel external audit?
18. Anniversary Date - Defined as the day and month of each year which marks the expiry of a relevant
certificate or document of the ship under the ISM code.
19. 10 hours - All watch keeper shall receive no less than how many hours of rest in each 24-hour period?
20. All Officers and Crew - Who can suggest changes to the SMS?
Quiz 2
1. Significant threats to the environment - A ballast water system is essential for the safe operation of a
ship, but what the operation of these systems can cause? *
2. You cannot complete the pre-Departure checklist - Mark an occasion when you should send a report to
the DP (Designated Person). *
3. All onboard - Which of the people onboard should have a job description? *
4. All Officers and Crew - Who can contact the Designated Person? *
5. Internal auditors obtain an understanding of controls and perform tests of controls for what purpose?
evaluate the design adequacy and operating effectiveness of the controls
6. While planning an assurance engagement, among other things, the internal auditors obtain knowledge about
the auditee’s operations for what purpose? *develop an understanding of the auditee’s objectives, risks,
and controls
7. True - The principle to be observed in determining the minimum safe manning of a ship is to maintain safe
navigational, port, engineering and radio watches in accordance with regulation VIII/2 of the 1978 STCW
Convention, as amended, and also maintain general surveillance of the ship. *
8. False - The principles of minimum safe manning set out in section 3 to ensure the safe operation of ships to
which article III of the 1978 STCW Convention, as amended, applies, and the security of ships to which
chapter XI-2 of the 1974 SOLAS Convention, as amended, applies, and for the protection of the maritime
industries. *
9. What is Master's overriding authority? * the overriding authority and responsibilities in decision making
with regard to safety & pollution prevention
10. What is one of the reasons for carrying out weekly or monthly lifeboat drills? To drill personnel in their
duties and survival techniques to be prepared in case of accidents.
11. Vessel Response Plan - The Plan designed to handle the requirement for the environmental protection
system and associated hazardous substances. *
12. - An experienced officer is signing on a new vessel. Immediately upon arrival, he is ordered to take the
watch on the bridge. The officer was not checked out on the equipment. Is the vessel properly manned? * No,
an officer should always go through an appropriate check routine before he takes over as the Officer of
the Watch.
14. Investigate, analyze and take corrective action - How do you report Non- conformities, Accidents &
Hazardous situations? *
15. How can you best protect yourself against the most common injury, sprains or cuts in hands, arms or
fingers? * By using gloves when practical, and being observant of the risk
16. What environmental risk factors are most likely involved? *All the pollution risks covered by MARPOL
73/78 annexes I, III, IV, V and VI but also those based on local requirements such as ballast water,
refrigeration gases, etc.
17. Saving life at Sea - Garbage discharge regulations do not apply when the discharge of garbage from a
ship was a necessary action such as? *
18. Domestic Wastes - Garbage generated mainly in the accommodation spaces on board the ship is called?
19. To prevent it from happening again - Why should you report accidents to the DP?
20. DPA - He is the ‘keystone’ to provide the structure and support for an efficient and effective SMS onboard
a vessel. *
21. What is one of the responsibilities of the Designated Person Ashore? provides a link with direct access
to the highest level of management

Management 2, Prelims, Quizzes Quiz #1 (Recycle)

Quiz #2
1. Who can suggest changes to the SMS?
- Master
2. What is regulation VIII/I of STCW code?
- Fitness for duty
3. How do you verify that SMS requirements are observed?
- Rigidly checked the system by using “Vessel Audit Checklist” (SMS), report to DP and make
checklists verification on shipboard operations / Rigidly check vessel audit checklist, report to DP and make
checklist verification
4. Experience officer is signing on a new vessel. Immediately upon arrival, he is ordered to take the watch
on the bridge. The officer was not checked out on the equipment. Is the vessel properly manned?
- No, an officer should always go through an appropriate check routine before he takes over as
the Officer of the Watch
5. What can best improve the environmental risk factor on the new built vessel?
- Better segregation of fuel and sea.
6. Complies with the company’s documented safety and security procedures and carry out emergency
duties as per emergency response procedures and as directed by command and control.
- Chief Officer
7. What is one of the reasons for carrying out weekly or monthly lifeboat drills?
- To drill personnel in their duties and survival techniques to be prepared in case of accidents.
8. How do you report non-conformities, accidents and hazardous situations?
- Investigate, analyze, and take corrective action
9. What is Master’s overriding authority?
- The overriding authority and responsibilities and decision making with regard to safety,
pollution prevention, finance appropriation and delivery of services / Whenever is needed
10. Where can you find information about your duties in the event of an emergency?
- In the Muster List
11. How to ensure crew members understand and practice SMS policy?
- Training, interview, drill, exercise and educate
12. Which of the people onboard should have a job description?
- All onboard
13. Who can contact the Designated Person?
- All officers and crew
14. The Shipboard Oil Pollution Emergency Plan has been approved by the:
- Administration
15. The Plan designed to handle the requirement for this system and associated hazardous
substances.
- Vessel Response Plan
16. Acts as a Medical Officer (in ships without doctors) and treat the ship's crew under the
directions of the Master, and upkeep of Medical Locker
- 2nd Officer
17. Mark an occasion when you should send a report to the DP (Designated Person).
- You cannot complete the pre-Departure checklist
18. Is it acceptable if only the officer appointed to be in charge on a lifeboat is able to operate the
emergency radio?
- No
19. A ballast water system is essential for the safe operation of a ship, but the operation of these
systems causes.
- Significant threats to the environment
20. In case your vessel is involved in a busy trade and port conditions restrict the possibility for
launching one of the lifeboats. Would there be any risk involved if this boat was neglected over a long period.
- Big risk involved, there is no excuse neglecting required drills. If they can't be conducted during
normal service, it is the duty of the Master to suspend it until the drills has been carried out.
21. On a five year old vessel, which sources should not be considered in machinery risk factors?
- From the vessel report file and documentation of 'Machinery Risk Factors' if the vessel carries
such files.

Quiz #3
1. Garbage generated mainly in the accommodation spaces on board the ship is:
- Domestic Wastes
2. The principle should be observed in determining the minimum safe manning of a ship is to maintain
safe navigational, port, engineering and radio watches in accordance with regulation VIII/2 of the 1978 STCW
Convention, as amended, and also maintain general surveillance of the ship.
- True
3. Garbage discharge regulations do not apply when the discharge of garbage from a ship was a
necessary action for the purpose of:
- Saving life at Sea
4. How many hours of rest is the minimum required in a normal day?
- 10hrs
5. Amendments to the Principles of safe manning were adopted by resolution A.955 (23) in 2003, which
was subsequently revoked by the current Principles of minimum safe manning (resolution A.1047 (27)),
adopted in2021.
- False
6. He is the keystone to provide the structure and support for an efficient and effective SMS onboard a
vessel.
- PDA
7. Refers to a vessel specific instructions and information for safe and efficient operations of a specific
vessel, and the DPA needs to oversee the operation of the vessel to ensure that proper provisions are made
so that the requirements of the manual are complied with.
- SMM
8. The IMO Assembly, at its 21st session in 1999, adopted resolution A.890 (21) on Principles of safe
manning, which revoked existing resolution A.481 (12).
- True
9. The principles of minimum safe manning set out in section 3 to ensure the safe operation of ships to
which article Ill of the 1978 STCW Convention, as amended, applies, and the security of ships to which chapter
XI-2 of the 1974 SOLAS Convention, as amended, applies, and for the protection of the maritime industries.
- False
10. One of the PDAs responsibility.
- provides a link with direct access to the highest level of management
11. A container vessel is loaded with containers with general cargo. What environmental risk factors are
most likely involved?
- All the pollution risks covered by MARPOL 73/78 annexes I. Ill. IV. V and Vl but also those based
on local requirements such as ballast water, refrigeration gases, etc.
12. Why should you report accidents to the DP?
- To preserve the environment

Compilation of quizzes from other sections

1. A list of the functions each member of a ship crews is required to perform in case of emergency.
- Muster List
2. Every designated person ashore should have direct access to the .
- Highest level of organization.
3. How do you report non-conformities accidents and hazardous situations?
- Investigate, analyze, and take corrective actions.
4. Who shall establish a safety and environmental protection policy?
- Company
5. Who complies with the company's documented safety and security procedures, carries out emergency
duties as per emergency response procedures and as directed by command control?
- Chief Officer
6. A plan that is designed to handle the requirement for the system and the associated hazardous
substances.
- Muster List
7. Watch Keeper shouldn't have not less than 10 hours rest in each 24-hour period.
- False
8. Through trainings, interviews, drill exercises, and educating them are the ways to measure
crewmembers understanding and practice SMS Policy.
- True
9. A comprehensive management system designed to manage safety elements in the workplace.
- Safety Management System
10. What is that one reason for carrying out weekly or monthly life boat drills?
- To drill personnel in their duties and survival techniques to be prepared in case of accidents.
11. If the ship is sufficiently effectively and efficiently manned what does it provide to the ship?
- Safety and security of the ship
12. The following are primary duties of a DPA as outlines by the ISM code except for?
- Leads the team for Auditing the vessel
13. Refers to a vessel specific instructions and information for safe and efficient operations of a specific
vessel, and the DPA needs to oversee the operation of the vessel to ensure that proper provisions are made
so that the requirements of the manual are complied with.
- SMM
14. He is the Owner's representative and responsible for directly to the Operations Manager.
- Master

15. How many hours of rest is the minimum required in a normal day?
- 10
16. Safe manning is a function of the number of qualified and experience seafarers necessary for the safety
of the ship, crew, passengers, cargo, property and for the protection of environment.
- True
17. The IMO Assembly at its 21st session in 1999, adopted resolution A 890(21) on principles of Safe
manning, which revoked the existing resolution A.481 (12).
- True
18. When was the IMO Resolution A1.1047 (27) The Principles of Minimum Safe Manning adopted by the
Organization?
- 30 November 2011