TALWANDI SABO POWER LIMITED

3 x 660MW POWER PLANT, MANSA.

Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 1 of 17
Date:01.12.2017

Standard Operating Procedure for

Coal PV.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 2 of 17
Date:01.12.2017

 Amendment History

PREVIOUS CURRENT
SL.N VERSION VERSION NO.
AMENDMENT DETAILS REASON
O. NO. / REV. / REV. NO. &
NO. & Date Date

1 NA First Issue NA Rev 00, Dt.

24.05.2014

2 Logo Change from Sesa Logo Change Rev 00, Dt. Rev 01, Dt.
Sterlite to Vedanta 24.05.2014 02.07.2015

3 Procedure reviewed and O&M Take over by Steag Rev 01, Dt. Rev 02, Dt.
reissued by Steag in 02.07.2015 01.12.2017
consultation with TSPL

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 3 of 17
Date:01.12.2017

INDEX
S.No Description Page No.
1 Purpose 4
2 Scope 4
3 Input 4
4 Output 4
5 Responsibility 5
6 Abbreviations 5
7 System Description 5
8 Equipment Details 5
9 Electrical Feeder Details 6
10 Starting Procedure 6
11 Reference 11
12 Records 12
13 Abnormalities 12
14 Quality & Efficiency. 13
15 Safety Measures &Environment 13
16 Annexure-1 For Coal PV checklist 14
17 Annexure-2 For Heap clearance format 15
18 Annexure-3. For PV Report. 16

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 4 of 17
Date:01.12.2017

1: Purpose

 The purpose of this SOP is to carry out physical Coal verification –existence, location,
status &Condition of available coal stock.
 Handling of coal and maintaining accurate stocks as per heap clearance policy.
 To maintain accuracy in records of receipt, consumption and stock of coal for proper
inventory control.
 Verification of stock with books stock by physical measurement survey of coal stock
heaps.
 Certification of stock verification and reporting.

2 : Scope

 Weighing and recording quantity of receipt coal.

 Stocking& feeding of coal as per heap clearance.
 Recording of consumption quantity.
 Records of heap clearance& stock.
 Audit schedule of physical verification.
 Coal stock physical verification /measurement process once in a month.
 Audit documentation.
 Final PV report.
 PV observation of auditors and Management Improvement plan.

3: Input:

 Coal, Electricity, Competent manpower, third party surveyor and internal agency.

4: Output:

 Quantity of receipt coal.

 Stocking of coal in heaps.
 Records of coal issue and consumption.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 5 of 17
Date:01.12.2017
 Measurement of individual heap volume and quantity estimation.
 Process Owner :- Head O&M
 Shift In charge CHP ( 10.2 ,10.3 )
 Surveyor / PV in charge. (Activities of points 10.5, 10.6,10.7,10.8,10.9,10.10)
 PV in charge/CHP Head-10.4,10.11
 Head Operation, Business controller approval of respective documents at time by time.
 STORE IN-CHARGE: GRN preparation, Data of coal receipt, detail of GRN status.

5: Responsibility:

6: Abbreviations:

CHP : Coal handling plant.

FIFO:- First In First Out

GRN :- Goods Receipt Note.

PV :- Physical verification.

7:- System description:

Coal supplied through rake from the source is being weighed at “ In motion weigh bridge “,
unloaded by wagon tippler & conveyed to stacker reclaimer&/OR tobunker. Coal conveyed to
bunker is further used in boiler. Remaining coal is being stacked in coal yard through stacker
cum reclaimer and dozers is used for formation of heap in trapezodial shape. Weighing of
conveyed coal being done at conveyor belt scale Display of which is available at Chp control
room PLC. Records of each weighing are maintained with relevant system and in SAP.
Available stock further used and maintaind in coal yard as per heap clearance system. Detail of
each transactions are maintained in coal stock report/heap clearance report. At the end of each
month, as per schedule defined by mutually agreed, a quantitysurvey being conducted through
an independent competent agency for physical verification of available stock of coal. Audit of
the coal stock process & survey reports is being done by a third party internal auditor through
company MAS & raised observation which are need to be complied according to management
discussion.

8: Equipment details:

 In-motion rail weigh bridge

 Conveyer Belt scale
 Dozer for compacting and spreading coal.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 6 of 17
Date:01.12.2017
 Stacker reclaimer :-
 Wagon tippler :-
 Locomotive :-
 Total station :-
 Square Empty box of apx 1x1x1 feet:-
 Electronic digital weigh scale.
 Shovels
 Computer.

9: Feeder details:

CHP electrical feeder, incomer 1&2.

10: Starting procedure with check list:

10.1 Coal Receipt : (For Detail technical Process refer SOP for In-motion weigh system:)
a) Coal supplied through rake is being weighed at In motion Railweigh Bridge& weigh report
certificate generated in computerized weigh system.
b) There will be Railway Receipt detail supplied by railway describing weight of coal supplied by
railway in that rake.
c) GRN will be made based on minimum of RR/Challan Quantity &TSPL Weigh system quantity.
d) Separate GRN will be made for excess quantity received at TSPL than RR quantity if any. Same
will be accounted separately in dummy vendor/PO @Rs1/mt for each material code separately.
No payment will be made for this excess receipt of coal.
e) GRN needs to be booked within 48hrs from receipt of coal.

10.2 HEAP CLEARANCE ( COAL UNLOADING/STOCKING)

 Coal supplied by rake is unloaded by wagon tippler.
 Coal is being fed direct to bunker as per requirement to maintain bunker level.
 If coal is not required to be fed in bunker, the balance coal will be stacked in coal yard at
particular location in yard as per its material code.
 For more coal stacking in a same location, a heap will be formed to accommodate coal and kept
in a well manner using dozer.
 Each heap should be given unique identification and continued number.
 All the detail of quantity of stacked or consumed coal for each heap to be logged in heap
clearance file on daily basis.
 If Coal feeding is required from any of heap, then this heap will be treated as consuming heap.
And thereafter no coal is to be stacked in this heap. If sametype of coal is required to be stacked,
a new heap is to be formed at the other place.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 7 of 17
Date:01.12.2017
 After Consuming all coal from a particular heap, reconciliation statement to be made in special
defined format, which will show how much quantity was stacked and how much quantity is
reclaimed. Balance quantity to be reconciled with approval of CHP IC/HOD, Head operation,
Business controller irrespective of % of difference quantity on online basis.
 If quantity is found to be short, then it is to be added in same day’s coal consumption and if
found excess, then it is to be reduced from the same day’s coal consumption.
 Shape of heap tries to form as trapezoid or suitable standard shape as per condition of yard and
stock of that heap. It should be properly separated from other heap by gap of approximate 5
mts if possible.
 Separate heap to be form for each type of coal. No mixing of different type of coal to be done in
single heap.
 Heap will be formed based on different material code only.
 Quantity in a heap depends on site condition& total stock.
 A summary report to be made for all heaps with details of number of heap, date of starting of
stacking, date of end of stacking , quantity stacked, date of starting of consumption , date of
emptying of heap, quantity reclaimed , difference, % of difference.
 At the end of month, summary report to be signed by CHP IC/HOD, Operation Head/Head O&M,
and Business controller/CFO.
 Consumption of heap to be done FIFO basis for a same material.(i.e. for a same material, more
than one heaps to be clear based on FIFO, First In First Out)
 If overall difference of all heaps during a month is shortage then approval is required to be taken
from higher authority as per company write off policy. Currently it is that, for shortage below 1%
approval from CHP IC/HOD, Head operation/Head O&M, Business controller COO, CFO, CEO &
above 1% shortage approval to be forwarded to group CEO/CFO. (To be followed as per recent
group policy at the time of reconciliation.)
 To calculate overall difference of cleared heaps in a particular month, any quantity movement
with specific known reasons and that is not part of any heap, to be exclude from difference
quantity to derive % for approval.
 However in case any particular heap is not able to maintain as separate for reason of practical
purpose i.e space constraint, more stock and emergencies a note to be approved with all the
relevant details of deviation by competent authority (plant head, finance head )
 If specific variety of coal stock is exhausted fully and while restoration of supply of the same it is
understood that for the purpose of heap clearance avoiding of feeding may not be possible and
in such cases parallel operations of stacking and feeding can be carried out till some stock builds
up and a fresh heap can be started for stacking of fresh heap.
 There is no parallel heap to be considered for consumption & Receipt purpose for a same
material. In case of any such deviations needs to be approved by COO only. In case Parallel
consumption is carried out the details to be mentioned clearly in the format.
 As stacker reclaimer cannot reclaim coal from bottom layer of coal, which need to collect and
heaping using dozer. During this process, it is required to feed coal. This required to start

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 8 of 17
Date:01.12.2017
consumption from next heap(according to FIFO for the same type of material) and till complete
evacuation of previous heap coal, parallel consumption of both heap will be allowed.
 Above practice allowed only in case above technical line that to be confirmed by Head O&M.

10.3 COAL CONSUMPTION

 Coal consumption process to be followed as per SOP of Coal consumption.

 Coal feed quantity of the day will be declared as total coal consumption of a particular day.
 Quantity of feeding to be taken from belt weigh scale installed on coal conveyor C12.
 Record of belt scale reading to be maintained day wise, the same needs to be printed and duly
signed by shift in charge CHP, In charge CHP, head CHP, Shift in charge Operation, head
operation.
 Any deviation of consumption quantity than belt weigh scale, appropriate reasons should be
mentioned and to be approved from O&M head.

10.4 Preparation and pre check list for PV :-

 Coal PV to be held on date 27th & 28th of each month, in case of any holiday, the change in date
to be decided in advance with consent of surveyor, auditor and plant PV in charge.
 Information mail of coal survey date to be circulated to all concerned. (Auditor, PV in-charge,
head CHP, head operation, Head O&M, Finance team,MIS coordinators by PV coordinator
(TSPL).
 Audit schedule will be supplied by auditor.
 Representative of finance, operation and auditor should be available at location on time
(Normally 9.30 to 10.00 am on PV date).
 All representatives to be sign the format of presence given by auditor.
 Documents to be provided to auditor duly signed by PV in charge, finance representative before
PV as per predefined checklist.
 Summary of all available coal with heap detail, including any coal available in wagon tippler
Hopper or elsewhere for the beginning of PV day, should be provided by CHP operation I/C
before PV.
 Detailed report of coal receipt, stocking and consumed day wise and heap wise should be
available.
 Stock detail as per SAP (T code - MC.9 & MB5B for all consumption and receipt movements like
261/262,101/102) for the beginning of the PV day should be available.
 Detail of any pending entry of consumption as well as Receipt GRN should be available.(Store
report)
 Belt weigh scale readings at beginning of day (at 00:00 hrs) to be noted down as per CHP
logbook and to be provided to auditor and surveyor.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 9 of 17
Date:01.12.2017
 All available coal is properly stacked in different well trapezoid shaped heaps as per material
code, separated with approximate 5 meter gap away from nearby other heap on any side.
 Identification of each heap should be indicated in yard & a chart to be made available to auditor
and all representatives.
 Tools of PV like Total Station, measuring tap (50mts, plastic coated), square box, weigh scale
should be available.
 All coal movement to be stopped before starting of PV & ensure no movement during PV.
 Record any movement of coal, if necessary, to run the plant & to be considered in PV report
(remark with detail).
 Record receipt & /or consumption of coal from beginning of day to time of PV.

10.5 Verification of tools.

 Confirm that measuring tape and weigh scale is free from error or any damage.
 Check weight of empty box & calculate volume of empty box.

10.6 Group formation.

 Make two groups of total team members.
 One group will take measurement of heap.
 One group will take bulk density of coal from each coal heap, and will consist of workmen also.

10.7 Measurement process.

 Set total station at a fix place in yard.
 Note down heap number.
 Take maximum coordinates of heap from different points in periphery at ground level as well as
different level of height to cover total shape of heap using TOTAL STATION& reflectors.
 Note down heap number, detail numbers of points taken for that heap.
 Note down point detail reading randomly in presence of auditor for each heap (minimum 3
readings or as per required by auditor).
 Capture all data for each heap separately, including stone’s heap (if available) also through
TOTAL STATION.
 Note down point detail reading randomly in presence of auditor for each heap (minimum 3
readings or as per required by auditor).
 Capture all data for each heap separately, including stone’s heap (if available) also through
TOTAL STATION.
 Data will be stored in total station &to be downloaded through standard software for
calculation.
 For the carpet coal measurement, measure & fix the area of each yard.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 10 of 17
Date:01.12.2017
 Take thickness of carpet bed from different places in this yard/s as many possible points
(minimum 6 points for each yard).
 Take average thickness reading for calculation purpose.
 Separate PV for stone needs to be done, accounting of write off should be as per group norms.
10.8 Measuring bulk density.
 Note down empty box weight (kg)
 Take length, height and width of empty box in meter.
 Calculate volume of empty box by multiplying length, height and width of empty box.(M 3)
 Note down heap number.
 Take coal with the use of shovel from different location of heap and fill in the empty box till it
get full.
 There will be 3 different way for density reading to be taken
 1) Free flow :- Fill the coal material in box as free flow to represent loosely stacked material,
 2) Semi compact:- Fill the coal and simultaneously vibrate the box for each increment taken till
box get filled, to get properly settling of particle will represent semi compact staked material in
heap.
 3) Compact: - Fill the coal by shovel to box and press the material in box tightly. Do it for every
increment taken till box is getting full and tight. This will represent compact material stacked in
heap.
 Bulk density = Gross weight of box with coal (Kg) - Empty box weight (kg)
1000 X Volume of box (M3)

 If heap is small (Approx quantity <1000mt), take readings for 3 samples otherwise take 6
readings
 Average of all readings of a single heap to be considered for calculation purpose of that heap
only.
 For different heap, use bulk density reading which is taken for respective heap.
 For carpet, readings to be taken from different yards by compact method only. If any yard is full
with coal, take more readings from available yards.
 For readings at different places by digging the carpet till coal bed disappear, use these material
for taking bulk density with compact method.
 Take minimum 6 readings for each yard.
 Take average value of all readings taken for carpet from all areas. Use this bulk density as final
bulk density for quantity calculation of carpet.

10.9 Data submission.

 All sheet of recorded readings/observation needs to be signed by all representatives including
auditor & surveyor. Heap measurement readings sheet, bulk density readings
 One copy of all Sheets (signed) to be submitted to auditor.
 Receipt of all data of measurements & PV checklist (as per annexure-1) to be signed by auditor
and to be submit to PV in charge.
PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :
STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 11 of 17
Date:01.12.2017

10.10 Survey report :

 Captured data in total station during survey to be downloaded through standard software.
 Calculate the sectional volume by 3D map or Contour map.
 Surveyor will have to calculate volume of each heap separately from the total station reading of
that heap using standard software through Contour map/sectional volume analysis.
 Surveyor will have to calculate Bulk density of each heap separately from the readings of that
heap.
 Surveyor will have to calculate quantity of each heap & carpet (QTY= Volume X Bulk Density) .
 Detailed report of all calculations for each heap to be made ready and to be emailed to auditor
before 1st of next month of PV date. Copy to be marked to respective plant PV in charges. The
report must be signed & with the seal of surveyor company. Scan copy to be mail in PDF format
to auditor and PVin charge.
 Report format of survey should include row data of survey, any map/contour/3d sectional
volume graph, calculation of volume based on these, all readings and average reading of bulk
density of individual/all heaps and Calculation of quantity of each heap in MT. Cover page
showing quantity of coal heap wise with total, bunker stock, carpet stock and grand total. Also
mention all readings of bunker level taken at the time of PV and @ 6am of the pv day. Detail of
any movement of material during PV from 6am as per CHP logbook.

10.11 PV RECONCILATION REPORT.

 On 1st of next month of PV date, a reconciliation statement showing coal stock at the end of
month based on Surveyor report and as per Book stock to be prepared in the format as per .
Also it should include detail of opening stock of the month, total receipt, total consumption and
balance of stock compared with PV stock and difference between.
 This report should be e-mailed to auditor and all concerns department heads, plant head,
Business controller, finance head with forwarded surveyor report.
 Auditor will audit all documents, surveyor report and PV report with book stock data and give
their observations&/noncompliance of policy, error of process, or suggest improvement if any
scope.
 Accordingly Management improvement plan for each observation to be submitted by PV
owner.
 Final audit report to be submitted by auditor for management review.
 No adjustment should be given in SAP for PV survey results. This method is just for cross check
only. The differences as calculated with the heap clearance process will be adjusted in SAP
during the same month before SAP period closing.
 Stone write-off policy will be separately dealt with if any required.
Consumption SOP will be dealt with material from plant to be covered under closing stock

11 : Reference:
PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :
STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 12 of 17
Date:01.12.2017
 SOP of coal consumption, Railway In motion weighment system,
 Company policy on raw material reconciliation.
 IS standard for bulk density measurement.
 Benchmark SOPs of Vedanta for physical verification and auditing.

12 : Records:

 CHP logbook,
 Belt scale reading register/reports,
 Coal consumption sheet with belt scale readings.,
 SAP records for coal data for receipt, consumption & stock.
 Heap clearance records.
 Belt scale deviation records.
 Belt scale calibration reports.
These records needs to be available to all concerned person who are part of PV
process including auditors , finance ,Operations and person deems fit by management.

13. ABNORMALITY TREATMENT

ABNORMALITIES CONCERNS ACTION PLAN

1. Heap shape is not
proper.
2. Distance between
heap of 5 meter is not
maintained.
3. Heaps from based
on different type of
material only not
based on
mines/quality or
supplier wise.
4. Bulk density results
may vary for same
coal heap.
PREPARED BY: ISSUED BY :
Date: Date:
1. Coal heap is being made by stacker reclaimer. Where ever possible
So trapezoid shape may not be possible in exact. shape will be
2. If heap is not completed or it is consumed maintained.
partially, its shape cannot remain proper.
1.If stock level is increase to 8.5 lac , then it will Separation marking
be difficult to maintain gap of 5 meter. from other heap will
be maintained.
Basically material is different in book by material If space available,
code only. So heap will be form based on different category
material code only heap would be
maintained.
1. Bulk density results may vary for same coal 1. Try to take samples
heap due to coal material characteristics which to represent all type
is heterogeneous and also affected by weather, of coal particles and
type of coal, size of particle & way of storage in position
different locations of heap. of heap compactness.
REVIEWED BY: APPROVED BY :
STEAG TSPL
Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 13 of 17
Date:01.12.2017
2. Follow method as
per standard.
5. Difference of PV 1. Book stock is based on electronic weigh scale 1. Extreme care to be
stock than book stock system and PV is based on volumetric taken in all
measurement system. Error/comparison measurement
between these might be not accurate. readings.
2. Tolerance to be
decided by
Management
committee.

14 : QUALITY & EFFICIENCY.

 Ensure only authorised personnel are allowed for function.

 All readings to be taken & note down carefully without error.
 Proper identification mark of heap number to be placed on each heap.
 Height of heap to be maintained below 13mts.
 Heaps to be covered in monsoon to save from rain water.
 Weigh scale should not have any error.
 Accuracy in measurements of heap should be >95%.
 Shortage in heap clearance should be <1 %.
 Review of SOP to be done once in a year or when need to be review.

15: SAFETY MEASURES &ENVIRONMENT :

 Care has to be taken when moving on height of coal heap partially used.
 Person should not go to edge of consuming side of heap because there is possibility of
sliding of coal.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 14 of 17
Date:01.12.2017
 During bulk density sampling process, while lifting of filled box for weight
measurement, care has to be taken that its hanging rope strength is ok and keep safe
distance from body of working persons.
 Be careful of moving vehicle and keep safe distance of 2-3 Mtr.
 Do not touch any coal machine /equipment part as it can start in auto.
 Do not walk over rail lines.
 Wear all safety PPE like dust mask , safety goggles, safety shoes, helmet, hand gloves
during the process to avoid dust inhalation, save eye contact from dust and to save self
from falling material from height .
 Water sprinkling to be done in yard to avoid dust.
 Dust suppression system of SCR to be used to avoid dust spread.
 Take care when any horn buzz & watch the movement of vehicle nearby.
 Do not smoke in coal yard.

16 : ANNEXURE -1 : COAL PV CHECK LIST

Check points Document supports.

Certificate from entity side to be signed by
Plant Head and Plant financial controller
1 (may be initiated by the person 1.Prescribed Certificate
coordinating for PV). Attached format
below
Certificate from Surveyor in the attached
format below. Also Surveyor to attach the
signed sheet with survey report (survey
2 2.Prescribed Certificate
report should directly come to auditors in
pdf) and that signed sheet should have
stamp on it.
Updated heap records on date of PV & to 3.Heap clearance file,
3 be signed by Head CHP/in charge 4.Heap signed format
CHP before giving to auditors. records
Reconciliation - Heap records should tally 5. Coal Consumption
with GRN for receipt & log book/belt scale sheet: - Belt weigher
4 report for consumption to ensure that report with detail of
auditors get a fair view about the exact consumption & deviation
quantity in each heap. if any.

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 15 of 17
Date:01.12.2017
5 Coal Receipt report with pending GRN detail. 6. Store report on Rake
weigh system
forcoalreceived.
6 Calibration details of belt weigher. 7. Calibration report.
7
Details showing actual consumption made vis a 8. SAP 261/262 movement
vis entry made in SAP for the month printout.

9. Surveyor readingssheet: -
Details from the surveyor to calculate the volume
8 total station reading , Bulk
before leaving the place of entity
density,.
Reconciliation of PV Vs. Physical stock (Heap
10. On date Stock
9 wise) should be done as on the date of PV to get
reconciliation report for PV.
a better picture.
Details of Surveyor with names who had done the
10
PV in last 6 months to ensure if any rotation 11. Statement from surveyor
happened or not.
17 : ANNEXURE -2 : COAL HEAP CLEARANCE FORMAT

Coal Heap Clearance Format TSPL

S.No Description

1. Type coal and heap REF.

no./ref
2. Date of stacking started DD/MM/YY
3. Date of stacking DD/MM/YY
completed
4. Stacked quantity in MT M.T.
5. Date of consumption DD/MM/YY
started
6. Date of consumption DD/MM/YY
completed
7. Quantity of consumption M.T.
declared
8. Difference of M.T.
receipts/consumption

Quantity for M.T.

reconcillation
Date of reconciled DD/MM/YY

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 16 of 17
Date:01.12.2017

Remarks Reconciled

INCHARGE (CHP) OPERATION INCHARGE/ Head Business controller

18 : ANNEXURE -3 : COAL PV REPORT.

SAP CODE NO.

MCL IMPORTED TENDER CARPET SURVEY
COAL REPORT
PV stock as per survey report at Hrs on (PV
DATE)
Received from 06:00 hrs to 13:00 hrs. (08
hrs.) on PV Date.
Consumption from 06:00 Hrs to 13:00 Hrs.
on PV Date.
Stock at 05:00 Hrs. (on PV Date)
Reciepts from PV date to end of month day
Consumption from PV date to end of month
day
Corrected PV stock to 06:00 Hrs. on 1ST of
next month(Coal Yard)
Stoosin the yard(Balance quantity)
Corrected PV stock including stone
Bunker stock at 06:00 hrs. on date of PV......
Bunker stock at 06:00 hrs. on date 1ST of next
month
Bunker difference
Corrected PV stock as per bunker level
Book stock as on last date of month(01ST of
next month)
Variance Storage/Excess

Bunker level at 13:00 hrs. on PV date(AS per Note:- There was no movement in Heaps during PV
PV) Read Nos in Bracket as-VE
Feeding to Bunker up to 10:00 hrs. on PV
date(As per PV report) Direct from rake and
from yard
Bunker level at 06:00 hrs. on PV date

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date:
 TALWANDI SABO POWER LIMITED
3 x 660MW POWER PLANT, MANSA.
Standard Operating Procedure

Doc No: TSPL/SESI/OPR/ SOP-03/

Effective
Revision No. : 02 Version No. : 00 Page 17 of 17
Date:01.12.2017

PREPARED BY: ISSUED BY : REVIEWED BY: APPROVED BY :

STEAG TSPL
Date: Date: Date: Date: Date: