RULES AND REGULATIONS GOVERNING HOUSING IN UP DILIMAN

CURRENT PROPOSED REMARKS

SECTION 1. STATEMENT OF POLICIES ON HOUSING. The
following policies shall govern existing housing in UP Diliman:

a. UP Diliman Housing is a privilege that is open and made

available to UP employees who, appointed on full-time basis,
meet the qualification requirements to occupy, for a limited
period, UP-built housing units within the UP Diliman campus,
subject to availability of housing units and the approval of
the Chancellor. The privilege can be revoked or withdrawn
at any time, in accordance with the terms and conditions of
the privilege and pertinent laws, rules and regulations.

b. UP Diliman is committed to a housing policy governed by

these rules and subsequent issuances of the Chancellor1.

1
Delegated to Chancellors, per BOR resolution on its 1075th
meeting held on 24 March 1994.

c. Employees granted the privilege of the housing unit on

campus, in the concept of a subsidized lease, are encouraged
to make provisions for acquiring their own off-campus
housing where they can take up residence upon termination
of the housing privilege.

SECTION 2. THE UP DILIMAN HOUSING COMMITTEE. The UP

Diliman Housing Committee, henceforth referred to as the
Committee, shall be an advisory and consultative body
composed of the following:

(1) Vice-Chancellor for Community Affairs as Chairman in an ex-

officio capacity; and the following as Members,

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(2) Vice-Chancellor for Administration in an ex-officio capacity,

(3) Chief Legal Officer, Diliman Legal Office, non-voting, in an ex-

officio capacity,

(4) Two representatives of the faculty, one of whom shall not be

a resident of the campus,

(5) One representative of the research, extension and

professional staff (REPS),

(6) Two representatives of the administrative personnel, one of

whom shall not be a resident of the campus.

The Chairman and members of the Committee shall be appointed

by the Chancellor to serve for a term of two (2) years. In
case of vacancy in the office of a representative, the
replacement shall serve only for the unexpired portion of the
term.

The Committee shall perform the following functions:

a. To recommend to the Chancellor policies, programs, and

rules and regulations of housing, including the rate of
rentals;

b. To recommend the awarding of housing units to qualified

applicants;

c. To exercise visitorial authority with the assistance of UP

offices/representatives duly designated by the Chancellor;

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d. To recommend to the Chancellor the imposition of
appropriate administrative corrective measures and/or
penalty for violation of the housing rules, including permits
for repair or renovation of the University housing units; and

e. To perform such other related functions as may be delegated

by the Chancellor.

The Diliman Housing Office (DHO) shall serve as Secretariat to

the Committee.

SECTION 3. QUALIFICATION OF APPLICANTS FOR HOUSING. Only

regular personnel of UP Diliman or UP System are qualified
to apply for housing. Regular personnel of UP Manila may
apply for walk-up units through UP Manila’s Office of the
Vice-Chancellor for Administration.
No award shall be made to any employee of UP Diliman/System
who is the direct or beneficial owner of any residential house
situated within a radius of twelve (12) kilometers from the
UP Diliman campus as reckoned from the Oblation,
regardless of whether the house is being leased or occupied
by other persons. An awardee who subsequently acquires a
residential house within the said 12-kilometer radius shall
lose the housing privilege.

SECTION 4. DETERMINATION OF AWARDS. The Committee shall

determine the eligibility for an award based on the
applicant’s rank or salary grade, educational attainment, and
length of service to the University using a point system. If
both the applicant and spouse are employed by UP
Diliman/System, their points (except for points coming from
dependents) will be cumulated. Any other two UP
employees may not team up to apply for a unit.

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Table 1: Points from Rank or Salary Grade

Academic Rank Salary Grade Points

(Faculty) (Admin/REPS) Earned
Professor SG 22-25 12
Associate Professor SG 18-21 10
Assistant Professor SG 14-17 8
Instructor SG 13 and below 6

Table 2: Points from Educational Degree

Highest Educational Points Earned Points Earned

Attainment (Faculty/REPS) (Admin Staff)
PhD or equivalent 12 12
MA, MS or LLB 9 12
BA or BS 6 9
Secondary/Vocational n/a 6

Table 3: Points from Length of Service

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 Service to the University Points Earned
One year of full time service in UP
Diliman/System (including time 1
on secondment or special detail)
One year of full time service in other
0.5
UP units

In addition to the points earned under Tables 1-3, an applicant

with at least one dependent shall be given an additional two
(2) points, but having more dependents will not earn further
additional points.

Only applicants whose names are included in the list of

applicants shall be considered for an award of a housing unit.
The list shall be updated by the DHO and released every six
(6) months – on June 30 and December 31, with copies given
to all heads of the units of UP Diliman/System.

SECTION 5. RENTAL RATES. Subsidized lease rental rates shall be

based on the housing unit type and floor area of the
enclosed portion of the housing unit. The Committee may
propose revisions to the rental rates, taking into
consideration the prevailing property market rates, subject
to the Chancellor’s approval.

SECTION 6. OBLIGATIONS OF THE AWARDEE

a. To sign a contract of lease and abide by the University Rules

and Regulations on Housing. Every prospective awardee
shall be furnished a copy of these rules. Every awardee of
any University-owned housing unit shall execute a contract
of lease.

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b. To occupy the unit promptly. Within one (1) month from
the receipt of the notice of the award, the awardee must sign
the contract of lease and receive the keys to the housing
unit. He/she shall submit to the Housing Office a request for
permit to repair within one (1) month from the receipt of
keys.

Upon receipt of the Permit to Repair, the awardee shall be given

ample time to renovate the unit (maximum of one month for
walk-up units, and three months for all other unit types).
Rental charges shall commence once the maximum allowable
time for repairs has lapsed, or where no request for repairs is
submitted, upon occupancy of the housing unit, whichever
comes first.

Failure to comply with any of these conditions within the

prescribed period shall result in the cancellation of the award
and shall bar the awardee for two (2) years from being
considered for another award, except for valid grounds and
without fault on the part of the applicant or by reason of
force majeure.

c. To pay rental and other charges on time. The lessee shall

pay during the term of lease all charges for rental and
utilities including but not limited to water and electricity.
The lessee shall agree that all charges shall be deducted by
the UP Cashier, through the payroll, on a first priority basis
after deductions for contributions required by law.

d. To take proper care of the premises. The lessee shall take

good and proper care of the premises and keep them neat
and clean. Cooking with firewood inside a housing unit and
storing of large quantities of highly combustible chemicals or
materials and the like are prohibited.

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e. To use the premises primarily for residential purposes only.
The lessee shall use the premises as a private dwelling only
for himself and his immediate family.

f. To observe peace and quiet at all times. Unnecessary noise

and disorderly behavior shall be avoided and neighbors must
be accorded due respect at all times.

g. To not sub-lease the housing unit nor assign the lease. The
awardee is prohibited from sub-leasing or assigning his/her
housing privilege.

h. To peacefully vacate and turn over to UP, through the

Housing Office, the housing unit and its premises upon the
termination of the housing privilege.

i. To comply with other terms and conditions of the housing

privilege and the contract of lease, and with pertinent laws,
rules and regulations.

SECTION 7. RIGHTS OF THE AWARDEE

a. To make improvements or renovations with prior

permission. Upon prior application, renovations and
improvements may be made in the housing unit. The
Committee shall order the demolition of any improvement
found to have been made without prior permit, or in
contravention of the written permit, and the payment of the
applicable fine or initiation of the appropriate administrative
sanction. The awardee may be required to restore at his/her
own expense the original structure of the unit. All
improvements shall automatically become the property of
UP, and the lessee shall in no case remove or demolish the
same.

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b. To repair and renovate the unit upon receipt of award.
Repairs and renovation of the housing unit may be
undertaken by the awardee or transferee prior to his/her
occupancy of the housing unit. Reimbursement of allowable
expenses incurred in the maximum amount of P150,000 may
be granted through monthly rental credits.

Eight (8) years after the last approved request for reimbursable
repairs, the lessee is again entitled to reimbursable
repairs/renovation of the housing unit in the maximum
amount of P100,000.

c. To accept boarders and/or lodgers with permission, subject

to compliance with health, safety and sanitation measures.
Only students or personnel of UP Diliman, UP System or UP
Manila may be accepted as lodgers/boarders in the
maximum total of four (4). Awardees must submit to the
Housing office on a semestral basis the rental rates charged
per lodger, and the names, academic courses, and other
pertinent information of their lodgers.

d. To apply for transfer to another housing unit. An awardee

may apply for transfer to another housing unit, subject to the
following: (1) the applicant has stayed in the original unit for
at least five (5) years; (2) the applicant has more points than
the top applicant in the waiting list; and (3) the request for
transfer is based on justifiable grounds as determined by the
Committee.

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e. To keep domestic pets but in reasonable number as
determined by UP. Pets in reasonable number may be kept
in the premises but immunization measures (if applicable)
must be observed and such pets shall be kept within the
lessee’s premises, either caged of on a leash. The lessee
must provide the Housing Office a copy of the immunization
certificates of pet dogs and cats.

f. To keep the housing privilege while on scholarship,

secondment or detail outside the Diliman campus. The
housing privilege shall not be impaired while an awardee is
on scholarship, or detail to other UP constituent universities
or on secondment for a period allowed by the University. UP
reserves the right to terminate the housing privilege should
the awardee fail to return to the University upon termination
of the scholarship, secondment, or detail, and to award the
unit to a qualified applicant.

SECTION 8. POWERS, DUTIES AND RESPONSIBILITIES OF THE

UNIVERSITY

a. Visitorial powers. For the proper enforcement of these

rules, the Housing Office and other duly authorized
representatives of the Chancellor may conduct inspection
visits at reasonable hours of the day or night.

b. Right to conduct census of housing units by the Housing

Office for the purpose of ascertaining compliance with
these rules. An awardee shall state under oath or
affirmation pertinent information as may be required by the
Committee.

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c. Right to demolish illegal structures. UP shall have the right
to demolish structures found to be built in violation of the
Housing Rules and Regulations and other UP policies,
memoranda, orders, and other issuances.

SECTION 9. GROUNDS FOR TERMINATION OF HOUSING

PRIVILEGE

a. Separation/Termination of employment. The housing

privilege shall automatically terminate as soon as upon the
awardee ceases to be a full-time regular employee of UP
Diliman/System due to resignation, retirement, dismissal
from service, death or any other cause. Notwithstanding the
separation/termination of employment of an awardee, the
housing privilege shall continue to be in force where the
housing unit was awarded on the basis the combined points
of the awardee and spouse, and the spouse remains a full-
time regular employee of UP Diliman/System.

b. Transfer of housing privilege. When an awardee ceases to

be a full-time regular employee of UP Diliman, or dies, or
otherwise separated from UP other than for violation of the
housing rules, the housing privilege may be transferred to
the awardee’s spouse or child, either of whom is a full-time
regular employee of UP Diliman or UP System and has
rendered at least seven (7) years of service to UP. The
transferee shall sign a new contract with UP.

A housing unit acquired by a transferee under these rules shall

not be transferred a second time to a spouse or child, unless
such spouse or child independently qualifies in accordance
with the housing privilege criteria and earns total points at
least equal to that of those belonging to the top ten in the
list of qualified applicants.

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c. Extension of the privilege for a period not exceeding six (6)
months. The contract of lease may be extended by the
Chancellor, upon recommendation of the Committee, for a
maximum of six (6) months following the awardee’s
retirement or death, and no surviving spouse or child
satisfies requirements for the transfer of the housing
privilege. A non-interest bearing bond equal to six (6)
month’s rental plus six (6) month’s equivalent of other
charges shall be posted, conditioned upon the faithful
compliance of the awardee with the housing rules. The bond
shall be forfeited in favor of the University if the housing unit
is not vacated upon the lapse or expiration of the extension
period, and the tenant/lessee shall be charged monthly
rentals at current market rates, until the unit is
vacated/recovered.

d. Violation of the Rules on Housing. Violation of any of the

following:

(1) any provision of these rules or any other set of applicable

rules on University housing promulgated or prescribed by the
Board of Regents or any other competent University
authority;

(2) the terms and conditions of the contract of lease;

(3) any special terms or conditions set or prescribed by the

University to govern the award or lease of University housing
units; and

(4) the terms or conditions of permits to undertake repair or

renovation issued by the housing office;

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shall give sufficient cause for UP to enforce the appropriate
administrative sanctions ranging from a fine to withdrawal of
the housing privilege, and the filing of the proper
administrative disciplinary action, upon prior notice and
hearing afforded to the awardee, in accordance with UP and
Civil Service laws, rules and regulations with penalties
ranging from reprimand to dismissal from the service,
without prejudice to the filing of appropriate judicial case/s.

SECTION 10. LEGAL SANCTIONS. All information supplied in the

application form for housing or for all other applications for
permits from the Housing Office shall be give under oath.
Giving of false information shall constitute sufficient ground
for the initiation of legal sanctions, including withdrawal of
the housing privilege.

SECTION 11. TRANSITORY PROVISIONS. All applicants who have

applied with the Housing Office before the effectivity of
these rules shall be required to reconfirm their applications
under these rules.

SECTION 12. EFFECTIVITY. These revised rules shall take effect

upon approval of the Chancellor2.

2
Delegated to Chancellors, per BOR resolution on its 1075th
meeting held on 24 March 1994.

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