Definitions:

Asset Approval Authority (AAA)

A competent person approved in writing by Asset Owner who shall sign all Critical and Hot Work
Permits confirming that the described controls are adequate to reduce the risks to As Low As
Reasonably Practicable (ALARP).

Area Authority (AA)

A competent person appointed in writing by the Asset Owner and responsible for monitoring the
safety of an area and the assets within it and providing clearance to work in that area at any time. In
Operations Department, this may be for example (Shift Supervisor, Shift Controller, Shift
Superintendent or similar). For non-operational areas, the Area Authority is appointed by the Asset
Owner for that area (Maintenance, Engineering or Construction or Electrical)

Method Statement

A detailed description of the sequence of maintenance/ engineering and / or operations tasks

required to complete specified work.

Risk Assessment

The documented process of identifying the hazards associated with the work to be done (Activity)
and specifying the controls required to reduce the risk to a level “As Low as Reasonably Practicable”
(ALARP).

Roles & Responsibilities:

Asset Approval Authority (AAA)

Authority (AAA) The Asset Approval Authority (AAA) is an appointed role under
delegation of authority by the Asset Owner of an ADNOC Group Company/ ADNOC Business. The
appointed AAA approves the work pack as sufficient to reduce the risk to ALARP (As Low As
Reasonably Practicable). Note: AAA approval shall be required for Critical & Hot Work Permits only.
AAA shall be from Asset Owner discipline. For example, Asset Owner for Process Plant would be
different than the admin building. Their responsibilities include:

 Ensuring the work scope has been clearly and correctly defined and correct work categories
assigned.
 Reviewing the JSA to ensure potential hazards, precautions, conditions and controls are
defined meeting the ALARP criteria and sufficient for work to proceed before authorising.
 Identifying whether the planned worksite preparations are adequate.
 Assessing whether the proposed supervision levels are adequate.
 Checking that permits have been examined for potential conflicts with other PTW activities
or concurrent operations on both geographical and time bases and assessing the controls for
managing SIMOPS.
 Management of deviations outside of this standard.
 Authorisation of Permit Pack: AAA sign the permit approval section stating that: “I have
reviewed the permit and the attachments and confirm that the described controls are
adequate to reduce the risks associated with the work to ALARP. I confirm that permit can
proceed to authorization and work can commence when all the specified controls and
precautions are in place.”
AAA shall be formally appointed by an Asset Owner (or delegate) on the basis of following:

 Ability and proven capability to lead JSA/Formal Risk Assessment and experience in using the
Hierarchy of Controls to identify all controls necessary to reduce risks to ALARP.
 Ability in executing the full Job Safety Analysis process and experience in evaluating the
ability of control frameworks to adequately reduce the level of risk to ALARP.
 Full understanding of all steps and roles & responsibilities in the ADNOC PTW process
including the functioning of the Planning Process, the Daily PTW Planning Meeting and the
role of JSA in PTW including its linkage to permit types.
 Full understanding of the procedures for Safe Isolation and De-Isolation, SIMOPS,
Management of Bypasses on Safety Critical Equipment.

Area Authority (AA)

An Area Authority (AA) is responsible for the authorization of a Permit having confirmed that the pre-
requisite controls are in place and proved effective. The AA is then responsible for managing the re-
authorization or suspension processes when required and for the proper closure of a Permit upon
completion of the work. Their role and responsibilities include:

Prior to Authorization

 Checking that the permit information and JSA is appropriate for the described scope of work;
 Ensuring all required documentation (supporting certificates, attachments, etc.) is attached
to the permit and fully endorsed / authorized.
 For Work Activities or Work Scopes categorized Critical or Hot Work, verifying that the JSA
has been developed and verifying the effective implementation of the pre-requisite controls
before permit authorization
 For General work activities, reviewing JSA (attached to the permit) to ensure hazard control
sheets are appropriate for the work scope and providing approval for controls as adequate to
manage the risks and potential hazards of the work to ALARP;
 Confirm all isolations (process, instrumentation, mechanical and electrical) are in place and
proven effective; In case of remote field operations, confirmation of Isolation shall be done
by the Permit Issuer or nominated Isolating Authority/ Operator. Refer to Remote Field
Operations (Appendix 13).
 Ensuring that no conflicts (SIMOPs) shall arise due to concurrent work activities and, if
SIMOPS are required, adequate communication protocols are defined and controls
identified.
 For activities that require a Formal Risk assessment, the formal RA is attached and endorsed
by the RA team member

Where required, AA may also participate as team member and representative of Asset Owner in JSA
process.
Authorize Permit

 Specify the time duration of permit validity;

 Provide instruction that work shall not commence until formal clearance has been provided
by the Permit Issuer (PI);
 Inform parties affected by the work activity (i.e. Area Authority, other Interface Authorities,
Permit Endorsers etc.).

For Critical and Hot Work permits, AA signs the permit authorization section stating that:

“I confirm that all pre-requisite worksite controls have been implemented as per the requirements of
the permit. All precautions will be communicated to the Job Performer (JP) before start of the work
by the PI. There is no geographic or timing conflict with any other Work Permit or activity.”

For General Permits, AA signs the permit authorization section stating that:

“I have reviewed the permit and the attachments and confirm that the described controls are
adequate to reduce the risks associated with the work to ALARP. I confirm that all pre-requisite
worksite controls have been implemented as per the requirements of the permit. All precautions will
be communicated to the Job Performer (JP) before start of the work by the PI. There is no geographic
or timing conflict with any other Work Permit or activity.”

Re-validation, Suspension & Closure

The AA is responsible for the continual oversight and management of issued permits to ensure that
their status is properly recorded and available within the daily PTW planning process. This includes
revalidation over subsequent shifts suspension of work, cancellation when conditions require or the
time validity of the permit expires and final closure of the Permit when work is completed.

The competence requirements for an Area Authority are as follows:

 Knowledge and understanding of all steps, roles & responsibilities in the ADNOC PTW
process including the functioning of the Planning Process and the Daily PTW Planning
Meeting.
 Ability to perform an initial job analysis using the various risk assessment tools for identifying
the types of Permit to be used and supporting Certificates required.
 Ability to plan and supervise work activities in their relevant functional area / plant for all
Risk Category work including work under required supporting Certificates.
 Capability to identify and manage SIMOPS and Defeats of HSECESs.
 Can demonstrate knowledge and experience in Job Safety Analysis process including sound
understanding of the use of the Hierarchy of Controls and barrier theory to achieve ALARP.
 Extensive knowledge and experience regarding hazards associated with their relevant
functional area / plant or work scope and ability to identify hazards and assess control
measures correctly.
 For general works activities in discipline area, ability to identify controls necessary to reduce
level of risk to ALARP.
 Knowledge, understanding and experience in implementation of the procedures for Safe
Isolation and De-Isolation necessary to undertake work on process equipment