LAMPIRAN KEPUTUSAN DIREKTUR JENDERAL PERHUBUNGAN UDARA

NOMOR :
TANGGAL :

Advisory Circular

AC 57-1

CERTIFICATION AND OPERATING REQUIREMENTS FOR

DISTRIBUTORS OF AERONAUTICAL PRODUCTS

Revision : Original
Date : 9 September 2003

REPUBLIC OF INDONESIA – DEPARTMENT OF COMMUNICATIONS

DIRECTORATE GENERAL OF AIR COMMUNICATIONS
JAKARTA – INDONESIA
09.09.03 AC 57-1

FOREWORD

1. PURPOSE : CASR Part 57, Certification and Operating

Requirements for Distributors of Aeronautical Products,
describe the regulations relating to the issue of
approvals by the Director General. This Advisory
Circular provides information about the regulations in
part 57 and describes the policies of the DGAC in
administering those regulations.

2. REFERENCE : This Advisory Circular is advisory only and should be in

accordance with the applicable regulations.

3. REVISION : The revision of this Advisory Circular will be approved

by the Director General of Air Communications

DIRECTOR GENERAL OF AIR COMMUNICATIONS,

ttd

CUCUK SURYO SUPROJO

NIP. : 120089499

Salinan sesuai dengan aslinya

Kepala Bagian Hukum
Setditjen Hubud

E. A. SILOOY
NIP.: 120108009

Foreword i
09.09.03 AC 57-1

AC 57-1
CERTIFICATION AND OPERATING REQUIREMENTS FOR
DISTRIBUTORS OF AERONAUTICAL PRODUCTS

TABLE OF CONTENT

Page

FOREWORD ........................................................................................................... i

TABLE OF CONTENT ................................................................................................ ii

1. PURPOSE...................................................................................................... 1
2. REFERENCE ................................................................................................. 1
3. ELIGIBILITY ................................................................................................... 1
4. REQUIREMENTS FOR ISSUANCE............................................................... 1
5. DEFINITIONS AND ABBREVIATIONS .......................................................... 1
6. QUALITY CONTROL SYSTEM AND QUALITY CONTROL MANUAL........... 2
7. SELF-AUDIT/EVALUATION........................................................................... 3
8. FACILITIES .................................................................................................... 3
9. TRAINING AND AUTHORIZED PERSONNEL .............................................. 4
10. PROCUREMENT ........................................................................................... 4
11. RECEIVING INSPECTION............................................................................. 4
12. MEASURING AND TEST EQUIPMENT......................................................... 5
13. MATERIAL CONTROL ................................................................................... 5
14. SHELF LIFE CONTROL................................................................................. 7
15. CERTIFICATION AND RELEASE OF MATERIALS....................................... 7
16. SHIPPING ...................................................................................................... 8
17. RECORDS ..................................................................................................... 9
18. TECHNICAL DATA CONTROL ...................................................................... 9

APPENDIX A - SAMPLE CERTIFICATION DOCUMENTS FOR PARTS ..............A-1

APPENDIX B. RELATED REFERENCES, APPLICATION FORM DAC FORM

57-1, AND CERTIFICATE OF APPROVAL DAC FORM 57-2 .......B-1

APPENDIX C - SAMPLE QUALITY CONTROL MANUAL .....................................C-1

Table of Contents ii
09.09.03 AC 57-1

AC 57-1
CERTIFICATION AND OPERATING REQUIREMENTS FOR DISTRIBUTORS OF
AERONAUTICAL PRODUCTS

1. PURPOSE

This advisory circular provides information concerning Civil Aviation Safety

Regulations (CASR) Part 57 and sets forth acceptable means, not the sole
means, of compliance with its requirements for the certification of distributors.

2. REFERENCE

CASR Parts 1, 21, 37, 39, 43, 45, 57, 121, 135, 145 and 183.

3. ELIGIBILITY

An application for a distributor certificate is made on DAC Form 57-1,

Application for Distributor Certificate which is submitted to the DGAC office.

4. REQUIREMENTS FOR ISSUANCE

Upon receipt of a properly executed DAC Form 57-1 and following a DGAC
preliminary survey and evaluation of the applicant’s quality control data and
system, the DGAC will convene a Distributor Certification Team at the
applicant’s facilities to make the final determination for issuance of a Distributor
Certificate. The applicant will be formally advised as to the extent of his
assistance needed in the Distributor Certification Team activities, and of the
findings and recommendations of the Distributor Certification Team. Where the
facilities, equipment, data, procedures, and personnel of the applicant are found
to meet the requirements of CASR 57, a Distributor Certificate of Approval, DAC
Form 57 -2 will be issued.

5. DEFINITIONS AND ABBREVIATIONS

As used herein, the following definitions and abbreviations apply:

Aeronautical Product. Means an aircraft engine, aircraft propeller, aircraft

appliance or the component parts thereof, used for installation in type
certificated aircraft.

Article. A material, part, component, assembly, or appliance which is used in

the type certificated product, as specified in the type design data.

Supplier. Any person who furnishes services to a holder of a production

certificate which affects a type certificated product, or who supplies articles for
installation an a type certificated product, including articles which were not
designed or manufactured by the type certificate holder. The term “Supplier” as
used in this circular is synonymous with the term “Subsidiary” as referenced in
CASR 21.143.

Rev. Original 1
09.09.03 AC 57-1

Distributors are brokers, distributors, resellers, or other individuals and

agencies engaged in receiving, storing and selling aeronautical products for
installation in type-certificated aircraft.

Distributor Certificate is a certificate issued by DGAC to act as the distributor.

Quality Control System is the distributors total network of administrative and

technical data and detailed procedures, ‘which is implemented to assure that
the parts sold by the distributor conform to the stated design and are properly
documented and stored.

Self-Audit/Evaluation is a continuous program that the distributor applies to

evaluate their compliance with its quality control system.

Traceability is the ability via documentation or electronic means to track parts,

processes, and materials by lot number or serial number to the original
manufacturer or other source.

Significant Change is an change to the quality control manual that implements

or revises an element of the quality control system that is required by this AC.
An example of a significant change is a change in facility location because it
affects the manner in which the distributor meets CASR 57. An example of an
insignificant change is if the Purchasing Manager’s title is changed to ‘Vice
President of Procurement’. Although the distributor is required to update the
references in the manual to the ‘Purchasing Manager’, the manner in which the
distributor complies with this AC remains unchanged. The change in revision
date to reflect the change in title is also an insignificant change.

6. QUALITY CONTROL SYSTEM AND QUALITY CONTROL MANUAL

A. The distributor shall have an established quality control system equate to
assure a quality product that complies with customer specification. The
quality control system, including procedures and operations, shall be
described in detail in a quality control manual, or other appropriate
documents.
B. These documents shall be readily available to at least first line supervisors
responsible for the activities described. The system shall contain all of the
elements of the governing specification adopted by the organization and
should be described in the manual or supporting documents, e.g., work
cards or check sheets, in sufficient detail to be used as operating
instructions.
C. The quality control manual and/or related documents shall be kept current
and readily available to employees and to the customer’s auditor or
designee. A sample Quality Control Manual is included in Appendix C.
D. The distributor shall notify the DGAC, in writing, of any significant changes
to its quality control system and receive written notification of the
acceptance of the change prior to implementation.
E. For distributors, the quality control manual shall include, but not be limited
to a detailed description of:
1) A statement of commitment by senior management to define the
policies and objective of the product quality control system,

Rev. Original 2
09.09.03 AC 57-1

2) The quality control department including an organizational chart

showing the relationship of quality control to the rest of the
organization,
3) The assignment of personnel by title, responsible for specific
functions within the quality system,
4) The distribution and revision control system for the quality
documentation and other technical data, where required,
5) The record keeping system to be employed,
6) The organization’s training requirements and records,
7) How shelf life-limited parts and supplies will be controlled (if applicable),
8) How incoming discrepant parts and supplies will be controlled,
9) Receiving inspection procedures,
10) Tool and test equipment calibration program (if applicable),
11) The storage facilities and applicable specifications,
12) The parts identification system employed,
13) The environmental controls used (as appropriate),
14) The system employed to control inspection stamps (if applicable),
15) The self-audit/evaluation program which specifies an annual review.

7. SELF-AUDIT/EVALUATION
A. The distributor shall have in place a self-audit/evaluation program to insure
that the quality system as adopted has been implemented. The program
shall provide the necessary feedback for continuous quality improvement.
Self-audit/evaluations shall be conducted on a periodic basis. The
distributor shall perform the self-audit/evaluation in accordance with written
procedures or checklists that determine the effectiveness of the quality
system. Audit results shall be documented, including identifying who
conducted the audit, the frequency of the audit, and corrective action of
non-compliance.
B. Corrective action shall be appropriate and prompt; correct the
discrepancies reported; locate and correct similar discrepancies, if they
exist, in areas not audited; correct the root cause of the problem
evidenced by the discrepancies and implement follow-up action(s)to
assure no recurrence.

8. FACILITIES
A. Appropriate facilities shall be maintained so as to insure that storage does
not damage inventory. Storage areas shall have adequate space and
appropriate racks. Parts should be stored in a manner that will preclude
damage. For additional information see CASR 145.35(a)(3) and AC 145-3.
B. Distributors that engage in aircraft/component maintenance, as well as part
sales, shall secure the storage area to prevent unauthorized access.
C. Distributors that deal in non-aircraft related activities including non-aircraft
part sales shall segregate the aircraft function from other functions in a
manner that will preclude supplying unapproved materials for aircraft
material.
D. The distributor shall have a system in place to segregate and identify
serviceable from unserviceable parts in a manner that will control the
issuance of those part.

Rev. Original 3
09.09.03 AC 57-1

9. TRAINING AND AUTHORIZED PERSONNEL

A. The distributor shall have personnel who are properly trained to perform
inspection, handling and recordkeeping procedures to support the
organization’s adopted quality control system. This applies to personnel
performing the function of supervisor, inspector, shipping and receiving.
B. Inspection personnel shall be properly trained and authorized. Such
persons shall be knowledgeable of inspection techniques, methods and
equipment used to determine part quality. Authorization criteria shall be
identified in the distributor’s manual.
C. All training, both formal (classroom) and on-the-job training (OJT) shall be
documented and the records shall be maintained for all employees who
underwent training.
D. The distributor shall maintain a roster of the personnel and their alternates
authorized to perform inspection functions and identify the inspection
function(s) that each person is authorized to perform.

10. PROCUREMENT
A. The distributor shall maintain a procurement system such that materials
purchased conform to specified documentation requirements in Appendix
A of this AC. The distributor shall have documented in its quality manual,
a system which demonstrates the ability to trace the parts to the source of
procurement and to the source of production, or to a DGAC certificate
holder. In addition, the distributor shall provide, upon request, information
pertaining to the production approval status of each part.
B. A system shall be in place to assure that special requirements are
adequately communicated to the distributor’s sources, so that parts
conform to the customer’s purchase request and that deviations are
disclosed and approved by the customer.
C. The distributor shall maintain a list of their approved suppliers and a
quality history for each source.
D. In addition, the distributor of surplus parts should have a procurement
system which assures that:
1) A part known to have been subjected to conditions of extreme stress,
heat or environment are so identified.
2) All Airworthiness Directives (AD’s) that are represented as having
been accomplished are documented. Certification of compliance
shall specify AD number, AD amendment number, date, and method
of compliance, i.e.,” AD xx-xx-xx terminated (date). Replaced shaft
seal with P/N ________ shaft seal (signature)”.
3) Items identified as overhauled, repaired or modified have the
appropriate signed and dated documentation attached to
substantiate the condition of the part.

11. RECEIVING INSPECTION

A. Inspectors shall conduct a complete visual inspection of all incoming parts
and materials. The inspection shall include, but not be limited to:
1) A check for any obvious physical damage,

Rev. Original 4
09.09.03 AC 57-1

2) Verification that all appropriate plugs and caps are installed, if

applicable,
3) Verification that part numbers (including dash numbers and letters),
model numbers, serial numbers, lot and/or batch numbers, etc., of
the items, match the accompanying documentation,
4) Verification that the quantity, part numbers or noted part number
substitutes (including dash numbers and letters), model numbers,
etc., of the items match the request/purchase order and agreed upon
method between the aircraft operator and supplier for part number
substitution,
5) Verification that all appropriate required documentation (maintenance
release, material certification, traceability documents, etc.) are at
hand, and are properly completed, and signed.
B. Receiving inspection for aircraft fasteners shall include a sample visual
inspection for general workmanship and presence of certifications from the
manufacturer or an DGAC regulated source.
C. Unapproved parts should be reported in accordance with Advisory Circular
21-29.
D. If inspection stamps are used, the distributor shall have an accountability
system in place to control stamp issuance, usage and replacement.
Inspection stamp identification imprints shall not be re-used for two years
after an inspector to whom the imprint was assigned leaves the position; or
the stamp with the imprint is lost or stolen.
E. A distributor of new standard parts purchased from a manufacturer, shall
maintain an inspection program which includes periodic verification that
standard parts meet the technical specifications applicable to the part
number. The distributor shall insure that adequate specifications are
available to support the inspection process, and that these specifications
are current. The distributor shall maintain a record of inspections used to
make this verification.

12. MEASURING AND TEST EQUIPMENT

A. If required by contract for sample inspection, test equipment shall be
maintained under an effective calibration program. The distributor shall
have procedures which provide for appropriate storage, usage, and
calibration traceable to the National Standards for all measuring and test
equipment (when applicable).
B. The distributor shall have procedures to prevent tools/equipment which are
past due calibration from being used. Each unit in the calibration program
shall be traceable to the standard against which it was calibrated. Current
documentation of calibration status shall be maintained.

13. MATERIAL CONTROL

A. Material Handling: Material shall be handled in an appropriate manner
and shall be protected from damage and deterioration. Special packaging
shall be maintained as necessary. The storage area for aircraft parts
should be periodically checked for overall effectiveness of storage and
identification methods. For additional information see CASR 145.35 (a)(3)
and AC 145-3.

Rev. Original 5
09.09.03 AC 57-1

B. Batch/Lot Control: Batch segregation shall be maintained for parts so

identified by the manufacturer, such as aircraft fasteners. The system shall
include procedures for splitting of lots and the documentation of such
splitting. Purchases, less sales, should equal inventory, which shall
balance on batch/lot numbered inventories.
C. Recall Control: The distributor shall maintain records for parts identified
by batch number and the quantities sold from each batch to each
customer, to facilitate a manufacturer’s recall notification, if required, which
ensures that parts shipped can be traced and recalled.
D. Packaging: Whenever practical, materials shall be stored and delivered in
the manufacturer’s original packaging. Packaging shall identify the
manufacturer, distributor, part number, serial number, lot or batch number
(if applicable), and the quantity.

The distributor shall use ATA Specification 300 packaging or equivalent, or

customer specified packaging when appropriate. If practical,
environmentally friendly packaging material should be utilized. Flammable,
toxic, or volatile materials shall be packaged in a safe manner per
manufacturer’s recommendations or as specified by local regulations.
E. Electro-Static Sensitive Devices: Material subject to damage from
electro-static discharge shall be packaged, handled, and protected with
necessary precaution and in accordance with requirements for safe
handling of electro-static sensitive devices.
F. Storage of Parts: The distributor quality control system shall assure that
serviceable parts/components are adequately protected against the
environment and damage by being properly wrapped, packaged, boxed,
etc., as appropriate. All fluid passages, lines, or electrical connections shall
be capped or plugged. The distributor’s quality system shall protect items
whose performance will be adversely affected by an ‘‘unclean’’ environment.
G. Part Numbering: The distributor shall ensure that no part number
ambiguity exists. Parts shall not be labeled with multiple part numbers if
such labeling could cause confusion as to the part’s manufacturer or
applicable specification. A distributor’s alteration to or replacement of the
data plate or manufacturer’s part number is unacceptable, unless
authorized by the DGAC or an DGAC certificate holder.
H. Non-Conforming Materials: A closed loop system shall exist to
implement corrective action following the detection of substandard or
otherwise non-conforming parts. Rejected materials shall be identified as
such and segregated from usable stock. Aircraft parts, and parts that could
be reasonably assumed to be sold for aircraft use, shall be segregated
from non-aircraft parts.
I. Scrapped Parts: There shall be a documented procedure in place to
mutilate scrapped parts by drilling, grinding, or other appropriate means.
Parts shall be mutilated to the extent that will preclude the possibility of
their being restored and returned to service.
1) Records and documents shall be maintained on all serialized
scrapped parts. The procedure shall identify by title or position the
individual responsible for verifying that parts were adequately
mutilated before discard.

Rev. Original 6
09.09.03 AC 57-1

2) The distributor shall maintain a record of all life-limited parts

scrapped out. The record shall contain a description of the part, its
part number and serial number, if applicable, and the date the part
was scrapped. The dealer shall retain this record for at least seven
years.
3) The distributor shall impose these same requirements on their
subcontractors and/or repair facilities with whom they do business.
J. Material Misrepresentation: The distributor shall have a system in place
to control materials that are misrepresented.
1) In the event that the distributor has shipped parts that are materially
misrepresented to the customer, the distributor shall notify the
customer, unless the customer is already aware of the problem, and
the distributor shall also notify the DGAC (e.g., a life-limited part is
sold to a buyer as new, and is subsequently discovered to have life in
service). Notification shall be made in writing within 24 hours after
discovery.
2) In the event that the distributor receives parts and discovers that they
are materially misrepresented, the distributor shall notify the source
from whom the parts were received, unless the source is already
aware of the problem. (e.g., a part shipped was represented as
having had an AD performed on it, but subsequently discovered
information reveals that this work was not performed). Notification
shall be made in writing within 24 hours after discovery.
K. The distributor should also report suspected unapproved parts to the
DGAC according to the provisions of AC 21-29.

14. SHELF LIFE CONTROL

The distributor shall have a system to adequately identify and control shelf life-
limited parts and materials. Out-of-time or outdated parts and materials shall
either be segregated from serviceable items, or discarded. The program shall
specify a system that will assure that no expired material or part will be issued.
This program includes component subassemblies containing shelf life-limited
parts.

15. CERTIFICATION AND RELEASE OF MATERIALS

A. The distributor shall provide the customer with certification documents in
accordance with Appendix A of this AC.
B. Additionally, a certified statement disclosing the following should be issued
about the material or parts, certifying that they were or were not:
1) Subjected to conditions of extreme stress, heat or environment,
2) Obtained from the Indonesian Government or military services,
C. The distributor shall provide a document from an DGAC Approved
Maintenance Organization (AMO) or air carrier for each serviceable part
indicating that the part is serviceable (not applicable to new parts unless
work or test was performed on the part). The document shall contain a
maintenance release statement for return to service signed by an
authorized individual of the AMO. The maintenance release shall be
SIGNED! Inspection stamps, or symbols, or printed/stamped names are not

Rev. Original 7
09.09.03 AC 57-1

acceptable. Refer to CASR 43, appendix B, and to DGAC AC 145.3,

appendix 1, for examples of a maintenance release statement for air carrier
work. Refer also to DGAC SI 21-09 for procedures for completion and use
of DAC Form 21-18, Airworthiness Approval Tag, for approval for return to
service. A Copy of the teardown report that describes the condition found at
overhaul and list of significant parts replaced should be included.
D. The distributor shall have a system documented in its quality control
manual which demonstrates the ability to trace the parts to the source of
production or to an DGAC certificate holder. In addition, the distributor
shall be able to provide, upon request, information pertaining to the
approval status of each part.
E. The distributor shall develop a procedure for accountability when copies are
made for redistribution shipments and when the approval tags are copied.

16. SHIPPING
A. The distributor quality control system shall require components and parts
to be shipped in an ATA-300 Specification container or equivalent as
appropriate for the unit being shipped, or as specified by the customer.
The item should be packed in the container in a manner that will preclude
damage from rough handling of the container.
B. The distributor quality control system shall provide for appropriately trained
personnel to conduct a complete visual inspection of all items being
shipped. Inspection shall include, but not be limited to:
1) A check for any obvious physical damage,
2) Verification that all appropriate plugs and caps are installed,

WARNING

TAPE SHALL NOT BE USED TO COVER ELECTRICAL

CONNECTIONS OR FLUID FITTINGS/OPENINGS. ADHESIVE
RESIDUE CAN INSULATE ELECTRICAL CONNECTIONS
AND CONTAMINATE HYDRAULIC OR FUEL UNITS

3) Verification that part numbers, (including dash numbers & letters),

model numbers, serial numbers, etc., of the items being shipped
match the accompanying documentation,
4) Verification that part numbers, (including dash numbers & letters),
model numbers, serial numbers, etc., of the items being shipped
match the customer’s request/purchase order,
5) Verification that packing slips contain all information required by the
customer,
6) Verification that the shipping container and packing are appropriate
for the items being shipped,
7) Verification that all appropriate required documentation (maintenance
release, material certification, traceability documents, etc.) are at
hand, properly completed, and signed.

Rev. Original 8
09.09.03 AC 57-1

17. RECORDS
A. The distributor shall maintain documentation of traceability for at least 7
years from the date of sale to the customer. Documents shall demonstrate
serial number, or lot & batch traceability, when applicable. The distributor
shall maintain a filing system such that the data is readily available and
identifiable for each customer, each purchase.
B. The distributor shall have a system in place governing the storage,
distribution, and retrieval of documents confirming that the physical and
chemical properties of fasteners and raw stock aircraft materials (materials
that are installed on and become part of the aircraft) are in conformance
with applicable technical specifications.
C. Records confirming fastener integrity, including physical and chemical test
reports, shall be maintained for a minimum of seven years.
D. All life-limited parts shall have records confirming life-limited status.
E. Records shall be protected against damage, alteration, deterioration and
loss.

18. TECHNICAL DATA CONTROL

Technical data, when required, shall be maintained in a manner that ensures

such data is up-to-date and accessible as appropriate. Hand entries or
corrections to technical data are not acceptable.

Rev. Original 9
09.09.03 AC 57-1

APPENDIX A - SAMPLE CERTIFICATION DOCUMENTS FOR PARTS

CLASS OF PART REQUIRED ON RECEIPT REQUIRED FOR SHIPMENT

Raw Materials Physical & chemical Certification that test reports are
properties reports on file
traceable to batch or lot
number

Standard Parts per Certificate of conformity Certification that C of C are on

CASR 21.303 (b) (4) (CoC) from producer file

New aircraft DAC Form 21-18, FAA Certified true copy DAC Form
components (other Form 8130-3, JAA Form 1, 21-18, FAA Form 8130-3 /JAA
than standard parts) from the PAH/OEM Form One

Used aircraft DAC FORM 21-18, FAA DAC Form 21-18, FAA Form
components (other FORM 8130-3, or JAA 8130-3/JAA Form One is
than standard parts) Form One, from seller attached to component
meeting provisions of
sections 43.9 & 43.11

Components without Certified statement from Statement as to the identity,

DAC Form 21-18, seller as to identity and condition and that original
FAA Form 8130-3 or condition certified statement is on file.
JAA Form 1

Appendix A A-1
09.09.03 AC 57-1

SAMPLE CERTIFICATION STATEMENTS

1. SAMPLE STATEMENT FOR RAW MATERIAL:

As a management official of (name of distributor), I hereby certify that we are an approved

distributor under the provisions of CASR 57 and the original chemical and physical properties test
reports of the material listed below are on file at this place of business.

SIGNATURE DATE

2. SAMPLE STATEMENT FOR STANDARD PARTS:

As a management official of (name of distributor), I hereby certify that we are an approved

distributor under the provisions of CASR 57 and we have the original certificate of conformity (C of
C) of the material listed below on file at this place of business.

SIGNATURE DATE

3. SAMPLE STATEMENT FOR NEW AIRCRAFT COMPONENTS:

As a management official of (name of distributor) l hereby certify that we are an approved

distributor under the provisions of CASR 57 and are enclosing a certified true copy of the
applicable DAC FORM 21-18. FM FORM 8130-3MM Form One from the PAHIOEM. The original is
being maintained on file at this place of business. The original quantity of as reflected in the
applicable DAC FORM 21-18, FM FORM 8130-3MM Form One is being reduced by _____ to cover
the number being shipped under this certification.

SIGNATURE DATE

4. SAMPLE STATEMENT FOR USED AIRCRAFT COMPONENTS:

As a management official of (name of distributor) I hereby certify that we are an approved

distributor under the provisions of CASR 57 and the original of the applicable DAC Form 21-18. FM
Form 8130-3MM Form One from the seller is attached to the component, and a true certified copy
is on file at this place of business.

SIGNATURE DATE

5. SAMPLE STATEMENT FOR “AS IS” COMPONENTS:

As a management official of (name of distributor), I hereby certify that we are an approved

distributor under the provisions of CASR 57, and the original statement of condition on file at this
place of business.

SIGNATURE DATE

Appendix A A-2
09.09.03 AC 57-1

Sample Documents on Certification and Traceability of Aeronautical Products

Exhibit
Description Date
No.
Serviceable tag issued by COOPESA R.L. - FAA
1 22.12.2000
Approved Repair Station

Part Certification Form issued by Distributor: The

2 20.12.2000
MEMPHIS GROUP

Disposition Report issued by FAA Repair Station –

3 18.12.2000
Pacific Aero Tech. Inc.

Airworthiness Approval Tag, FAA Form 8130-3,

4 19.12.2000
issued by Pacific Aero Tech. Inc. – FAA Repair Station

Invoice issued by Distributor – DASI, to Distributor :

5 13.12.2000
The Memphis Group, Inc.

Certification and Traceability issued by Distributor

6 13.12.2000
DASI to Distributor Memphis Group, Inc.

Part Removal Tag issued by Aircarft Support and

7 17.1.2000
Parts, Inc.

Bill of sale issued by owner: Flight Director Inc. to

8 14.1.2000
DASI.

Aircraft Registration Application for B737-112, S/N

9
19771 – Name of Applicant DASI

Bill of sale issued by owner: Willis Lease Finance

10
Corporation to Flight Director Inc.

11 Certification issued by America West Airlines 6.1.2000

Bill of sale issued by America West Airlines to Willis

12 3.6.1999
Lease Finance Corporation.

Notes: 1. All certification documents are related to one part P/N: G2400, S/N: 21

2. All documents trace the part from the last user: GECAS (Operator) to the first owner:
America West Airlines.

Appendix A A-3
09.09.03 AC 57-1

Exhibit No. 1

Appendix A A-4
09.09.03 AC 57-1

Exhibit No. 2

Appendix A A-5
09.09.03 AC 57-1

Exhibit No. 3

Appendix A A-6
09.09.03 AC 57-1

Exhibit No. 4

Appendix A A-7
09.09.03 AC 57-1

Exhibit No. 5

Appendix A A-8
09.09.03 AC 57-1

Exhibit No. 6

Appendix A A-9
09.09.03 AC 57-1

Exhibit No. 7

Appendix A A-10
09.09.03 AC 57-1

Exhibit No. 8

Appendix A A-11
09.09.03 AC 57-1

Exhibit No. 9

Appendix A A-12
09.09.03 AC 57-1

Exhibit No. 10

Appendix A A-13
09.09.03 AC 57-1

Exhibit No. 11

Appendix A A-14
09.09.03 AC 57-1

Exhibit No. 12

Appendix A A-15
09.09.03 AC 57-1

APPENDIX B. RELATED REFERENCES, APPLICATION FORM DAC FORM 57-1,

AND CERTIFICATE OF APPROVAL DAC FORM 57-2

Related Reference Material

The following list of Advisory Circulars published by the DGAC or the FAA are listed here for
reference purposes only.

AC 00.56 Voluntary Industry Distributor Accreditation Program.

This AC describes a system for the voluntary accreditation of civil aircraft parts
distributors/dealers on the basis of voluntary industry oversight and provides information that
may be used for developing accreditation programs.

AC 2042 Eligibility, Quality and Identification of Approved Aeronautical Replacement

Parts.

Contains guidance and information regarding eligibility and traceability of aeronautical parts
and materials to be installed on type certificated products.

AC 21-2 Export Airworthiness Approval Procedures.

Contains guidance and information on procedures for exporting aeronautical products and
related special requirements submitted to the DGAC by other governments.

AC 21-20 Supplier Surveillance Procedures.

This AC contains guidance and information on how to establish surveillance procedures over
suppliers.

AC 21-29 Suspected Unapproved Parts.

Contains guidance and information regarding the detection and reporting of suspected,
unapproved parts.

AC 21-38 Disposition of Unsalvageable Aircraft Parts and Materials.

This AC contains guidelines for the proper disposal of unsalvageable parts and/or materials
so they are not returned to service.

AC 43-9 Maintenance Records.

This AC provides information regarding maintenance record requirements under CASRs

Section

43.9, 43.11 and 91.173 and related responsibilities of owners and operators, and persons
performing maintenance, preventative maintenance and alterations.

AC 145-3 Guide for Developing and Evaluating Repair Station Inspection Procedures
Manuals.

This AC is an aid to the development of an Approved Maintenance Organization inspection

manual that adequately covers all pertinent CASRs.

Appendix B B-1
09.09.03 AC 57-1

REPUBLIC OF INDONESIA
DEPARTMENT OF COMMUNICATIONS
DIRECTORATE GENERAL OF AIR COMMUNICATIONS
JAKARTA - INDONESIA

Application for Distributor Certificate

1. Distributor Name, Number, Location and Address 2. Reasons for Submission
a. Official Name of Distributor: Number: Original Application for Certificate.
Change in Location or Housing and Facilities

b. Location where business is conducted: Change in Ownership

Other (Specify)

_______________________________________
c. Official Mailing Address of Distributor(Number, Street,
City, Province, & Zip) _______________________________________

_______________________________________

_______________________________________

3. The person, who will responsible to the Director General on behalf of the organization for ensuring a
satisfactory standards of operation according to the requirements of these regulations.

Name & Position Qualification Signature Specimen

4. The following full time employees are nominated for approval as signatories of release certificate

Name & Position Qualification Signature Specimen

5. Applicants Certification

I hereby certify that I have been authorised by the Distributor identified in Item 1 above to make this application and
that statements attached hereto are true and correct to the best of my knowledge.

Date: Authorised Signature: Print Name of Authorised Signature: Title:

DAC Form 57-1 (9-09) Page 1 of 2

Appendix B B-2
09.09.03 AC 57-1

For DGAC Use Only Record of Action For DGAC Use Only
Distributor Inspection
6. Remarks (Identify by item number. Include deficiencies found ratings denied)

Findings - Recommendations Date of Inspections

A. Station was found to comply with requirements of Part 57
B. Station was found to comply with requirements of Part 57, except for deficiencies listed in Item 6.
C. Recommend Certificate with rating applied for on application be issued.
D. Recommend Certificate with rating applied for on application (EXCEPT those listed in Item 6) be
issued.
DGAC Office Signature(s) of Inspector(s) Printed Names of Inspectors

Supervising or Assigned Inspector

ACTION TAKEN CERTIFICATE ISSUED Inspector’s Signature
APPROVED Number
As shown on certificate
issued on date shown Date Inspector’s Printed Name Title
DISAPPROVED

DAC Form 57-01 (9-09) Page 2 of 2

Appendix B B-3
09.09.03 AC 57-1

DAC FORM 57-2, CERTIFICATE OF APPROVAL FOR A DISTRIBUTOR OF

AERONAUTICAL PRODUCTS

REPUBLIC OF INDONESIA
DEPARTMENT OF COMMUNICATIONS
DIRECTORATE GENERAL OF AIR COMMUNICATIONS

Certificate of Approval
Number: 57/
This certificate is issued to :

Whose business address is :

Location of facilities :

upon finding that its organization complies in all respects with the requirements of the Civil
Aviation Safety Regulations relating to the establishment of a Distributor of Aeronautical
Products and is empowered to operate as a:

DISTRIBUTOR OF AERONAUTICAL PRODUCTS

This approval is not transferable and shall continue in effect for a period of 1 (one) year from
the date of issuance unless cancelled, suspended or revoked by the Director General. Any
major change in the basic facilities, or in the location thereof, shall be immediately reported to
the Director General.

Date of issuance: On behalf of the Director General of Air Communications

Director of Airworthiness Certification

DAC Form 57-2 (9-03) Page 1 of 1

Appendix B B-4
09.09.03 AC 57-1

APPENDIX C - SAMPLE QUALITY CONTROL MANUAL

XYZ DISTRIBUTOR
Address :

Telephone: Fax:

Appendix C C-1
09.09.03 AC 57-1

RECORD OF AMENDMENTS

DATE OF AMENDMENT DATE ENTERED ENTERED BY

NO.

Appendix C C-2
09.09.03 AC 57-1

DISTRIBUTOR CERTIFICATION

I hereby certify that the contents of this Quality Control Manual accurately and
adequately describe the system in use within our organization for the provisions of a
product quality control system to meet the applicable DGAC requirements set forth in
CASR Part 57.

Manager Date

President Date

Appendix C C-3
09.09.03 AC 57-1

DGAC APPROVAL

The product quality control system described in this manual has been evaluated and
meets the requirements set forth in CASR Part 57 for the distribution of aeronautical
products.

DGAC Signature Date

DGAC Approval Certificate Number Allotted: ________________________________

Appendix C C-4
09.09.03 AC 57-1

AMENDMENT CERTIFICATION
Amendment number: ____________
I hereby certify that this manual has been reviewed and amended as follows to reflect
the current product quality control system:
Sections and Pages affected:

Director, Quality Assurance Date

Evaluated
by:

DGAC Signature Date

Entered in
the manual:

Signature Date

Appendix C C-5
09.09.03 AC 57-1

TABLE OF CONTENTS
Section Title Page No.
RECORD OF AMENDMENTS

1 GENERAL
- Distributor Certification Statement and DGAC Approval
- Amendment Certification Record
- Table of Contents
- Foreword
- Amendment Information

2 PRODUCT QUALITY CONTROL

- Responsibilities
3 PRODUCT QUALITY CONTROL SYSTEM PROCEDURES
4 AUTHORIZED SIGNATURES
5 DISTRIBUTION LIST

6 APPENDICES

Appendix C C-6
09.09.03 AC 57-1

1.0 GENERAL
1.1 FOREWORD
It is the policy of XYZ Distributor to supply only those aeronautical products to
our customers that can be objectively traced to acceptable certifications of
conformity to approved design data.
In order to implement this policy, XYZ Distributor has established and
maintains an effective product quality control system which was planned and
developed in conjunction with all management functions within our company.
The product quality control system and policies contained in this manual, as
well as the detailed product quality control procedures issued by the company
shall be strictly followed by all personnel to ensure that the established
integrity of aeronautical products is verified and maintained from the time of
acquisition until supplied to our customers.
Means are provided throughout our product quality control system to ensure
prompt detection of discrepancies and for timely and effective corrective action
in all areas affecting aeronautical product integrity.
1.2 Amendment
The Manager is responsible for the periodic review, and amendment of this
manual and shall ensure that it accurately describes the product control
system currently in use at XYZ Distributor.
Changes shall be accomplished by replacement of the complete page(s)
affected by the change.
Each amendment shall be numbered consecutively beginning at number one
for the first amendment of each issue.
The amendment number and date shall appear on each page affected, and a
margin indicator shall be placed on the inside margin to indicate where
changes, additions or deletions have been made since the last revision.
A copy of all amendments or re-issues to this manual shall be forwarded to the
DGAC Office for approval prior to promulgation and distribution.
The Manager shall maintain a master distribution list to control the distribution,
amendment and retrieval of Product Quality Control System Manuals.
Amendments to detailed product control procedures issued to implement the
policies outlined in Paragraph 3.0 of this manual, shall be amended
immediately a change becomes necessary.
All recommended changes to detailed product control procedures shall be
processed as required and it shall be the sole responsibility of the Manager to
approve such changes and issue a covering amendment.
Revised page(s) shall be identified by an amendment number, dated, and
automatically distributed to registered holders of the product control
procedure(s) affected.

Appendix C C-7
09.09.03 AC 57-1

2.0 Product Quality Control Responsibilities

2.1 XYZ Distributor product quality control organization is headed by a Manager
who has total responsibility for product control.
2.2 Manager shall oversee receiving inspection; product control surveillance;
certifications and releases; and, records control.
His duties shall further extend to receipt; storage; preservation and special
handling; batching code system; and packaging and shipping operations.
Should corrective and or, planning improvement be necessary in any of the
above areas it will be the Manager's responsibility as well.
2.3 The Manager shall be responsible for periodic review and examination of the
product control system.
3.0 Product Quality Control System Procedures
3.1 This section contains a brief description of the written Product Quality Control
Procedures (PQCP) for the control of aeronautical products.
- PQCP-001 Purchasing, Receiving, Inspection
- PQCP-002 Product Handling and Shipping
- PQCP-003 Certification and Release
- PQCP-004 Records
3.2 Purchasing, Receiving, Inspection (PQCP-001)
3.2.1 This procedure details the methods that shall be followed to ensure that all
aeronautical products purchased for subsequent supply to the aviation public,
are acquired from approved sources and that they are supported by valid
certification documents attesting to their conformity with relevant approved
design data.
3.2.2 This procedure also details the procedures that shall be followed to identify,
log and inspect aeronautical products received by XYZ Distributor.
3.2.2.1 Each incoming aeronautical product shall be identified to the descriptive
detail and certification documentation requirements.
3.2.2.2 All incoming aeronautical products shall be withheld from stock pending
completion of satisfactory acceptance inspection and receipt of certification
documents from the supplier.
3.3 Product Handling and Shipping (PQCP-002)
3.3.1 PQCP-002 establishes the controls necessary to protect aeronautical
products from damage while in the care of the distributor. It also ensures that
aeronautical products are being packaged in accordance with generally
accepted practices to protect them against deterioration and damage during
transit.
3.4 Certification and Release (PQCP-003)

Appendix C C-8
09.09.03 AC 57-1

3.4.1 This PQCP lists and displays copies of documents used, and the controls
necessary to effect proper certification and release of aeronautical products.
3.4.2 Certificate of conformity statements on XYZ Distributor Inspection and
Release Notes, Airworthiness Approval Tags, shall be signed only by an
authorized inspector, or a DGAC Inspector. Export Certificate of
Airworthiness, DAC Form 21-22 shall be signed only by a DGAC Inspector.
3.5 Records (PQCP-004)
3.5.1 PQCP-004 lists the records that are maintained to provide objective evidence
of conformity to airworthiness requirements from source to distribution of
aeronautical products.
3.5.2 All product quality control system records shall be retained by XYZ Distributor
for a minimum period of two years.
4.0 Authorized Signatories
4.1 The Manager is responsible for the selection, training, and control of XYZ
Distributor personnel engaged in receiving inspection, certification and
release of aeronautical products.
4.2 Personnel being nominated for recognition as an Authorized Signatory shall
be selected solely on their demonstrated ability to perform these duties and
knowledge of the appropriate DGAC airworthiness regulatory requirements.
4.3 A current list of Authorized Signatories shall be maintained by the Manager.

5.0 Distribution List

5.1 The Manager is responsible for maintaining a master distribution list of this
manual in order to facilitate positive revision and recall action.

Appendix C C-9