SUPPLEMENTAL/BID BULLETIN NO.1 This Supplemental/Bid Bulletin is issued to modify, amend or clarify items in the Bidding Documents for the project: Design and Build of the New Eighteen-Storey Clark Air Traffic Control Tower Building Facility at Clark International Airport (Rebid). This shall form an integral part of the bidding documents issued for the above-mentioned project. 1. Below were the queries raised by the prospective bidders during the Pre-Bid Conference held last 9 November 2020 and conducted thru video conferencing via Zoom Application, and the corresponding remarks or instructions made by the Special Bids and Awards Committee (SBAC) members: Item | Queries\Ciarifications Remarks/Instructions 1. [Query from Arch. Michael John Laviste of Stuaio 26 Construction Ine. ‘With regard to the project timeline, it is specified in the bidding documents that the duration for the design and build is twelve (12) months while it was presented a while ago to be a total of fourteen (14) months. The project timeline is twelve (12) months. Two (2) months for the design phase and ten (10) months for the construction. 2. [Query from Mr. Dean Michael Guinto of CB lInternational, Inc. We would like to ask for bidding schedule of the Equipment for the Communication System, if it will be scheduled at the same time. No, the bidding process for the equipment shall be done separately from the bidding of the Design and Build of the Control Tower. There will be another bidding schedule for the Communication Equipment which will come after Design and Build of the Control Tower. 3. (Queries from Mr. George Sorio of JLL Pulsar Construction Company & Sphinx. Are you going to provide us a copy of the presentation and other materials of the discussion in this meeting for us to further review? Also, with regard to the duration for the design/architectural which is only one (1) month. Did you already perceived the aesthetic look of the building so it is going No, the presentation for the project in today’s meeting is actually in the Bidding Documents. ‘The design phase is the full design of the Control Tower. However, prior to that there will be a conceptual_design approval_during corporat oe Bung vwoclacgovoh Ey ome = ewan ano SD), pubteatorsocaegoup avd & gHCIAC to be easily designed? the bidding. So there will be a conceptual design | Yes, there will be a conceptual before the final design? design before the final design, 4. |Queries from Ms. Rosalie Jamili of Polarr | z |Azanje Construction. Is there a minimum area required for the | The minimum area for the base | base building? building is 1000sqm. Since it is a 2- storey building, the minimum fioor area is 2000sqm. You may verify the distribution of all offices found in the base building, it is already incorporated in the _ Bidding Documents, Please refer to the Bidding Documents. lAside from the bid price and technical | The criteria for selecting the bidder |documentary requirements, what would be | is, first, the Bid Price then, second, lyour criteria in selecting the winning | the result of the bid evaluation on lbidder? Is there any added weight for the | the lowest bid. design? ‘The completeness of the design? Yes, that goes after ascertaining the Bid Price submitted, 5. |Query from Mr. Mark Andrei Angeles of MSV Construction and Supplies. Will the SBAC consider a completed Design | Yes, itis accepted. and Construction of high rise building exceeding six (6) storeys as valid Single Largest Completed Contract (SLCC)? 6. | Follow up queries from Arch. Marc Torres of MSV Construction and Supplies. Are you going to provide us Transfer | Since we have a Design and Build Cettificate of Title (TCT) or lot pian for | project, it will depend on your reference for the exact size of the area? | design. The distribution of ‘the ‘Aso, As-built plans with tapping points | offices will also depend on your and access the site and soil analysis? design. For the As-built drawings, these will be provided during the design stage. For the conceptual design, we do not have any TCT. 1 & *ri gia I. ‘Sigpevent Bub Ho. “ea a ul te Ne xhoeStrey Ck A Ts Cato Tomes Bling Paty Nok neratna hep (ea) Pane 0f10 For the tapping points of the utilities, these will be given during the design stage once awarded. Are you going to give us the specifications | Specifications of the equipment will of the special equipment such as| depend on the design of the Air communication, electrical, mechanical | Traffic Management Communication aspects of the project to consider on our | System. Refer to ICAO for the design? requirement on the = ATC communication system. No radar shall be installed on the Air Traffic Control during the design and build. Actually, we have several questions and | Yes, you can send your queries. clarifications. Can we just transmit said questions after we have consolidated them? The following were the queries and/or requests for clarification sent by MSV Construction and Supplies thru electronic email last 10 November 2020, as well as the corresponding remarks or instructions made by the SBAC members and Office of Prime Responsibility (OPR): Item] Queries\Clarifications I Remarks/Instructions 1. | 2.4.5.C ARCHITECTURAL DRIVERS States thet ..... provisions of views for occupiers of the tower, particularly of the north/south runway approaches. @ Are the offices at the base building | No specific requirement. The ground and second floor required to face the same orientation? Or can they just face the taxi way? orientation of base building shall depend on the design, subject to final approval of CIAC. 2.5.3 TOWER SHAFT States that Tower shafts can be structurally independent. Q Can we use steel structure for the Yes, fire-rating shall be based on the tower? If yes, do you have a required fire- | National Building Code of the rating? Philippines. Q Can we use steel deck on the typical | Yes. hallways at the tower shaft connecting the elevator/risers and the stairs? k & ue FBCl ClAC ‘Sippementis attr “Deora ald of ee pt Sorey Cr A Ti Creel Tower Bung aly 12 et Immaton hepr (a) Page 10 13.2.2 INTERIOR AND EXTERIOR FINISHES [States that... EIFS should be limited to upper floors only and shall not be used on the first floor IQ: Can we use the EIFs as the tower's lexterior wall before our lattice work design? IQ: Can we use the EIFs for our base building partitions? IQ: Are we allowed to use gypsum board Iwall partitions for our base building's offices? No, No. Yes. [3.2.4 SHAFT WINDOWS IStates that... As a minimum, a single ‘window shall be provided on the runway ‘side of the tower shaft in the lounge/ break room and chief controller's office. IQ: Are these windows fixed or can they be loperable? Q: Can we introduce fixed windows at the typical Tower floors? Either. Yes. 3.2.6 ROOF States that... The cab roof shall be stopped to drain away from the center. Do ot include gutters and downspouts. The roof design should take into consideration the need to imize rainwater from roof dripping down the cab windows. Q: Please confirm that no gutters and downspouts can be introduced. We would like to provide concealed downspouts and concealed gutters at the deck to minimize rainwater falling from the roof. Please if allowable. No gutters and downspouts can be introduced. 3.2.6 ROOF States that.:. the roof surface must be designed to allow for pedestrian flow and maintenance traffic. Q: Can we introduce concrete roof slab? Yes.Cit clas ‘Suplonenttg Pape of 30 “Gta ar 2u fe He onsen Sry Cla Ae Tae Corel Toe Bg Fay ok eran sept (aS) 3.2.6 ROOF States that.... The roof shall be designed to withstand the load of all antennas and a ground radar system. Q Can we request for the radar approximate weight and specifications for our design consideration? The weight specification is not less than 150kg. [3.2.7.a and b. CONTROL CAB WINDOWS 13.2.7a states that tempered glass may be lused in upper glass panels in towers that lhave sloped back. 13.2.7b states that tempered glass and laminated glass are not authorized for use in control tower cabs. Q: Is tempered glass allowed to tower and control ratio? 'Q: Is double pane glass required for the offices at the Base Building? No. Only Insulated Glass Unit (IGU) shall be used for control cab window. Yes, as long as it can withstand the jet biast from the aircraft. '3.2.10 EQUIPMENT ACCESS ‘States that... In light of life cycle design considerations (replacement of HVAC equipment in the future)... it is recommended that a hatchway be installed in the floor between the tower cab floor land mechanical room floor... (Q: Is a hatch required still even though our air-conditioning system is in a VRV profile having all condensers at the ground? Hatchway is only recommended for physical access of large equipment from floor to floor. 10. 3.2.22d. SINK ‘States that... Area below the sink should (contain storage. 'Q: Can we remove storage below sinks as ‘these are deterrent to maintenance. Can 'we instead put this cabinetry inside storage jor utility rooms? No.Sipping sun to. age of 10 “ae and ui fe New EcteenSrey ar A Tae Carbs Toner Butea Fait coh inten per (aay ii. [3.242 TELEPHONE OUTLETS States that... telephone outlets are required in the office of the facility. It is recommended that a minimum of four each (one per wall) be installed at each floor. |Q: Does the executive rooms where only 1 | Yes. luser is required to have 4 telephone jacks? 12. |May we request for the TCT or lot plan (if | There is no TCT or lot plan lany) for our reference. 13. [Are we required to build @ substation? If | Yes. All equipment shall be included Ives, will the equipment be included in the | in providing the appropriate size for package or just the room and provisions? —_| the transformer substation. 14. May we request for the specs of all special | Specifications of the equipment will ‘equipment, communications, electrical, | depend on the design of the Air mechanical (if any), radar, and the likes for | Traffic Management Communication \the design consideration, System. Refer to ICAO for the requirement on the ATC communication system. No radar shall be installed on the Air Traffic Control during the design and build. 15. For the CCTV system, will you be requiring | TP system is required. analogue or IP system? 16 |Exact location of concrete encasements (if| The location of concrete lany), and-the location of the first private | encasements and the first private pole. pole shall depend on the design. 17 JAs built plans of the airport or any existing | The as-built plans will be provided | plans that has any connection to our site | during the detailed design stage. (this is for the tapping points, access and provisions) 18 |Existing flood control plans There is no available flood control plans. The contractor may refer to the CDC Building Facilities Division for as-built plans, 19 [Soil analysis ‘The winning bidder shall conduct the soil analysis as part of the design of the control tower. 20 |Will you be providing us @ staging area with | Yes. ‘ample space for laydown, site preparation, warehouse, and assembly area inside/near Ithe site? 21 Landscaping/additional site requirements. As stated in the Terms of Reference les the landscaping is required. wh yw tdCi ClAC ‘Supper bt “the andl fe hw EgtowSrey Ck A Tr Corte Tow Big Fatty at cor atonal per (eb rage 30 Can the manpower sleep on site? Establish ‘temporary housing facilities? If allowed, are {there provisions for utilities (Electricity and Iwater) No. 23 24 lis there an adjacent site where the Icontractor can use as its staging area? Iwill the CIAC be providing the topography lof the site location? How about the tapping lpoints? Yes. Topography and tapping points can be accessed on CDC website http://www. gisatclark.com/road- network-utiities-and-topology-maps/ 25 lis the BOQ provided under the bidding ldocuments should be followed? I thought that we are bidding for a design and construct? What about -—_possible discrepancies between the provided BOQ and from the detailed design? The BOQ provided on the bidding document shall be followed. 26 Will the BAC consider @ completed design land construction of High Rise building lexceeding 6-storeys as valid Single Largest ‘Completed Contract (SLCC)? Yes, as per the bidding documents, similar contracts shall refer solely to completed design and construction of a mid-rise building not less than six (6) storeys. 27 Do the Key personnel during the Detail Design Phase needed to be deployed or at least dedicated to the project during ‘Construction Phase? Yes, as long as the key personnel on the design phase are also qualified on the construction phase, 28 ‘Can delivered but uninstalled materials be included in the progress billing? No, materials and equipment delivered on the site but not completely put in place shall not be included for payment. 29 Is the progress billing monthly or by milestone? See Section IV. General Conditions of Contract page 28. 30 We understand that the stated ABC of the contract is_. However, under item. 1.1 of the Project Information under Item B. Terms of Reference under page 48 of tthe Bidding Documents, it states that “CIAC xx ‘intends to apply the sum of Three ‘Hundred Sixty-Four Million Nine Hundred Fifty Thousand Four Hundred Ten Pesos ‘and 0/100 (PHP 364, 956, 410.00) being ithe Approved Budget of the Contract (ABC) Ixxx", What ABC shall prevail? The Approved Budget for the Contract (ABC) to payments under the contract for the Design and Build of the New Eighteen-Storey Clark Air Traffic Control Tower Building Facility at Clark International Airport is Two Hundred Ninety One Million Nine Thousand Nine Hundred Fifty Four Pesos and «49/100 (PHP291,009,954.49), 31 Who shall facilitate the necessary permits ifor manpower and equipment? The winning bidder/contractor. arb khri ClAC Im. SippieralBs atin “tao nd fhe ow ten Srey G e TaeCnl Tver ung Fay Gar iterator Art Red" fom 10 32 Who shail issue the necessary permit to construct, building permit, etc.? City of Mabalacat? City of Angeles? CDC or BCDA? The Clark Development Corporation (CDC) for the construction and Civil Aviation Authority of the Philippines (CAAP) for the height clearance. The following were the queries and/or requests for clarification sent by Studio26 Construction, Inc. thru electronic email last corresponding remarks or instructions made by the 13 November 2020, as well as the SBAC members and OPR: Item Queries\Clarifications Remarks/Instructions 1 TTB Clause 5.2 states that “In the event that the design and construction shall be accomplished separately... the party that will accomplish the design should have at least one similar project, the cost of which is equivalent to at least 50% of the ABC...” Does the “cost” refer to the Project Construction Cost or Design Fee of the designer? The “cost” is referred to as design cost or fee. 2 | In case of consortium with a design firm | No, Section 23.1 of the 2016 Revised and other contractor support role, are we | Implementing rules and Regulations required to submit list of ongoing projects | of Republic Act No. 9184 states that ‘and NFCC for all parties? "Each partner of the joint venture shall submit their respective PhIIGEPS Certificates of Registration In accordance with Section 8.5.2 of this IRR. The submission of technical and financial eligibility documents by any of the joint venture partners —_ constitutes compliance: Provided, That the partner responsible to submit the NFCC shall likewise submit the Statement of all of its ongoing contracts and Audited Financial Statements.” 3 | Part of the drawing requirements is the | Yes. conceptual Air Traffic Management but some pay items are not reflected in the Bill of Quantities form. We would like to confirm if this item is excluded in the ABC? 4 | Will we be given a list of equipment that | All equipment to be installed on the should be considered in the computation of the control tower. load Air Traffic Control Tower are included on the Terms and Reference except for the Air Traffic Management Communication System. Specifications will depend on the design of the Air Traffic Management ‘Communication i yetSipser Bln i. rage Bot 20 i “Detar a uo he Ne Soest Cnc Ar Ta Car Tower Btn Fy CIAC System. Refer to ICAO and CAAP for the requirement on the ATC communication system. 5 | Are the items enumerated in BDS Clause | No. 21 included in the submission of technical documents this November 23? 6 | What would be the rating system for the |The conceptual design shall be conceptual design? evaluated on a non-discretionary ~Pass/"Fail” only. Clause 12.2.1 b of the Procedure and Criteria for Bid Evaluation shall be amended as follows; "b) Technical Evaluation of Design and Build Bid Requirements, A Bidder shall be evaluated based on compliance and submission of the technical requirements in Section X Bid Forms and Qualification Information for Design’ and Build using a_—_—_non-discretionary "Pass/"Fail” as follows: Please refer to page 95 to 97 of the Bidding Documents. | 7 | May we request for the contract ID of the | The contract ID for the project is project? CIACBAC-Infra-PO7a. 8 [Is there a difference between detailed | None, they are same. Use the form estimate as indicated in BDS Clause 11 and | provided on page 146. detailed unit price analysis (DUPA) as indicated in page 146? We've encountered Previous bidding wherein these two have different format. If there’s a difference, which one should we submit? IV. Additional reminders and clarifications to all bidders: 1, The bidding process involves non-discretionary pass/fail criteria, whereby, if a Bidder submits the required document, it shall be rated “pass” for that particular requirement. In this regard, bids that fail to include any requirement or are incomplete or patently insufficient shall be considered or rated “fall.” 2. Bidders are required to submit one (1) original and two (2) copies of the first and second components of its bid which shall be signed or initialed on each and every page thereof by the duly authorized representative/s of the Bidder. The original and copies of the bids shall be typed or written in indelible ink and shall be signed each pages by the bidder or its duly authorized representatve/s. 9, YX 6 wha Cl Sigler sues No age 10010 JAC “Rg na to New Ensen ste Ca Trae Cero Tower Bung Fay ‘ak lteratons Apo (a) No additional documents shall be accepted by the BAC after the deadline for the Submission of Bids. Prospective bidders are reminded that CIAC is VAT exempt. Thus, the bid offer or financial proposal shall be exclusive of VAT. Pursuant to the Department of Transportation (DOTr) Department Memorandum, the bidder is required to submit a certification, under oath, certifying that said bidder has no pending case(s) against the government. Said document shall be included and submitted as part of the bidder's eligibility documents. Bidders are required to utilize the prescribed format attached in the bidding documents. In case of joint venture or consortium, each partner of the joint venture or consortium shall submit their respective certification, under oath. Bidders are reminded that a suspended or blacklisted supplier, contractor or consultant shall not be allowed to participate in all procurement opportunities of the government for the duration of the suspension or blacklisting, regardless of the modality of procurement employed by the procuring entity, Bid envelopes that are not properly sealed and marked, as required in the bidding documents, shall be accepted, provided that the bidder or its duly authorized representative shall acknowledge such condition of the bid as submitted. The BAC shall assume no responsibility for the misplacement of the contents of the improperly sealed or unmarked bid, or for its premature opening. Should a bidder decides not to submit a bid, said bidder should justify in writing to the BAC the reason for the non-submission. Sanctions shall be imposed to the bidder who withdraws from bidding or submits late bids or submits patently insufficient bids for at least three (3) times within a year, except for a valid reason. Note: caution to prospective bidders, should there be individuals posing in behalf of the BAC and TWG as agents or fixers, the same should be reported to the BAC immediately. This shall not be tolerated by the BAC. The bidding shall be conducted impartially and fairly and no favoritism shall be extended to any prospective bidder for as long as the same submits complete requirements, the said prospective bidder shall be qualified. The CIAC reserves the right to reject any and all bids, declare a failure of bidding, or not award t he contract at any time prior to contract award in accordance with Sections 35.6 and 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. IRISI Chairper lidange of all concerned. 7 \GUAS sory, SBAC KEAN. Issued on: 16 November S20