Annex G

MUNICIPALITY OF TUBAJON

PROPERTY INVENTORY PLAN

Schedule of Physical Count

Assigned Inventory
Office / Location List of PPE Items* Target Completion
No. of Days Target Start Date Reporting Date Committee
Date

*This shall be referenced using Annex A (Inventory Count Form)

Prepared by Reviewed by

IC Chairperson Accountant
 Annex F
ONE-TIME PPE CLEANSING WORKING PAPER

PPE ACCOUNT: LAND IMPROVEMENTS, WATER SUPPLY SYSTEMS, CONSTRUCTION IN PROGRESS - INFRASTRUCTURE, BUILDING AND OTHER STRUCTURES, AND CONSTRUCTION IN PROGRESS - BUILDING AND OTHER STRUCTURES

PROJECT COST Amount recorded in Adjustments/Reclassification/Transfer

Contract / Declared Issuance of Issuance of Amount Amount Variance Variance Variance
Contract with available CIPLC (If there are Fund
Project Name Project Location Contractor Original Final Revised By Admin / Completion Certificate of Certificate of recorded in included (Project Cost vs (Project Cost (PPELC/CIPLC Remarks Link to copy of
No. Contract Contract Forced Account Date docs? (yes,no) amounts not yet Source JEV No. Amount
Description Completion Acceptance PPELC in RPCPPE PPELC/CIPLC) vs RPCPPE) vs RPCPPE) JEV
Amount Amount Work reclassified)
a b c d e f g h i j k l m n o p q r s t u v w

Note:
1) Columns a to l are to accomplished by the Engineering Department or whoever has available records
2) Columns m, n p, u v and w is to be accomplished by the Accounting Department
3) Column O is to be accomplished by Property Unit/Section

Prepared by: Reviewed by

Designation IC Member Concerned Accountant

 Annex E
MUNICIPALITY OF TUBAJON

ONE-TIME PPE CLEANSING WORKING PAPER

FUND SOURCE:
PPE ACCOUNT:

Adjustments/Reclassification
Article (Printer, Accountable
Property No. Desktop, Laptop, etc. Particular/Description Old PAR No. New PAR No. Officer Office Location Acquisition Date Qty. Cost per PPELC Cost per RPCPPE Link to copy
(Required) (Required) (Required) (Required) (Required) (Required) (Required) (Required) (Required) (Required) (Required) (Required) Variance Remarks JEV No. Amount of JEV

TOTAL 0 0
LESS: PER TRIAL BALANCE 0 0
VARIANCE 0 0

Prepared by: Reviewed by

Designation IC Member Concerned Accountant

 Annex D
MUNICIPALITY OF TUBAJON

Registry of Derecognized PPEs (RDPPE)

Reference Accumulated Authority

Accumulated Impairment (Indicate date of
Date No. PPE Account Description of PPE Cost Depreciation Losses Carrying Value grant) File Index
 Annex C
MUNICIPALITY OF TUBAJON

List of Non-Existing /Missing PPEs

PPE Account Title: _________________

PPE Account Code: __________________
Fund Source: ___________________

Accountable
Article/Item Description Old Property No. Acquisition Date Unit Cost/Value Total Cost/Value Old PAR No. Remarks
Officer

Prepared by Reviewed by

IC from Property Unit Head of Property Unit

Noted

Accountant
 Annex B
MUNICIPALITY OF TUBAJON

List of PPEs Found at Station

PPE Account Title: __________________

PPE Account Code: _______________
Fund Source: _______________

New Property Total Accountable Location/

Article/Item Description Acquisition Date Unit Cost/Value New PAR No. Office Remarks
No. assigned Cost/Value Officer Whereabouts

Prepared by Reviewed by

IC from Property Unit Head of Property Unit

Noted

Accountant
 Annex A
MUNICIPALITY OF TUBAJON

INVENTORY COUNT FORM

PPE Account Title:

PPE Account Code:
Fund Source:
Sheet No. __ of ____

New Property
Quantity per Remarks (Found at
Old Property No. No. assigned (to Quantity per Accountable Location/
Article/Item Description Acquisition Date UOM Unit Value Physical Count Old PAR No. New PAR No. Office Condition Station / Non-
assigned be filled up Property Card Officer Whereabouts
Card existing/Missing)
during validation)

Prepared by
Reviewed by:

Inventory Committee Member Inventory Committee Member Inventory Committee Member Inventory Committee Member Chairperson, Inventory Committee

Date: ___________________ Date: ___________________ Date: ___________________ Date: ___________________ Date: ___________________

Noted:

Accountant