Unlocking Career Opportunities: The Role of an Assistant Property Manager

In the dynamic world of real estate, the position of an Assistant Property Manager is integral to the
smooth functioning of property management operations. Whether you're an aspiring professional or
an experienced property manager looking to enhance your team, understanding the significance of
this role is crucial.

Key Responsibilities of an Assistant Property Manager:

1. Administrative Support: Assistant Property Managers play a pivotal role in providing

administrative assistance to property management teams. This includes handling paperwork,
managing schedules, and coordinating communications between various stakeholders.
2. Tenant Relations: Building positive relationships with tenants is a priority for Assistant
Property Managers. They address tenant concerns, resolve issues, and ensure a comfortable
living or working environment for all occupants.
3. Property Maintenance: Overseeing the maintenance of properties is another essential aspect
of this role. Assistant Property Managers collaborate with maintenance staff to ensure that
properties are well-maintained and comply with safety standards.
4. Financial Management: Assistant Property Managers often assist in budgeting and financial
management. This includes collecting rent, processing invoices, and maintaining accurate
financial records to support the overall financial health of the properties.
5. Lease Management: Managing leases and rental agreements is a key responsibility. Assistant
Property Managers assist in drafting and enforcing lease agreements, ensuring compliance
with legal requirements.

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as an Assistant Property Manager.
All candidates must be capable of extended walking, climbing stairs and climbing ladders for access
to roofs. Excellent interpersonal and communication skills required. Ensure Certificates of Insurance
for tenants and vendors are up to date. Prepare special reports such as damage and liability report in
a timely and accurate manner for the Property Manager’s review and approval. Support and
coordinate the integration and optimal utilization of technology using RealPage OneSite, Yardi, and
other technology systems and software to track project performance and report on key project
indicators in an effort to improve overall performance. Team Meetings: Participate in meetings with
internal staff to review all aspects of the property accounting, operations, construction, leasing.
Assist the Property Director with collection of rental payments and year-end operating cost
recoveries and related tenant questions. Travel to visit all site locations as required throughout the
assigned territory. Organize and direct staff on special projects as assigned by Property Manager(s).
Ensure that 100% of certificates of insurance for tenants and contractors are accurate and in
compliance with standards. Handle all incoming calls for the main office and management company
Prepare weekly billing. Quickly acquire and maintain a thorough knowledge and understanding of
the site’s Regulatory and Operating Agreement, and other policies governing the property’s
affordable housing component. Review Reconciliations with PM for approval and ensure proper
mailing of year-end reconciliations. Assists with collection of rent, payment of expenses, and
compliance with lease terms. Maintain and update the system database with department leasing
information. High proficiency in MS Excel and MS Word to meet reporting, correspondence and
budgeting needs as defined above. Works closely with the Property Manager to effectively manage
activities such as leasing, resident retention, concessions, and customer service; may oversee the
activities of office personnel. Prepares the monthly and quarterly reports explaining variances for
review and approval by Property Manager. Supporting and utilizing on-site PC-based property
management software. Support or manage tenant-focused relationship programs and processes that
meet or exceed building occupant expectations. Articulated contracts for owners and renters,
presented property showings for prospective renters and executed prospective rental owner
consultations. A resume is a concisely written detail of personal, educational, and professional
accomplishment and experiences as that prepared by an applicant for a job. Track property service
agreements, lease agreements and property maintenance inventories and manage the online database.
Managed keys, signage orders and paperwork necessary for tenant move in. Utilizing Skyline system
software for all accounts payable operations to include timely completion of rents, invoices and
billing. Set up new vendor files and maintain as required by client. The Assistant Property Manager
will issue monthly rent statements, post rents on resident ledgers, be able to manage multiple ledgers
(such as deposit, subsidy and repayment agreements) and makes daily bank deposits. Communicated
effectively with owners, residents and on-site associates. Attend weekly revenue management
meetings and monthly property manager meetings. Maintain open and regular communication with
the Property Manager.
Reviews all invoices, calculates allocations between multiple phases, processes all accounts payable
and can quickly research and explain vendor ledgers and payment status as needed. Strong planner
and problem solver, who works independently or in a team environment while exceeding
expectations. Create and maintain detailed real estate documents requiring a high level of accuracy.
In conjunction with the Property Manager assist in all property management and operations.
Overseeing all operations including maintenance, capital improvements, lease administration,
budgeting, forecasting, reporting, collections, evictions, vacancy anticipation, marketing, lease
renewals, service contracts, expense control, audits, etc. Newsletters, and training meetings or
programs for tenants. Participates in performance oversight of all service contractors who perform
contract services. Researched real estate and business personal property taxes, obtained tax bills, and
ensured payment in timely manner to obtain available discounts and avoid possible penalties. Audited
files and reported any issues requiring follow-up to program manager. Maintain letters of credit and
tenant deposits, and provide related reporting to the Property Manager. Package, including tenant
handbooks, tenant anniversaries, holiday gifts, park events, quarterly. Have the ability to travel
overnight approximately one time per month to Washington D.C. Basic understanding of accounts
receivable including reports and collections. Information Systems: Use Yardi, Maximo, or other
systems required to manage workflow, using the system(s) appropriately, with accurate and complete
data, run and analysis reports. 10%. Obtain certificates of insurance or waivers from contractors,
suppliers and other third parties, assure adherence to safety requirements pertinent to property
visitors, tenants and employees. Responsible for answering all telephone calls, assisting or resolving
problems with the caller and delivering written messages to the appropriate person(s) in a timely
fashion. Prepare service contracts and abstracts accurately including the scope of work, contract
terms, compensation method, insurance requirements and all other relevant exhibits pursuant to the
project. Ensure all property files are prepared and maintained in orderly and logical manner, including
leases and contracts. Oversee maintenance of work order and purchase order systems. Commercial
Property Management Administrative Assistant. Every resume should contain the following: brief,
preferably one page in length; clean, error-free, and easy to read; structured and written to highlight
your strengths; immediately clear about your name and the position you are seeking. Senior level
work experience for Property Manager Ensure the smooth running of our community in a fast-paced
environment. Running sales reports and uploading to FAW for DeAWM as needed. Must have
sufficient computer skills that will allow them to be able to use, in a proficient manner, all Company-
issued software programs implemented at the condo, including but not limited to the following: MS
Word, Excel, PowerPoint, Jenark, BuildingLink, Front Desk Edition, etc. Responsible for leading
regular inspections of properties with janitorial and landscape providers and any other service
provider as directed by management. Coordinate all tenant move-ins and move-outs including
furniture deliveries and pick-ups. Often they are looking for someone who wants to learn and who
has transferable skills like: Leadership skills; Can do-will do mentality; Ability to communicate;
Ability to multi-task; Hard work ethics; Creativity; Problem-solving ability. Prepares the monthly and
quarterly reports explaining variances for review and approval by Property Manager. Assist the
Property Manager with the annual capital plan, operating budget, and reforecast. Timely, accurate
processing of Accounts Payable operations.
All managerial functions which are included in the Property Manager and General Manager job. May
be responsible for oversight of administrative support employee(s) and engineers. Follow up with
property accountants on Manual Billing Adjustments (or create the MBA’s) as needed per
modifications. Skills: Customer Service, Highly Organized, Microsoft Office, MS Office, Multi-
Tasker, Realpage OneSite, Yardi. Be able to plan and Competency using Microsoft Office, navigating
the internet, and general use of personal computer. Excellent oral and written communication skills
required. Monitors tracking of vendor and tenant certificate of insurance expiration dates, requests
renewals, and ensures compliance with standard coverage terms and conditions. Minimum of 3 years
of experience working within Real Estate. The position will require walking and climbing ladders.
Coordinate tenant move ins and move outs, including furniture delivery and pick up. Work closely
with third-party service providers and other TSP constituent groups to ensure that assets are
managed to yield optimal returns. Newsletters, and training meetings or programs for tenants. Won
the Employee of the Month Award for meeting all goals and targets. Maintain appropriate
documentation for management and other review. Those candidates seeking to work as property
management assistants have to possess at least a high school diploma with ample experience in the
related field. Collection of sales and inputting them in system or excel spreadsheets. Click on the
different category headings on the left to find out more, and change our default settings. Assists in
preparation and regular tracking of annual operations, maintenance and capital budgets. Read this
career-advice article Should I Put My Address on My Resume in 2022. Can effectively cope with
change, shift gears comfortably, and decide and act without having the total picture. Running sales
reports and uploading to FAW for DeAWM as needed. Overseeing timesheets and payroll for hourly
employees. Ensures the timely collection and recording of rent. Drafts and articulates service
agreements with commercial clients. Proficiency with Microsoft Office applications (Word, Excel,
Outlook and PowerPoint). Oversee tenant requests for work orders including obtaining estimates,
providing proposals, submitting work orders and invoicing tenants. Property Clerk Support: Provide
support for the property clerk during absences and periods of high-volume activity. Working
knowledge of MS Office applications required. Prepared and processed invoices, purchase orders,
and service order agreements. Understand and interpret tenant leases including exclusives and
prohibited uses.
May assist in annual review and revision of security Post Orders. Excellent communication and
organizational skills, with the ability to multi-task, pay meticulous attention to details, as well as
work effectively and efficiently in a deadline driven environment while maintaining integrity.
Preparing legal documents necessary for buying and selling properties such as perches agreements.
Day to day contact, issue resolution, and general dealing with tenant representatives. Skills:
Administrative Writing, Microsoft Office, Managing Processes, Organization, Analyzing
Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal
Communication, Great Communication, proficient With Computer Literacy, able To Represent In
Absence Of Management, responsible For Other Duties Assigned And As Needed. Find inspiration
for your own resume and gain a competitive edge in your job search. Draft correspondence on
various matters pertaining to property management. Responsible for the maintenance and monitoring
of supplies. Ability to communicate well and interact with all colleagues. Distribution community
newsletters, flyers and pamphlets. Monitors aged delinquency reports weekly, request payments and
prepare default letters under the instruction of the Property Manager. Managed overall tenant
relations, including promoting tenant satisfaction. Oversees the tracking and response to tenant
service requests. Ensure invoices are processed in accounting with appropriate back?up and
according to. Responsible for processing invoices in Bizflow, the online payment software, for the
Property Manager’s approval. If there is more than one Assistant Property Manager at a site, the GM
or Property Manager will designate the Assistant Property Manager who will be in charge of the
property in the GM or Property Manager’s absence. Work with tenants on questions regarding the
reconciliations once mailed and follow up on payments. Prepared business letters, correspondence,
and memos. Work with tenants on questions regarding the reconciliations once mailed and follow up
on payments. Strong Microsoft Office (Word, Excel, PowerPoint and Outlook) proficiency required.
Coordinates insurance requirements for properties and associated vendors. Acts as liaison between
tenants and management to identify service issues and coordinates to successfully resolve identified
issues. Assisted Property Manager with property tours for prospective renters. MS Outlook, Angus,
accounting software such as MRI, Yard or CTI preferred proficiencies. Maintains rapport with
customers, managers, and employees by arranging continuing contacts; researching and developing
new services and methods; setting priorities; resolving problem situations. Collects rent from
residents and posts into the Yardi system. Function as the primary resource for all property activity.
Prepare aspects of annual budget document; to include preparation operating expense reconciliations.
Strong customer service and interpersonal skills required. On the other hand, we’re using several
third party tools to help us run our website with all its functionality.