Construction Office Manager Job Description

Are you seeking a dynamic and organized individual to manage the administrative functions of your
construction office? Look no further! A Construction Office Manager plays a crucial role in ensuring
the smooth operation of day-to-day activities in a construction office environment. From overseeing
administrative tasks to facilitating communication between various departments, a skilled
Construction Office Manager is essential for maintaining efficiency and productivity.

Key responsibilities of a Construction Office Manager may include:

1. Administrative Management: Handling office procedures, managing schedules, and

overseeing the workflow to ensure timely completion of tasks.
2. Communication Liaison: Serving as a point of contact between management, employees,
clients, and vendors to facilitate effective communication and information flow.
3. Document Management: Maintaining and organizing important documents, contracts,
permits, and other construction-related paperwork to ensure compliance and accessibility.
4. Budget Oversight: Assisting in budget preparation, expense tracking, and financial record-
keeping to support cost-effective operations.
5. Human Resources Support: Coordinating HR functions such as recruiting, onboarding,
payroll, and employee relations to foster a positive work environment.
6. Inventory Control: Managing inventory levels of office supplies, equipment, and materials
to support operational needs while minimizing waste.
7. Project Assistance: Providing administrative support to project managers, including
scheduling meetings, preparing presentations, and compiling reports.
8. Safety Compliance: Ensuring compliance with health and safety regulations by maintaining
records, conducting safety inspections, and implementing appropriate protocols.
9. Technology Proficiency: Utilizing office software and technology tools effectively to
streamline processes and enhance productivity.
10. Problem-Solving: Addressing challenges and resolving issues promptly to prevent
disruptions to office operations.

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Reviews applications for payment, and performs fiscal management of project resources. Building
long-term account value with executive level relationships within development departments of key
partners and companies. Interface with KNPC, PMC subcontractors and the EPC Contractor for
formal and informal reviews on construction and safety related matters. Implement processes and
organizational capability to execute supplier contract and relationship management. A proven track
record in project development and value generation. Review of tenders and quotations -
acknowledging costs and scope of works for the project. Providing site selection assistance to
business partners and licensees, site validation and support to the sales team during the sales cycle of
the development process. Work closely with the sales, customer care, and management team to
ensure open communication on all matters; develop a strong environment conducive to proactive
resolution of issues and strong commitment to producing a quality product. Diligently manage all
contractor interfaces and ensure quality and HSE requirements are satisfied. Proven record of
experience in construction management of modular projects. We appreciate you taking the time to
review the list of qualifications and to apply for the position. Monitors performance and utilization;
provides periodic projects. Reviews qualifications and confirms interest of potential contractors. It
has been around since the late 1800s and has seen many changes over the years. Schedule and
coordinate work with production personnel to minimize interruptions to plant operations. Working
knowledge of the UBC and Fire Code as related to commercial and industrial buildings. Maintain
client relationship and be the primary contact for client’s communication on the construction site. Act
proactively to resolve homebuyer or homeowner issues. Monitors vendors performance during
construction build-out phase. Coordinate and schedule subcontractor work activities. Ensure that
project operations are in compliance with design specifications and with client requirements.
Interacts well in a dynamic, office team environment. Supporting PM in administration of the design
approval process. Monitor and direct the progress of the construction site. Construction experience
working on high-end retail, hospitality, or similar projects. Give Support to Civil Project Strategy
development and updating. Build and maintain strong relationships with GCs, subcontractors,
inspectors and vendors. Technical responsibility for all Site Engineering works within the Project.
Knowledge of electrical equipment and systems is an asset. Develop close working relationships
between all assigned construction team members and the HSES team to provide a consistent
approach and effective resolution of issues, and encourage the same degree of cooperation within the
Contractor organization.
Use understanding and knowledge of the Design-Build processes, the Project's Concession
Agreement and other contract documents to offer discussion points and arguments that defend
Owner's best interest. Assist with collecting on project invoices and resolving disputes. Provide
administrative support to office staff, ensuring the team has the tools they need to excel. Create and
maintain a daily report log of activities. Ensure that contractors implement the Project Industrial
Relations Plan, Project Labour Agreement and Project Wage Agreement as appropriate and that
labour is treated in a common and consistently fair manner. Coordinate inspection efforts with all
authorities having jurisdiction and consultants. Approves all trade partner invoices with regard to
work completion and quality. Project coordination with Construction Managers and Client
Stakeholders. May be required to train, develop, motivate and discipline subordinates as necessary to
meet established goals. Must Have proven extensive experience of working on National Grid
compressor station sites. Develop “work around” schedules when the proposed logical sequence of
events is disrupted. Monitored and maintained office supply inventory through working with
external vendors and office staff. Experiences in using construction management applications (i.e.
MS Project, Excel, or Primavera). To carry out staff training, site inductions and ensure compliance
with site rules in line with the Site Management Manual. Maintains, project drawings and other
project related documentation using MS Access or equivalent database. Prepares and coordinates
contractor payment documents utilizing progress reports. With such a wide range of styles, it’s sure
to be an interesting and engaging browsing experience. Ensure that the project team maintain a safe
place of work and working environment on clients’ sites. Support other efforts, as assigned to
include organizational assessment, strategic planning, mission analysis, and project development
services. Prepare organisational plans and structures and define responsibilities and reporting
relationships. Track delivery, use and completion of rentals on the job. Ensure all work is completed
in accordance with Crown Castle construction standards, processes, and procedures. Serves as the
primary contact with client representatives, subcontractors, and government representatives for
construction-related activities. Reviews contractors' claims of disputed work and advises senior
management as to appropriate action. Communicates safety policies and procedures to all project
personnel, including field staff, subcontractors and self-perform personnel; performs assigned duties
in a safe manner and, while supervising others, maintains responsibility for their safe conduct of
work and ensures they comply with established safety policies and procedures and practice safe work
habits. At least 20 years of experience in heavy civil construction project. Willing to complete or have
successfully completed the API 1169 pipeline construction inspection certification. Understand the
completion of store bookkeeping duties. This will include verifying and evaluating manpower for the
Contractor’s subcontractors. Develop a good team spirit within assigned PMC personnel and
encourage team working with the Contractor and other customer groups.
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scenes, and pop art. Previous experience in a Project Management role with a General Contractor is a
plus. Possess a thorough knowledge of front-end work methods, fund handling and scanning
procedures. Build and maintain working partnerships with Facility Owners, Facility Management,
Real Estate Community and Contractors, and Corporate Staff. Approve all trade partner invoices
with regard to work completion and quality. This awesome gallery listed under Job Description
Templates category. Strong project management and the ability to manage multiple projects
concurrently. Leadership, commitment and strong technical background. Arrange for the packing
shipment of all historical information to Amec Foster Wheeler Home Office in consultation with the
client. Significant construction experience working on high-end retail, hospitality, or similar projects.
Be the trusted adviser to Owner and the contractor, while being prepared to champion, advocate,
support and fight for the level of quality contracted and paid for by the Owner. It can add some
visual interest and make a home feel more inviting. Spot check subordinate's work, as-built
drawings; discuss project objectives, and ensure all work meets the Company's minimum
performance standards. Prepares written and verbal communications using various modes of
communication to educate and influence PSC and Field teams. Accountable for use of correct
KONE installation methods throughout the installation. Sets example for client-compliant safe work
practices and assures that supervised workforce are adequately trained, equipped, and motivated, so
that plant projects can be accomplished in a safe, efficient manner. Collating and issuing tenders to a
varied range of subcontractors and suppliers. Coordinates with public agencies during construction to
comply with off-site work. Work together with Regional Operations Center ROC to improve
budgets, cost variances, and plan improvements, and systems. Determine resource needs and allocate
as necessary to meet project requirements. Strong understanding of all construction disciplines.
Demonstrated ability to present ideas logically and concisely to diverse audiences at all
organizational levels, both verbally and in writing. Investigate all construction related claims and
delays to ensure proper procedures are being implemented and enacted. Constructability review and
recommendation to support engineering and enhance constructability flow. This Construction Project
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choices include: HD wallpaper, retina wallpaper, and high definition wallpaper. Assures the
preparation of cost forecasts are coordinated and submitted with all site departments. Follows the
permitting and approval phase of the development process and ensures all proper approvals have
been received from all functions to proceed with construction phase. Understand best practices of job
set-up and management, understand the critical path of decision making. Applies advanced subject
matter knowledge to address and resolve complex business issues.