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Here are some questions you can ask:

Can you briefly describe your role as a project manager/IT professional and the types of projects you
typically work on?
What methodologies or frameworks do you use for project management? How do you select the most
appropriate approach for a given project?
How do you initiate and plan a project? Can you walk me through the key steps involved in project
initiation and planning?
How do you identify and manage project risks? Can you share an example of a risk you encountered in
a project and how you addressed it?
How do you handle changes or scope creep during a project? What strategies do you use to manage
project scope effectively?
How do you ensure effective communication and collaboration among project team members and
stakeholders? What tools or techniques do you use?
How do you monitor and track project progress? What key performance indicators (KPIs) or metrics do
you use to measure project success?
Can you share an example of a project that faced significant challenges or obstacles? How did you
overcome them?
How do you manage project stakeholders and their expectations? How do you handle conflicts or
disagreements among stakeholders?
How do you ensure that projects are delivered within budget and on schedule? What strategies or
techniques do you use for project cost and schedule management?
Once you have conducted the interview, you can summarize the findings by highlighting the key
insights and perspectives shared by the project manager or IT professional. This may include their
approach to project management, challenges they face, successful project stories, and any specific
techniques or tools they use to ensure project success.
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Project portfolio management (PPM) is a strategic approach that enables organizations to effectively
manage and prioritize their projects and resources to achieve their business objectives. It involves
selecting and managing a portfolio of projects based on their alignment with organizational goals and
objectives, resource availability, and risk tolerance. Here are some advantages and challenges
associated with performing project portfolio management:
Advantages of Project Portfolio Management:
Strategic Alignment: PPM helps organizations align their project portfolios with their strategic goals.
By selecting projects that directly contribute to business objectives, PPM ensures that resources are
allocated to the most valuable initiatives, increasing the likelihood of achieving desired outcomes.
Resource Optimization: PPM enables efficient allocation of resources by identifying and managing
resource constraints across multiple projects. By balancing resource capacities and demands,
organizations can avoid overburdening resources and minimize bottlenecks, leading to improved
productivity and project success rates.
Risk Management: PPM provides a framework for evaluating and managing risks at the portfolio level.
It allows organizations to assess risks associated with individual projects and make informed decisions
about risk mitigation strategies. By diversifying project risks within a portfolio, organizations can
reduce overall risk exposure.
Decision-Making and Prioritization: PPM facilitates objective decision-making and prioritization by
providing a structured evaluation process for project selection and sequencing. It helps organizations
compare project proposals based on predefined criteria, such as strategic alignment, financial viability,
and resource requirements, enabling informed decisions about project investments.
Enhanced Communication and Transparency: PPM promotes transparency and collaboration by
providing a central repository for project information. It enables stakeholders to access real-time project
data, monitor progress, and make data-driven decisions. This improves communication and alignment
among project teams, executives, and other stakeholders.
Challenges of Project Portfolio Management:
Complexity: Managing a portfolio of projects introduces complexity due to interdependencies, resource
constraints, and conflicting priorities. PPM requires a comprehensive understanding of project
interrelationships and the ability to balance competing demands, which can be challenging, especially
for large and diverse portfolios.
Prioritization Dilemma: Determining project priorities is a common challenge in PPM. Organizations
often face trade-offs between strategic alignment, resource availability, and stakeholder expectations.
Choosing which projects to pursue and when can be subjective and political, leading to conflicts and
difficulties in reaching consensus.
Data Availability and Quality: PPM relies on accurate and up-to-date project data for effective
decision-making. However, organizations may struggle with inconsistent data collection processes,
inadequate project tracking systems, and poor data quality. This can undermine the reliability and
credibility of PPM outcomes.
Organizational Change: Adopting PPM requires significant organizational change management. It
involves establishing new processes, roles, and governance structures. Resistance to change, lack of
executive support, and cultural barriers can hinder successful implementation and adoption of PPM
practices.
Portfolio Balancing: Balancing the project portfolio to optimize resource utilization and risk
diversification is a continuous challenge. Organizations need to ensure a healthy mix of projects in
terms of risk levels, strategic fit, and resource requirements. Without proper portfolio balancing,
organizations may face resource constraints, excessive risk exposure, or missed opportunities.
To support PPM, several research articles and tools are available. Research articles can provide insights
on PPM best practices, case studies, and emerging trends. Some popular tools for PPM include
Microsoft Project Portfolio Management (PPM), Planview, CA PPM, and Primavera P6. These tools
offer features for project selection, resource management, risk analysis, and reporting to facilitate
effective PPM implementation.