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    The document discusses different ways to post goods receipts and invoice receipts for ordered assets in SAP. It describes valuated and non-valuated goods receipt processes, and how the asset, accounts, and values are updated depending on the timing of the goods receipt and invoice receipt. Settings like account assignment categories and purchase order item controls determine if the goods receipt is valuated or non-valuated. Differences between invoice and goods receipt amounts are also addressed.

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    Goods Receipt

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    The document discusses different ways to post goods receipts and invoice receipts for ordered assets in SAP. It describes valuated and non-valuated goods receipt processes, and how the asset, accounts, and values are updated depending on the timing of the goods receipt and invoice receipt. Settings like account assignment categories and purchase order item controls determine if the goods receipt is valuated or non-valuated. Differences between invoice and goods receipt amounts are also addressed.

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    6 views18 pages

    Goods Receipt

    Uploaded by

    tecsafina
    The document discusses different ways to post goods receipts and invoice receipts for ordered assets in SAP. It describes valuated and non-valuated goods receipt processes, and how the asset, accounts, and values are updated depending on the timing of the goods receipt and invoice receipt. Settings like account assignment categories and purchase order item controls determine if the goods receipt is valuated or non-valuated. Differences between invoice and goods receipt amounts are also addressed.

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    © All Rights Reserved
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    of 18

    Goods Receipt and Invoice Receipt

    with Reference to Asset


    Purpose
    You can post the goods receipt and the invoice receipt for an ordered asset with reference
    to the purchase order.

    Acquisition Posted in Purchasing

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    Process Flow
    There are several ways of posting this type of business transaction:

    Valuated goods receipt, before the invoice receipt

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    The system capitalizes the asset, creates line items, and updates the value fields of the asset.
    When you post the invoice, if there are differences between the amount posted and the
    amount of the invoice, the system automatically corrects the APC amount on the asset. The
    differences are distinguished as follows:

    Acquisition or credit memo

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    New acquisition

    Prior-year acquisition (for processes that span several years)

    Non-valuated goods receipt, before the invoice receipt

    In this case, the system does not create line items and update values until the invoice is
    received. The system also carries out capitalization at the time of the invoice receipt. The
    system, however, uses the date of the goods receipt as the capitalization date.

    Invoice receipt before the valuated goods receipt

    In this case, the goods receipt only, and not the invoice receipt, triggers the update of the
    values on the fixed asset. If the invoice amount differs from the price on the order, the
    difference is posted to the asset by the goods receipt.

    Invoice receipt before the non-valuated goods receipt

    The system capitalizes the asset, creates line items, and updates the value fields.

    Setting Valuated or Non-Valuated Goods Receipt

    You determine whether the goods receipt is valuated or non-valuated by means of the
    account assignment category (A = asset).

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    In Customizing for Materials Management, under Maintain Account Assignment
    Categories.

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    You can also maintain the control indicator in the detail screen of the purchase order item.

    It makes sense to post the goods receipt valuated, since the date of the goods receipt usually
    determines the moment the asset belongs to the fixed assets of the enterprise.

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    Accounts

    When you post a valuated goods receipt, the system posts a debit to the asset and a credit
    to the 'Goods receipt/invoice receipt' clearing account. You have to enter this clearing
    account in Customizing. In Customizing for Materials Management, choose: Prepare
    Automatic Clearing. This account is cleared when the invoice receipt is posted.

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    When you post a non-valuated goods receipt, the system makes an integrated posting at
    invoice receipt (debit to asset and credit to vendor). The system does not create any
    accounting document at the time of the goods receipt in this case, only an MM document.

    Cash Discount

    During the payment run, differences may arise between the amount paid and the
    capitalization amount, because too little or too much cash discount was deducted. In this
    case, you follow the same procedure as for an integrated acquisition posting, and make
    adjustments to APC using collective processing in General Ledger Accounting. choose Profit
    and Loss Adjustment.

    Procedures

    Posting a Goods Receipt

    Posting Invoice Receipts

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