COORDINATION MEETING

WITH THE DISTRICT &

SELECTED SCHOOL ICT
COORDINATORS/DIVISION
DCP TECHNICAL TEAM
FOR DCP & OTHER IT
RELATED CONCERNS

Rakdel Inn, Virac, Catanduanes

January 19, 2024
ICTU UPDATES
✓ DepEd Computerization Program(DCP)
✓ Provision of Internet Connectivity/Electricity in Schools
✓ DepEd Accounts (Google, MS 365 Accounts, Adobe)
✓ Other matters
DM No. 22 s. 2024 dated January 16, 2024 re: Coordination Meeting
with the District and Selected School ICT Coordinators/Division
DCP Technical Team for DCP & other Related Concerns
Topics to be presented by the District ICT Coordinators:
A. Status of the delivered IT packages (DCP FY 2020 and 2021)
B. Current Status of the previous DCP packages, E-classroom and IT related programs/projects
implemented in schools
C. Submission of the following: 1) ICT Logbook(4 templates) 2) Submission of DCP M& E
Reports from the RO for the period Jan-June & July-December 2023; and

D. Other IT related concerns(MS 365 account of school, teachers and learners), Utilization of
Adobe Account, Internet Connectivity in Schools, Online Excel Links for IT related reports &
other documents needed in preparation for SDO validation.
UnNumbered Memo dated December 21, 2023 re: Addendum to DM
467 s. 2023 re: Status of the delivery of FY 2020&2021 delivery of IT
packages
Reminders before, during and after delivery of the said packages to school
especially that the delivery of said packages will be scheduled on December
27-29, 2023 to January 3-5, 2024:
BEFORE
✓ E-Classroom must be compliant and submitted at the ICTU office both
softcopy and hardcopy of the School Readiness Checklist (SRC) Form
(with attachment of pictures and Inspectorate Team) especially the
security of the e-classroom (door and window grills were installed and the
provision of tables and cabinet with lock).
DCP
✓ Recipient
Ensure theSchools
readiness and security of eclassroom
✓ Must be compliant to SRC with Inspectorate Team
UnNumbered Memo dated December 21, 2023 re: Addendum to DM
467 s. 2023 re: Status of the delivery of FY 2020&2021 delivery of IT
packages
Reminders before, during and after delivery of the said packages to school
especially that the delivery of said packages will be scheduled on December
27-29, 2023 to January 3-5, 2024:
DURING
✓ The receiving school personnel (School Head, Property Custodian
and School ICT Coordinator) must be in the school during the
delivery. Please always check the created GC for the recipient
schools for the updates of the scheduled date of delivery).
UnNumbered Memo dated December 21, 2023 re: Addendum to DM
467 s. 2023 re: Status of the delivery of FY 2020&2021 delivery of IT
packages
Reminders before, during and after delivery of the said packages to school
especially that the delivery of said packages will be scheduled on December
27-29, 2023 to January 3-5, 2024:
AFTER

✓ The School ICT Coordinator will accomplish the provided drive/sheet link posted in
their respective group chat for the documentation and information of the items
received by the school (Serial Numbers and Status of the received items). In case there
are findings of non-functional items the cost will be shouldered by the school which
can be charged to school MOOE since the said packages are already out of
warranty. Please be informed that the Regional Office allocated budget for
replacement of non-functional items(battery) for thirteen(13) units of laptops only.
UnNumbered Memo dated December 21, 2023 re: Addendum to DM
467 s. 2023 re: Status of the delivery of FY 2020&2021 delivery of IT
packages
✓ Selected District ICT Coordinators (Gigmoto-Chito Caranza,
Bato-Paul Xavier Tejerero and Viga-Nelvin Villamartin) are
requested to help the ICTU in the preparation and delivery of said IT
packages to schools and the services rendered by the Teachers and
Compensatory Overtime Credit for the Non-Teaching Personnel will
be granted per CSC & DBM Joint Circular No. 2 s. 2014. The
following corrections for the DCP FY 2020 recipient schools will be
made due to typographical error (No. 79-Quezon ES(4 packages) and
No. 80-Rizal ES(4 packages) while No. 81-Roxas ES(1 package) and
No. 82-Sagrada ES(1 package). Other provisions stated in DM No.
467 s. 2023 shall be enforced
c/o ICT Unit Office:

✓ 2 TV for Biong ES
and Dororian ES
✓ 13 Laptops for
replacement of
Laptop Battery
✓ Recovery Flash
Drive for recipient
schools of DCP FY
2020 & FY 2021
DepEd Computerization Program(DCP) FY 2020

RECIPIENT SCHOOLS:
DepEd Computerization Program(DCP) FY 2020

SPECIFICATIONS:
Cabuyoan ES

TV (55”) Panganiban

TV bracket
DepEd Computerization Program(DCP) FY 2020

TV (55”) Cabuyoan ES
Panganiban
TV bracket

Rizal ES – Viga West

DepEd Computerization Program(DCP) FY 2020
SPECIFICATIONS:

Laptop 14”
DepEd Computerization Program(DCP) FY 2020

Laptop 14”

San Miguel ES -
Panganiban
DepEd Computerization Program(DCP) FY 2020
SPECIFICATIONS:
Laptop Bag
- Lapel Speaker
- Mouse
- Mouse Pad
- Headset
- HDMI (5 m)
- Flash drive

DM Memo No. 516 s. 2021 dated November 17, 2021 re: FY 2020 DepEd
Computerization Program(DCP) Target Recipient Schools, DM No. 89 s. 2022 dated Feb
21, 2022 re: Guidelines for the Delivery of DCP FY 2020 to Recipient Schools and DM
No. 467 s. 2023 dated Nov. 13, 2023 – Status of the delivery of FY 2020&2021 delivery
of IT packages (Naga Warehouse to DO) UnNumbered Memo dated December 21, 2023
re: Addendum to DM 467 s. 2023
DepEd Computerization Program(DCP) FY 2021

RECIPIENT SCHOOLS:
DepEd Computerization Program(DCP) FY 2021
SPECIFICATIONS:

Laptop 14”
DepEd Computerization Program(DCP) FY 2021
SPECIFICATIONS:
Laptop Bag
- Headset
- Mouse
- Mouse Pad
- HDD(External
Storage) -1T
-Flashdrive
DM Memo No. 516 s. 2021 dated November 17, 2021 re: FY 2020 DepEd
Computerization Program(DCP) Target Recipient Schools, DM No. 89 s. 2022 dated Feb
21, 2022 re: Guidelines for the Delivery of DCP FY 2020 to Recipient Schools and DM
No. 467 s. 2023 dated Nov. 13, 2023 – Status of the delivery of FY 2020&2021 delivery
of IT packages (Naga Warehouse to DO) UnNumbered Memo dated December 21, 2023
re: Addendum to DM 467 s. 2023
Contact Details of the Supplier – Columbia Technologies
for defective laptop/TV (DCP FY 2021 & 2022 :
DepEd Computerization Program(DCP)
FY 2022 E-learning Cart Package for
Secondary Schools No. of Recipient Schools:

Total:27
Waiting for
the
Delivery of
IT FY 2022 Smart TV Package for Elementary
Packages
from the Schools Total:2
No. of Recipient Schools:

Central
Office to
SDO-
Division
Office)
FY 2022 Laptops for Teaching No. of Recipient Schools:

Total:20

DM Memo No. 404 s. 2023 dated September 29, 2023 re:

FY 2022 DepEd Computerization Program(DCP) Recipient
Schools
DEPED COMPUTERIZATION PROGRAM(DCP)

CRITERIA SET BY THE CENTRAL OFFICE:

The school MUST have NOT RECEIVED DCP Package or

any other Computerization Program in the past five(5)
years), unless destroyed by calamities.
DEPED COMPUTERIZATION PROGRAM(DCP)

SCHEDULE OF MEETING WITH THE DISTRICT ICT

COORDINATORS AND SELECTED SCHOOL ICT
COORDINATORS:

January 19, 2024

Guidelines on the Use of E-classroom & ICT Equipment
to Schools:
DM No. 334 s. 2023 dated August 31, 2023 re: Guidelines on the Use
of E-classroom and ICT equipment in schools
INTERNET CONNECTIVITY/ELECTRICITY IN SCHOOLS

Total No of Schools No. of Schools No. of Schools No. of Schools with

with Internet without Internet Electricity
Connectivity Connectivity
Elementary=234 205 29 234
Secondary=43 41 2 43

Internet Subscriptions (ISP/Sponsors): PLDT Fiber

(DSL/Broadband), Smart, Globe, Starlink, Piso
WiFi, Voucher, Mobile Data, DICT
INTERNET CONNECTIVITY/ELECTRICITY IN SCHOOLS
November 23, 2023 – Data Lake Inc. installed the STARLINK
Satellite Equipment at Balite ES in coordination with the
School Head – Mr. Joan Correo. This project is in
partnership with the DepEd to test the functionality of
starlink offered to school for free within 6 months.
INTERNET CONNECTIVITY in partnership with DICT

Live /Already Installed

✓ Calatagan Elementary School - fiber
✓ Catanduanes national High School - fiber
✓ Cabcab National High School - VSAT
✓ Tubli National High School - VSAT
✓ Pandan Central Elementary School-Starlink
✓ Bagong Sirang Elementary School
✓ Bato Central Elementary School –fiber
✓ Bato Rural DHS –fiber
✓ Bote Integrated School(Sec) – Starlink
✓ Viga Central Elementary School
INTERNET CONNECTIVITY in partnership with DICT
On-going installation
➢ Caramoran Rural DHS
➢ Baras Central Elementary School
➢ San Miguel Rural DHS
➢ San Roque Elementary School
➢ Calatagan High School
➢ Virac Central Elementary School
➢ Palta National High School
➢ Virac Pilot Elementary School
 ✓Adobe License was already released thru the
school account (113233@deped.gov.ph) last
DepEd ACCOUNTS July 12, 2023 and will expire on April 5, 2024
per DM No, 274 s. 2023;

NATIONAL EDUCATION ADOBE

GOOGLE MICROSOFT PORTAL - LEARNING CLOUD
365 MANAGEMENT SYSTEM

www.google.com
www.office.com r5-2.lms.deped.gov.ph www.adobe.com
SDO Employees, all
Schools, Teachers
School, School, School, handling Grades 7&8
Arts & Design and
T & NT T & NT T & NT Animation Classes,
Grades 11 & 12
Personnel, Personnel, Personnel, learners currently
Learners Learners Learners enrolled in the Arts &
Design track &
Animation
Admin - SDO(ITO) Admin - CO(ICTS) Admin - SDO(ITO) & specialization
School(ICT Coor)
PROCEDURES ON HOW TO HAVE DEPED ACCOUNTS:

● Provide us (ICTU) a letter request using the template;

● Coordinate with your School ICT Coordinator so that your
name will be indicated in the school Excel online;
● Email the accomplish letter request at
ictunit.ctd@deped.gov.ph or you can visit us at ICTU Office ;
and
● Wait for the created account in the provided CP# or email
indicated in your request.
MIGRATION OF EMAIL from GMAIL to OUTLOOK
DM No. 35 s. 2023 dated January 19, 2023 re:
Microsoft 365 Adoption - full migration of email
from GMail and Outlook on:
October 1, 2023
✓ By the end of this Year 2023 – at least 90 to
100 % of teachers must activated already
their MS 365 accounts.

January 3, 2024
DM No. 16 s. 2024 dated January 11, 2024 re: Implementation of Storage Limits
for DepEd Google Workspace for Education Accounts
DM No. 16 s. 2024 dated January 11, 2024 re: Implementation of Storage Limits
for DepEd Google Workspace for Education Accounts
EMAIL FROM CO-ICTS on January 16, 2024
In accordance with OUA-Memorandum: OUA-OUT-010524-I1-1
"Implementation of Storage Limits for DepEd Google
Workspace for Education Accounts" dated January 5, 2024,
DepEd and Google have implemented storage cap across all
users in the Department of Education (100 GB for employees,
offices and schools and 20 GB for learners) last 15 January 2024
at 12:00 AM.
While DepEd's storage as a whole organization is beyond the
storage, Google has agreed to continue its services to prevent
any disruption as long as DepEd works on reducing its storage
consumption. DepEd has committed to remove 2.7 PB of Drive
storage and 531 TB of Google photos by the end of January
2024.
However, around 4:00 PM (15 January 2024), users have raised
their concerns that they are unable to upload or modify their
Google files.
Upon investigation and as confirmed by our Google
counterpart, Google has enforced the storage limit for the
whole organization which causes the service disruption. Google
(US) will provide the fix as soon as possible. However, today is a
public holiday (Martin Luther King Day) in the US which causes
a delay in their fix.
Services that may experience disruption are the following:
1.Google Docs
2.Google Sheets
3.Google Slides
4.Google Forms
5.Google Photos
6.Google Drive
ICTS will issue an advisory on this. Meanwhile, all ITOs are
requested to:
1.Inform all concerned users in their respective governance
levels.
2.Transfer time sensitive and essential files such as documents,
spreadsheets, forms and presentations to Microsoft 365.
UTILIZATION OF MS 365 ACCOUNTS OF SCHOOLS AND
TEACHERS ESP. THE DESIGNATED SCHOOL ICT
COORDINATORS:

EMail Cloud Storage- 1T

Online Word
Online Excel
Online Powerpoint

Website/Libraries
Chat, Communications,
Sharing of files
Interactive Powerpoint
Online Forms

Mobile Apps
Chat, Communications, Sharing of files, Online Video Conference

Using
browser,
desktop app
and mobile
 ACTUAL DISPLAY
Chat, Communications, Sharing of files, Online Video Conference

Teams - To be shared to the School Account

 District/School Database for IT related Reports

Using
browser,
desktop app
and mobile
OneDrive - To be
shared to the account
of District/Schools ICT
Coordinators 1 & 2
Proposed Sched Date for Online Training-
Workshop on the Utilization of Productivity Tools
in MS 365

● February 8-10, 2024

● Participants – Interested Teachers and Non-
Teaching Personnel
Information Systems to be implemented to
Schools:
● Learning Resources Management Information System
(LRMIS)
● Case Management Information System- CMIS – 1st
quarter of 2024
● DepEd Computerization Program Information System-
DCPIS – 1st quarter of 2024
DepEd (RO) Information Systems
➢ LRMIS - Learning Management Information
System
➢ CMS - Case Management System (1st quarter
of 2024)
➢ DCPMIS - DepEd Computerization Program
Management Information System (1st quarter
of 2024)
DepEd (CO) Information Systems
➢EBEIS – Enhanced Basic Education System
➢LIS - Learner Information System
➢NSBI -National School Building Inventory
➢DPDS - DepEd Partnership Database System
➢WINS - Wash in Schools
➢NEP - National Education Portal former LMS -
Learning Management System)
Reminders:
⮚ Regularly check your respective school accounts (Outlook)for
the latest CO, RO, DO issuances
⮚ To Update the school admin, teachers and learners account
(Microsoft) and accessing the National Education Portal-
Learning Management System before the next school year in
preparation of National level assessment thru computer-
based/online modality per DM No. 241 s, 2023 dated June 22,
2023
Reminders:
⮚ Regularly check your respective school accounts (Outlook)for
the latest CO, RO, DO issuances
⮚ To Update the school admin, teachers and learners account
(Microsoft) and accessing the National Education Portal-
Learning Management System before the next school year in
preparation of National level assessment thru computer-
based/online modality per DM No. 241 s, 2023 dated June 22,
2023
Reminders:
➢ Teachers and Learners account should be active in preparation
for the future computer-based assessment
➢ E-classroom must be well structured for the future DCP
packages to be delivered to schools ( DM No. 334 s. 2023
dated Aug. 31, 2023)
➢ Visit our SDO website (www.depedrovcatanduanes.com and
www.catanduanes.gov.ph and Online Data Storage(ODS)
using MS 365 accounts