ASSIGNMENT – 1

VALUE ADDED COURSE

TOPIC : CLOUD COMPUTING

Submitted To Submitted By
Dr. Anju Rani Kuldeep Kumar
Enroll.No.- 220010301005
1.How can you share a Google Drive document with someone outside your
organization?
Ans. To share a Google Drive document with someone outside your organization, follow
these steps:
Open Google Drive:
Go to Google Drive and sign in with your Google account if you're not already signed in.
Locate the Document:
Find the document you want to share. You can organize your files into folders for easier
navigation.
Right-click on the Document:
Right-click on the document you want to share. A menu will appear.
Click on "Share":
In the menu, click on the "Share" option.
Set Sharing Options:
In the "Share with people and groups" dialog, enter the email address of the person you
want to share the document with.
Choose Permissions:
You can choose the level of permissions the person will have. There are different options:
Viewer: Can only view the document.
Commenter: Can view and add comments, but cannot edit the document.
Editor: Can view, add comments, and edit the document.
Click "Send":
After setting the permissions, click on the "Send" button.
Adjust Advanced Settings (if needed):
If you need more control over sharing, you can click on the gear icon in the share dialog to
access advanced settings. Here you can set options such as whether the person can
download the document, share it with others, etc.
Copy Link (Optional):
You also have the option to copy a link to the document and share it manually. You can set
the link to be accessible to anyone with the link, and again, you can specify the level of
access they have.
Send Invitation: Once you've configured the sharing settings, click on "Send" to send the
invitation.
Remember, if you're sharing outside your organization, make sure the document is set to
"Anyone with the link can view/comment/edit" depending on your preferences for access.
Always be mindful of the sensitivity of the information you're sharing and adjust sharing
settings accordingly.

2. What is the maximum storage capacity for a free Google Drive account?
Ans. Every Google Account comes with 15 GB of storage that's shared across Google Drive,
Gmail, and Google Photos. When you upgrade to Google One, your total storage increases
to 100 GB or more depending on what plan you choose.

3. How do you organize emails using labels in Gmail?

Ans. In Gmail, labels function as a way to organize and categorize your emails. Here's
how you can use labels to organize your emails:
1. Create a Label:
 On the left side of your Gmail window, you'll find the "Labels" section.
Click on "More" to see all labels.
 Scroll down and click on "Create new label."
 Enter a name for your label and, if you want, nest it under an existing label.
Click "Create."
2. Apply Labels to Emails:
 Open the email you want to label.
 Click on the label icon (it looks like a tag) above the email.
 Select the label you want to apply to the email. You can select multiple
labels for a single email.
3. View Emails by Label:
 On the left side of your Gmail, click on the label name under the "Labels"
section.
 This will show you all the emails with that particular label.
4. Remove Labels:
 Open the email with the label you want to remove.
 Click on the label icon and uncheck the label you want to remove.
5. Search by Label:
  In the Gmail search bar, you can use the syntax label:label_name to search
for emails with a specific label.
6. Automatically Apply Labels with Filters:
 You can set up filters to automatically apply labels to incoming emails
based on certain criteria.
 Go to Settings (gear icon in the upper-right corner) > See all settings >
Filters and Blocked Addresses > Create a new filter.
 Define your filter criteria, and in the next step, check "Apply the label" and
select the label you want to apply. Click "Create filter."
Using labels in Gmail allows you to organize your emails in a way that makes sense to
you, making it easier to find and manage your messages.

4. Can you schedule a recurring event in Google Calendar, and if so, how?
Ans. Here are the general steps to schedule a recurring event in Google Calendar:
1. Open Google Calendar:
 Go to Google Calendar and log in to your Google account.
2. Create a New Event:
 Click on the "+ Create" button on the left side of the screen or click on a
specific day and time to create a new event.
3. Enter Event Details:
 Fill in the event details such as the title, location, and description.
4. Set Start and End Time:
 Specify the start and end time for the event.
5. Choose the Repeat Option:
 Look for the "Does not repeat" option. Click on it to reveal a drop-down
menu with different repeat options.
6. Select Recurrence Pattern:
 Choose the recurrence pattern that suits your needs, such as daily, weekly,
monthly, or custom.
7. Configure Recurrence Settings:
 Depending on the recurrence pattern you selected, you may need to
configure additional settings, such as the days of the week, the end date, etc.
8. Save the Event:
  Once you have configured the recurrence settings, click the "Save" or
"Done" button to save the recurring event.
Keep in mind that the exact steps and options might vary slightly based on any updates or
changes made to Google Calendar after my last knowledge update. If you're using Google
Calendar on a mobile device, the process is generally similar but may have a slightly
different interface.
For the most up-to-date and detailed instructions, you may want to refer to the Google
Calendar help resources or the Google Calendar support community.

5. Explain the difference between Google Sheets and Excel in terms of collaboration
features.
Ans. Both Google Sheets and Microsoft Excel are powerful spreadsheet tools, but they
differ in terms of collaboration features due to their distinct architectures and cloud
integration.
Google Sheets:
1. Real-time Collaboration:
 One of the standout features of Google Sheets is real-time collaboration.
Multiple users can work on the same spreadsheet simultaneously, and
changes are instantly visible to all participants. This promotes seamless
teamwork and reduces the need for version control.
2. Cloud-Based Storage:
 Google Sheets is part of the Google Workspace (formerly G Suite) suite of
applications. It is entirely cloud-based, and the files are stored on Google
Drive. This allows users to access and edit the spreadsheet from any device
with an internet connection.
3. Commenting and Chat:
 Google Sheets provides a commenting system where users can leave
comments on specific cells or ranges. There's also a chat feature that allows
collaborators to communicate within the spreadsheet.
4. Revision History:
 Google Sheets maintains a detailed revision history, showing who made
changes and when. Users can revert to previous versions of the spreadsheet
if needed.
5. Access Control:
  You can manage access and permissions at a granular level, controlling who
can view, edit, or comment on the spreadsheet. This helps maintain data
security.
Microsoft Excel:
1. Desktop and Cloud Options:
 Excel traditionally operates as a desktop application, but Microsoft has
introduced cloud-based features through Excel Online and Office 365.
While the desktop version doesn't offer real-time collaboration, the online
versions support it to some extent.
2. Co-Authoring in Office 365:
 Office 365, which includes Excel Online, enables co-authoring, allowing
multiple users to work on the same spreadsheet simultaneously. However,
this isn't as seamless as Google Sheets, and changes may not be visible in
real-time.
3. Comments and Track Changes:
 Excel offers commenting and track changes features for communication and
reviewing changes. However, the collaboration experience is more
asynchronous compared to the real-time nature of Google Sheets.
4. Integration with Other Microsoft Apps:
 Excel integrates well with other Microsoft Office applications, providing a
cohesive environment for users who rely on multiple Office tools.
5. Access Control via OneDrive:
 Excel files can be stored on OneDrive, Microsoft's cloud storage service,
enabling users to access and collaborate on files from different devices.
Access control features are available to manage permissions.
Conclusion:
In summary, both Google Sheets and Excel offer collaboration features, but Google Sheets
excels in real-time collaboration and cloud-based teamwork, while Excel provides a more
traditional desktop experience with evolving cloud integration features. The choice
between them depends on specific needs, preferences, and the existing software ecosystem
in an organization.