International Commercial Correspondence: Offers and Covering Letter of Offers

Practice 1: Fill in the blank with dotted line with (one) suitable word/ words:
1. Thank you for your enquiry of 1 December (……) Lao Cai apatite. (Hoang Thach
cement, kitchen utensils, rattan chairs, and woolen carpets of various types/
designs)
2. (…...) reply (……………...) your enquiry of October 20 asking for tinned/canned
peanuts, pineapples, cucumbers, we are happy (…………) you these three items
on favorable conditions.
3. We are pleased to receive your enquiry of 14 November for anise and pine oil. As
requested, we have already sent you the samples (…………….) post.
7. The delivery is to be made as soon as possible and not (…….) than 1 December.
(We would like you to deliver the goods asap and not……... than 1 December.)
8. We will try our best to deliver the goods in mid-November or by the end of that
month (….) the latest.
9. (…………………...) terms of payments, we (………………...) that it should be made
by an irrevocable letter of credit.
10. Payment: by an irrevocable letter of credit to be opened (……………….) Tokyo
Commercial Bank, 15 days before the shipment at the latest, valid for 30 days,
…... the account …...Vietcombank ……. our favor for the total value of the goods
to be shipped.
11. We would highly appreciate it if you could deliver half of the ordered goods
immediately, the rest will be shipped in two weeks’ time.

Practice 2: Fill in the blank with dotted line with (one) suitable word/ words:

Dear Mr X

Re: Rush Mats

We thank you for your enquiry of 25 June 20__ and are (……...) to learn that you are
particularly interested in (the purchase of) our rush mats. We are pleased to make you an
offer, subject to our final (……………………...) upon receipt of your order, on the
following terms and conditions:

1. (…...): fancy rush mats (patterned rush mats)

2. Quantity: 5,000 (…….)
3. Specification: as per enclosed specification
4. Price: £1.00/piece, CIF London, including packing
5. Packing: 20 pieces to be packed in one bale, which is wrapped in strong rush-
mating and steel hooped.
6. Delivery: in (…….) lot in August 20__
7. Payment: in pounds sterling by an irrevocable letter of credit to be opened
(……...) the Commercial Bank of London to the account of Vietcombank in our
favour, 15 days (………………………...) the shipment.
We look …………. to your prompt order and (……………………...) any of your orders will
be ………… our best attention.

Yours sincerely
Enc. Specification

Practice 3 Translate the following letter into Vietnamese

The Vietnam national Sundries Import and Export Corporation

36 Ba Trieu Street, Hanoi, Vietnam
Tel: 024.38535296 Fax: 02462765800 Email: importexport@sundries.com.vn

Your ref: 16 June 20__

Our ref: NT/123

19 June 20__

Mr John Smith
M.D. Edward and Co., Ltd
Finewell House
8 Finsbury Square
London EC2
England

Dear Mr Smith
We thank you for your enquiry of 16 June 20__ (asking) for our table tennis bats, model
VS 44TD, and badminton bats, model VB 50MT. We would like to offer firm until 28 June
our badminton bats on the following terms and conditions:
1. Commodity: VB 50MT badminton bats
2. Specification: as per enclosed catalogue No. 22/95VS
3. Quantity: 500 pairs
4. Price: USD2.00 per piece FOB Haiphong port including packing
5. Packing: in export customary packing
6. Marking: upon buyer’s instructions
7. Delivery: in one lot in August 20…
8. Payment: in US dollars by an irrevocable letter of credit to be opened with ABC
Bank, London, 15 days prior to the shipment, valid for 45 days, to the account of
DEF Bank, in our favor for the total value of the goods to be shipped.

We regret that the VS 44TD table tennis bats are out of stock. However, we would
offer you Model VS 45MH of the same quality on similar conditions with Model
VS 44TD and at the price of USD8.00 each.
 We hope you will find our terms and conditions satisfactory. We are looking
forward to your order soon.
Yours sincerely
Nguyen Thanh
Export Manager
Enc. Catalogue No. 22/95VS

Practice 4: Fill in the blank with one word or a range of words/ phrases suitable
with the context of the letter below:

Dear Mr Smith,

We thank you for your enquiry of 20 September 20__, in which you asked for children’s
woolen sweaters and children’s jackets. We are pleased to enclose our firm offer No.
OF09/09 for children’s jackets, code 876/NQ, as illustrated in our winter catalogue
already sent to you.

In addition, we would like to draw your attention to the following points:

Payment is to be made in pounds sterling, by an irrevocable letter of credit, to be opened

through the Bank of Lloyd, London, 20 days (………………….) the shipment, to the account
of Vietcombank, in the seller’s favour for (……………………………….) of the goods to be
shipped.
We are …………………. to offer you a 2.5% quantity discount for orders of £150,000.00 or
more.

The goods ………………………... in one lot in mid - November in time for …………………...
(Christmas selling season/ sales before Christmas).
We ………………. to inform you that the woolen sweaters, code 421/GL, you asked for, are
no longer in production. However, we can offer the substitutes, code 521/GL, which are in
a wider and better range of colors and flowery patterns but cheaper than the 421/GL.

This offer will only be ……………… until 20 October 20__. After this time, the prices,
terms and conditions stated in this offer may be subject to change.

Yours sincerely
(Signed)

Nguyen Nam
Sales Manager

Enc. Firm Offer No. OF09/09

Practice 5: Translate the following letter into Vietnamese

Thang Long Garment Company

245 Minh Khai Street, Hai Ba Trung District, Hanoi
Tel: 0438633745 Fax: 0438652337

Your ref: MJ/rm

Our ref: TH/mh

23 November 20__

F. Lynch & Co. Ltd

Nesson House
Newell Street
Birmingham B3 3EL
United Kingdom

Dear Mr. Johnson

We thank you for your enquiry of 18 November 20__ for men’s shirts and we are pleased
to enclose our offer No. OS/05 together with our summer catalogue and current price list
as you asked for.

We are confident that our products will be popular with the UK customers and will all be
selling well in your market. The specifications, sizes, colors as well as designs of the shirts
are as per samples sent to you by air. The prices are quoted CIF London port including
packing.

We are willing to offer you a 5% quantity discount off net prices for orders of over
£20,000.00 and an extra 5% cash discount for prompt payment. As we have all the goods
in stock, delivery can be made as requested.

Payment is to be made in pounds sterling, by an irrevocable letter of credit at sight to be

opened at Northminster Bank, Birmingham, 15 days prior to the shipment, to the account
of Thang Long Garment Co. Ltd. with Vietcombank for the total value of the goods to be
delivered.

In addition to the products you asked for, we also make goods to customers’ orders with
their own designs, sizes and materials, and delivery can be made as promptly as requested.
We look forward to receiving your order soon.

Yours sincerely,
(Signed)

Le Thi Thanh Ha (Mrs)

Export Manager
Enc. 1.Offer No. OS/05
2. Summer catalogue
3. Price list

Practice 6: Fill in the blank with (one) suitable word/ words:

Dear Mr Smith

Re: Enquiry for tea sets

We thank you for your enquiry of 23 November 20__, in which you asked for tea sets. We
are pleased to enclose our offer No. CH/09 and the latest catalogue.
We would like to ………………………… the following points:
……………………… is fixed £10.00 per set, CIF London port, including packing charges,
valid within one month.

We are willing to ………………... you the usual trade discounts of 5%, and an additional
10% quantity discount for orders of over 1,000 sets at one time.
The goods you ordered can be supplied from stock and we can deliver the goods within
two weeks from receipt of your official order if the quantity ordered is …………………….
(under) 1,500 sets. For larger …………………..., delivery time may be longer.

Payment is to be made in pounds sterling by an irrevocable letter of credit at sight to be

opened through a first-class bank in the UK 15 days prior to the shipment to the seller’s
account with VietinBank, Hanoi Branch, in favor of the seller ……………………………. of
the goods to be shipped.
We are confident that our products will be very popular in your market thanks to their fine
designs and reasonable prices.

We look forward to your early order and can assure you that your order will be
………………. to your satisfaction.

Yours sincerely,
(Signed)

Do Xuan Bac
General Manager

Enc: 1. Offer form No. CH/09

2. Catalogue