Data Cleaning in

MS Excel
“Dirty” data can actually do your business
more harm than good.
Types of problems
Extra Spaces from text

Problem:
Trailing space in Excel refers to the spaces that appear
at the end of a cell's contents. Extra spaces added
when the entering cell's contents are or by formatting
issues often cause trailing space. Trailing space can
interfere with formulas and other functions

Treatment:
 Select the Entire column and then trim
The #REF! error shows when a formula
refers to a cell that's not valid. This
happens most often when cells that were
referenced by formulas get deleted, or
pasted over.
#NAME? is a common Excel error notation
that appears when a formula or function cannot find
the referenced data it needs to complete the
calculation. This could be caused by a few different
things, such as a misspelling in the formula name or
an invalid reference
Types of problems
Empty rows

Problem:
 It breaks the information into multiple tables instead of
one single table
 There shouldn't be any empty rows in table

Treatment:
 Select the Entire column and then filter
 Filter for empty cell in any column
 Delete the row which appear after filtering
Types of problems
Duplicate Data

Problem:
 Entire Record is same

Treatment:
 Highlight using Conditional formatting
 Remove Duplicate
 Filter Data using advance filtering
Types of problems
Data Types and Data Consistency
Problem:
 Data spelled incorrect
 Some columns may have inconsistent data type

Treatment:
 Find and Replace
 Text to Column
Excel functions for changing text case

 Microsoft Excel has three special functions that you can use to change the case
of text. They are UPPER, LOWER and PROPER.
 The upper() function allows you to convert all lowercase letters in a text string to
uppercase.
 The lower() function helps to exclude capital letters from text.
 The proper() function makes the first letter of each word capitalized and leaves
the other letters lowercase (Proper Case).
1. Trim extra spaces
2. Delete/remove blank rows using filter
3. Remove duplicate
4. All “regular” and “irregular” must be in Upper
case
5. All Names in collum C must be in Proper
6. Font: Panroman
Font size: 11
Text alignment: Align Left
7. ID number must place in column B
Name must place in column C
Grade must place in column D