CHIKKANNA GOVERNMENT ARTS COLLEGE

TIRUPUR - 641602
(Affiliated To Bharathiar University)

Naan Mudhalvan Digital Skills for Employability by Microsoft

(Internet Assessment)

Project Work

Register Number: 2122K0016, 2122K0019, 2122K0020, 2122K0036,

2122K0046, 2122K0054

This is to certify that this is a bonafide record of work done by the above
students of II B.Sc., (Computer Science) Degree Naan Mudhalvan Microsoft
office Essentials Project during the year__________.

Submitted for the Naan Mudhalvan Microsoft Office Essentials course

held on……/……/2023.

TUTOR HEAD OF THE DEPARTMENT

 DECLARATION

We are hereby declare that the Naan Mudhalvan project entitled Digital
Skills for Employability by Microsoft submitted to Bharathiar University in
partial fulfillment of the requirement for the award of the degree of Bachelor of
Science in Computer Science. This Naan Mudhalvan project is a record of original
software development carried out by us during the period (2021-2024) of study in
CHIKKANNA GOVERRNMENT ARTS COLLAGE under the guidance of
Dr.M.GOBI MCA., M.Phil., PhD., Assessment Professor (Temporary),
Department of Computer Science and that this work has not been submitted to any
other university for any other degree.

Place: Tirupur Signature of

candidates

Date: ASWIN.M (2122K0016)

DHANUSH.K (2122K0019)

DHARANRAJ.M (2122K0020)

RIJANKUMAR.S (2122K0036)

SUDHAKARAN.R (2122K0046)

YOGESH.L (2122K0054

CHIKKANNA GOVERNMENT ARTS COLLEGE

 TIRUPUR-641602
(Affiliated To Bharathiar University)

Naan Mudhalvan Digital Skills for Employability by Microsoft

(Internal Assessment)

PROJECT WORK

TEAM MEMBERS NAME AND REGISTER NUMBER

ASWIN.M (2122K0016)

DHANUSH .K(2122K0019)

DHARANRAJ.M (2122K0020)

RIJANKUMAR.S (2122K0036)

SUDHAKARAN.R (2122K0046)

YOGESH .L (2122K0054)

DEPARTMENT OF COMPUTER SCIENCE

CONTENTS
S.NO TITLE PAGE
NUMBER
INTRODUCTION OF MICROSOFT OFFICE:
1 MICROSOFT WORD

1.1 Introduction of Microsoft Word

1.2 Features of Microsoft Word

1.3 Create Assignment Front Page

MICROSOFT POWERPOINT
2
2.1 Introduction of MS Power Point

2.2 Butterfly metamorphosis in ppt

MICROSOFT EXCEL
3
3.1 Introduction of Microsoft Excel

3.2 Features of Microsoft Excel

3.3 Create a Bill book

MICROSOFT OUTLOOK
4
4.1 Introduction of Microsoft Outlook

4.2 Features of Microsoft Outlook

4.3 Mail Merge using Excel and Word

MICROSOFT ACCESS
5
5.1 Introduction of Microsoft Office Access

5.2 Getting Started With Microsoft Office Access

5.3 Features of Microsoft Office Access

MICROSOFT OFFICE
INTRODUCTION
 1. MICROSOFT OFFICE

INDRODUCTION

Microsoft Office or simply office is a discontinued family of client

software, server software, and services developed by Microsoft. It was first
announced by Bill Gates on August 1, 1988, at COMDEX in Las Vegas.
Initially a marketing term for an office suite, the first version of office
contained Microsoft Word, Microsoft Excel, and Microsoft Power
point

Microsoft also positions office as a development platform for

line-of-business software under the Office Business Application brand

It contains a word processor (Word), a spreadsheet program

(Excel) and a presentation (Power point), an email client (Outlook), Access
and a Publisher
 CREATE ASSIGNMENT
FRONT PAGE

MICROSOFT WORD

1.1 INTRODUCTION
 In 1981, Microsoft hired Charles Simonyi to develop a word-
processing application. The first version was released in 1983.Initially; MSWord
was not very popular, owing to its radically different look compared to
WordPerfect, the leading word processor at that time. However, Microsoft
improved Word continually over the years, including a 1985 version that could run
on a Mac. The second major release of Word, in 1987, included an upgrade of
major features, in addition to new functionalities such as support for rich text
format (RTF). In addition, MS Word has a built-in dictionary for spell checking,
misspelled words are marked with a red squiggly underline MS Word offers text-
level features such as bold, underline, italic and strike-through, and page-level
features such as indentation, paragraphing and justification. Word is compatible
with many other programs, the most common being the other members of the
Office suite. Since the Microsoft Office suite is inherently tied to the Microsoft
operating system, its use featured in user frustrations around end-of-life for
Microsoft XP and the successive Vista and Windows 7, 8 and 10 additions. At the
same time, Microsoft was getting on the cloud bandwagon. Its new offering,
Microsoft Office 365, replaces old out of the box or single machine licensing
methods with a cloud-delivered set of software applications that users can access
from anywhere.

1.2 FEATURES OF MICROSOFT WORD

Using these features, you can perform different types of operations

on your documents, like you can create, delete, and style, modify, or view the
content of your document.

1. File

It contains options related to the file, like New (used to create a new
document). Open (Used to open an existing document), Save (used to save
document), Save As (used to save Documents), History, Print, Share, Export, Info,
etc.
2. Home

It is the default tab of MS Word and it is generally divided into five

groups, i.e., Clipboard, Font, Paragraph, Style and Editing. It allows you to select
the color, font, emphasis, Bullets, position of your text. It also contains options like
cut, copy, and paste.

3. Insert

It is the second tab present on the menu bar or ribbon. It contains various
items that you may want to insert into a Microsoft word. It includes options like
tables, word art, hyperlinks, symbols, charts, signature line, date and time, shapes,
header, footer, text boxes, links, boxes, equations, etc.,

4. Draw

It is the third tab present in the menu bar or ribbon. It is used for freehand
drawing in Ms Word. It provides different types of pens for drawing.

5. Design

It is the fourth tab present in the menu bar or ribbon. The design tab
contains document designs that you can select, such as documents with Centered
titles, offset headings, left- justified text, page borders, watermarks, page color,
etc.,

6. Layout

It is the fifth tab present on the menu bar or ribbon. It holds all the options
that allow you to arrange your Microsoft Word document pages just the way you
want them. It includes options like set margins, display line numbers, set paragraph
indentation, and lines apply themes, control page orientation and size, line breaks,
etc...

7. References

It is the sixth tab present in the menu bar or ribbon. The references tab lets
you add references to a document, then create a bibliography at the end of the text.
The references are generally stored in a master list, which is used to add references
to further documents. It includes options like, Table of Contents, Footnotes,
Citations & Bibliography, Captions, Index, Table of Authorities, smart look, etc.
 2. MICROSOFT POWER POINT

2.1 INTRODUCTION OF POWER POINT:

PowerPoint (PPT) is a powerful, easy-to-use presentation
graphics software program which allows you to create professional-looking
electronic slide shows. PPT is used to present information in an organized manner
to an individual or group. Using clip art, sound clips, movie clips, graphs,
organization charts, imported Web screens, and many other features, you can
easily create a presentation that will impress your audience and convey your
message clearly and professionally.

Add a Text & Content Layout Slide

1. Click on the “New Slide” button.

2. On the right side, scroll down until you see the “Text and Content Layout”
options.

3. Click once on the option of your choice.

4. Type Content Options in the title placeholder.

5. In the text placeholder, add the following text (hit after each line):

• Clip Art • Photographs

• Charts

• Graphs

• Tables

• Diagrams

• Media Clips

6. Click on the Clip Art icon in the “add content” area.

 7. Enter medicine in the search window. 8. Scroll through the results and double-
click on the Clip Art of your.

2.2 Butterfly metamorphosis in ppt.

 EXCEL ADVANCED
FORMULAS AND FUNCTION
 3. MICROSOFT EXCEL

3.1 INTRODUCTION TO MS EXCEL

Satya Narayana Nadella born 19 August 1967) is an Indian

American business executive. He is the executive chairman and CEO of Microsoft,
succeeding Steve Ballmer in 2014 as CEO and John W. Thompson in 2021 as
chairman Microsoft Excel, spreadsheet application launched in 1985 by the
Microsoft Corporation. MS-EXCEL is a part of Microsoft Office suite software. It
is an electronic spreadsheet with numerous rows and columns, used for organizing
data, graphically represent data(s), and performing different calculations. It
consists of 1048576 rows and 16384 columns, a row and column together make a
cell. Each cell has an address defined by column name and row number example
A1, D2, etc. this is also known as a cell reference. Cell references: The address or
name of a cell or a range of cells is known as Cell reference. It helps the software
to identify the cell from where the data /value

There are three types of cell references in Excel:

• Relative reference.

• Absolute reference.

• Mixed reference.

3.2 FEATURES OF MICROSOFT EXCEL

 HEADER AND FOOTER

MS Excel allows users to insert header and footer into their

spreadsheet document files. A header is the top margin of each page in an Excel
Worksheet, while a footer is the bottom margin of each page in an Excel
worksheet. Users can enter any text or numbers to include header and footer in
their Excel document. For example- title of the document, user/ author name, page
numbers, etc.

INSERTING NEW WORKSHEET

Excel typically starts with 1 to 3 worksheets whenever we create a new

workbook. However, we can insert as many sheets as we need depending on our
system resources and capability. Inserting and deleting the worksheets in Excel.
FIND AND REPLACE COMMAND

MS Excel allows users to use the ‘Find and Replace’ command to find any
specific data (text and numbers both) from the worksheet and further replace the
data with the new one if desired.

DATA SORTING AND FILTERING

Instead of using the ‘Find and Replace’ feature, users can also use ‘Data sorting
and Filtering’ to quickly find the desired data based on the specific parameters.
Then, users can either reorder the data or pick out just the needed data from the
vast data sets. Filtering of data in Excel is one of the most used options. . We must
navigate to the Home > Sort and Filter and then select the appropriate filtering
option from the list to use filtering feature. Despite this, we can use keyboard
shortcuts Ctrl +Shift + L to filter any data available under the filter section.

BUILT-IN FORMULAE

Excel has a wide range of built-in formulae that allow users to perform
different operations on the data in worksheets. The basic formulae include SUM,
AVERAGE, MINIMUM, MULTIPLY, etc. Let us understand this feature with the
Following example

CHARTS AND GRAPHICS

Excel allows users to create different types of charts based on the data in
sheets. Users can also use different built-in shapes and images if desired. In
addition to this, Excel also enables users to use mixed charts, meaning that we can
use/ combine two styles of charts in the same worksheet

AUTO FILL DATA

Although it is a minor feature, it is very much useful for regular users.

Using the Auto-fill feature, users can fill data in series. For example- values from 1
to 10 or even more, weekdays, months name, dates, etc.
3.3 CREATE A BILL BOOK IN EXCEL
 MAIL MERGE USING
MS EXCEL AND MS WORD
 4. MICROSOFT OUTLOOK

4.1 INTRODUCTION
Microsoft Outlook is the preferred email client used to send and
receive emails by accessing Microsoft Exchange Server email. Outlook also
provides access contact, email calendar and task management features.

Microsoft Outlook may be used as a standalone application, but it is

also part of the Microsoft Office suite and Office 365, which includes Microsoft
Excel and PowerPoint. Outlook can be used as standalone personal email software,
and business customers can use Outlook as multiuser software. Users can integrate
it with Microsoft SharePoint to share documents and project notes, collaborate
with colleagues, and send reminders and more.

There is a free, browser-based version of Outlook with limited

features. Users who don't need the full-fledged app can opt for that version rather
than a Microsoft 365 subscription.

Microsoft Outlook features

Basic features of Outlook include the email service, email search,
flagging and color coding, along with preview pane options. The calendar function
enables scheduling, viewing and communicating about appointments and meetings.
Outlook provides 99 gigabytes of archiving data and the ability to set automatic
replies.
4.2 FEATURES OF MICROSOFT OUTLOOK

Calendar sharing
Users can share calendars to see the availability of colleagues when
scheduling meetings.
 @mention
If a user types @ and another user's name, Outlook will add that user to
an email list, highlight the mention of that user and notify the user.
 Email scheduling
Users can write emails ahead of time and choose when to send them.
Quick Parts
This function enables users to copy the text of one email and insert it into future
messages. This feature is useful for users that have to send similar emails to a
variety of users.
 New item alerts
Incoming messages overlay on the user's display, notifying them of
new emails.
 Ignore messages
All messages in a conversation can be set to bypass a user's inbox and
go to the deleted items folder.
 File attachment reminder
If a user mentions an attachment in an email but forgets to attach it,
Outlook will ask them if they meant to include an attachment before sending the
message.
 Clean Up Conversation option\
Users can click a button to delete read messages, leaving only unread
messages.
 Automatic calendar updates
Outlook will automatically add flight, hotel and car rental reservations to
the calendar.
 Keyboard shortcuts
Some key combos available include the following:
o switch to Mail (CTRL+1)
o switch to Calendar (CTRL+2)
o switch to Contacts (CTRL+3)
 o create new appointments (CTRL+SHIFT+A)
o send a message (ALT+S)
o reply to a message (CTRL+R)

4.3 MAILMERGE USING ME EXCEL AND MS WORD

1. CREATION IN MS EXCEL SHEET:

2. CREATION IN MS WORD:
MS WORD IN INSERT MERGE FIELD:

MS WORD IN INSERT GREETING LINE:

MS WORD IN EDIT INDIVIDUAL DOCUMENTS:

MS WORD LETTER IN FORMATE:

 5. MS WORD ACCESS

5.1 INTRODUCTION
Microsoft Access is a database management system (DBMS)
from Microsoft that combines the relational Access Database Engine (ACE) with
a graphical user interface and software-development tools. It is a member of
the Microsoft 365 suite of applications, included in the Professional and higher
editions or sold separately.

Microsoft Access stores data in its own format based on the Access Database
Engine (formerly Jet Database Engine). It can also import or link directly
to data stored in other applications and databases.
Software developers, data architects and power users can use Microsoft Access to
develop application software. Like other Microsoft Office applications, Access is
supported by Visual Basic for Applications (VBA), an object-based programming
language that can reference a variety of objects including the legacy DAO (Data
Access Objects), ActiveX Data Objects, and many other ActiveX components.
Visual objects used in forms and reports expose their methods and properties in the
VBA programming environment, and VBA code modules may declare and call
Windows operating system operations.

5.2 GETTING STARTED WITH MS OFFICE ACCESS:

5.3 MS OFFICE ACCESS FEATURES:

User-Friendly Interface

MS Access provides a user-friendly interface that allows you to create

and manage databases using a drag-and-drop interface. This makes it easy to create
tables, forms, queries, and reports without requiring extensive technical
knowledge.

Customizable Templates

MS Access includes a range of customizable templates that you can use

as a starting point for your database. This includes templates for inventory
management, customer management, project tracking, and more.

Powerful Query Designer

MS Access includes a powerful query designer that allows you to extract

specific data from tables based on user-defined criteria. This includes the ability to
sort, filter, and aggregate data from multiple tables.

Integrated Reporting Tools

MS Access includes integrated reporting tools that allow you to create

professional-looking reports based on data from one or more tables. This includes
the ability to create charts, graphs, and summaries.

Customizable Forms

MS Access allows you to create custom forms that provide a user-friendly

interface for entering and viewing data in your tables. This includes the ability to
add controls, such as text boxes, drop-down lists, and buttons.
Macros for Automation

MS Access includes macros that allow you to automate common tasks in

your database, such as opening forms and running queries. This can save time and
increase efficiency.

Customizable Code

MS Access allows you to write custom code using the Visual Basic for
Applications (VBA) programming language. This allows you to create custom
functions and automate complex tasks.

Collaboration Features

MS Access allows you to share your database with other users and control
their access to the data. This includes the ability to assign specific permissions to
individual users or groups.

Integration with Other Applications

MS Access integrates with other applications in the Microsoft Office suite,

such as Excel and Word. This allows you to import and export data, as well as
generate reports and charts using data from multiple sources.

Overall, MS Access provides a range of features that make it easy to create

and manage databases, with a user-friendly interface, powerful query and reporting
tools, and the ability to automate tasks and collaborate with others.