CHECKLIST OF PURCHASE MANAGER

 Determine optimal inventory levels for raw materials

 Approve the material requisition
 Generate purchase orders
 Evaluate and select suppliers based on criteria such as quality, reliability, pricing, and lead
times.
 Monitor supplier performance and address any issues or concerns raised by the store in
charge
 Negotiate contracts and agreements with suppliers to secure favourable terms and
conditions.
 Search new vendors
 Establish quality standards for incoming materials and components in coordination with the
store in charge.
 Ensure that suppliers adhere to quality requirements and specifications.
 Conduct periodic audits and inspections of suppliers to verify compliance with quality
standards and regulations.
 Identify cost-saving opportunities through supplier consolidation, negotiation, and value
analysis.
 Review pricing agreements and contracts periodically to ensure competitiveness.
 Collaborate with cross-functional teams, including production and finance, to align
procurement activities with organizational goals.
 Provide support and guidance to the store in charge on procurement processes and
procedures
 Track key performance indicators (KPIs) related to inventory management, supplier
performance, and cost savings.

1.

 Maintain accurate records of all inventory items, including quantities, locations, and
stock levels.

 Conduct regular stock checks to ensure accuracy and prevent stockouts or

overstocking.

 Check inventory turnover rates to optimize stock levels and minimize holding costs.

2. Material Requisition Processing:

 Receive material requisition requests from various production departments.

  Review requisitions for completeness, accuracy, and adherence to procurement
policies.

 Prioritize and schedule material issuances based on urgency, production schedules,

and available inventory.

3. Issuance and Distribution:

 Issue materials to authorized personnel or departments as per approved

requisitions.

 Ensure proper documentation of all material issuances, including item details,

quantities, recipients, and dates.

 Coordinate with transportation or logistics personnel for the timely delivery of

materials to production areas or job sites.

4. Quality Control:

 Inspect incoming materials for quality, damage, or discrepancies against purchase

orders.

 Reject or quarantine materials that do not meet quality standards and initiate
corrective actions.

 Monitor the quality of stored materials to prevent deterioration or spoilage.

5. Documentation and Record Keeping:

 Maintain comprehensive records of all material transactions, including receipts,

issuances, returns, and adjustments.

 Generate reports on material utilization, stock levels, and consumption patterns for
management review and analysis.

 Ensure compliance with document retention policies and regulatory requirements.

6. Supplier Communication:

 Communicate with suppliers regarding delivery schedules, lead times, and order
status.

 Notify suppliers of any issues or discrepancies related to delivered materials and

facilitate resolution.

 Collaborate with purchasing personnel to address supply chain disruptions and

maintain continuity of operations.

7. Safety and Compliance:

 Ensure compliance with safety regulations and guidelines in all material handling and
storage activities.

 Implement and enforce proper handling procedures for hazardous materials or

substances.
 Conduct regular safety inspections of storage areas and equipment to identify and
mitigate potential hazards.