VISVESVARAYA TECHNOLOGICAL UNIVERSITY

JnanaSangama, Belagavi - 590018

DBMS Mini Project Report on

HOSTEL MANAGEMENT SYSTEM
Submitted in partial fulfillment for 5th sem DBMS Mini Project
Bachelor of Engineering
In

Computer Science and Engineering

Submitted by
Vandana GM Tejeswini MJ
1VK21CS086 1VK21CS084

Under the Guidance

of
Soniya L
Assistant Professor, Department of Computer Science

VIVEKANANDA INSTITUTE OF TECHNOLOGY

Department of Computer Science and engineering Gudimavu,
Kumbalgodu(P), Kengeri (H), Bengaluru-560074
 Janatha Education Society®
VIVEKANANDA INSTITUTE OF TECHNOLOGY
Gudimavu, Kumbalagodu Post, Kengeri Hobli, Bengaluru – 560 074

Department of Computer Science and Engineering

CERTIFICATE
This is to certify that the Mini project work entitled “Cake Ordering Management
System”carried out by VANDANA GM bearing the USN: 1VK21CS086 and TEJESWINI MJ
bearing the USN: 1VK21CS084 is a bonafide student of Vivekananda Institute of Technology,
Bengaluru in partial fulfillment of the requirements for the fifth semester DBMS
LABORATORY WITH MINI PROJECT(21CSL55) of Bachelor of Engineering
inComputer Science and Engineering of the Visvesvaraya Technological University,
Belagaviduring the year 2023-24. It is certified that all corrections/suggestions indicated for
internal assessment have been incorporated in the report deposited in the departmental library. The
miniproject report has been approved as it satisfies the academic requirements in respect of
Projectwork prescribed for the said degree.

Signature of the Guide Signature of the HOD Signature of the Principal

Soniya L Dr. Vidya A Dr. K M Ravi Kumar
Asst. Professor Prof. & Head Principal
Department of Department of VKIT, Bengaluru
CSE CSE
VKIT, Bengaluru VKIT, Bengaluru

External Viva-Voce
Name of the Examiners Signature with date
1.

2.
 ACKNOWLEDGEMENT

It gives us immense pleasure to write an acknowledgement to this mini project, a

contribution of all people who helped me realize it. We are very thankful to our Principal,
Dr. K M Ravi Kumar, VKIT,Bengaluru, for being kind enough to provide us an
opportunity to work on a project in this institution.We would like to convey our heartfelt
thanks to our beloved HOD, Dr. Vidya A, Department of Computer Science and
Engineering, VKIT, Bengaluru for giving us the opportunity to embark up tothis topic. We
would like to sincerely thank our project guide Soniya L Asst. Professor, Dept.of
Computer Science and Engineering for their valuable guidance, constant assistance,
support andconstructive suggestions for the betterment of the project, without which this
project would have notbeen possible.

Finally, it is a pleasure and happiness to the friendly co-operation showed by all the staffs of
ComputerScience and Engineering Department, VKIT

Vandana GM (1VK21CS086)
Tejeswini MJ (1VK21CS084)

i
 ABSTRACT

The Hostel Management System mini project abstract involves the design and implementation of
a Database Management System (DBMS) using HTML, CSS, and PHP technologies. This
system is tailored for efficient hostel administration, encompassing features such as student
registration, room allocation, fee management, and attendance tracking. The user interfaces are
created with HTML and styled with CSS, providing an intuitive experience. PHP is employed to
connect the frontend with the backend database, ensuring seamless data retrieval and
manipulation. This mini project aims to showcase the integration of web technologies in
developing a comprehensive solution for managing hostel operations.

ii
 TABLE OF CONTENTS

Acknowledgement i
Abstract ii
Table of contents iii
List of Snapshots v
List of Tables vi
List of Figures vii
List Of Abbreviation viii

Chapter 1: Introduction 1
1.1 Objectives of Project 1
1.2 Limitations 2

Chapter 2: Requirement Specifications 3

2.1 Hardware Requirement 3
2.2 Software Configuration 3

Chapter 3: Project Design 4

3.1 ER Diagram 4
3.2 Schema Diagram 5

Chapter 4: Implementation 6
4.1 Introduction 6
4.1.1 Database 6

iii
 4.1.2 SQL 6
4.1.3 Server 6
4.2 Source Code: 7

4.2.1 Front End 7

4.2.2 Back End 8

4.2.3 Code for Registration 9

4.2.4 Connection to database 19
4.3 Tables 20
4.4 Trigger 22

Chapter 5: User Interface 23

Chapter 6: Conclusion 31

iv
 LIST OF SNAPSHOTS

5.1 Student Registration 23

5.2 User Login 23

5.3 Dashboard 24

5.4 My Profile 24

5.5 Change Password 25

5.6 Book Hostel 25

5.7 Room Details 26

5.8 Access Log 26

5.9 Admin 27

5.10 Admin profile 27

5.11 Courses 28

5.12 Manage Courses 28

5.13 Rooms 29

5.14 Manage Rooms 29

5.15 Registration 30

5.16 Manage Registered Students 30

v
 LIST OF FIGURES

Fig 3.1 ER diagram of flower bouquet system 04

Fig 3.2 Schema diagram of flower bouquet system 05

vi
 LIST OF TABLES

4.3 User Acceptant Test Table 20

vii
 LIST OF ABBRIVATIONS

1. HTML: Hypertext Markup Language

2. CSS : Cascading Style Sheet

3. JS : Java Script

4. PHP : Hypertext Preprocessor

5. Bootstrap

viii
HOSTEL MANAGEMENT SYSTEM

Chapter 1: INTRODUCTION
The system is designed in favour of the hostel management which helps them to save the records
of the students about their rooms and other things .It helps them from the manual work from
which it is very difficult to find the records of the students and the mess bills of the students .All
the hostels at present are, managed manually by the hostel office. The registration form
verification to the different data processing is done manually .Thus there are a lot of repetitions
which can be easily avoided .And hence there is a lot of strain on the person who are running the
hostel and software’s are not usually used in this context .This particular project deals with the
problems on managing a hostel and avoids the problems which occur when carried manually.
Identification of the drawbacks of the existing system leads to the designing of computerized
system that will be compatible to the existing system with the system which is more user friendly
.We can improve the efficiency of the system , thus overcome the drawbacks of the existing
system. We design this system of hostel management especially for the college hostel, through
this they cannot require so efficient person to handle and calculate the things .This system
automatically calculates all the bills with and without food.

1.1 OBJECTIVES OF PROJECT

This software product the hostel management to improve their services for all the students of the
hostel. This also reduce the manual work of the person in admin panel and the bundle of registers
that were search when to find the information of the previous student, because through this
system you can store the data of those who are currently staying in the hostel. Through this you
can check the personal profile of all the current students within few minutes the database of the
system will help you to check a particular one .The system will help you to check the mess bills
of every student .The students of the hostel will be recognized from the room number allocated
during registration time .In the last this system will improve the management work in the hostel.

 To automate each and every activity of the manual system, which increases it’s throughput
.

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HOSTEL MANAGEMENT SYSTEM

 To provide a quick response with very accurate information as and when required.
 To make the present manual system more interactive ,speedy and user friendly.
 To avail any information, whatever and whenever needed.

1.2 LIMITATIONS
 Hostel management System is designed for Hostel (like schools, universities).
 There will be pre-defined criteria’s for the Reserve to the hostels.
 He checks the attested and verify it with the student database.
 If the students are found eligible then they are allocated to the hostel Room.

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HOSTEL MANAGEMENT SYSTEM

Chapter 2: REQUIREMENT SPECIFICATION

2.1 HARDWARE REQUIREMENT

Processor : Intel(R) Core(TM) i3-6006U CPU @ 2.00 GHz 2.00 GHz

RAM : 4.00 GB(3.78 GB usable)

Monitor : Generic PnP Monitor

Mouse : Dell Touchpad

Keyboard : HID Keyboard Device

2.2 SOFTWARE CONFIGURATION

Operating system : Windows 10

Language : HTML, CSS and PHP

Database : MYSQL

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HOSTEL MANAGEMENT SYSTEM
Chapter 3: PROJECT DESIGN
3.1 ER DIAGRAM

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3.2 SCHEMA DIAGRAM

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HOSTEL MANAGEMENT SYSTEM
Chapter 4: IMPLEMENTATION

4.1 INTRODUCTION

4.1.1 DATABASE:

A database is an organized collection of data, generally stored and accessed

electronically from a computer system. Where databases are more complex they are often
developed using formal design and modelling techniques

The database management system (DBMS) is the software that interacts with end users,
applications, and the database itself to capture and analyse the data. The DBMS software
additionally encompasses the core facilities provided to administer the database. The sum total of
the database, the DBMS and the associated applications can be referred to as a "database
system". Often the term "database" is also used to loosely refer to any of the DBMS, the database
system or an application associated with the database.

Computer scientists may classify database-management systems according to the database

models that they support. Relational databases became dominant in the 1980s. These model data
as rows and columns in a series of tables, and the vast majority use SQL for writing and querying
data. In the 2000s, non-relational databases became popular, referred to as NoSQL because they
use different query languages.

4.1.2 SQL

MySQL is the world's second most widely used open-source relational database
management system (RDBMS). The SQL phrase stands for Structured Query Language. By
using this software, the design of tables will be created.

4.1.3 SERVER
XAMPP is a free and open-source cross-platform web server solution stack package
developed by Apache Friends, consisting mainly of the Apache HTTP Server, MariaDB
database, and interpreters for scripts written in the PHP and Perl programming languages. Since
most actual

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HOSTEL MANAGEMENT SYSTEM
web server deployments use the same components as XAMPP, it makes transitioning from a
local test server to a live server possible.

MySQL is an open-source relational database management system(RDBMS)being used by many

small and big business. MySQL is database system that is used on the web and runs on the
server, MySQL is fast, reliable, and easy to use and it uses standard SQL.

The data in a MySQL database are stored in tables. A table is collection of related data, and
consists of columns and rows. Php is combined with MySQL are cross-platform. A query a
database for specific information and have a record set returned.

PHP is an acronym for “Php: hypertext pre-processor”, Php is a widely-used, open source
scripting language. Php scripts are executed on the server, it can generate dynamic page content
and can also create, open, read, write, delete and close files in the server.

Php can collect form data, Php can add, delete, modify data in your database and Php can encrypt
data. Php is compatible with almost all servers used today.

4.2 SOURCE CODE:

4.2.1 FRONT END

HTML And CSS

 HTML is utilized to implement the frontend.

 HTML (Hyper Text Markup Language)
 HTML is a syntax used to format a text document on the web.
 CSS , or Cascading Style Sheets , is a presentation language created to style the
appearance of content such as colours, fonts, and layout.
 CSS helps Web developers create a uniform look across several pages of a website.

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HOSTEL MANAGEMENT SYSTEM
 Instead of defining the style of each table and each block of text within a page’s
HTML, commonly used styles need to be defined only once in CSS document.

BOOTSTRAP

 Bootstrap is a free and open source front end development framework for the
creation of websites and web apps.
 The bootstrap framework is built on HTML,CSS, and Java Script(JS) to facilitate
the development of responsive, mobile first sites and apps.
 The main advantage of Bootstrap development is fewer cross browser bugs, light
weight and customizable.
 Responsive structures and styles.
 Several JavaScript plugins using the jQuery.
 Good documentation and community support

4.2.2 BACK END

PHP

 PHP stands for Hypertext Pre-processor, that earlier stood for personal home pages.
 PHP is a general-purpose scripting language that is especially suited to server-side
web development, in which case PHP generally run on a web server.
 Any PHP code in a requested file executed by the PHP runtime, usually used to
create dynamic web page content or dynamic images used on websites or
elsewhere.
 It is used to manage dynamic content, databases, session tracking, even build entire
e-commerce sites.

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4.2.3 Code for Registration
<!doctype html>
<html lang="en" class="no-js">
<head>
<meta charset="UTF-8">
<meta http-equiv="X-UA-Compatible" content="IE=edge">
<meta name="viewport" content="width=device-width, initial-scale=1, minimumscale=1,
maximum-scale=1">
<meta name="description" content="">
<meta name="author" content="">
<meta name="theme-color" content="#3e454c">
<title>Student Hostel Registration</title>
<link rel="stylesheet" href="css/font-awesome.min.css">
<link rel="stylesheet" href="css/bootstrap.min.css">
<link rel="stylesheet" href="css/dataTables.bootstrap.min.css">>
<link rel="stylesheet" href="css/bootstrap-social.css">
<link rel="stylesheet" href="css/bootstrap-select.css">
<link rel="stylesheet" href="css/fileinput.min.css">
<link rel="stylesheet" href="css/awesome-bootstrap-checkbox.css">
<link rel="stylesheet" href="css/style.css">
<script type="text/javascript" src="js/jquery-1.11.3-jquery.min.js"></script>
<script type="text/javascript" src="js/validation.min.js"></script>
<script type="text/javascript" src="http://code.jquery.com/jquery.min.js"></script>
<script>
function getSeater(val) {
$.ajax({ type:
"POST",

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HOSTEL MANAGEMENT SYSTEM
url: "get_seater.php",
data:'roomid='+val, success:
function(data){
//alert(data);
$('#seater').val(data);
}});
$.ajax({ type: "POST",
url: "get_seater.php",
data:'rid='+val, success:
function(data){
//alert(data);
$('#fpm').val(data);
}});}</script></head><body>
<?php include('includes/header.php');?>
<div class="ts-main-content">
<?php include('includes/sidebar.php');?>
<div class="content-wrapper">
<div class="container-fluid">
<div class="row">
<div class="col-md-12">
<h2 class="page-title">Registration </h2>
<div class="row">
<div class="col-md-12">
<div class="panel panel-primary">
<div class="panel-heading">Fill all Info</div>
<div class="panel-body">
<form method="post" action="" class="form-horizontal">

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HOSTEL MANAGEMENT SYSTEM
<div class="form-group">
<label class="col-sm-4 control-label"><h4 style="color: green" align="left">Room Related info
</h4> </label></div>
<div class="form-group">
<label class="col-sm-2 control-label">Room no. </label>
<div class="col-sm-8">
<select name="room" id="room"class="form-control" onChange="getSeater(this.value);"
onBlur="checkAvailability()" required>
<option value="">Select Room</option>
<?php $query ="SELECT * FROM rooms";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute(); $res=$stmt2->get_result();
while($row=$res->fetch_object())
{?>
<option value="<?php echo $row->room_no;?>"> <?php echo $row->room_no;?></option>
<?php } ?>
</select>
<span id="room-availability-status" style="font-size:12px;"></span>
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Seater</label>
<div class="col-sm-8">
<input type="text" name="seater" id="seater" class="form-control" >
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Fees Per Month</label>
<div class="col-sm-8">

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<input type="text" name="fpm" id="fpm" class="form-control" >
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Food Status</label>
<div class="col-sm-8">
<input type="radio" value="0" name="foodstatus" checked="checked"> Without Food
<input type="radio" value="1" name="foodstatus"> With Food(Rs 2000.00 Per Month Extra)
</div></div>
<div class="form-group">
<label class="col-sm-2 control-label">Stay From</label>
<div class="col-sm-8">
<input type="date" name="stayf" id="stayf" class="form-control" >
</div>
</div>
<div class="form-group">
<label class="col-sm-2 control-label">Duration</label>
<div class="col-sm-8">
<select name="duration" id="duration" class="form-control">
<option value="">Select Duration in Month</option>
<option value="1">1</option>
<option value="2">2</option>
<option value="3">3</option>
<option value="4">4</option>
<option value="5">5</option>
<option value="6">6</option>
<option value="7">7</option>
<option value="8">8</option>

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HOSTEL MANAGEMENT SYSTEM
<option value="9">9</option>
<option value="10">10</option>
<option value="11">11</option> <option
value="12">12</option>
</select>
</div>
</div><div class="form-group">
<label class="col-sm-2 control-label"><h4 style="color: green" align="left">Personal info </h4>
</label>
</div><div class="form-group">
<label class="col-sm-2 control-label">course </label>
<div class="col-sm-8">
<select name="course" id="course" class="form-control" required>
<option value="">Select Course</option>
<?php $query ="SELECT * FROM courses";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute(); $res=$stmt2->get_result();
while($row=$res->fetch_object())
{
?>
<option value="<?php echo $row->course_fn;?>"><?php echo $row-
>course_fn;?>&nbsp;&nbsp;(<?php echo $row->course_sn;?>)</option>
<?php } ?>
</select> </div>
</div><div class="form-group">
<label class="col-sm-2 control-label">Registration No : </label>
<div class="col-sm-8">

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<input type="text" name="regno" id="regno" class="form-control" required="required" >
</div></div><div class="form-group">
<label class="col-sm-2 control-label">First Name : </label>
<div class="col-sm-8">
<input type="text" name="fname" id="fname" class="form-control" required="required" >
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Middle Name : </label>
<div class="col-sm-8">
<input type="text" name="mname" id="mname" class="form-control">
</div>
</div>

<div class="form-group">
<label class="col-sm-2 control-label">Last Name : </label>
<div class="col-sm-8">
<input type="text" name="lname" id="lname" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Gender : </label>
<div class="col-sm-8">
<select name="gender" class="form-control" required="required">
<option value="">Select Gender</option>
<option value="male">Male</option>
<option value="female">Female</option>
<option value="others">Others</option>
</select></div></div>
<div class="form-group">

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2 control-label">Contact No : </label>
<div class="col-sm-8">
<input type="text" name="contact" id="contact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Email id : </label>
<div class="col-sm-8">
<input type="email" name="email" id="email" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Emergency Contact: </label>
<div class="col-sm-8">
<input type="text" name="econtact" id="econtact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Name : </label>
<div class="col-sm-8">
<input type="text" name="gname" id="gname" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Relation : </label>
<div class="col-sm-8">
<input type="text" name="grelation" id="grelation" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Guardian Contact no : </label>
<div class="col-sm-8">
<input type="text" name="gcontact" id="gcontact" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-3 control-label"><h4 style="color: green" align="left">Correspondense
Address </h4> </label>

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</div><div class="form-group">
2 control-label">Address : </label>
<div class="col-sm-8">
<textarearows="5" name="address" id="address" class="form-control"
required="required"></textarea>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">City : </label>
<div class="col-sm-8">
<input type="text" name="city" id="city" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">State </label>
<div class="col-sm-8">
<select name="state" id="state"class="form-control" required>
<option value="">Select State</option>
<?php $query ="SELECT * FROM states";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute(); $res=$stmt2->get_result();
while($row=$res->fetch_object())
{?><option value="<?php echo $row->State;?>"><?php echo $row->State;?></option> <?php
} ?>
</select> </div></<div class="form-group">
<label class="col-sm-2 control-label">Pincode : </label>
<div class="col-sm-8">
<input type="text" name="pincode" id="pincode" class="form-control" required="required">
</div></div> <div class="form-group">
<label class="col-sm-3 control-label"><h4 style="color: green" align="left">Permanent Address
</h4> </label>

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</div><div class="form-group">
5 control-label">Permanent Address same as Correspondense address : </label>
<div class="col-sm-4">
<input type="checkbox" name="adcheck" value="1"/>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">Address : </label>
<div class="col-sm-8">
<textarea rows="5" name="paddress" id="paddress" class="form-
control" required="required"></textarea>
</div></div><div class="form-group">
<label class="col-sm-2 control-label">City : </label>
<div class="col-sm-8">
<input type="text" name="pcity" id="pcity" class="form-control" required="required">
</div></div><div class="form-group">
<label class="col-sm-2 control-label">State </label>
<div class="col-sm-8">
<select name="pstate" id="pstate"class="form-control" required>
<option value="">Select State</option>
<?php $query ="SELECT * FROM states";
$stmt2 = $mysqli->prepare($query);
$stmt2->execute(); $res=$stmt2->get_result();
while($row=$res->fetch_object())
{?><option value="<?php echo $row->State;?>"><?php echo $row->State;?></option> <?php
} ?>
</select> </div>
</div><div class="form-group">

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<label class="col-sm-2 control-label">Pincode : </label>

<div class="col-sm-8">
<input type="text" name="ppincode" id="ppincode" class="form-control" required="required">
</script></html>

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4.2.4 Connection to database
<?php
session_start();
define('DB_SERVER','localhost');
define('DB_USER','root');
define('DB_PASS' ,'');
define('DB_NAME', 'hostel');
$con = mysqli_connect(DB_SERVER,DB_USER,DB_PASS,DB_NAME);
// Check connection if
(mysqli_connect_errno())
{echo "Failed to connect to MySQL: " . mysqli_connect_error();}?>
<script language="javascript" type="text/javascript">
function f2(){ window.close();} function f3()
{ window.print(); }
</script>

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4.3 TABLES
CREATE TABLE `courses` (
`id` int(11) NOT NULL, `course_code` varchar(255) DEFAULT NULL,`course_sn`
varchar(255) DEFAULT NULL,`course_fn` varchar(255) DEFAULT NULL, `posting_date`
timestamp NULL DEFAULT CURRENT_TIMESTAMP

)
CREATE TABLE `adminlog` (
`id` int(11) NOT NULL, `adminid` int(11) NOT NULL, `ip` varbinary(16) NOT NULL,
`logintime` timestamp NOT NULL DEFAULT CURRENT_TIMESTAMP
)
CREATE TABLE `courses` (
`id` int(11) NOT NULL, `course_code` varchar(255) DEFAULT NULL,`course_sn`
varchar(255) DEFAULT NULL, `course_fn` varchar(255) DEFAULT NULL,`posting_date`
timestamp NULL DEFAULT CURRENT_TIMESTAMP

)
CREATE TABLE `registration` (
`id` int(11) NOT NULL, `roomno` int(11) DEFAULT NULL, `seater` int(11) DEFAULT
NULL,`feespm` int(11) DEFAULT NULL,`foodstatus` int(11) DEFAULT NULL, `stayfrom` date
DEFAULT NULL, `duration` int(11) DEFAULT NULL, `course` varchar(500) DEFAULT
NULL,`regno` int(11) DEFAULT NULL, `firstName` varchar(500) DEFAULT NULL,
`middleName` varchar(500) DEFAULT NULL, `lastName` varchar(500) DEFAULT
NULL,`gender` varchar(250) DEFAULT NULL,`contactno` bigint(11) DEFAULT NULL,
`emailid` varchar(500) DEFAULT NULL, `egycontactno` bigint(11) DEFAULT NULL,
`guardianName` varchar(500) DEFAULT NULL, `guardianRelation` varchar(500) DEFAULT
NULL,`guardianContactno` bigint(11) DEFAULT NULL,`corresAddress` varchar(500)
DEFAULT NULL, `corresCIty` varchar(500) DEFAULT NULL,`corresState` varchar(500)

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DEFAULT NULL, `corresPincode` int(11) DEFAULT NULL, `pmntAddress` varchar(500)
DEFAULT NULL,`pmntCity` varchar(500) DEFAULT NULL, `pmnatetState` varchar(500)
DEFAULT NULL, `pmntPincode` int(11) DEFAULT NULL,`postingDate` timestamp NULL
DEFAULT CURRENT_TIMESTAMP,`updationDate` varchar(500) DEFAULT NULL

)
CREATE TABLE `rooms` (
`id` int(11) NOT NULL, `seater` int(11) DEFAULT NULL, `room_no` int(11) DEFAULT
NULL,`fees` int(11) DEFAULT NULL, `posting_date` timestamp NULL DEFAULT
CURRENT_TIMESTAMP

)
CREATE TABLE `states` (
`id` int(11) NOT NULL, `State` varchar(150) DEFAULT NULL
)
CREATE TABLE `userlog` (
`id` int(11) NOT NULL, `userId` int(11) NOT NULL, `userEmail` varchar(255) NOT NULL,

`userIp` varbinary(16) NOT NULL,`city` varchar(255) NOT NULL,

`country` varchar(255) NOT NULL, `loginTime` timestamp NOT NULL DEFAULT

CURRENT_TIMESTAMP

)
CREATE TABLE `userregistration` (
`id` int(11) NOT NULL, `regNo` varchar(255) DEFAULT NULL,`firstName` varchar(255)
DEFAULT NULL, `middleName` varchar(255) DEFAULT NULL,`lastName` varchar(255)
DEFAULT NULL, `gender` varchar(255) DEFAULT NULL, `contactNo` bigint(20) DEFAULT
NULL,`email` varchar(255) DEFAULT NULL, `password` varchar(255) DEFAULT
NULL,`regDate` timestamp NULL DEFAULT CURRENT_TIMESTAMP,`updationDate`
varchar(45) DEFAULT NULL, `passUdateDate` varchar(45) DEFAULT NULL )

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4.4 TRIGGER
A Trigger is special kind of stored procedure that executes automatically when an event occurs in
Database Server.

Trigger name : after_adminlog_insert

Table : adminlog
Time : AFTER
Event :
INSERT

BEGIN
INSERT INTO adminlog_backup VALUES(NEW.id, NEW.adminid, NEW.ip,
NEW.loginTime);
END

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CHAPTER 5: USER INTERFACE
5.1 Student Registration

5.2 User login

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5.3 Dashboard

5.4 My Profile

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5.5 Change Password

5.6 Book Hostel

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5.7 Room Details

5.8 Access log

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5.9 Admin

5.10 Admin profile

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5.11 Courses

5.12 Manage Courses

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5.13 Rooms

5.14 Manage Rooms

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5.15 Registration

5.16 Manage Registered Students

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Chapter 6: CONCLUSION
To conclude the description about the project. The project developed using PHP and MYSQL is
based on the requirement specification of the user and the analysis of the existing system, with
flexibility for future enhancement.

The expanded functionality of today’s software requires an appropriate approach towards

software development. This hostel management software is designed for people who manage
various activities in the hostel. For the past few years the numbers of educational institutions are
increasing rapidly. Thereby the numbers of hostels are also increasing for the accommodation of
the students studying in this institution. And hence there is a lot of strain on the people who are
running the hostel and software’s are not usually used in this context. This particular project
deals with the problems on managing a hostel and avoids the problems which occur when carried
manually.

Identification of the drawbacks of the existing system leads to the designing of computerized
system that will be compatible to the existing system with the systm which is more user friendly
and more GUI oriented.

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