7t04-CS-00-PC-004 Coordination Procedure R10 30 May 2013

COORDINATION PROCEDURE Doc No : 7T04-CS-00-PC-004
Rev. :0
FOR Page : 2 of 34
CONSTRUCTION WORK Date : 30 May 2013
TABLE OF CONTENTS
1 INTRODUCTION
2 APPLICATION
3 DEFINITION & ABBREVIATION
4 REFERENCE DOCUMENTS
5 ADDRESS AND REPRESENTATIVES
6 CORRESPONDENCES
7 DOCUMENT CONTROL
8 MEETINGS
9 ADMINISTRATION
10 INVOICING AND WORK STATEMENT
11 ATTACHMENTS
#1 Field Instruction Form
#2 Monthly Progress Report Table of Contents
#3 Work Statement Form

Rev. :0
FOR Page : 3 of 34
1 INTRODUCTION
This procedure has been prepared in order to provide guidance for orderly administrative activities
and smooth coordination between Contractor and SUBCONTRACTORS at construction site
throughout the construction phase of the project.
This document is based upon the terms of the Subcontract and does not alter the Subcontract in any
respect. In the event of conflict of intent, the terms of the Subcontract will at all time take
precedence.
2 APPLICATION
This procedure applies to the construction site of ERC Refinery Project, Mostorod, Egypt.
3 DEFINITION & ABBREVIATION
The following words and expressions shall have the meanings hereby assigned to them.
“Company” means “Egyptian Refining Company S.A.E. “, otherwise referred to as “ERC”.
"PMC (Consultant) " means “Project management consultancy (WorleyParsons) “, as “PMC”.
“Contractor” means “GS Engineering & Construction Corp.”, otherwise referred to as “ GSE&C”.
“Subcontractor” means any person to whom execution of any part of the Work, including
preparation of any design or supply of any Materials, is subcontracted directly or indirectly by the
Subcontractor, and includes its legal successors or permitted assigns.
“Party” means either the Contractor or the Subcontractor, as the case may be, and "Parties" means
both the Contractor and the Subcontractor.
"Prime Contract" means this contract entered into between the Company and the Contractor
comprising the Contract Documents on Dated 29 August, 2007.
“Subcontract” means the Subcontract Agreement and Appendices made by between the Contractor
and the Subcontractor.
“Work” shall mean all of the Subcontractors’ obligations under the Subcontract in respect of its
Rev. :0
FOR Page : 4 of 34
delivery to Contractor of a complete and operational Plant as specified in the Subcontract.
“Materials” means any and all equipment, machinery, apparatus, materials, articles and things of all
kinds including spare parts and catalysts to be incorporated in the Plant or to be provided by
Company and/or Contractor under the Prime Contract but does not include Construction Equipment.
“Construction Equipment” means all plant, temporary structures facilities, construction heavy
equipment, machinery, tools, apparatus, appliances or things of every kind required in or for the
construction of the Plant to be provided by Subcontractor, but does not include Materials, or other
things intended to form or forming part of the Plant.
“Plant” means the hydro-cracker plant complex and the associate facilities being the objective of the
project, "ERC Refinery Project" (which is to meet the Unit Performance Guarantees, the Plant
Reliability Guarantees and the Plant Performance Guarantees).
“Site” means the land upon which the Plant is to be constructed under the Subcontract.
“Day” means calendar day.
“Month” means calendar month.
All documents shall be written in the English language, and shall bear the following reference :
4 REFERENCE DOCUMENTS
The following Contractors’ Project Procedures are referred to this procedure:
7T04-PM-00-PC-001 Project Execution Plan
7T04-PM-00-PC-002 Project Communication & Coordination Procedure
7T04-QA-00-PC-001 Project Quality Plan
10 7T04-QA-00-PC-002 Project Quality Audit Program and Scheduling Procedure
7T04-QA-00-PC-005 Field QA / QC Procedure

Rev. :0
FOR Page : 5 of 34
5 ADDRESS AND REPRESENTATIVES
Project authorized representatives and correspondence channels among each party are as follows;
5.1 GS Engineering & Construction Corp. (GS E&C)
5.1.1 Head Office
10 1) Mailing address : Seoul International Tower 11th Floor

679-4, Yeoksam-1(il)-dong, Gangnam-gu,
Seoul, 135-977, Korea
2) Telephone number : (82) 2 2148 8400
3) Telefax number : (82) 2 2148 8466
4) Representative : Sun-Sik Ahn / Project Director
5) E-mail address : sunsahn@gsconst.co.kr
5.1.2 Egypt Office in Cairo
10
1) Mailing address : 31 Omar Bakeer St. 9th Floor From Osman Ebn Affan St.
Heliopolis-Cairo, Egypt
2) Telephone number : (20) 2 2634 1556/1557/1653
3) Telefax number : (20) 2 2634 1753
4) Attention : Min-Ho Song / Interface Manager
5) E-mail address : mhsong@gsconst.co.kr
5.1.3 Site Office (To be specified later)
10 1) Mailing address : 31 Omar Bakeer St. 9th Floor From Osman Ebn Affan St.
Heliopolis-Cairo, Egypt
2) Telephone number : (20) 2 2634 1556/1557/1653
3) Telefax number : (20) 2 2634 1753
4) Attention : Ki-Poong Lee / Site Representative
5) E-mail address : kplee@gsconst.co.kr
5.2 Subcontractor
5.2.1 Home Office:
1) Mailing address : later

Rev. :0
FOR Page : 6 of 34
2) Telephone number : later

3) Telefax number : later
4) Representative : later
5) E-mail address : later
5.2.2 Site Office:
1) Mailing address : later

2) Telephone number : later
3) Telefax number : later
4) Representative : later
5) E-mail address : later
6 CORRESPONDENCES
6.1 General Rules

6.1.1 Genernal
(1) All parties are required to maintain their own log to record incoming and outgoing
correspondence numbers.
(2) All parties will be required to inform others when they find gaps in sequence numbering.
(3) All correspondences shall be in English Language and shall be addressed with only one
10
subject as far as practical.
Be addressed and directed by Contractor Representative to Company Representative and

vice versa.
Bear the appropriate project reference designations, and sending date (day/month/year
sequence).
Be transmitted by the fastest means (e-mail with receipt request, facsimile, courier, or first
class mail) consistent with the level of urgency.
10 (4) Dates shall be written in the following order : day, month, year.
Example : 29 August, 2007
(5) All Project correspondences (outgoing and incoming) should be reviewed, approved, and
signed by Representative or nominated deputy as appropriate. Author’s name shall be shown.
Rev. :0
FOR Page : 7 of 34
(6) If Contractor receives instructions from persons other than Company Representative,
10
Contractor shall immediately refer it to Company Representative.
(7) The receiving party shall use its best effort to reply to the correspondence within fourteen (14)
calendar days after the receipt. In matters of the documents listed in Exhibit 29 in particular
Company shall reply at least within fourteen (14) calendar days after the receipt.
6.2 Means of Correspondence
(1) Letter
Parties can use their own letterhead for general and contractual correspondence. As far as
10 possible, letters shall be confined to one subject only.
(2) Document Transmittal
Document Transmittal shall accompany technical documents, purchase orders, minutes of

meeting and etc.
Each Transmittal shall identify each document in the package showing at least the number of
10 copies, document title, document number, revision number, date of issue and size including
document name. It shall show for each document the purpose for sending it ; e.g. For approval,
comment, information, record or others.
Each Transmittal must cover only one such class of document and where practical one type of
document; e.g. Plot plans, PFD’s or isometrics etc.
Three (3) copies of Document Transmittal shall be sent, one of which shall be signed and
returned to the sender by the recipient acknowledging receipt and showing date and time of that
receipt. If documents are missing or incorrectly identified, suitable comments shall be made on
the returned Document Transmittal.
(3) Telephone Conversations
All matters of significance discussed and agreed by telephone or via informal discussion shall
be confirmed by formal correspondence within three (3) days of discussion.
For practical communication at the Site, all telephoned or oral instructions or agreements made
by the parties shall be confirmed in writing by the initiating party as a record of conversation.
However, oral instructions or agreements made in a formal meeting between the parties shall be
recorded in the Minutes of Meeting in related meeting.
(4) E - mail
Rev. :0
FOR Page : 8 of 34
The E-mail with a receipt request addressed of Project Manager for each party is to be used for
10
the correspondence between Company and Contractor.
However, E-mail communication is not considered as an officially or contractually recognized
means of communication.
(5) Subcontract Document
The number of any reports required by Subcontract Document shall be one(1) original, three(3)
10 copies and electronic file. Any notices required by the subcontract which are headed to duly
authorized representatives of parties shall be in duplicate (one(1) original, three(3) copies and
electronic file). Receiving party shall sign on the copy to confirm receipt and return it to
sending party. And the original shall be retained by each party
6.2 Numbering of Correspondence
All correspondences shall bear the Project name, correspondence number, date of issue, addressor,
addressee and subject.
All correspondences shall be identified by the following numbering system.
GSH / PZ - L - 0001
4) Serial Number
3) Kind of Correspondence
2) Receiver
1) Sender
(1) Addressor (Sender) : Company code + Office code
Codes of addressor are composed of each two letters, namely company code and office
code.
1) Company code
- Contractor : GS (GS E & C) and M (MITSUI)

- Subcontractor () : Later
2) Office code
- Seoul Office : H
10 - Site Office (Mostorod) : S
- Cairo Office : Z
- France Office : F
- USA Office : U
- Japan Office : J
- Italy Office : I
Rev. :0
FOR Page : 9 of 34
(2) Addressee (Receiver)
Same as the codes explained in the above Sender.
(3) Kind of correspondences (See Attached Sample Forms)
1) Letter : L
10
2) Telefax : F
3) Document Transmittal : T
4) Telephone Conversation : C
5) E-mail : M
6) Progress Report : R
(4) Sequential number begin with 0001

: To be started separately for each correspondence
For Example;
The numbering system for letter from Company’s Site office to the Subcontractor’s Site office of this Project
will be coded as GS/OCIS-L-001
7 DOCUMENT CONTROL
7.1 Contractor Document
7.1.1 All Contractors’ project document shall be recorded and filed in accordance with Contractor’s
relevant procedure, (Refer to Procedure 7T04-PM-00-PC-002 Project Communication &
Coordination Procedure)
7.1.2 Issuance and distribution of all drawings, requisitions, specifications, purchase orders, and other
self-explanatory documents, shall be accompanied by document transmittal issued by authorized
person of each party using Contractor standard format.
All documents except for Letters, Cable, Telex/Telefax and Minutes of Meetings shall acknowledge
the receipt of documents by stamping a copy of the document transmittal form with the "Received"
stamp (which includes the date of receipt).
7.1.3 Number of Copies (to be handed over to Subcontractor)
Contractor Construction Drawing : 3 Copies

Engineering/Construction Specification : 3 Copies
Manufacturer's Document : As applicable
Procedure : 3 Copies
Others : As applicable
7.2 Subcontractor's Document for Construction Work

Rev. :0
FOR Page : 10 of 34
7.2.1 Subcontractor shall submit the document in accordance with the requirements described in the
Subcontract and the related procedures.
7.2.2 Number of Copies (to be submitted to Contractor)
- Original 1 Copy
- Copy 2 Copies
- Electronic file 1 Electronic file including Original file format such as
AUTOCAD, MS OFFICE
7.3 Review or Approval
7.3.1 Subcontractor shall submit to Contractor above copies of documents for approval and review, with
one(1) copy for return to Subcontractor within fourteen (14) working days from the date of receipt
10 of Contractor, with approval or disapproval/comments with reasons thereof. If approval /
disapproval is not issued by the end of this period, approval shall be deemed to have been approved
by Contractor. However, Contractor may request Subcontractor to extend such approval and
review time frame as necessary.
7.3.2 In case Government approval is required, the period for granting approval or disapproval should be
usually within twenty (20) working days.
7.4 Reports and Applications
At all times during the performance of the Work, Subcontractor shall provide Contractor with
accurate and complete information with respect to the Work already performed, the Work in
progress, the Work scheduled and the events affecting the performance for the Work and shall make
available to Contractor all relevant planning, forecasting and reporting documents.
Report shall contain facts only, not be construed as being correspondence.
Subcontractor may propose his standard forms for such report, subject to Contractor review.
Consolidation of several reports on a single form is permitted provided identification is not affected.
Reports and Applications as described in the below and as requested by Contractor must be
submitted timely by the Subcontractor:
7.4.1 Daily
Daily Construction Report : Every Working-day by 09:00

Shall include Manpower/ Construction Equipment/ Installation status and safety status.
7.4.2 Weekly
Weekly Work Schedule : Every Wednesday of the week by 12:00

Shall include Major Work Activities, Work Planning & Material Status.
Rev. :0
FOR Page : 11 of 34
7.4.3 Monthly
Monthly Construction Report : by 1st of the month Progress Report

Shall include Construction Progress, Bar Chart, Work Status, Physical Quantities Status,
Photograph, Material Receiving Status, Test & Inspection Status.
7.4.4 In Every Time
(1) Meeting Minutes - Within one day

(2) Accident Report - Within one day
(3) Inspection Witness Application - One day before
(4) Requisition for material issue - One day before
7.4.5 At the commencement of the site Work and at any time when revised or requested.
(1) Organization Chart

(2) Temporary Facility Plan
(3) Manpower /Construction Equipment Mobilization Plan
(4) Construction Schedule
(5) Major Construction Aid List when bringing into Work Site
(6) Other Data requested by Contractor
7.5 Records
7.5.1 The Subcontractor shall provide and keep record data for such necessary items as described in the
Subcontract Documents or as requested by Contractor.
7.5.2 Recorded data shall need to be incorporated in the forms prepared by the Subcontractor and
approved by Contractor.
7.5.3 At any time Contractor shall have the right to inspect and to take copies of records kept by the
Subcontractor.
7.5.4 All documents are preferable to be of A-4 size (210 mm × 297 mm).
7.5.5 All documents shall be made in English.
7.6 Final Documentation
Final Documentation which Subcontractor shall hand over to Contractor after completion of Work
includes the following dossiers :
- Quality Assurance,
- Engineering,
- Close out report.
Rev. :0
FOR Page : 12 of 34
Each dossier will consist of a set of books, the number of which being defined by Subcontractor in
accordance with Contractor’s instruction.
Binding shall however be performed as follows :
- A4 format size,
- Binders shall be for 4 holes,
- Colour of binders,
- Quality Assurance : green,
. Engineering : red,
. Operating : blue,
. Maintenance : yellow,
. Close out report : White.
Drawings included within manuals shall be reduced to A4 format unless clarity is affected. In that
case, they shall be either reduced to A3 and folded to A4 or full scale A1 and placed in heavy duty
plastic covers.
Tags as shall be stuck on the jacket and on the back of the binders.
Final Documentation shall be dispatched to Contractor’s representative as follows:
“for APPROVAL”: 2 copies in books (hard copy),
APPROVED: - 5 full ‘’hard’’ copies in books,

- 2 sets of full size drawings (reproducible copies),
- 5 sets of CD ROMs containing all documents and drawings under ACROBAT
‘’PDF’’ format and also including the relevant original file formats such as
AUTOCAD, MS OFFICE, etc
8 MEETING
8.1 Coordination Meeting
8.1.1 The coordination meeting shall be held as often as necessary to discuss/address any aspects
concerned, to seek an adequate solution of any problem so as not to cause a time delay and to
conclude an agreement on specific problem.
8.1.2 The party calling a meeting shall notify, provide and distribute agenda to the other parties
concerned in advance.
8.1.3 Contractor PCPM 7J48N-00-69-00-001 "Meeting Procedure" can be a guideline to the project
meeting.
8.2 Regular Meeting
The Key Personnel indicated shall have regular meetings with each other to ensure complete and
Rev. :0
FOR Page : 13 of 34
mutual understanding of events or requirements.
Both parties shall have a meeting beside the below regular meetings when requested by the other.
8.2.1 Daily TPMS Meeting
Everyday from 16:00
Attendants : Contractor - Construction Manager

Construction Superintendent/Supervisor
Material Controller
Safety Engineer
QC Engineer
Subcontractor - Construction Manager and Concerned Engineer

Agenda :
- daily work done quantity in accordance with the activities specified in the
TPMS system
- forecast and plan work quantity to be done during the next day,
- highlight problem areas and resolutions,
- safety,
- materials,
- any other business.
8.2.2 Weekly Schedule Meeting
Every Thursday from 15:00

Construction Superintendent/Supervisor
Field Engineer
Material Controller
Safety Engineer
QC Engineer
Agenda :
- complete review of all work units, progress and associated matters,
- review of schedules in view of progress,
- review of resources (personnel and equipment),
- highlight problem areas and resolutions,
- technical queries,
- safety,
- materials,
- forecast activities,
- any other business.
Rev. :0
FOR Page : 14 of 34
8.2.3 Monthly Schedule Meeting
Every continuation of the last weekly schedule meeting of the month.

Construction Superintendent
Planning Engineer
Schedule Controller
Concerned Supervisor
Material Controller
Safety Engineer
QC Engineer

Agenda :
- Review of the work units progress for the month
- Review of main activities (Engineering - Procurement- Fabrication –
Construction - Mobilization / Demobilization of Construction Equipment) for
each part of the Work.
- Review of planning.
- Status of Change Orders.
- Highlighting of occurred and/or expected problems. Corrective actions to be
undertaken.
8.3 Meeting Minutes
8.3.1 All formal meetings between Contractor and Subcontractor shall be recorded by Contractor in
official minutes of meeting forms of Attachment #1.
8.3.2 Such minutes shall record accurately the pertinent statements made at the meeting and the points
discussed or agreed on within one(1) working day.
8.3.3 After preparation of the Minutes of Meeting by Contractor, they shall be distributed to
Subcontractor for confirmation by signature of the Minutes of Meeting Form.
8.3.4 Amendments shall be made by Subcontractor if necessary. Minutes amended by Subcontractor

shall be returned to the Contractor within two (2) calendar days.
8.3.5 The minutes of meetings shall be limited to one meeting only. However, details of a meeting
extending for several days on the same subject may be recorded in one set of minutes, provided that
the relevant dates, various participants, and other pertinent information are shown.
8.3.6 The all parties may comment on the minutes of meeting within two (2) calendar days after receipt.
Otherwise it shall be deemed to be accepted by them.
8.3.7 Numbering of Minutes of Meeting

Rev. :0
FOR Page : 15 of 34
All minutes of meeting shall be numbered in the following manner;
MOM - ERC - H - G - 0001

Serial Number
Originator
Location
1) Originator or Author
- Contractor : G (GS E & C) and M (MITSUI)

- Subcontractor () : later
2) Office Code
- Seoul Office : H
10
- Site Office (Mostorod) : S
- Cairo Office : Z
- France Office : F
- USA Office : U
- Japan Office : J
- Italy Office : I
Meeting at which Company/PMC is not present but features in the distribution of the minutes (e.g. Meeting
with vendors or sub-contractors) may be numbered in accordance with Contractor’s in-house procedures.
Example
MOM-ERC-H-G-0001 (20May09) which means that a minute of meeting held on 20 May 2009 in
Seoul and the MOM written by GS.
9. ADMINISTRATION
9.1 Rules and Regulations
The following rules shall apply to Subcontractor, its work force and that of its sublets during the
entire construction period.
9.1.1 Plant Rules - Subcontractor shall ensure that the general Plant rules and regulations are adhered to
by all individuals directly and indirectly responsible to the Subcontractor. In addition to the
requirements of Applicable Laws, Subcontractor shall comply with all requirements of these
Administration Instructions.
9.1.2 Safety Induction - All personnel attending site shall be required to undergo a site Safety Induction
Rev. :0
FOR Page : 16 of 34
prior to being permitted onto site. Personal identification badges shall only be issued to those
persons who have satisfactorily undergone the Safety Induction.
9.1.3 Plant Entrance - Plant entrance requirements shall be arranged with and approved by Contractor.
9.1.4 Fire Protection - Subcontractor shall provide suitable fire protection arrangements in the
construction areas directly under its control. Subcontractor shall provide a fire fighting system that
shall adequately supply the means to contain and extinguish any fires within the site. Only fireproof
tarpaulins are to be used for construction purposes. Contractor reserves the right to review whatever
fire protection arrangements are made, and Subcontractor shall make any modifications or changes
Contractor deems necessary for the overall protection of the Facilities and all personnel at the site.
All of Subcontractor's fire and safety provisions shall be coordinated with Contractor's Safety
Department.
9.1.5 Personnel Identification - Subcontractor shall provide identification at all times for all employees
directly or indirectly under his supervision. Subcontractor shall enforce the wearing of this visible
identification which such employees are on site or other Contractor property.
9.1.6 Safety - Subcontractor shall enforce strict construction safety practices. Safety practices shall
include but are not limited to the requirement that all persons on the job site wear suitable protective
clothing, head protection and steel safety shoes. Safety glasses and goggle shall be used.
Scaffolding shall be of substantial construction for the job under consideration. Planking shall be
securely anchored and adequate rail guards and toe boards provided. Makeshift platforms or ladders
shall not be allowed. Subcontractor shall report immediately to Contractor any accident occurring
on the site.
9.1.7 Company Facilities - Subcontractor shall not use Company supplies or Facilities such as shops,
warehouse or stores except in case of emergency and only then when approved by Contractor.
9.1.8 Cameras - No cameras shall be permitted on site or Contractor's premises without approved by
Contractor.
9.1.9 Subcontractor shall provide a full time qualified safety manager at the site.
9.1.10 Subcontractor shall provide, subject to Contractor approval, all road warning, directional, and
advisory signs to clearly indicate all Plant areas, buildings and entry to the camp Facilities. Signs
shall also be provided for safety, cleanliness and hygiene. All signs shall be written in English and
Arabic of good quality graphics and proper size for easy visual recognition at a distance.
9.2 Security
Subcontractor shall provide an efficient and competent security force to control the site and the
entering and leaving of goods and personnel through the field-construction gate. Subcontractor shall
provide accommodations and equipment that ensure the security force is mobile, with proper
communication equipment, and of smart, distinguishable appearance and apparel. Subcontractor
shall provide suitable qualified personnel for the senior security force positions.
Rev. :0
FOR Page : 17 of 34
Illegal or unauthorized drugs, intoxicating beverages, firearms or other weapons shall not be
permitted on site, and Subcontractor's and Sublet's personnel shall submit to search of person or
property if there is cause to suspect such items are being brought to the site.
The movement of Subcontractor personnel and the adequate safeguard of materials against theft
shall be Subcontractor's responsibility. Subcontractor shall obtain Contractor's approval before
removing any materials from the site.
Subcontractor shall immediately notify Contractor of all thefts and security violations and shall
submit a monthly summary report.
9.3 Sanitary Facilities
Subcontractor shall provide adequate sanitary and washing Facilities. These Facilities shall be
maintained, cleaned and serviced daily so as not to present anti health, hygiene or nuisance
problems. Subcontractor shall remove the treated waste sludge and wastewater in sealed tanker
trucks to the Authority designated treatment area.
9.4 Cleanliness of Site
Subcontractor shall maintain the cleanliness of all roadways when trucking fill or spoil, mud, dirt
and other debris. Any discharge shall promptly be cleaned up.
Subcontractor shall maintain the site with a dedicated Work force with adequate tools and
equipment for daily clean up during the construction period by;
(1) Cleanliness the whole area allocated to the Subcontractor or used by the Subcontractor
(2) Collection and disposal of domestic and toxic or hazardous waste, waste oils, wastewater or
hydrocarbons in accordance with Contractor specifications and Egyptian environmental
regulations.
(3) Collection and disposal of non-toxic/non-hazardous scrap construction materials to Authority

designated location.
(4) Providing adequate trash and debris receptacles throughout the site for the collection and
removal of normal trash and construction material.
(5) Final clean up and removal of all trash and debris in suitable vehicles to Egyptian municipal
waste facility. Subcontractor shall obtain all necessary permits and approval for the disposal of
trash and debris.
Contractor may at its discretion, advise Subcontractor and Subcontractor shall if so advised by the
Contractor, stop the Work so that Subcontractor shall bring the site to a state of cleanliness as
determined by the Contractor
Rev. :0
FOR Page : 18 of 34
10. INVOICING AND WORK STATEMENT
10.1 Invoices
10.1.1 General
(1) As indicated in the Subcontract, invoices shall be issued in monthly basis, and their amount
based on a work statement assessing the value of the work achieved at the cut off date of the
invoicing period.
(2) Invoices shall clearly identify the gross sum, applicable retention and the net amount which is
payable.
(3) Release of retention funds shall only be made against an invoice.
(4) TPMS, one of IT applications that Contractor adopts to control and manage it Project will also
produce monthly achieved work quantity based on work breakdown that Contractor and
Subcontractor have agreed and established before commencement of work. The invoice
amount shall refer those TPMS figures also and agreed by Contractor and Subcontractor after
clarification if there are any deviations.
10.1.2 Recapitulation
A schedule showing a recapitulation of previous invoiced sums and payments received shall be
issued monthly with the invoices.
The schedule shall show :
a) Net amounts invoiced.

b) Retention deducted to date ( If any).
10.2 Work Statement
10.2.1 Definition and Purpose
A work statement is a document established by Subcontractor on a monthly basis, with the purpose
to assess the quantity of work achieved during the period in order to support invoices related to this
same period.
This document shall be signed by Subcontractor and approved by Contractor.
No invoice shall be issued prior the work statement has been signed by both Parties.
10.2.2 Principle
A work statement is always established on a cumulative basis. The value to be invoiced for the
month (or any other period of time) will be obtained by difference with the value approved for the
previous month, irrespective of any retention for warranty.
Rev. :0
FOR Page : 19 of 34
10.2.3 Presentation of Document
The form of the Work Statement document shall be in conformity with the form that will be fixed
later by Subcontractor (and approved by Contractor).
The breakdown structure of the work shall correspond to the breakdown structure of the
Subcontract Price, per sub-work unit, per work unit and work package. The evaluation of the work
starting at the lowest element of price identified, and summarized at work package level.
10.2.4 Additional Works (approved Day Work)
Additional works related to approve Day Work in accordance with relevant Subcontract shall be
reported on a separate detailed sheet and evaluated on a separate line on the summary document.
10.2.5 Identification of Work Statement
All work statement shall be identified by a serial number which shall be reported on each related
invoice.
10 ATTACHMENTS
(1) Field Instruction Form
(2) Monthly Progress Report Table of Contents
(3) Work Statement Form
(4) Notes of Meeting
(5) Transmittal
Rev. :0
FOR Page : 20 of 34
ATTACHMENT 1 - FIELD INSTRUCTION FORM

Rev. :0
FOR Page : 21 of 34
FI No.
ERC REFINERY PROJECT FIELD INSTRUCTION
Date :
SUBCONTRACT WORK
No. : PACKAGE:
SUBCONTRACTOR: WORK UNIT:

COST CODE:
DESIGNATION:
REFERENCE DOCUMENT :
SUBJECT :
Note : Issue of a Field Instruction by CONTRACTOR shall in no case constitute on

change to SUBCONTRACTOR's scope of WORK. Timesheets for personnel an
weekly by SUBCONTRACTOR, and shall be signed by CONTRACTOR with the
mention "FOR RECORD ONLY".
DISTRIBUTION :
CONTRACTOR's authorized Acknowledgement of receipt by

Representative SUBCONTRACTOR
Name
Title
Visa
Date
Rev. :0
FOR Page : 22 of 34
ATTACHMENT 2 : MONTHLY PROGRESS REPORT TABLE OF CONTENTS

Rev. :0
FOR Page : 23 of 34
MONTHLY STATUS REPORT - TABLE OF CONTENTS
1st PART : Summary
1.1. SHORT NARRATIVE REPORT BROKEN DOWN AS FOLLOWS :
1.1.1. Key events of the period ending

- Main meetings held
- Progress achieved
- Main decisions taken, orders and/or subcontracts placed
- Main problems solved
- New problems arisen
- Review of milestones.
- Safety (incidents/accidents)
1.1.2. For each part of the WORK and activity (Engineering, Procurement, SITE preparation,
Construction, Mobilisation/Demobilisation of CONSTRUCTION EQUIPMENT, Pre
commissioning and commissioning)
- Main events
- Outstanding actions
- Feed back on objectives planned for period ending
- Objectives for next period.
1.2. AREAS OF CONCERN AND MAIN OUTSTANDING ACTIONS TO BE PER

FORMED BY :
- SUBCONTRACTOR
- SUB-SUBCONTRACTORS
- VENDORS
with expected or imperative dates.

Rev. :0
FOR Page : 24 of 34
1.3. AREAS OF CONCERN AND MAIN OUTSTANDING ACTIONS EXPECTED FR

OM :
- SUBCONTRACTOR
- SUPPLIERS (if applicable).
1.4. OBJECTIVES FOR NEXT PERIOD
- Main meetings to be held

- Main milestones to reach
- Main critical scheduled steps.
1.5. OVERALL PROGRESS
a) Overall progress curve (S curves) for :
- Engineering,
- Procurement/Supply,
- SITE preparation,
- Construction,
- Mobilisation/Demobilisation of CONSTRUCTION EQUIPMENT,
- Installation,
- Precommissioning.
b) Master schedule (showing actual progress against planned) for level 1.
1.6. PROGRESS TABLE
showing weight factors, planned percentage to date, actual percentage to date, variations for
each work package, work unit, sub-work unit.
2nd PART
This part shall include all supporting documents to the first part and some other information,
such as, for each part of the WORK :
2.1. ENGINEERING (if necessary)
Rev. :0
FOR Page : 25 of 34
- Overall progress (S curve & Percentages Actual/Planned)

- For each export line
2.2. PROCUREMENT / SUPPLY
2.2.1. Progress representation
- Overall
- Breakdown by class of materials
2.2.2. Procurement monitoring schedule
2.2.3. Inspection monitoring schedule
2.3. CONSTRUCTION
Progress curves :
- Overall for Construction,

- Overall for WORK SITE,
- Overall for SITE WORK,
- At work unit level for SITE WORK.
2.4. PROGRESS MONITORING
For each part of the WORK :
2.4.1. Work unit progress measurement sheets as per EXHIBIT G.5
2.4.2. Planning and scheduling as per EXHIBIT G.5.
2.4.3. Contract Cost Report
2.4.3.1 Cost Report

Rev. :0
FOR Page : 26 of 34
This Cost Report shall be established using the model attached in the EXHIBIT G.6
hereafter and shall display at each level of detail :
- The initial value of the CONTRACT (1)
- The amount of V.O. approved (2)
- The current value of the CONTRACT (3) = (1) + (2)
- The amount of V.O. pending (4)
- The actual cost forecast of the CONTRACT (5) = (3) + (4)
- The value of the "work performed" as per the work (6)

statement of the same month
- The amount of the invoices issued (7)
- The amount of payment received (8)
2.4.3.2 CHANGE ORDER table
Shall detail all commitments, if any, which have been made from the previous cut-off date.
Each new CHANGE ORDER shall be shown on a distinct line with indication of :
- number,
- description,
- value,
- starting date,
- finishing date,
- effect on schedule (if any).
2.4.3.3 Invoice status
Shall detail all invoices issued and payments made and cumulative invoice for the lump sum
price and cumulative invoice for CHANGE ORDERS.
Rev. :0
FOR Page : 27 of 34
Each new invoice shall be shown on a distinct line with indication of :
- reference,
- date,
- description,
- value,
- work statement number.
Rev. :0
FOR Page : 28 of 34
ATTACHMENT 3 - WORK STATEMENT FORM
( Typical )
Rev. :0
FOR Page : 29 of 34
ERC REFINERY No.

WORK STATEMENT
PROJECT
Month
CONTRACT No. : SUBCONTRACTOR:
COST CODE: TITLE OF SUBCONTRACT:
CUT OFF DATE: CURRENCY:

SUMMARY
WORK PKG SUBCONTRACT WORK

DESCRIPTION
No. VALUE PERFORMED
TOTAL CUMULATIVE AS OF
PREVIOUS MONTH STATEMENT
VALUE TO BE INVOICED FOR THE MONTH
FOR AND ON BEHALF OF SUBCONTRACTOR :
NAME POSITION SIGNATURE
FOR AND ON BEHALF OF CONTRACTOR :
NAME POSITION SIGNATURE

Rev. :0
FOR Page : 30 of 34
ATTACHMENT 4 – NOTES OF MEETING

Rev. :0
FOR Page : 31 of 34
Sample
Rev. :0
FOR Page : 32 of 34
Sample
Rev. :0
FOR Page : 33 of 34
ATTACHMENT 5 – TRANSMITTAL
Rev. :0
FOR Page : 34 of 34
Sample

7t04-CS-00-PC-004 Coordination Procedure R10 30 May 2013

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

7t04-CS-00-PC-004 Coordination Procedure R10 30 May 2013

Uploaded by

Copyright:

Available Formats

COORDINATION PROCEDURE Doc No : 7T04-CS-00-PC-004

3 DEFINITION & ABBREVIATION

5 ADDRESS AND REPRESENTATIVES

10 INVOICING AND WORK STATEMENT

#1 Field Instruction Form

#2 Monthly Progress Report Table of Contents

#3 Work Statement Form

3 DEFINITION & ABBREVIATION

“Company” means “Egyptian Refining Company S.A.E. “, otherwise referred to as “ERC”.

"PMC (Consultant) " means “Project management consultancy (WorleyParsons) “, as “PMC”.

delivery to Contractor of a complete and operational Plant as specified in the Subcontract.

“Day” means calendar day.

“Month” means calendar month.

The following Contractors’ Project Procedures are referred to this procedure:

7T04-PM-00-PC-001 Project Execution Plan

7T04-PM-00-PC-002 Project Communication & Coordination Procedure

7T04-QA-00-PC-001 Project Quality Plan

10 7T04-QA-00-PC-002 Project Quality Audit Program and Scheduling Procedure

7T04-QA-00-PC-005 Field QA / QC Procedure

5 ADDRESS AND REPRESENTATIVES

5.1 GS Engineering & Construction Corp. (GS E&C)

5.1.1 Head Office

10 1) Mailing address : Seoul International Tower 11th Floor

5.1.2 Egypt Office in Cairo

5.1.3 Site Office (To be specified later)

5.2.1 Home Office:

1) Mailing address : later

2) Telephone number : later

5.2.2 Site Office:

1) Mailing address : later

6.1 General Rules

Be addressed and directed by Contractor Representative to Company Representative and

Example : 29 August, 2007

6.2 Means of Correspondence

(2) Document Transmittal

Document Transmittal shall accompany technical documents, purchase orders, minutes of

(3) Telephone Conversations

(5) Subcontract Document

6.2 Numbering of Correspondence

(1) Addressor (Sender) : Company code + Office code

- Contractor : GS (GS E & C) and M (MITSUI)

(2) Addressee (Receiver)

Same as the codes explained in the above Sender.

(3) Kind of correspondences (See Attached Sample Forms)

(4) Sequential number begin with 0001

7.1 Contractor Document

7.1.3 Number of Copies (to be handed over to Subcontractor)

Contractor Construction Drawing : 3 Copies

7.2 Subcontractor's Document for Construction Work

7.2.2 Number of Copies (to be submitted to Contractor)

7.3 Review or Approval

7.4 Reports and Applications

Daily Construction Report : Every Working-day by 09:00

Weekly Work Schedule : Every Wednesday of the week by 12:00

Monthly Construction Report : by 1st of the month Progress Report

7.4.4 In Every Time

(1) Meeting Minutes - Within one day

(1) Organization Chart

7.5.5 All documents shall be made in English.

7.6 Final Documentation

Binding shall however be performed as follows :

Final Documentation shall be dispatched to Contractor’s representative as follows:

“for APPROVAL”: 2 copies in books (hard copy),