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Human Factors in Surgery: Optimal Surgical Team Proficiency and Decision Making - The Bulletin of TH
Human Factors in Surgery: Optimal Surgical Team Proficiency and Decision Making - The Bulletin of TH
Human Factors in Surgery: Optimal Surgical Team Proficiency and Decision Making - The Bulletin of TH
Human factors in surgery: optimal surgical team proficiency and decision making
Home / The Bulletin of the Royal College of Surgeons of England / Vol. 105, No. 3
Publication: The Bulletin of the Royal College of Surgeons of England Volume 105, Number 3 https://doi.org/10.1308/rcsbull.2023.45
Abstract
Why considering human factors is equally important in the progress and development of surgical care teams.
Abstract
THE ELEPHANT IN THE
ROOM
WHAT ARE HUMAN Healthcare technology has advanced at an exponential rate during the last 30 years but there are still high levels of
FACTORS?
preventable harm in medical care, leading some to characterise the profession’s approach to care as “primitive,
COMMUNICATION
fragmented, and cavalier”.1 This balance has been changing over the last decade with more transparent reporting
LEADERSHIP
of adverse events and increasing patient demand for actionable outcomes data after well reported cases in the
PSYCHOLOGICAL SAFETY
media as well as a change in the mindset of regulators and political commissioners of services.2
CIVILITY
DISCUSSION Healthcare is finally being looked at as a system that needs all the moving parts to work in harmony. Our patients
CONCLUSIONS are more frail, older, have increased and multiple comorbidities, and may be overweight while the surgery that we
REFERENCES
propose is more radical and physiologically aggressive (albeit performed with minimally invasive techniques).3 The
role of human factors (HF) in healthcare tends to be overlooked compared with specific skills or knowledge
training.
Surgery shares many properties with high technology systems in which performance and outcomes depend on
complex individual, technical and organisational factors and their interactions.4 It relies on a sophisticated
structure where coordinated efforts of multiple individuals working as a team, and high levels of cognitive and
technical performance are necessary.5 This article seeks to define what HF are, and looks at the specific positive
role these factors may play in enhancing patient safety, outcomes and physician wellbeing.
to between 5.7 and 8.4 million deaths.2 Fourteen out of every hundred patients are affected by healthcare
associated infections.6 For the estimated 234 million operations carried out each year globally,6 the rate of
complications is 2–3% and 20–40% of healthcare spending is wasted owing to poor quality care.7 At a hospital level,
15% of hospital costs are due to patient harm caused by adverse events.7
The Joint Commission found that the top three root causes of patient harm adverse events are HF, leadership and
communication failings.8 Surgical errors have been identified as wrong-sided or wrong site surgical error in renal,
orthopaedic and thoracic cases.9 Malpositioning of surgical instruments during laparoscopic cholecystectomy is
known to lead to major vascular injury and misdiagnosis of unexpected complications. Errors made by operating
theatre scrub nurses include handing the wrong instruments to surgeons and poor sterilisation of surgical
equipment.10
gain a complete understanding of improved performance of the team (Figure 1).3 The operating theatre is an
advanced technical ecosystem in which highly trained subspecialists must interact regularly with each other using
sophisticated equipment to best care for patients who may be frail, comorbid or overweight. It has been shown
that surgeons and anaesthetists work under varying and escalating HF constraints11 in complex, technology
infused, rapidly changing, time constrained and stressful work environments, where effective and safe
performance demands expert knowledge, appropriate problem solving strategies, effective communication and
OPEN IN VIEWER
Similar to the surgical field, accidents in the aviation and rail industries are often attributed to human error.13 While
a particular human action or omission may be the immediate cause of an incident, closer analysis usually reveals a
series of events and departures from safe practice, potentially influenced by the working environment and the
wider organisational context. Understanding the characteristics of a safe and highly performing system therefore
requires research on a number of interrelated topics. These include the specific context, the acquisition and
maintenance of individual skills, the role of technology and the impact of working conditions on team
performance. Safety in these organisations is ultimately understood as a characteristic of the system much beyond
the core competences of individual team members – the sum of all its parts and their interactions.14
The HF strategies most likely to be effective are those that “design out” the chance of an error or adverse event
occurring (Figure 2). HF research on team decision making in complex task environments is of extreme relevance
to improving surgical team performance. The operating theatre environment greatly affects and shapes surgical
outcomes. Factors that influence the team’s effectiveness include the performance of individual team members,
the equipment used, established care processes and procedures, the mental models of team members, and any
underlying organisational and cultural factors.15 Action science and ethnography methods have been applied in
surgical care settings to assess the impact of HF on patient and staff outcomes.16 Addressing these complex issues
requires an understanding of key domains of HF science. We will touch on each of these below and summarise a
OPEN IN VIEWER
Least
effective
a t i on
c
Edu ing
t ra in
and
t i ons
i t i ga
M
i er s
ar r
B
Design
Most
effective
Figure 2 Human factors hierarchy of control and effectiveness levels (From: https://associationofanaesthetists-
publications.onlinelibrary.wiley.com/doi/10.1111/anae.15941)
COMMUNICATION
Effective communication is an essential tenet of good HF practice. Human communication is complex and subtle
with nuances based on culture and background as well as tone of voice, as seen in effective patient handoffs.17 The
environment, context and physical attributes such as hearing contribute to what is heard (and then also what is
understood) by an individual and a group. The rate of major complications after surgery may be anywhere
between 3% and 16% in industrialised countries,6 with communications and teamwork contributing to around 43%
Research has shown that errors in the operating theatre occur within and between teams.20 Errors often result
from a breakdown in coordination and communication between the theatre sub-teams.21 For example, the scrub
nurse and surgeon may fail to synchronise their actions so that blood is not sucked away from the surgical field
quickly enough, obscuring a damaged blood vessel, or the anaesthetist may act unilaterally because they have lost
pace with the progress of the surgical team.9 Unclear and vague instructions from the attending surgeon and
anaesthetist to their assistants (or vice versa) can frequently result in errors (eg failure to administer heparin before
connecting the patient to the cardiopulmonary bypass machine).22 In addition, less than honest and timely
communication between the surgeon and anaesthetist has been found to occur on a regular basis.23
Preoperative planning failures may also have a negative effect on performance in the operating theatre; examples
include poor quality or unavailable test results or patient notes, cross-matching errors in the blood bank and failure
to record known drug allergies or other key patient details.24 Another major source of surgical errors and harm
starts with variable and unreliable hand-off of information and responsibility for a patient from one health
professional to another.25,26 Similarly, faulty communication and lack of follow-through in the intensive care unit
have been identified as critical in the lack of error prevention and mitigation.27
The hierarchy of communications from social language to professional language and then to the brief, focused
language used in a crisis needs understanding and practice by surgical teams. This involves how best to facilitate
knowledge sharing, developing a deeper understanding of the backgrounds (both cultural and professional) of the
team members, and ensuring that requests or commands are delivered in a professional, civil and meaningful
manner. Checking for understanding feels awkward and is unusual in operating theatres throughout the world.
Training in professional communication with the use of structured language such as the SBAR (situation,
background, assessment, recommendation) model allows consistent and methodical communication during high
pressure situations.
It is important to understand that human listening is poor. We all listen in segments so that we receive smaller
packets of information to process. Much can be lost unless there is a focus on the delivery of information. The
information must be prioritised and précised (word count reduced) with an active challenge to the listener to
confirm that they have heard and to indicate what the response is. Healthcare has much to learn from the military
in this regard, which was used to develop the award-winning TeamSTEPPS®, a structured, competence-based
approach towards improved team effectiveness and outcomes.28 Teams using this type of training were able to see
LEADERSHIP
Leadership in the surgical care team sets the tone for the entire team, governing behaviour and (ultimately) the
culture, which has been found to be associated with surgical outcomes.30 Research by the University of Texas and
NASA has shown that of all the domains of leadership, the management of interpersonal relationships was the
most important gatekeeper of all the other very important factors such as followership, workload and distractions,
prioritisation, preparation, team self-feedback, briefing, communication and advocacy.31 The skills are human skills:
Effective leaders are often humble, have respect for the team and facilitate civility within the group.32 The trust that
develops is hard to quantify but is the unseen bond in the team, and is frequently the crux around which deep
team engagement, loyalty and support come through.33 When assessing the performance of a military team and
asking individuals what makes them ready to enter life threatening situations, the answer is respect, civility,
humility and (most of all) trust. This is the glue that bonds the team together in times of crisis.
PSYCHOLOGICAL SAFETY
Effective leadership in high reliability organisations relies on being able to speak up and be heard.34 The concept is
very much in existence in the corporate world, based on the work of Professor Amy Edmondson, an organisational
behavioural scientist who popularised the term “team psychological safety”, and the concept of a shared belief
held by team members that the team is safe for interpersonal risk taking and speaking up.35 The five steps to
fostering psychological safety are establishing open and respectful communication, being transparent in order to
build trust, setting clear expectations, reframing failure and mistakes as opportunities to grow and learn, and
finally, taking a supporting and consultative approach to leadership. Much of this domain requires excellent
leadership and communication but it takes time, training and deliberate practice.36
CIVILITY
Civility, or treating people with politeness and respect, is one of the most important aspects of exceptionally
performing teams. This mindset and attitude has been promoted by many authors, none as effective as Dr Chris
Turner, who has championed the concept that civility saves lives.37 Turner states that if everyone did as they are
mandated, then we should not have any error or harm. In 2015, Riskin et al demonstrated in two matched teams
undergoing healthcare simulation that those subjected to mild rudeness showed a 60% reduction in
performance.38 These processes can be recorded on paper. However, the practice of medicine happens between
individuals and in environments. The latter is often not recorded and consequently, it cannot be easily identified as
Porath has written extensively on incivility, showing that we are subjected to more incivility in the workplace.39
Chris Turner suggests that this results in a 61% reduction in individual “bandwidth” (or the ability to function at
personal best) and the effect on those who witness incivility is significant.40 There is a 20% reduction in
performance in those who witness this behaviour and of these people, 50% are less likely to help others. Patients of
nurses who feel respected and supported by physicians and management are frequently more satisfied with their
work, and have better patient outcomes.41 It is therefore apparent that civility in a team is what makes the team
members function at their best and fulfil their potential. This is the invisible component of what we like to call
teamwork.
DISCUSSION
Safety remains a problem with far too many adverse surgical outcomes. Fortunately, we now know from
sociotechnical theory that surgery has at its core the idea that the design and performance of surgical outcomes
can only be understood and improved if both “social” and “technical” aspects are brought together, and treated as
interdependent parts of a complex learning system. We have learnt deep lessons from complex, high risk systems
such as in aviation, nuclear power, chemical processing and space travel, where it is highly undesirable and
prohibitively expensive to wait for a serious accident to occur before analysing a system’s safety attributes.42
The operating theatre is considered a clinical “microsystem” – a small, well defined frontline unit providing care for
a specific patient population with clear, defined boundaries of the clinical microsystem.43 There has been a
resurgence of interest in the science of learning health systems, safety management systems science, near miss
analysis44 and the importance of learning from rare events.45 Successful examples of these lessons include smarter
alarm management,46 unobtrusive assessment of team and organisation states for performance assessment and
optimisation,47 fatigue and distraction management strategies, system-based performance measurement for
improved efficiency and proficiency, threat and error management, and crew resource and team training
CONCLUSIONS
Despite great advantages in technology and technical training, the surgical community needs to embrace HF and
study this in order to plan workforce training and resource allocation. HF is an important concept that must be
championed if we are to travel from competence to mastery and from unsafe to reliable healthcare systems. The
domains of communication, leadership, psychological safety and civility are not individual threads but factors that
are deeply entwined to result in a highly functioning group whose performance is much more than the sum of its
parts.
The interdisciplinary nature of work in the perioperative environment and the necessity of entrusting cooperation
among the team members play an important role in enabling patient safety and avoiding errors.47 Training team
leaders and surgical teams in this manner will lead to better satisfaction, joy at work,48 reduced burnout of surgical
team members and higher overall financial gains.49 We propose that HF approaches are employed to engage
clinicians, engineers and data scientists in designing new medical device technologies, and to address how best to
improve perioperative flow,50 data transparency, organisational safety, authentic teamwork, and the implications of
overwhelming data overload (such as alarm fatigue) for planning the optimal physical and organisational
The sweet spot in this endeavour is to embrace the learnings from other high risk industries. It has been shown
how important effective integration of technology, better self and patient monitoring, smarter automation and
better team communication are in building a reliable culture of safety, and in sustaining surgical team resilience to
We have been talking about patient safety and HF for over 30 years with the evidence clearly reflected back at us.
We cannot wait another five or ten years for the perfect solutions. We must address these HF challenges right now.
The question is whether the surgical community is ready to accept HF training as an essential and mandatory part
of the curriculum, and if so, how we should effectively assess our surgeons. The time for action is here; our patients
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