ANAND PHARMACY COLLEGE

BP204TP: COMPUTER APPLICATIONS IN PHARMACY

Microsoft Word
➢ What is MS Word?

Microsoft word is a word processor software developed by Microsoft in 1983. It is the

most commonly used word processor software. It is used to create professional quality
documents, letters, reports, resumes, etc and also allows you to edit or modify your
new or existing document. The file saved in Ms Word has .docx extension. It is a
component of the Microsoft Office suite, but you can buy it separately and is available
for both Windows and macOS.

➢ Where to find MS Word on your personal computer?

Follow these simple steps to open MS Word on your personal computer:

Start → All Programs → MS Office → MS Word.

➢ How to create an MS Word document?

To create an MS Word doc, follow the steps mentioned above to open Microsoft
Word. Then once the program is open, click on “File” followed by “New”. This opens
a new doc where something new can be created.

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 ANAND PHARMACY COLLEGE
BP204TP: COMPUTER APPLICATIONS IN PHARMACY

Since it is used by people of all age groups, in schools, in colleges and for official
purposes, having proper knowledge of Microsoft Word is a must. The preview of the
MS Doc file once it is opened is given below:

➢ Menus of MS Word
Now let us read more about the features and components of an MS Word doc file in
detail.

The image given below shows the different elements and categories which are
available in MS Word doc:

• Home
This has options like font colour, font size, font style, alignment, bullets, line
spacing, etc. All the basic elements which one may need to edit their document
is available under the Home option.

• Insert
Tables, shapes, images, charts, graphs, header, footer, page number, etc. can
all be entered in the document. They are included in the “Insert” category.

• Design
The template or the design in which you want your document to be created can
be selected under the Design tab. Choosing an appropriate tab will enhance the
appearance of your document.

• Page Layout
Under the Page Layout tab comes options like margins, orientation, columns,
lines, indentation, spacing, etc.

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 ANAND PHARMACY COLLEGE
BP204TP: COMPUTER APPLICATIONS IN PHARMACY

➢ What are the basic functions of MS Word?

▪ Creating text documents
▪ Editing and Formatting the existing documents
▪ Making a text document interactive with different features and tools
▪ Graphical documents, comprising images
▪ Used by Authors and Researchers
▪ Detect grammatical errors in a text document

➢ What is the extension of an MS Word file?

Ans. An MS Word file is always saved with the extension of .doc or .docx.

➢ MS Word has many features, including:

• Basic text formatting
• Styles and themes
• Page layout and design
• Templates
• Table of contents and indexing
• Track changes
• Comments and annotations
• Compare and merge documents

Shortcuts Work of shortcuts

Ctrl + B Bold highlighted selection
Ctrl + C Copy selected text
Ctrl + X Cut selected text
Ctrl + N Open new/blank document
Ctrl + O Open options
Ctrl + P Open the print window
Ctrl + F Open find box
Ctrl + I Italicize highlighted selection
Ctrl + K Insert link
Ctrl + U Underline highlighted selection
Ctrl + V Paste
Ctrl + G Find and replace options
Ctrl + H Find and replace options
Ctrl + J Justify paragraph alignment
Ctrl + L Align selected text or line to the left
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 ANAND PHARMACY COLLEGE
BP204TP: COMPUTER APPLICATIONS IN PHARMACY

Ctrl + Q Align selected paragraph to the left

Ctrl + E Align selected text or line to the centre
Ctrl + R Align selected text or line to the right
Ctrl + End Move the cursor to the end of the document
Ctrl + Home Move the cursor to the beginning of the
document
Ctrl + Space Reset highlighted text to the default font
Shift + F3 Change case of selected text
F4 Repeat the last action performed (Word 2000+)
F7 Spell check selected text and/or document
Shift + F7 Activate the thesaurus
F12 Save as
Ctrl + S Save
Shift + F12 Save
Ctrl + W Close document

❖ Steps to Create labels using Mailing features in Ms word.

o Open word
o Select mailing wizard from the menu bar.
o Click on start mail merge.
o Select step by step mail merge wizard from the submenu.
o Select labels from the mail merge task pane and hit on next (starting
document)
o From the step 2 click on label options.
o From the label option select page printers (default tray)
o Select label vendors as Avery US Letter.
o Select 15664 shipping labels from the product number and click on ok.
o From work area select whole table and select appropriate design and hit on
select recipients.
o From the recipient’s menu select type new list (for the first time)
o After create new address list select on customise table.
o One by one delete all the fields.
o Add the new field drugs name, manufactured by, manufactured date, expiry
date etc then click on ok.
o Write down all the fields detail one by one by clicking on new entry then click
on ok button.

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 ANAND PHARMACY COLLEGE
BP204TP: COMPUTER APPLICATIONS IN PHARMACY

o Save address file in your folder by name drug details.

o After file saved select file name of recipient and click on and select arrange
your labels.
o From the arrange labels insert merge fields one by one.
o From the replicate label option click on update all label and hit on preview
letter.
o If your drug details appeared in single click then click on complete merge.
o From the merge wizard select edit individual labels and select all merge
records into new documents.
o Click on file menu and save your document as pdf as wells as word file in
your folder.