ASSET TRANSFER NOTIFICATION

Please use BLOCK letters and complete all fields

This form is to be used when assets are transferred from one Responsibility Centre to another.
Section 1: Transfer of Asset FROM: to be completed by transferring Department/Unit
Name of transferring Unit:

Responsibility Centre Project/Grant

Account Code:

Name of receiving Unit:

Name of Receiving Contact Officer:

Phone:

Item description(s):

Asset ID Number:

Asset Tag Number:

Serial Number:

Approval by Financial Delegations:

Name:

Signature: Date:

Section 2: Transfer of Asset TO: to be completed by receiving Department/Unit

Name of receiving department:

Responsibility Centre Project/Grant

Account Code:
New Custodian:

New Location:

Approval by Financial Delegations:

Name:

Signature: Date:

Section 3: To be completed by the School/Administrative Unit receiving the item.

Item received processed in the PeopleSoft Asset Register by:

Name: Date:
Journal entry prepared by: Journal No:

Name: Date:

Instructions:
Refer to Finance and Accounting Manual - Asset Acquisition, Transfer, Disposal and Depreciation Procedures
Section 1 is to be completed by the Transferring Department/Unit.
The original is then forwarded to the Receiving Department/Unit and a copy retained.
Section 2 is to be completed by the Receiving Department/Unit.
Section 3 is to be completed by the School/Administrative Unit receiving the item and the original form retained for audit
purposes.

Finance and Accounting Manual

 ASSET TRANSFER FORM
Asset To Be Transferred:
Section 1: Transfer of Asset TO: (To be completed by Receiving Unit)
Name of receiving Unit: Cost Center Company

Name of transferring Unit:

New Custodian:

New Location:

Asset ID No. (New):

Approval (Receiving Unit) Acknowledge Receipt

(Asset received in good condition by)
Sign& Date Sign & Date Sign & Date

Designation Designation Receiving Person with designation

Section 2: Transfer of Asset FROM: (To be completed by Transferring Unit)

Name of transferring Unit: Cost Center Company

Name of receiving Unit:

Name of Receiving Person

Item description(s):

Existing Location

Asset ID Number:

Approval (Transferring Unit)

Sign& Date Sign & Date Sign & Date

Designation Designation Designation

Section 3: To be completed by IT/Support Service/Maintenance (If applicable)

For ISS/SS/Maintenance(put tick) Ref No:
Installation
Name: Date: Sign

Section 4: To be completed by Corporate Accounts

FI posting in SAP by: Document No:

Name: Date: Sign

Section 5: Approval from Chairman/VC/MD (If applicable)

Sign (CEO/Vice Chairman)