The Mentoring

Process
Workbook
A GUIDE TO GETTING STARTED FOR MENTORS AND
MENTEES.

MENTOR’S
NAME: Atil Kumar Reekoye

MENTEE’S
NAME: Raveena Bharati Heeramun

DATE
STARTED: 5 July 2023

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 ANY ADDITIONAL PERSONAL INFORMATION ADDED TO THIS WORKBOOK BY THE
MENTORSHIP PARTNERS IS PRIVATE AND CONFIDENTIAL (SEE CONTRACT INSIDE).

Mentoring Agreement
Name: Name:

Date: Confidentiality Agreed:

Confidentiality and Privacy: The Mentorship between the individuals named above may
contain confidential or personal and private information. During the Mentoring Programme
trust is implicit and required for successful outcomes. To provide explicit direction, we ask
both parties to agree to the following:
The Mentorship parties recognize that it may be necessary to disclose certain
confidential information in the course of their discussions. This information may be
disclosed verbally, in writing, or electronically. Information, such as personal or
professional plans, business plans, strategies, and goals, are considered Confidential and
should be treated as such by both parties. No confidential information shall be shared,
in any form, with individuals or organizations outside of the Mentorship unless given
express and written agreement by the information owner.

MENTORING WAY OF WORKING

Meeting
Calls/Video WhatsApp
Approach
checkins
Informal/Formal

Goggle meet and what’s App

Meeting Timing
Monthly, Weekly
Monthly

Agenda
Time and time-box
meetings! Planning and preparation and details of
meeting through what’s App and setting
meeting normally after 7 pm in weekdays
via Goggle meet

Action List Updated before and after

 Goals and objectives are set and finalized
meetings
through online meeting. Obviously after the
first session there will be updates before
and after the meeting

In case we can’t have a meeting, how many One- or two-days’ notice maximum
days’ notice do we commit to give to each
other?
 MENTEE PAGE
5 THINGS ABOUT ME

- My opinion of me is more important than other’s opinion of me.

- I’m open to growth
- Self- motivated
- I am strong
- I am intelligent, compassionate, prioritize friends/ family. I’ve made
peace with my bipolar depression and am learning to live with the
highs and the lows.
.

Tip: Introduction on one’s background

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PERSONAL SWOT ASSESSMENT
STRENGTHS
I like trying new things,new areas and new
skills
- I’m excellent at multitasking
- I have event planning skills as i work as a
volunteer for community events
- Knowledge of social media best practices
- Strong language/writing skills
- Communication skills
OPPORTUNITIES
I got the chance to do mini pupillage at NKM
chambers and another great lawyer from
whom i learnt a lot and got to attend many
court sessions
- I can go for GDL and Bar exams
MENTEE PAGE
WEAKNESSES
- One of my worst habit is i think i can do
everything by myself, but actually i need
help
- I am never 100% satisfied with my
performance at the end
- Lack of time management. For most of my
works that i start, i always procrastinate
because i feel a lack of skills(bad
concentration /attention span)
- Very bad with public speaking
THREATS
For my bar exams i would like to do it in
England which is really expensive and that’s
mean i really need to work hard in order to
save money.
- Many jobs that give you the right
experience e.g placements/ internships( like
the one i did) want you to work for free.
- Inability to speak at public gatherings
 MY CURRENT GOALS

- Finish my dissertation before the deadline

- Make time for family
- Plan a trip abroad
- Do charity work
- Learn to cookfrom scratch
- Save money
- Try something outside my comfort zone
- Be able to speak in public

Tip: Explain current learning and development goals

 MY MENTORSHIP GOALS

- Growmy leadership skills

- Gaining new perspectives
- Enhanceskilldevelopment
- Expand my networking opportunities
- Career planning

Tip: What you hope to achieve as a result of this relationship; e.g., gain perspective relative to skills
necessary for success in professional world, explore career opportunities/alternatives, obtain
knowledge of organizational culture, networking, leadership skill development, etc.

MENTOR PAGE
5 THINGS ABOUT ME

 I have been in the field of training/mentorship for a period of five years

 I am a certified soft skill and corporate trainer
 Actually, I am the liaison officer for Africa in matters of human Trafficking and
 smuggling of migrants
 I have a rich experience in the public sector with over 34 yrs. Also coaching officers and
recruits on high profile crime and contributing in their capacity building
 I am a down to earth person valuing each and every human being and always ready to
give assistance to people in need

Tip: Explain current learning and development goals

MY MENTORSHIP GOALS

 Coach my mentee on set agreed goals and laying emphasis on her weaknesses and
threats.
 Assisting my mentee to extend her skills
 Preparing her to embrace her career path
 Coaching her also on cultural diversity, ethics and interpersonal relationship in the
 industry
 Preparing her and enhancing her communication skill
 Assist her to become a proficient public speaker
 Tamper on her leadership qualities and extending her competencies in that field
 Also mentoring on how to step out of her comfort zone

Tip: What you hope to achieve as a result of this relationship; e.g., gain perspective relative to skills
necessary for success in professional world, explore career opportunities/alternatives, obtain
knowledge of organizational culture, networking, leadership skill development, etc
 Worksheet for Mentoring Goals and Actions
Mentor and Mentee Page
Consolidated Shared Objectives

Define the context of this relationship as: (career development, skills development, orientation to
organization or position, etc.)
Mentee Goals Mentee Action Steps Support needed of Target Dates
Mentor
- Growmy leadership skills More research work and coaching in Coaching on leadership skills November 2023
leadership

- Gaining new perspectives Step out of my confort zone Assisting in setting smart goals and July 2023
setting appropriate course of action

- Enhanceskilldevelopment Always keep on learning new skills Enhancing and upgrading skills and August 2023
and keeps on continous learning aligning it to her objectives
through mentoring/coaching

- Expand my networking Extend my network through social Preparing her on how to extend her October 2023
opportunities media and also join network and how to market her to
- gain a competitive edge

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- Career planning Be always focus on my set goals Design and develop her career path September 2023
- and better equip her to penetrate the
Labour market
 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call

Meeting No. 1 – First Meeting

Date:12 July, 2023 □Phone □Email ●In-Person Meeting

Topic: Time Management

Introduction: Definition and goal setting of time management and how to

prioritize time

Establish expectations and talk

about working style preferences
- explain what you expect from Delivery was in English language.
this relationship

Establish ground rules (use the

mentoring guidelines)
The platform of Goggle meet was use, meeting started at 9pm
and ended at 1030 pm., agenda was explained to her and it
was a power point presentation. Her response and attention in
following the lesson was interactive and she was not hesitant
to put questions when something was not clear.

Set SMART goal My content is specific that is clear and straight forward,
measurable that is setting measurable goals,, attainable which
is achievable, relevant that which is within the topic and time
bound that is within a permissible time limit

Mentee Action Items for next

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 meeting She has suggested to have our next session on public speaking

Date of Next Meeting End of July 2023

□ Phone □ Email●In Person
Meeting

Other Notes:

● Review Commitments and Deliverables

 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call
Meeting No. 2

Date:8 August 16, 2023 √□Phone □Email □In-Person Meeting

Topic: Public speaking mastery

Accomplishments from last meeting:

More focus and adapting to the session with increase in

the level of interactions

Challenges faced and Solutions

attempted
To stick to schedule time. However, an adaptable time
suitable to both was brought as a solution

Mentor’s
Feedback/Recommendations:
To mentor on her gaps as per her swot analysis

Mentor Action Items for next

meeting:
To innovate further on the delivery methods

Mentee Action Items for next

meeting
To increase her interest and enhance her competency

Date of Next Meeting End of August

√□ Phone □ Email□ In Person Meeting

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Other Notes:

√□ Review Commitments and Deliverables

 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call
Meeting No. 3

Date: 13 September 2023 √□Phone □Email □In-Person Meeting

Topic: CV writing

Accomplishments from last meeting:

More interactive and focus

Challenges faced and Solutions

attempted
Difficulty with sometimes flickering PowerPoint. Shifted to
mobile applications

Mentor’s
Feedback/Recommendations:
To ensure that she understands clearly what is taught to
her

Mentor Action Items for next

meeting:
To ensure that the training delivered is in line with her
goals and related field

Mentee Action Items for next

meeting
To grasp the maximum from the taught lessons

Date of Next Meeting End of September

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 √□ Phone □ Email□ In Person Meeting

Other Notes:

□ Review Commitments and Deliverables

 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call
Meeting No. 4

Date:20 October 2023 √□Phone □Email □In-Person Meeting

Topic: Business Ethics

Accomplishments from last meeting:

More focus and aligning herself to her set goals

Challenges faced and Solutions

attempted
nil

Mentor’s
Feedback/Recommendations:
Mentee is very cooperative and interactions during
sessions need to be enhanced further

Mentor Action Items for next

meeting:
Deliver on schedule time within a set time framework

Mentee Action Items for next

meeting
To always review the last lesson for better grasp of the
subject matter

Date of Next Meeting End of October

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 √□ Phone □ Email□ In Person Meeting

Other Notes:

□ Review Commitments and Deliverables

 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call
Meeting No. 5

Date: 13 November 2023 √□Phone □Email □In-Person Meeting

Topic: Trafficking in persons (Human trafficking)

Accomplishments from last meeting:

Enhanced communication skills

Challenges faced and Solutions

attempted
Nil

Mentor’s
Feedback/Recommendations:
To Display more proactive and reactive capabilities

Mentor Action Items for next

meeting:
To start slowly and ensure the subject taught reached the
best delivery and that she can replicate what she has
learned

Mentee Action Items for next

meeting
Take appropriate notes to refresh memory at a later stage

Date of Next Meeting Mid of November

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 √□ Phone □ Email□ In Person Meeting

Other Notes:

□ Review Commitments and Deliverables

 Mentoring Log
Instructions: Record notes, action items, and observations from each meeting/conference call
Meeting No. 6 – Last meeting

Date: 14 November 2023 √□Phone □Email □In-Person Meeting

Topic: Leadership

Accomplishments from last meeting:

A shift in communication skills has been observed

Challenges faced and Solutions

attempted
Nil

Mentor’s
Feedback/Recommendations:
The sessions delivered were in line with her discovered
gaps

Mentorship Lessons learnt Gained a good experience working with the youths

Plan for celebrating achievement.

Not yet decided so far

Other Notes:

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□ Review Commitments and Deliverables
 Mentorship Dashboard
Planning and Evaluation

TOTAL NUMBER OF MEETINGS TOTAL NUMBER OF HOURS SPENT

(INCLUDING INDIVIDUAL TIME AND MEETING TIME)

Six
Approx. Seven hrs plus

FINAL ASSESSMENT – MENTORING GOALS MET

yes

KEY TAKE AWAYS FROM MENTORSHIP

Gained a good experience on one to one coaching and lear ned new skills and have worked on all my
gaps as per swot analysis

MENTORSHIP LESSONS LEARNED

Gained a solid experience working with the young generation

WHAT’S NEXT – NEW GOALS – To continue in the field of mentoring

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NETWORKING PLANS:
Work also with other bodies/ stakeholders

CELEBRATION PLANS (How did you celebrate your achievement?):Nothing decided yet

Thank you!