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Activate Flexible Workflow for Supplier Invoices

Activate the flexible workflow for supplier invoices.

Use

The flexible workflow allows you to optimize the approval process for supplier invoices. You can use the
app Manage Workflows for Supplier Invoices to configure the approval by one or more persons responsible.
For example, an invoice can be blocked for payment due to variances in one or more item. If a workflow
with one or more steps is activated and the configured preconditions fulfilled, the approval process is
initiated.

Activities

Workflow for Blocked Invoice

You can activate the flexible workflow scenario WS00800251 (Workflow for Blocked Invoice).

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If you activate the flexible workflow WS00800251, you must maintain the entries in
transaction SWETYPV as follows:

1. Deactivate the standard workflow WS20000397 for blocked invoices for price reasons:

o Navigate to the line with object type BUS2081 (Incoming Invoice), Receiver
Type WS20000397, and Event BLOCKEDPRICE.

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o Deselect the checkbox Type Linkage active.

2. Deactivate the standard workflow WS20000397 for blocked invoices for quantity reasons:

o Navigate to the line with object type BUS2081 (Incoming Invoice), Receiver
Type WS20000397, and Event BLOCKEDQUANT.

o Deselect the checkbox Type Linkage active.

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3. Create the following entries:

o Object Category: ABAP Class

o Object Type: CL_MRM_WF_OBJECT

o Event: POSTED

o Receiver Type: WS00800251

o Type linkage active: selected

o Enable event queue: not selected

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Workflow for Parked Invoice as Complete

You can activate the flexible workflow scenario WS00800303 (Workflow for Parked Invoice as Complete).

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If you activate the flexible workflow WS00800303, you must maintain the entries in
transaction SWETYPV as follows:

1. Deactivate the standard workflow WS20001004 (Release the Completed Invoice Document):

o Navigate to the line with object type BUS2081 (Incoming Invoice), Receiver
Type WS20001004, and Event COMPLETEDTORELEASE.

o Deselect the checkbox Type Linkage active.

2. Create the following entries:

o Object Category: ABAP Class

o Object Type: CL_MRM_WF_OBJECT

o Event: COMPLETED

o Receiver Type: WS00800303

o Type linkage active: selected

o Enable event queue: not selected

For more information, see https://help.sap.com/s4hana, and open the Product Assistance for your product
version. In the product, search with term Manage Workflows for Supplier Invoices, and open the app
description.

For more information about the configuration of the flexible workflow, see SAP Note 2804158.

For more information about the differences between flexible workflow and classical workflow for supplier
invoice, see SAP Note 2617270.

Indicator: Check Authorizations for Flexible Workflow Steps

You can set this indicator so that the system checks authorizations for the flexible workflow steps.

If you select this indicator, users with the My Inbox role and with one of the following authorizations are
allowed to approve the corresponding workflow steps, depending on the company code:

• Workflow for Parked Invoice as Complete:

o Create (M_RECH_BUK, Activity: 01), or

o Execute (M_RECH _WF, Activity: 16)

• Workflow for Blocked Invoice:

o Release (M_RECH_BUK, Activity: 43), or

o Execute (M_RECH_WF, Activity: 16)

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If you deselect the indicator, approvers need the My Inbox role and the Dislay authorization
(M_RECH_BUK, Activity: 03).

Result

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