Addendum3 DSS

GOVERNMENT OF THE
FEDERATED STATES OF MICRONESIA

Department of Transportation, Communications & Infrastructure
Addendum 3
March 14th 2024
All Tenderers
Re: RFIs on the Consultancy for the Design and Supervision of VA Identified Road Work across FSM
Projects:
P172225, FSM Prioritized Road Investment and Management Enhancements Project
P177073, FSM Strategic Climate-Oriented Road Enhancements
Country: Federated States of Micronesia
Grant No.: D779-FM
RFP No.: FM-DOTCI-210998-CS-QCBS
Issued on: February 15th, 2024.

Addendum Issued on: March 14th 2024
1. Are there any previous geotechnical investigation data or as-built bridge data available for the
Awak Bridge, Yap Twin Bridges, Lelu Causeway? These road projects are removed from the
scope as per below:
Original:
# # Code State Road Name Length
1 1 UPW 1 Awak Bridge

2 2 PP12 Nan U to Nett 4.25
Pohnpei
3 3 PP10 Mesisou to Ipwitek 3.93
4 4 PS15 Temwen Road 2.56
GOVERNMENT OF THE
5 5 PS16 Nahnpohnmal to Sekere Bypass 1.61

6 6 PP11 Ipwitek to Nan U 4
7 7 PP08 Wapar to Akelihna Soram 4.21
8 8 PP13 Palpower Intersection 1.96
9 9 PP02 Sokehs to Chinese Embassy 3.97
10 1 UPW 2 Yap Twin Bridges

Weloy to Fanif Loop Public Works
11 2 YP01A 3.96
Side
11 3 YP01B Weloy to Fanif Loop West Side 4
12 4 YP01D Yap Weloy to Fanif Loop East Side 3.13
12 5 YP09 Legislature to WWTP 0.17
13 6 YP07 Aces Mart to Ganir Bridge 0.55
14 7 YP08 YCA to Legislature 0.21
15 1 CP04 Airport to Causeway 1.43

16 2 CP08 Nukanap, Sapuk 1
17 3 CP05 Chuuk Causeway to Sapuk 2.91
18 4 CS09 East and West Pou * 2.2
19 5 CP06 Sapuk Intersection 0.5
20 1 UPW 3 Lelu Causeway

21 2 KP01 Causeway to Victory Chapel 1.11
22 3 KS02 Lelu Island School Side 0.31
23 4 KP04 Near KNS Apts 1.31
24 5 KS09 Sialat Inner Road 1.39
25 6 KS07 Munennea Road 1.39
Kosrae
26 7 KP07 Yeseng Secondary Road 1.62
27 8 KP05 Malem Mic's Old Store 1.66
28 9 KP10 Catholic Church 2
29 10 KS03 Lelu Island Wadell Kinere Side 0.99
30 11 KP06 Near Malem Church 1.52
31 12 KS01 Lelu Island, ACE Office Side 1.1
Total 60.95
* Design-Build procurement
GOVERNMENT OF THE
Replace with:
# # Code State Road Name Length
2 2 PP12 Nan U to Nett 4.25

3 3 PP10 Mesisou to Ipwitek 3.93
4 4 PS15 Temwen Road 2.56
5 5 PS16 Pohnpei Nahnpohnmal to Sekere Bypass 1.61
6 6 PP11 Ipwitek to Nan U 4
7 7 PP08 Wapar to Akelihna Soram 4.21
8 8 PP13 Palpower Intersection 1.96
9 9 PP02 Sokehs to Chinese Embassy 3.97
Weloy to Fanif Loop Public Works

11 2 YP01A 3.96
Side
11 3 YP01B Weloy to Fanif Loop West Side 4
12 4 YP01D Yap Weloy to Fanif Loop East Side 3.13
12 5 YP09 Legislature to WWTP 0.17
13 6 YP07 Aces Mart to Ganir Bridge 0.55
14 7 YP08 YCA to Legislature 0.21
16 2 CP08 Nukanap, Sapuk 1

17 3 CP05 Chuuk Causeway to Sapuk 2.91
18 4 CS09 East and West Pou * 2.2
19 5 CP06 Sapuk Intersection 0.5
21 2 KP01 Causeway to Victory Chapel 1.11

22 3 KS02 Lelu Island School Side 0.31
Kosrae
23 4 KP04 Near KNS Apts 1.31
24 5 KS09 Sialat Inner Road 1.39
25 6 KS07 Munennea Road 1.39
GOVERNMENT OF THE
26 7 KP07 Yeseng Secondary Road 1.62

27 8 KP05 Malem Mic's Old Store 1.66
28 9 KP10 Catholic Church 2
29 10 KS03 Lelu Island Wadell Kinere Side 0.99
30 11 KP06 Near Malem Church 1.52
31 12 KS01 Lelu Island, ACE Office Side 1.1
Total 60.95
* Design-Build procurement
2. Could you please confirm if the client is responsible for obtaining EPA approvals/ permits for the
construction of each road in each state? The Consultant shall obtain all EPA Permits on behalf
of DTCI for each of the shortlisted roads as per the CRRIP
3. Under "Design and Documentation" the ToR states that: the final design should encompass the
design and construction requirements of the Environmental and Social Management Plan for the
urgent works and Land Access Procedures and / or Resettlement Plans, which will be prepared
under a separate consultancy. Can you please confirm ESMP for urgent works and Land Access
Procedures / Resettlement Plans are not then part of this consultancy? The Consultant shall
prepare all ESMPs for all Works being designed under this Consultancy.
4. Section Stage 1.3 - Detailed design and procurement documentation of the TOR states that with
regards to gap in the data "Any such additional work shall be discussed with and approved by
DoTC&I" Can you please confirm if this includes environmental and social baseline/ impact
studies, which may be needed when the ESMP needs to be developed. Consultants are required
to perform all required baseline impact environmental and social studies required to
prepare an appropriate ESMP in accordance with World Bank regulations
5. 3 bridges and a causeway have been identified in the Scope - Awak Bridge, Yap Twin Bridges,
Lelu Causeway however the scope of anticipated remediation activities is not clear. Please
advise if the DoT expects these bridges to be replaced or to remain in place and strengthened
against flood loading. Removed from scope
6. There is no page limit indicated for the TECH forms, particularly TECH-2, TECH-3, TECH-4,
and TECH-6. We would like to confirm on the lack of page limitation of said TECH forms.
Confirmed
7. While ITC Section 17.1 mentions that the Consultants shall have the option to submit their
Proposals electronically, no further details were provided. We would like to request for
additional instruction on where to lodge or email and submit the electronic Technical and
Financial Proposal. Submit all proposals to pmu@tci.gov.fm
8. Please indicate the number years required for previous similar projects completed in Form
TECH-2B (Consultant’s Experience). List only previous similar assignments successfully
completed in the last 10 years.
GOVERNMENT OF THE
9. RFI Responses to letter dated March 1, 2024

GOVERNMENT OF THE
SI. Clause No. as per RFP Point of Queries Our Comments / Clarifications
No. required
1. Clause 8 of TOR, Page 92 As per Clause 8 of TOR, the Both statements are contradictory, the
Client has estimated the Client is requested to kindly confirm the
total duration of the exact duration of the Assignment.
AND assignment 41 months. As per the details given in the RFP, it is
understood that the total duration of the
Clause No.14.1 of SCC, However, as per the Clause project is 41 months, comprising with
Page 176 14.1 of SCC, the time the following stages:
Expiration of Contract period for expiration of the • Stage 1 - Design Period would be
Contract shall be Forty (40) 17 months.
months.
• Stage 2.1 - Construction
Supervision and Contract
Administration would be 12
months.
• Stage 2.2 – Defects Notification /
Liability Period (DNP/DLP)
would be 12 months
Kindly confirm the above
understanding is correct.
Previous Estimated input of Key Experts time-input Pg35. Clause 14.1.2 refers – the periods outlined for
the overall project do not seem to take into consideration the bid period or the time required for review.
Omission of these create confusion as several subitems unrelated to the hold points of the project need to
be done whilst waiting for these reviews (such as materials testing and transport) and Part 1 of the project
incorporates item 1.4 which is pertaining to procurement assistance (please see Query 1. above). If all
required time inputs are accounted for, the project has a total overall time frame for completion of 45
months. Please confirm the expected completion time frame is in fact Forty-Five (45) months and not
Forty-One (41) months.
Response: completion time frame is in fact Forty-Five (45) months and not Forty-One (41) months
GOVERNMENT OF THE
2. Clause No. 4.1.2 of Data Estimated input of Key In regard to the total Man-months There
Sheet, Section 2, ITC Experts’ (Person-months) is a discrepancy between the clauses
Page 35 for Stage-1 : Field 4.1.2 of data sheet, clause N0. 8 and
Estimated input of Key investigations, surveys, Clause No. 9
Experts’ (Person-months) preliminary and detailed Considering the discrepancy in the
design, procurement clause 8 and 9 the man month for the
And documentation & key staff and support staff for Stage-
Clause no. 8 of TOR, procurement assistance 1 : Field investigations, surveys,
Page no. 92 As per the table 8, Page 92 preliminary and detailed design,
Duration and Level of total staff month for the key procurement documentation &
Effort staff is 19 and support staff is procurement assistance need to be
18 Man-month. However, clarified.
As per Clause No. 9 the total
And Staff month for the Team
K-1, Team Leader, Para 9 leader is 20 Man-months
Page 92 (For Stage-1 only).
See clarification on item (1) before and:
K1-Team Leader (international, 20 person-months for Part 1, 25 person-months for Part 2).
GOVERNMENT OF THE
3. Clause No. 4.1.2 of Data Estimated input of Key In regard to the Man-months There is a
Sheet, Section 2, ITC Experts’ (Person-months) discrepancy between the clauses 4.1.2
Page 35 for of data sheet, clause No. 8 and other
subsequent Para.
Estimated input of Key
Experts’ (Person-months) Stage-2 Construction
And supervision and works Considering the discrepancy in the
contract(s) administration clause 8, Clause 9 and Para 4, the man
Clause no. 8 of TOR, month for the key staff and support
Page no. 92 staff for Stage-2: Construction
As per the table 8, Page 92
Duration and Level of supervision and works contract(s)
total staff month for the Key
Effort administration need to be clarified.
staff is 8 man-months only
and for support staff is 62
And
months.
K-1, Team Leader, Para 9
Page 92
However, As per Clause No.
And 9 the total Staff month for the
Team leader is 30 Man-
Para 4 Resident Engineer,
months and for Resident
input of 32 months for
Engineer is 32 months. (For
Stage-2, Page 96
Stage-2 only).
See clarification on item (1) before and:
Resident Engineer (international, 25 months inclusive of Defects Liability and post-construction visits).
GOVERNMENT OF THE
4. Clause No.46.2 of SCC, Payment Schedule Since the Payment under Design Phase
Page 178, Lump-Sum (Stage 1) shall be made on a lump-sum
Contract The Client has not indicated basis, the payment schedule is not
the Payment Schedule for indicated. Therefore, the Client is
Lump-Sum Contract. requested to kindly provide the Payment
Schedule at each stage depending on the
quantum of work involved.
See below Payment Schedule:
No. Description Target Date % Payment

1.1 Inception Report Three (3) weeks after the 20
effective date of the
assignment
1.2 Screening / Selection / CRRIP Within Three months (3) after 10
Definition Report the effective date of
assignment
2 Options Report Within five (5) months after 10
the effective date of the
assignment
3 Design Progress Reports Monthly, one week after 10
meetings
4 Preliminary Design Report Within Eight (8) months after 10
the effective date of the
assignment
5 Design Completion Report Within Twelve (12) months 10
after the effective date of the
assignment
6 Final Design Completion Within one month after 10
Report receiving comments on
Design Completion Report
7 Draft Procurement Within Fifteen (15) months 10
Documents (DBD) after the effective date of the
assignment
8 Final Procurement Within one week after 10
Documents receiving comments on the
DBD
GOVERNMENT OF THE
5. Form Tech-2B of Section Consultant’s Experience In the given Para previous similar
4, Page no. 44 assignments completed in the last years
List only previous similar are not given or left blank. We earnestly
Consultant’s Experience assignments successfully request the Client to kindly consider the
completed in the last […..] similar assignments successfully
years. completed in the last 15 years as similar
experience.
This may kindly be confirmed.
Ten (10) years
GOVERNMENT OF THE
6. Clause 7, Terms of Reference Reporting Requirements /and Time Consultants would like to mention that the
Schedule for Deliverables, Design submission schedules for deliverables are different
Page no. 85-91
Completion Report and not matching with the Table given page no. 91.
Reporting Requirements/and Time For instance, the Options Report under Reporting
And
Schedule for Deliverables Requirements is “within two (2) months after the
And
Table of Deliverables effective date of the assignment” and the same
report specified under Tables of Deliverables is
Table of Deliverables of ToR, within five (5) months after the effective date of the
Page no. 91 assignment.
Likewise, the Preliminary Design Report is to be
submitted within three (3) months and the same
report specified under Tables of Deliverables is
within eight (8) months after the effective date of the
assignment. Similar contradictory statements with
other deliverables specified in ToR under respective
sections.
This may kindly be corrected.
Table of Deliverables as per below timeframe shall govern:

GOVERNMENT OF THE
7. Clause No. 17.1 of Data The Consultants shall have It is understood that the Consultants
Sheet, Section 2. ITC the option of submitting their have the option to submit their
Page 36 Proposals electronically. Proposals (Technical and Financial)
electronically.
And Confirmed
And
The Consultant must submit: It means that Consultants can submit
(a) Technical Proposal: one their Proposals either electronically via
Clause no. 17.4, 17.7 and (1) original and One (1) email or hard submission. In the case of
17.9 of Data Sheet, copy; (b) Financial Proposal: electronically submission, only One (1)
Section 2. ITC one (1) original and one (1) Technical Proposal and One (1)
Page 36 copy Financial Proposal shall be submitted.
Kindly confirm.
The Proposals must be
submitted no later than: Confirmed
Additionally, while it was given in the
Date: March 28th , 2024 RFP that Proposals shall be submitted
Time: 10:00 am Pohnpei electronically, however, no email
local time address was provided to submit the
Proposals. Therefore, it is requested to
The Proposal submission kindly provide E-mail address, so that
address is: Consultants can submit their Proposals
electronically to the Client.
The Secretary, Department
of Transportation, pmu@tci.gov.fm
Communication and In this regard, it may also be kindly
Infrastructure (DoTC&I) confirmed that both the Technical and
Palikir, Pohnpei, Federated Financial Proposals shall be
States of Micronesia (FSM) individually submitted encrypted with
password protected in PDF format.
Passwords may be shared separately
with the Client at the time of opening of
Technical and Financial Proposals
respectively.
The above may kindly be confirmed.
Confirmed
GOVERNMENT OF THE
8. Clause No. 19.1 of Data An online option of the The given Clause is not clear. Kindly
Sheet, Section 2. ITC opening of the Technical elaborate.
Proposals is offered:
Page 36
Yes, via email password
protected.
It can be accessed at the

website of the FSM
Department of
Transportation,
Communications and
Infrastructure:
www.tci.gov.fm
The opening shall take place

at:
Address: Kaselehlie
Building, National Capital
Complex Floor, 2nd Floor
Location: Palikir, Pohnpei

State Country: Federated
States of Micronesia
Date: March 28th , 2024
Time: 10:30 am Pohnpei

local time
Public Opening can be witnessed online via the zoom link provided on the website at 10:30 am Pohnpei
local time on March 28, 2024.
GOVERNMENT OF THE
9. Clause No. 34.2 of Data Duration and Location of In the Clause 34.2, it is stated that the
Sheet, Section 2. ITC the Services Expected expected date for commencement of the
Timing. Services in September, 2024.
Page 40 However, Clause 14, page no. 99, it is
mentioned that Part 1 of services will
Expected date for the commence in July 2024. Both the
commencement of the Expected date for the statements seem different.
Services commencement of the
Services: Date: Additionally, it is also mentioned Part
And 1 is to be completed to the point of
September 2024 at: Palikir, completing bidding documents for
Point 8 of Clause 14, ToR Pohnpei construction packages for issuance by
Page no. 99 April 2025. However, the duration does
And
not match with the Table given in
Duration and Location of the Clause 8, page no. 92, Duration and
Services Expected Timing. Level of Effort.
It is expected that Part 1 of Likewise, Part 2 for commencement

the services will commence and completion.
in July 2024 and be
This may kindly be corrected and
completed to the point of
intimated.
completing bidding
documents for construction
packages for issuance by
April 2025.
Expected Timing Paragraph 8 and 9 Pg99. This is in conflict with Page 39 “Section 2. Instructions to
Consultants – Data Sheet” and should read September 2024, not July 2024 as this was likely based on the
original RFP letter being issued slightly earlier. Please confirm.
Response: Update Section 34.2 of Data Sheet as follows:
34.2 Expected date for the commencement of the Services:

Date: July 2024 at: Palikir, Pohnpei
GOVERNMENT OF THE
10. Clause No. 24.1 Professional Liability In this regard, it is submitted that all
(a) of SCC, Page Insurance (PLI) projects funded by world bodies such as
176, Lump-Sum Contract As per Clause No. 24.1(a) of World Bank. ADB, AfDB, and JICA
SCC for Lump-sum etc., the Consultants are required to take
Contract, the Professional PLI cover equivalent to consultancy
liability insurance shall be contract amount. In view of the above,
with a minimum coverage of the Client may kindly consider
one hundred and ten (110) modifying this clause by stating that the
percent of the contract price consultant shall take PLI cover
equivalent to Consultancy Contract
price and NOT 110% of the contract
amount.
Original Clause stands.

GOVERNMENT OF THE
11. GCC for Time -Based Various Clause numbers The Client is requested to kindly correct
Contract referred under sub-clauses of the serial number of the GCC clause as
GCC are not correctly match per the clauses referred under the sub-
with the GCC Clauses. clauses of the GCC.
For example:-
In Clause number 56.1 of
GCC, there is a referred
clause i.e. GCC No. 4,
however there is no clause
number 4 in the enclosed
GCC for time-based
contract.
This is a formatting issue that shall be corrected during final negotiations with the preferred bidder; at this
stage, it is not expected to affect the Consultant’s technical or financial proposal.
GOVERNMENT OF THE
12. Special Conditions of the As per GCC attached for The Client is requested to kindly attach
Contract (SCC) for Time- Time-Based Contract, the SCC for Time - Based Contract with
Based Contract various Clauses have been the RFP so that we can submit our
referred for SCC, however, it comments on the same.
is observed that there is no
SCC attached for the Time
Based Contract in the RFP.
Special Conditions of Contract for Time based Contract is on pages 175-180 of the RFP
GOVERNMENT OF THE
13. TOR, Clause 9, Pave No. K-5: Coastal Engineer As per the RFP the Consultants expert
93 1st degree in civil have to carry out hydrology study for
engineering, with the culverts, bridges and major culverts.
postgraduate qualification in The experts also have to carry out
Coastal Engineering hydraulic design which includes
discipline. Shall possess Full detailed drainage assessment of the
membership of international Project roads.
or national professional The Consultants would request to the
institution with supporting Client to consider the experts having the
license /registration number following educational requirements:
a) 1st degree in civil engineering,
with postgraduate qualification
in Coastal Engineering or
hydrology or relevant
discipline.
Or
b) Bachelor of Science with
postgraduate qualification in
Coastal Engineering or
hydrology or relevant
discipline
This may please be considered and
confirmed.
Original Clause stands.

GOVERNMENT OF THE
14. Access Audit Organize and conduct a Since, no details about the location,
nd
2 Bullet of Page 81 workshop during the early number of participants and other
stages of design activities to arrangements like Venue, audio-video
increase awareness and train instruments, etc. for organizing such
key stakeholders in workshop have been given, it is
compliance with access recommended that a provisional sum
guidelines. may please be suggested for conducting
of Workshop or provide the details as
above.
The Consultant shall make a determination on the costing of such events based on similar past experience
working with the World Bank
GOVERNMENT OF THE
15. 7th Bullet of Page 84 Random independent Since the list of equipment available
sampling and testing of with the Client is not mentioned in
Contractor’s materials to TOR, it is recommended that a
ensure compliance with the provisional sum shall be provided for
Specifications. The the same so that all consultants are at par
consultant can make use of in their assessment for the Financial
the Client’s Lab facilities at Proposal to meet this requirement or
no cost, but test equipment provide the list of Equipment to be
that is considered necessary purchased.
but not available from the
Client will have to be
provided by the consultant;
A provisional Sum of $75,000.00 shall cover this cost for all Consultants.
GOVERNMENT OF THE
16. “Operation” at TOR, Operations: the consultant’s Kindly confirm that the following
Page 85 staff will operate from the facilities shall be provided by the Works
respective site offices, in Contractor during Construction
which the works contractor supervision and Defects Liability
will provide office furniture Period:
and other facilities as
necessary, provide all • Office Space with utilities
supplementary facilities and
• Stationery and Consumables
equipment necessary for the
services, including: • Measuring equipment
• Measuring equipment • Basic field survey equipment,
including dumpy level, staff and
• Basic field survey
theodolite (may be available
equipment, including
dumpy level, staff and • ex-Contractor)
theodolite (may be
available • PC and peripherals
• ex-Contractor) • Word-processing, copying and

report-binding resources
• PC and peripherals
• Telecom including e-mail
• Word-processing,
copying and report- • Photographic (preferably digital)
binding resources equipment
• Telecom including e- • Personal safety apparel and

mail equipment
• Photographic
(preferably digital)
equipment
• Personal safety apparel
and equipment
The following facilities shall be provided by the Works Contractor during the Construction supervision and
Defects Liability Period:
• Office Space with utilities
• Basic field survey equipment, including theodolite
GOVERNMENT OF THE
17. Clause 13 of TOR, Page Office accommodation and As per general practice in supervision
99 logistics: The consultant projects, through Works Contract,
shall be responsible for Client shall also provide Housing
providing all accommodation and Vehicles to
accommodation, computing, International / Local Experts. It may
and drafting equipment and kindly be considered.
software etc. The consultant
will be responsible for all
land transportation
arrangements during the
project.
During Construction period, this will be provided by the Contractor, but during Design, it shall be the
Consultant’s responsibility
GOVERNMENT OF THE
18. *Note of ToR For the Design-Build project 1. This being a design build project, it
Page 72 of East and West Pou is understood that the design of this
Circular, The Consultant road shall be done by the
shall include in its pricing to Contractor. These designs will need
support the preparation and to be checked and approved by
issuance of Bid Documents Supervision Consultants. If the
for this job as follows: 1. supervision of this project road is to
Instructions to Bidders 2. be done under the present contract
Employer’s Requirements then the scope of design review
(Rigid Pavement Solution) needs to be added in the current
3. Contract Sum Analysis contract with some inputs from the
(Priced and Unpriced) 4. design team from Phase I of the
Supporting Information: a. project
Topographic Survey (to be 2. Also Length specified under RFP is
supplied by DTCI) b. 2.2 miles and the same length is
Geotechnical Survey (to be specified as 1.92 Miles under
supplied by DTCI) c. Annexure II with Chuuk state map.
Environmental and Social Kindly clarify.
Screening Report (to be
supplied by DTCI) d.
Environmental and Social
Safeguards Management
Plan (to be prepared by the
Consultant in accordance
with World Bank Guidelines
1. This being a design build project, it is understood that the design of this road shall be done by the
Contractor. These designs will need to be checked and approved by Supervision Consultants. If the
supervision of this project road is to be done under the present contract then the scope of design review
needs to be added in the current contract with some inputs from the design team from Phase I of the
project.
Part 2 of the Contract shall involve design review as per SubClause 5 of the General Conditions of Contract
under the FIDIC Conditions of Contract for Plant and Design-Build 2nd edition (2017), see excerpt of Addendum
1 below:
* Note: For the Design-Build project of East and West Pou Circular, The Consultant shall include in its
pricing to support the preparation and issuance of Bid Documents for this job as follows:
1. Instructions to Bidders
2. Employer’s Requirements (Rigid Pavement Solution)
3. Contract Sum Analysis (Priced and Unpriced)
4. Supporting Information:
a. Topographic Survey (to be supplied by DTCI)
b. Geotechnical Survey (to be supplied by DTCI)
c. Environmental and Social Screening Report (to be supplied by DTCI)
d. Environmental and Social Safeguards Management Plan (to be prepared by the
Consultant in accordance with World Bank Guidelines)
5. Supervision Services: Perform all applicable duties under the Contract as the “Engineer”
outlined under the FIDIC Conditions of Contract for Plant and Design-Build 2nd edition
(2017)
GOVERNMENT OF THE
The Client expects this project to be the first to be issued to bid of the Prioritized Road Listings
2. Also Length specified under RFP is 2.2 miles and the same length is specified as 1.92 Miles under
Annexure II with Chuuk state map. Kindly clarify. Length to be considered 2.2 miles
GOVERNMENT OF THE
19. Clause no. 5 of As per this clause the As per the table of deliverables (page 91) the timeline
ToR consultant have to for submission of Screening/Selection/CRRIP
Page no. 72-73 carry out various definition report is 3 months from effective date.
surveys i.e Traffic Clearly it is not possible to carry out these surveys for
STAGE 1 Tasks Surveys, Cadastral so many roads in such short time. So as the
Stage 1.1 – Surveys, Geotechnical Consultants understand the Screening/ Selection/
Scoping Stage Surveys, Topographic CRRIP definition report shall be prepared on the basis
1.1.1 Climate Surveys etc. of secondary data and site visits and the surveys and
Resilient Road investigations shall be carried out at the Preliminary
Improvement Design Stage. Please clarify.
Program (CRRIP)
Selection Process Further if our above understanding is correct then the
actual length of roads or number of bridges on which
the various surveys and investigations are to be
carried out shall be known only after the approval of
the CRRIP report by World Bank. Hence in view of
uncertainty in scope, it is difficult for consultants to
work out the cost of these surveys and investigations
at bid stage. It is thus requested that a Provisional
Sum for surveys and investigations be included in the
contract to take care of this issue.
As per the table of deliverables (page 91) the timeline for submission of Screening/Selection/CRRIP definition
report is 3 months from effective date. Clearly it is not possible to carry out these surveys for so many roads in
such short time. So as the Consultants understand the Screening/ Selection/ CRRIP definition report shall be
prepared on the basis of secondary data and site visits and the surveys and investigations shall be carried out at
the Preliminary Design Stage. Please clarify.
Consultants are expected to price the project to facilitate the timely submission of deliverables,
including all relevant surveys mentioned over all 61 miles of roads (the longlist). Consultants shall
cater for having resources in each of the states to expedite delivery of surveys or any other method
they wish to employ in order to expedite implementation. This method is expected to be clearly
annotated under the “Methodology” section. The CRRIP Report is to be based on all surveys
completed.
Further if our above understanding is correct then the actual length of roads or number of bridges on which the
various surveys and investigations are to be carried out shall be known only after the approval of the CRRIP
report by World Bank. Hence in view of uncertainty in scope, it is difficult for consultants to work out the cost
of these surveys and investigations at bid stage. It is thus requested that a Provisional Sum for surveys and
investigations be included in the contract to take care of this issue.
Surveys are to be conducted on all 61 miles of road lengths (longlist). Engineering Designs shall be
developed only for the shortlisted roads (CRRIP).
GOVERNMENT OF THE
20.
Clause no. 5 of ToR The World Bank will review The Client shall appreciate that this
the executing agency’s activity shall be critical to the timely
Page no. 74 CRRIP proposal for a project completion of the project. As per the
to be constructed under the Table of Deliverables (page 91) there is
STAGE 1 Tasks Stage 1.1 PRIME and SCORE grant a gap of only 2 months between
– Scoping Stage 1.1.1 and, if necessary, may submission of Screening / Selection /
Climate Resilient Road request additional CRRIP Definition Report and the
Improvement Program information to justify the Options Report. Hence it is requested
(CRRIP) Selection selection. The DTC&I will that the timeline for Options report be 2
Process obtain World Banks’s formal months after approval of the World
approval before starting Bank of the proposed CRRIP
preliminary designs or other
project preparation activities
for the proposed final
CRRIP.
This timeframe is considered reasonable once the Consultant employs competent and adequate staffing to
produce effective outputs.
The consultants shall consider appropriate methods to research and find relevant tidal and wave
information to inform coastal engineering designs, such as wave hindcasting of existing datasets or
collection of some new data to fill data gaps as necessary within required timeframes. Some such data
sources (but not limited to) are as follows :
https://islandatlas.org/data-repo/
GOVERNMENT OF THE
GOVERNMENT OF THE
21.
Stage 1.1.2 of ToR Consultations with adjacent It is understood that the report prepared
property owners and by E&S consultants shall be shared with
Page no. 75 community leaders: The the Consultants.
consultations are expected to
Field assessments, surveys follow on from consultations Kindly confirm.
and site investigations, undertaken by the E&S
consultation, concept Consultants………..
designs & options
Original:
The consultations are expected to follow on from consultations undertaken by the E&S Consultants to
prepare initial environment and social documents, should be undertaken together with key project
stakeholders at the state level, and be in line with the Stakeholder Engagement Plan prepared for the
project.
Replace with:
The consultations are expected to follow on from consultations undertaken by the Consultants to prepare
initial environment and social documents, should be undertaken together with key project stakeholders at
the state level, and be in line with the Stakeholder Engagement Plan prepared for the project.
GOVERNMENT OF THE
22.
Stage 1.2 of ToR Preliminary Design and Please clarify what shall be the base cost
Documentation (DPR cost or final construction cost) for
Page no. 76 measuring +/- 20%.
For the preferred option at
Preliminary engineering each site, and based on the
design - detailed field investigations,
laboratory tests, survey data
etc., prepare preliminary
design and drawings using
agreed design standards and
parameters (see below), and
prepare an estimate of
quantities and a cost estimate
for physical works to a level
of accuracy +/- 20%.
Consultants shall be guided by the AACE 18R-97: Cost Estimate Classification System for estimation
guidelines.
GOVERNMENT OF THE
23.
Stage 1.3 of ToR The design and construction Kindly clarify if this will be in the scope
requirements of the of this consultancy assignment or shall
Page no. 77 Environmental and Social be done under a separate consultancy.
Management Plan for the
Detailed design and urgent works and Land
procurement Access Procedures and / or
documentation Resettlement Plans, which
will be prepared under a
separate consultancy.
Confirm that the design and construction requirements of the Environmental and Social Management Plan for
the urgent works and Land Access Procedures and/or Resettlement Plans shall be prepared as part of this
Consultancy.
GOVERNMENT OF THE
24.
Clause no. 7 of ToR Table of Deliverables The timelines for various deliverables
given in the Table of Deliverables do
Page no. 91 not match with the timelines given for
various reports in the text at page
Reporting Requirements numbers 86 and 87. Please clarify
/and Time Schedule for
Deliverables The Consultants find the timelines in
the Table of Deliverables to be more
realistic.
Confirm Table of Deliverables for Part 1 as below :

GOVERNMENT OF THE
25.
Clause no. 6 of ToR Visits as required to any off- Kindly clarify if such visits are limited
site works compounds (e.g. to any off site within FSM and would
Page no. 84 STAGE 2 quarries, pre-casting yards, not involve travel outside FSM.
Tasks fabrication workshop etc.),
to ensure all matters
Stage 2.1 – Construction relating to off-site
Supervision & Contract fabrication and materials
Administration handling and storage etc., are
in accordance with best
industry practice..
Confirm this would not involve travel outside of FSM.

GOVERNMENT OF THE
26.
Page no. 92 NK-3: Inspectors of Going by the duties specified these
Works experts should be the non-key experts
Non-Key Experts in stage 2. Kindly clarify.
NK-4: EHS Supervisor
See Addendum 1 response #2

GOVERNMENT OF THE
27. Clause no. 7 of ToR General It is kindly requested to specify total

Page no. 97 man months for Non Key Experts and
Support Staff Including Administrative
Non-Key Experts and Personnel and other Technical Staff, in
Support Staff order to help uniformity in financial
calculations by all the bidders.
Clause no. 10 of ToR
Page no. 97
Administrative Personnel
and other Technical Staff
This is based on the chosen methodology of the Consultants to achieve the deliverables set out under the
ToR, as such this risk is that of the Consultant to determine.
GOVERNMENT OF THE
28. Clause no. 46.2 of Special Special Conditions of the Payment Schedule to be separated
Conditions of the Contract Contract Island wise for each deliverable to
Page no. 178 (SCC) maintain cash flow for the project.
The Consultant shall propose what it considers as reasonable and is subject to the Contract negotiation
process should it be selected as the preferred bidder.
GOVERNMENT OF THE
9. RFI Responses to letter dated March 11, 2024
1. 45 months as completion time frame was considered insufficient information, further

clarity on breakdown is requested
Consultants are limited to the undermentioned deliverables; determination of Key and Non-Key expert's
individual hours and how they are deployed are to be determined by the Consultant with the following
additional breakdown:
GOVERNMENT OF THE
2. 45 months as completion time frame was considered insufficient information, further

clarity on breakdown is requested
See response in (1) above
3. RE months allocation
Resident Engineer (international, 25 months inclusive of Defects Liability and post-construction visits).
4. Which are considered countries from the Pacific?
1. Kiribati
2. Niue
3. Fiji
4. Papua New Guinea
5. Tuvalu
6. Micronesia
7. Nauru
8. Vanuatu
9. Tonga
10. Samoa
11. Palau
12. Marshall Islands
13. Solomon Islands
14. New Zealand
15. Cook Islands
16. Tokelau
GOVERNMENT OF THE
17. Northern Mariana Islands

18. American Samoa
5. Two weeks extension of Time requested
All other details remain as in the Bidding Documents, including the Closing Date for this RFP, which is
March 28, 2024, at 10 a.m. (Local Pohnpei Time) with public opening of bids at 10.30am (Local
Pohnpei Time).

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GOVERNMENT OF THE

FEDERATED STATES OF MICRONESIA

P172225, FSM Prioritized Road Investment and Management Enhancements Project

P177073, FSM Strategic Climate-Oriented Road Enhancements

Country: Federated States of Micronesia

Grant No.: D779-FM

RFP No.: FM-DOTCI-210998-CS-QCBS

Issued on: February 15th, 2024.

# # Code State Road Name Length

1 1 UPW 1 Awak Bridge

5 5 PS16 Nahnpohnmal to Sekere Bypass 1.61

10 1 UPW 2 Yap Twin Bridges

15 1 CP04 Airport to Causeway 1.43

20 1 UPW 3 Lelu Causeway

# # Code State Road Name Length

2 2 PP12 Nan U to Nett 4.25

Weloy to Fanif Loop Public Works

16 2 CP08 Nukanap, Sapuk 1

21 2 KP01 Causeway to Victory Chapel 1.11

26 7 KP07 Yeseng Secondary Road 1.62

9. RFI Responses to letter dated March 1, 2024

See clarification on item (1) before and:

See below Payment Schedule:

No. Description Target Date % Payment

Table of Deliverables as per below timeframe shall govern:

It can be accessed at the

The opening shall take place

Location: Palikir, Pohnpei

Date: March 28th , 2024

Time: 10:30 am Pohnpei

It is expected that Part 1 of Likewise, Part 2 for commencement

Response: Update Section 34.2 of Data Sheet as follows:

34.2 Expected date for the commencement of the Services:

Original Clause stands.

Original Clause stands.

• ex-Contractor) • Word-processing, copying and

• Telecom including e- • Personal safety apparel and

Confirm Table of Deliverables for Part 1 as below :

Confirm this would not involve travel outside of FSM.

See Addendum 1 response #2

27. Clause no. 7 of ToR General It is kindly requested to specify total

9. RFI Responses to letter dated March 11, 2024

1. 45 months as completion time frame was considered insufficient information, further

2. 45 months as completion time frame was considered insufficient information, further

See response in (1) above

4. Which are considered countries from the Pacific?

17. Northern Mariana Islands

5. Two weeks extension of Time requested

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