T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

SAP R/3 - Modules

SD FI
Logistics Sales & Financial Accounting
Distribution Accounting
MM CO
Materials
Mgmt. Controlling
PP AM

R/3
Production Fixed Assets
Planning Mgmt.

QM
Quality
Client / Server PS
Project
Manage-me
Manage-me
nt
ABAP/4 System
PM WF
Plant Workflow
Main-tenance
Main-tenance
HR IS
Human Industry
Resources Solutions

Human Resources

Cross Application
Functions
 T.N. Information Systems Ltd.

Data Flow: a multi-directional process

EIS

Gen. ledger
Consolidation

Cash Management Asset Accounting

Accounts Receivable Accounts Payable

Materials Management

M
Sales & Distribution

T.N. Information Systems Ltd.

G/L Accounting
EIS

Consolidation
SD
Customer General ledger . . . Cash Management

MM Chart of accounts
Vendor
special
Account Special
HR evaluation
general ledger
Currency 1,...
US-GAAP
AM

Financial calendar
Controlling
J F M A M J J A S O N D

MM

Closing operations
Compact journal Planning
Balance audit trail Interest calculation
Prepare balance sheet Reporting Correspondence
Advance sales/purchase tax General Ledger Information System Archiving
return Key figure evaluation
Export notification Financial statement evaluation
T.N. Information Systems Ltd.

Accounts Payable
MM CO Cash
Vendor
Management
Order
! Vendor
evaluation Payment advice
EDI

Account Payment
Delivery
Down payment
Invoice
verification/ Bill of exchange
parking Statistics
Invoice
Offsetting
transactions

Cash management &

forecast C J F M A M J J A S O N D
Financial
or calendar
re
sp
on Check Pa
de Reporting ym
Balances nc Bank transfer
e en
Incoming payments Due date ts
Currency risk Offsetting
Outstanding receivables Ranking list
Day's sales analysis Bill of exchange
Interest calculation Check/note

T.N. Information Systems Ltd.

Vendors
Controlling Purchase requisition Purchase
commitments: to order
Prelimi-
c.center/order commitments: to nary Actual
c.center/order actual

Logistics
Invoice
Purchase Goods receipt
requisition Order receipt (parked)

Financial
Accounting
Ven- Re- Cashed
G/L dors lease G/L Payment checks

Treasury
Liquidity Liquidity Cash
manage- Electronic
forecast forecast Banking
50 DM
ment
 T.N. Information Systems Ltd.

Accounts Receivable
Cash
management
& forecast
Financial
SD statement
Customer
Order
received ! Credit
limit Payment
Delivery

transactions Invoicing
Account Head-
Down payment quarters
Payment advice
Bill of exchange
Dunning Branch
letter Payment guarantee payment

Financial Cash
Co
J F M A M J J A S O N D

calendar management
rr
es EDI
po
nd
Balances en Reporting
ce Balance audit trail
Incoming payments Due date forecast
Currency risk
Outstanding receivables Ranking list
Day's sales analysis
Interest calculation

T.N. Information Systems Ltd.

Customers
Controlling
Forecasted
incoming Results
orders

Sales & distribution

Orders received Goods issue
Invoice

Financial
accounting Credit
Credit review Customer/ Dunning
review Ledger letter Payment
Gen.
Gen. ledger

Treasury
Liquidity Liquidity Electronic
forecast forecast Banking
50 DM
T.N. Information Systems Ltd.

Clearing Between Customers - Vendors

Master
Master record
record Master
Master record
record
Customer
Customer AA Vendor
Vendor BB
Vendor B Customer A
Clearing with X Clearing with X
vendor AAAA customer AAAA
Dun. procedure Dun. procedure

Customer A Vendor B

40,000 20,000
10,000
Dunning notice:
Level
Item 1 40,000 2
Item 2 10,000 1
Item 3 -20,000 2
Total 30,000

T.N. Information Systems Ltd.

Assets Accounting
Assets
Assets Accounting
Accounting

!
! Replacement
Replacement Value
Value

!
! Acquisition
Acquisition Value
Value
!"#"""#"""$%&'$$$$$$$$$$!(#"""#"""$%&'
!
! Depreciation
Depreciation
Revalue
!
! Assets
Assets Transfer
Transfer

!
! Assets
Assets Retirement
Retirement

!
! Assets
Assets Under
Under Construction
Construction

!
! Insurance
Insurance Data
Data
 T.N. Information Systems Ltd.

Information for Cash Management

Goods
Order receipt
Purchasing

Account
Invoice payment statement
Accounts
payable

Treasury Financial planning Cash management position

Delivery date/payment conditions Payment settlement by agreed
Payment behavior history or planned value date
50 DM updated by value date on account. statement

Payment Account
Accounts Invoice receipt statement
receivable

Sales Goods
order issue
Sales

T.N. Information Systems Ltd.

THAI Localization

SAP R/3 Thai Localization Version

1. Thai Language Translation

2. Thai Localized Requirements

• Legal Requirements
• Thai Accounting Standards
• Others Localized Requirements
• VAT
• W/H Tax
• PDC
• Printed Check On-hand
• Petty Cash
T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

Chart of Accounts
Operating Chart of Accounts -
Provides definition of valid G/L Account Master Records

Each company code Chart of

has only ONE operating Accounts
chart of accounts

Company Company Company

Code Code Code
T.N. Information Systems Ltd.

G/L Account Master Record - 2 Segments

The G/L account master record is divided into two segments
:
A chart of accounts segment and a company code segment.

General Ledger
Acct number: 113100 Balance P&L
Balance P&L

ts :
T T T T TT
T T T T

un up
Chart of Description:

co gro
accounts Cash TT TT TT TT TT

ac nt
nk cou
segment
TT TT TT TT TT

Ba Ac
Balance sheet account: (Balance c/fwd)
Income statement acct:

ta ol on
da tr ti
e on ula
nc c lc
Company

re ng ca
fe ti t
code

re os res
er . p te
segment

th ut In
•O •A •
• Currency • Item management
• Tax-related • Posting control...

The chart of accounts segment relates solely to the chart of accounts

(that may be used by more than one company code). The company code
segment relates to one particular company code only.

T.N. Information Systems Ltd.

Reconciliation Accounts

Recon . account. for Recon . account. for

General Ledger

acct type: D acct type: K

Trade Receivables Trade Payables
aa bb cc dd
Sub-ledgers

Accts Pay.
Accts Rec.

Customer Vendor
aa bb cc dd
T.N. Information Systems Ltd.

Reconciliation Accounts
R/3
Document Entry

. G/L Accounting
Subsidiary Ledger
Vendor/Customer/Asset Reconciliation Acct.
“Parallel”

A reconciliation account is a G/L account used to attach Subledger account to

the
general ledger.

The reconciliation account and subsidiary ledger are updated in parallel when
posting a transaction.
Line item details are kept in the subsidiary ledger.
Summary information is kept in the reconciliation account.
Reconciliation accounts cannot be posted to.

T.N. Information Systems Ltd.

The SAP Document Principle

DOCUMENT

Document No: 88675

BALANCE SHEET PROFIT & LOSS Date: 05.06.200X
Company Code: XXXX
Assets Liabilities Revenues Currency: THB ....

113100 Citibank Debit Credit

800000 Stock 1000000
Citibank 800000
Fuji Bank 200000
113200 Fuji Bank Expenses
200000
70000 Common Stock
1000000

Total: 1000000 1000000

T.N. Information Systems Ltd.

Document Types

Doc.type Name Numberrange Account types

" AA Asset Accounting 01 ADKMS
" AF Depreciationpostings 03 AS

" DR Customer invoice 18 ADMS

" KR Vendor invoice 19 AKMS
" SA G/L accounts (general
) 20 DKS
" SB G/L accounts (banks
) 20 DKS

T.N. Information Systems Ltd.

Document Number Range

No. Year From number To

ToNumber
number Current no. External

01 2000 0000100001 00001999990000100047

02 2001 0000200000 0000399999 X

These 2 ranges are reserved

X1 STOP! for sample and recurring
entry documents
X2 R
 T.N. Information Systems Ltd.

Posting Keys

P.Key Meaning Debit/CreditAccount type Field status

01 Invoice Debit Customer Suppressed, opt., req.

11 Credit memo Credit Customer Suppressed, opt., req.

31 Invoice Credit Vendor Suppressed, opt., req.

40 Debit posting Debit G/L acct Suppressed, opt., req.

50 Credit posting Credit G/L acct Suppressed, opt., req.

A, D, K, M, S

T.N. Information Systems Ltd.

Valid Posting Periods

05
05 06
06 valid posting periods

Fiscal year YYYY

01
01 02
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13 14
14 15
15 16
16

possible closing
05
05 periods

01
01 02
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11 12 13
11 12 13 14
14 15
15 16
16

05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13

01
01 02
02 03
03 04
04 05
05 06
06 07
07 08
08 09
09 10
10 11
11 12
12 13
13 14
14 15
15 16
16
T.N. Information Systems Ltd.

Posting a Document - 4 Dates Document date:

Use for individual
purposes
Document
Control
Document date:December21, 1999 Posting date:
Posting date: December22, 1999 Update of transaction
Translation date:December23, 1999 figures

Entry date:December21, 1999

Translation date:
Exchange rate date
Line Item 1 ...
for postings
in foreign currency
Line Item 2 ...

Entry date:
Entering time of the
posted document

T.N. Information Systems Ltd.

Document Header Detail Analysis

Document Type SA G/L document

Header Text TAX12563

Reference document 0100001 Document date 12/1/2000

Entry date 12/1/2000
Currency DEM Posting period 1 200

Object type

Entered by Arunra Transaction FB01

t Time of entry
Entry date 12/1/2000 14:29:47
Changed on Last update 1 2000

This is the document header in detail.

T.N. Information Systems Ltd.

Posting Using Previously Posted Documents

Document # 1 (Reference Document):
Header: 12/1/2000 Comp. Code: 1000

Line Items:
PK Account Amount
40 123000 5000
50 345560 2000
50 907902 3000

Document # 2:
Header: 15/1/2000 Comp. Code: 1000

Line Items:
PK Account Amount
40 123000 5000
50 345560 2000
50 907902 3000

T.N. Information Systems Ltd.

Financial Calendar
# R/3 provides a tool to help organize and monitor monthly
scheduled Financial Accounting Activities.
January 199X
WK MO TU WE TH FR SA SU
Payment State-
01 29
Run 30 31 01 ments 03 04

02 05 06 07 Dunning 09 10 11

Payment Calc. State-

03 13 14 15 ments 17 18
Run Interest

04 19 20 21 Dunning 23 24 25

Payment State-
05 Run 27 28 29 ments 31 01
T.N. Information Systems Ltd.

Recurring Entries
Recurring entry original
documents
are created for frequently
Run schedules
Enter basic data occurring
transactions such as interest paid
Run dates
and salary.
Recurring entry
The following data is unchanged
original document
for
recurring entries : Posting Key
Execute recurring entry Account
program: SAPF 120 Line item amt.

Batch Input

Actual document

T.N. Information Systems Ltd.

Foreign Currency processing

Every G/L transaction in R/3 is automatically captured in 2
currencies.

Transaction Currency : This is the currency that was input on the

header of the document.
Local or Company Code Currency : Currency of the company code
in which the document is attached.

It is possible to configure R/3 to capture 2 additional or

parallel
currencies.

The user can display the transaction in any of the currencies

being stored.

Postings to exchange rate difference accounts are made

automatically.
T.N. Information Systems Ltd.

Balance Sheet & Income Statement

Income
Balance sheet statement
Assets Revenue

Liabilities Expenses
Company code
Shared equity Net income

Financial statements are created using the general ledger of a

company code. The following financial statements can be created:
" Balance Sheet
" Income (Profit & Loss) Statement

T.N. Information Systems Ltd.

Financial Statement Versions

Different financial statement versions can be created in the R/3
System. A financial statement version:
" Allows a clear and structured view of the general ledger.
" Can be created to meet a company’s external reporting requirements as wel
as some internal reporting needs. For example, an auditor may need a differ
view of the books than an account manager.

Version
Version 1 1 P/L
Version 2 2 B/S
Version

------- ----
------- ---- ------- ----
------- ----
B/S
P/L
T.N. Information Systems Ltd.

T.N. Information Systems Ltd.

Cost Center - Purpose

Plan Actual

Level of cost responsibility :

Where the cost were incurred
 T.N. Information Systems Ltd.

Cost Center and Cost Center Hierarchy

Company

Admin. Marketing F&A Purchase

$$
Account Finance

Finance Treasury Cashier

Cost Centers

Cost centers are organizational units that collect the costs arising
within areas of responsibility.

T.N. Information Systems Ltd.

Cost Allocation

Accounting

Telephone cost: Employees: 5

100,000.- -> Costs: 50,000.-

Cost Center Administration

”Administration"

Employees: 4
-> Costs: 40,000.-

Management

Allocation Base : Statistical Key Figures Employees: 1

-> Costs: 10,000.-
)*+,'
T.N. Information Systems Ltd.

The Profit Center

Profit centers collect revenues, and costs from the cost centers for
which they are responsible.
Cost centers collect costs, but do not contain revenues, except
statistically.

Profit center
Revenue
Marketing

= Profit

Costs Public Sales and

Relations Distribution

Cost centers

T.N. Information Systems Ltd.

Profit Center and Profit Center

Hierarchy
Company

Admin. Marketing F&A Purchase

$$
Account Finance

Finance Treasury Cashier

Profit Centers

Profit centers are organizational units that collect revenues, and

costs from the cost centers for which they are responsible.
T.N. Information Systems Ltd.

Posting Logic
FI Document # 1200000089
FI Data Entry:
Line item 001
- G/L Acct 420000
G/L Acct (P & L) G/L Acct (B/S)
(P & L)
420000 113100
- Amount
- Controlling object XX XX
Line item 002
- G/L Acct 113100
(Bal.Sheet)
- Amount
CO Document # 1000000012

Controlling Object

Cost Element XX
(420000)