LESSON 8: HMIS DATA QUALITY HIS 1

Data Quality Objectives:

The overall utility of a dataset as a function
of its ability to be processed easily and analyzed for
a database, data warehouse, or data analytics
system.

Development Implementation Plan

Lot Quality Assessment Sampling
(LQAS)
It is a tool that allows the use of small
random samples to distinguish between
different groups of data elements (or Lots)
with high and low data quality.
A project management tool that shows how
a project will evolve at a high level. It helps
ensure that a development team is working
to deliver and complete tasks on time
(Visual Paradigm, 2009)
The plan validates the estimation and
schedule of the project plan.
Define Goals/Objectives:
Answers the question “What do you
want to accomplish?”

Schedule Milestones:

Outline the high level schedule in

the implementation phase.

Allocate Resources:

Determine whether you have

sufficient resources, and decide how
you will procure what’s missing.
Routine Data Quality Assessment
The RDQA is a simplified version of the Data Designate Team Member Responsibilities:
Quality Audit (DQA) which allows programs
Create a general team plan with
and projects to verify and assess the quality
overall roles that each team
of their reported data.
member will play.
It also aims to strengthen their data
management and reporting systems.
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 LESSON 8: HMIS DATA QUALITY HIS 1

Define Metrics for Success: root causes of the problems or events

instead of simply addressing the obvious
How will you determine if you have
symptoms.
achieved your goal? (Smartsheet,
The aim is to improve the quality of the
2017)
products by using systematic ways in order
Data Quality Tools to be effective (Bowen, 2011)
A data quality tool analyzes information and
Techniques in Root Cause Analysis
identifies incomplete or incorrect data.
Failure Mode and Effects Analysis (FMEA)
Cleansing such data follows after the To find various modes for failure
completion of the profiling of data within a system. FMEA requires
concerns, which could range anywhere several steps for execution:
from removing abnormalities to merging
All failure modes (the way in
repeated information.
which an observed failure
Usually these data quality software occurs) must be determined.
products can share features with master
How many times does a
date management, data integration, or big
cause of failure occur?
data solutions.
What actions are
How to address data quality problems?
implemented to prevent this
cause from occurring again?

Are the actions effective and

efficient?

To find various modes for failure

within a system. FMEA requires
several steps for execution:
performed and updated any
time new product or process
is generated, when changes
are made to current
conditions, or to the design,
when new regulations occur,
or when there is a problem
determined through
Root Cause Analysis customer feedback.
A root cause analysis is a class of problem
solving methods aimed at identifying the

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 LESSON 8: HMIS DATA QUALITY HIS 1

Pareto Analysis It uses Boolean logic to determine

the root causes of an undesirable
Operates using Pareto principle
event. This technique is usually used
(20% of the work creates 80% of the
in risk analysis and safety analysis.
results.)
At the top of the fault tree, the
You will want to run Pareto analysis
undesirable result is listed. From this
any time when there are multiple
event, all potential causes tree down
potential causes to a problem.
from it. Each potential cause is listed
First, you will list potential causes in on the diagram in the shape of an
a bar graph across the bottom - from upside down tree.
the most important cause on the left
to the least important cause on the
right.

Then, you will track the cumulative

percentage in a line graph to the top
of the table. The causes reflected on
the table should account for at least
eighty percent of those involved in
the problem.

Current Reality Tree (CRT)

The current reality tree analyzes a

system at once. It would be used
when many problems exist and you
want to get to the root causes of all
the problems.

The first step in creating a current

reality tree is listing all of the
undesirables or, problems.

Then begin a chart starting with

Fault Tree Analysis each of those problems using causal
language (if...and...then).

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 LESSON 8: HMIS DATA QUALITY
The tree will depict each potential
cause for a problem. Eventually, the
tree will show one cause that is
linked to all four problems.
Kepner-Tregoe Technique
Fishbone or Ishikawa or Cause-and-Effect
Diagrams
A fishbone diagram will group
causes into categories including:
People
Measurements
Methods
Materials
Environment
Machines
No matter what term you use for
the fishbone diagram, the truth is,
RPR Problem Diagnosis
that it is a useful technique that will
help you in your root cause analysis.
HIS 1
Also known as rational process is
intended to break a problem down
to its root cause.
This process begins with an appraisal
of the situation - what are the
priorities and orders for concerns for
specific issues?
Next, the problem analysis is
undertaken to get to the cause of
undesired events.
Then, a decision analysis is tackled,
outlining various decisions that must
be made.
Finally, a potential problem analysis
is made to ensure that the actions
decided upon in step three are
sustainable.
One final technique used in root
cause analyses is the RPR Problem
diagnosis. RPR stands for "Rapid
Problem Resolution" and it deals
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with diagnosing the causes of
recurrent problems.
This process has three phases:
Discover - team members
gather data and analyze their
findings
Investigate - a diagnostic
plan is created and the root
cause is identified through
careful analysis of the
diagnostic data
Fix - the problem is fixed and
monitored to ensure that the
proper root cause was
identified.
Ask Why 5 Times
Useful for getting to the
underlying causes of a
problem.
By identifying the problem,
and then asking "why" five
times - getting progressively
deeper into the problem, the
root cause can be
strategically identified and
tackled.
Key Points to Remember
Data quality is the overall utility of a
dataset(s) as a function of its ability to be
processed easily and analyzed for a
database, data warehouse, or data analytics
system.
The Lot Quality Assessment (LQAS) is a tool
that allows the use of small random
samples to distinguish between different
LESSON 8: HMIS DATA QUALITY HIS 1
groups of data elements (or Lots) with high
and low data quality.
The Routine Data Quality Assessment Tool
(RDQA) is a simplified version of the Data
Quality Audit (DQA) which allows programs
and projects to verify and assess the quality
of their reported data.
The development of an Implementation
Plan is important to ensure that the
communication between those who are
involved in the project will not encounter
any issues and work will also be delivered
on time.
A root cause analysis is a class of problem
solving methods aimed at identifying the
root causes of the problems or events
instead of simply addressing the obvious
symptoms.
Techniques in Root cause analysis include:
Ask why 5 times, Failure Mode and Effects
Analysis (FEMA), Pareto Analysis, Fault Tree
Analysis, Current Reality Tree (CRT),
Fishbone or Ishikawa or Cause-and-Effect
Diagrams, Kepner-Tregoe Technique and
RPR Problem Diagnosis.
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