Step 1: Process of Identifying Problems, Opportunities, and Objectives:

1. Comprehensive Analysis:
- Start by thoroughly understanding the existing manual IS, including its strengths, weaknesses,
inefficiencies, and areas for improvement. Engage with stakeholders, including system users and
owners, to gather valuable insights and feedback.

2. Identify Pain Points and Opportunities:

- Examine the challenges and pain points associated with the current manual IS. These may include
data entry errors, slow processing times, limited scalability, and a lack of data analysis capabilities.
- Simultaneously, recognize potential opportunities that a computerized system could offer, such as
automating repetitive tasks, providing real-time data access, improving data accuracy, and enhancing
reporting capabilities.

3. Define Clear Objectives:

- Based on the analysis, establish specific, measurable, achievable, relevant, and time-bound (SMART)
objectives for the computerized IS. These objectives should align with the organization's overall goals
and priorities.
- Objectives might involve enhancing efficiency, reducing operational costs, strengthening data
security, enabling better decision-making, and improving the user experience.

4. Engage Stakeholders:
- Involve key stakeholders throughout the process to ensure their perspectives are considered and
their requirements are addressed. Stakeholders may include users, managers, IT staff, and executives.
- Conduct workshops, interviews, and surveys to gather insights and validate assumptions

5. Document Findings and Recommendations:

- Record the outcomes of the analysis phase, which encompasses identified problems, potential
opportunities, and clearly defined objectives.
- Based on these findings, offer strategic recommendations for advancing the computerized IS
initiative. These recommendations should align with the organization's overall direction and financial
constraints.

6. Iterative Process:
- Acknowledge that the identification of problems, opportunities, and objectives is an ongoing and
iterative journey. As new information surfaces or as the project unfolds, be prepared to revisit and
enhance these elements accordingly.

Step 2: Determine Information Requirements:

1. Collect Requirements from Stakeholders:

- Engage with stakeholders across various departments and organizational levels to understand their
information needs. This includes end-users, managers, executives, and IT personnel.
- Conduct interviews, workshops, and surveys to elicit requirements and preferences.

2. Identify Key Data Elements:

- Analyze the organization's processes and activities to pinpoint the essential data elements required
to support these functions. These may include customer information, transactional data, inventory
levels, financial records, and more
- Prioritize data elements based on their significance for the organization's operations and decision-
making processes.

3. Define Data Attributes and Relationships:

- For each data element, specify the relevant attributes or properties that need to be captured. This
involves defining data types, formats, validation rules, and security requirements.
- Identify relationships between different data elements to ensure data integrity and consistency.

4. Consider Future Needs and Scalability:

- Anticipate future growth and changes in the organization's information requirements. Ensure that
the computerized IS is designed to accommodate scalability and flexibility, allowing for the addition of
new data elements or modifications to existing ones as needed.

5. Documenting Information Requirements:

- Clearly and comprehensively document the information requirements. This documentation will serve
as a reference during the design and development of the computerized information system (IS).
- Utilize visual aids, such as diagrams and data dictionaries, to effectively convey complex data
relationships and structures.

6. Validating Requirements with Stakeholders:

- Thoroughly review the documented information requirements with stakeholders. Ensure accuracy,
completeness, and alignment with organizational goals.
- Address any discrepancies or concerns raised by stakeholders through an iterative refinement process.