NDHA Board Meeting Minutes

Subject Facilitator Location Board Members Present Board Members Absent Members Present NDHA Barry Smith Bunten Road Park Activities Building Date Time Scribe October 17, 2011 7:00 PM James DeLoach

Barry Smith, James DeLoach, Andy Miller, Peter VanArsdale, Rick Austin, Susan Holland, Suzette Reeves Rob Welch, Don Watson Cheryl Smith, David Reavis

Key Points Discussed No. 1. 2. Topic September Minutes Approval Treasurers Report Highlights Peter VanArsdale moved to approve, Andy Miller seconded, approved by majority vote. Susan Holland presented financial reports and lead a general discussion. It was noted that collections are lagging behind previous years. Susan also provided detailed budget reports to committee chairs. The committee chairs are to return proposed budges to the Treasurer by 10/29/2011. Peter VanArsdale inquired about proper procedure for budgeting for pool deck maintenance. Barry Smith moved to approve the treasurers report, Andy Miller seconded, approved with a majority vote. Barry Smith reported that representatives from the City of Duluth had been brought in to look into our development at the lake access area. Permits and bids will need to be acquired. Silt removal would be a separate undertaking. Rick Austin reported that research on other neighborhood web sites had been completed. It was noted that the neighborhood Facebook page was up and running. A general discussion of web site ideas and concepts took place. Peter VanArsdale reported that the pool had been closed successfully. It was noted that Vinny would be replacing the doors at the pool. Barry Smith indicated that Vinny should be reimbursed any out of pocket costs. Peter indicated that the chair repairs were almost complete. A reminder was given that the water at the pool needs to be turned off at some point in November. No official report was given in the absence of the committee chair. There was a brief discussion of how to handle short term PortaPotty needs for events such as the Halloween Carnival.

3.

Development Committee

4.

Pool Operations

5.

Tennis Operations

Key Points Discussed No. 6. Topic General Maintenance Highlights No official report was given in the absence of the committee chair. Barry Smith reported that the street signs needed to be finished the project is close to completion. There was a brief discussion of dam maintenance related to the Safe Dams report. Andy Miller reported that the new entrance sign installation was in progress. It was noted that the landscape company changed again due to the previous company having financial difficulties. Suzette Reeves reported that another welcome basked had been delivered. It was noted that preparations for the Halloween Carnival were underway. Discussion of architectural standards took place. A motion to approve including a vote on the standards along with the budget ballot was passed, but was later dismissed after concerns that this vote would detract from the budget vote. It was determined that movement on the standards should ramp up in January 2012. Discussed that food for General Meeting should be for 50 people. Discussed community survey results. Discussed program to assist residents in need. Discussed potential of not meeting every month. Member David Reavis presented questions about the number of homes in the community. Next meeting scheduled for 11/17/2011. This will be the annual General Meeting. Peter VanArsdale moved to adjourn, Barry Smith seconded, adjourned by majority vote.

7.

Landscape Maintenance

8.

Communications

9.

Old Business

10.

New Business

11. 12. 13.

Other Discussion Next Meeting Meeting Adjourned

Action Plan No. 1. 2. 3. 4. 5. 6. Action Item(s) Return budget proposals to Treasurer Owner Committee Chairs Target Date

10/29/2011