Annexure1

INVENTION DISCLOSURE FORM

Details of Invention for better understanding:

1. TITLE: Smart Hybrid AI Head Count Tracking System - for an Organization to Secure
Employees During Pandemic Situation like Fire Hazard , Terrorist Emergencies , Natural
Hazard & Other Emergencies .
2. INVENTOR(S)/ STUDENT(S):

A. Full name Girish Kumar

Mobile Number 7508932680
Email (personal) girish.21706@lpu.co.in
UID/Registration number 21706
Permanent Address Lovely Professional University, Jalandhar, Punjab, 144411
B. Full name Manish Singh
Mobile Number 6397349331
Email (personal) Rsbisht165@gmail.com
UID/Registration number 12205650
Permanent Address Village-Papoli,Post Office-Kathpuriya,District-Almora , Uttarakhand ,263643

3. DESCRIPTION OF THE INVENTION

A. PROBLEM ADDRESSED BY THE INVENTION

Now days , in today’s fast paced life time management and smart work is main task of everyone
in every sector or organization , these days when we talk about a smart work environment or
fully equipped digital organizations where most of things working smartly with technology and
time management and security is superior key in that environment , but still there are many
things needs to be updated as technology updating like taking a example of providing security to
employees while in emergencies like fire hazard or some paramedic emergency or some type of
terrorism emergency or other natural emergencies with a accurate evacuation of workers with
security and precautions like accurate head count of employees from various departments and
floors of organization and then keep track of it and provide smartly to management and
emergency units like fire truck department , ambulances etc.. ,There are limited traditional ways
in today smart life but they still are manual and not sufficient for a accurate output in emergency
conditions.

In this situation, it is important to think about how to make it more smartly without doing it
traditionally or doing like checking heads of employees manually in that major emergency
condition or doing things manually in vintage style like cross checking attendance sheets and
cameras , that will be less accurate and time taking and not enough while talking about safety
terms of workers . Additionally, in the modern world, security is more significant since giving
users a sense of smart work , security and comfort is essential to their experience.
The subject of this study is the smart AI powered attendance tracking and head count module for
organizations or offices with accurate head count mechanism on a real time centralized work
environment , and providing better employees security in real time emergency conditions where
old systematic traditional methods are not sufficient in terms of workers and organization wealth
security.

Concept here is saving the time , performing work smartly and giving accurate head count
outputs of employees that stuck or present inside of an organization in extreme emergency
conditions like fire hazard , paramedical emergency , terrorism emergency or any any other
emergency and sending real time outputs to management department of organization and to
nearby emergency units like ambulance , fire trucks , police . Since it offers a sustainable
alternative to other classic traditional methods of head counting that require human
interaction ,and a lot time with inaccurate predictions.

The purposed system is divided into three major parts , The first major part - take attendance
automatically on main entrance of organization when some office employee enter , worker or
authorized person come in by scanning there RF-NFC smart id cards and scanning them in a
quick manner with human friendly nature , the attendance mark smartly without human
interaction , it creates a real time employee attendance sheet for further processing. The second
major part - is similar like first part , here we use same attendance module but in inner
organization departments gates or inner doors of entrance , The concept here is generating a
accurate attendance over a centralized work environment without any errors and without any
human interaction . The third and last major part - is our main head count module that sits on
every floor roof of organization to collect and scan employees in real time mode and generate
useful data of present employees and match it with other attendance module to provide a
accurate real time output . It is very useful and important in offices , organizations up-gradation
and development.

B. STATE OF THE ART/ RESEARCH GAP:

Patent
SN number Title Abstract Difference
1
US923737  The purposed work -
9B2 This purposed US9237379B2 is based upon
invention tells an a method of recognizing
Methods and audience objects and humans with
apparatus to measurement system captured images with
count people An method to reference of face and body
in images recognize objects as location frames.
humans in captured
images using face  Purposed work
location and body US9237379B2 is only
region from image limited to recognizing
frames . features like object
 reconization and humans with
captured image frame
references , but in our
purposed invention our smart
centralized modules
providing multiple features in
real time work environment
like entrance human
authentication via NFC /
RFIC , cards / tags , biometric
scans ,monitoring sessions ,
organizational records
handling , employee head
count in emergencies ,
providing accurate real time
data in any emergency
conditions , temperature heat
map data using LiDAR
approach , giving quick
accurate outputs to nearby
emergency units and admins ,
human touch free head
counting quick authentication
tracking using intelligent IoT
/ AI modules & sensors to
provide a security ,
reliability , human interaction
free operation.

 The purposed work -

US4303851A is based upon
a invention relates to system
for counting the number of
2
People and objects and people within an
Object area with old systematic
Counting traditional approach using
System This purposed signature scans provides
invention tells about inconsistent data outputs .
US430385 an Dynamic
1A Counting mechanism  Purposed work -
of objects and people US4303851A is only limited
in an area using gate to a system counting an
signature scans. objects or human beings
within an area with
systematic approach using
 sign stage scans that not
adaptable in real time work
environment and providing
inconsistent data outputs , But
in our purposed invention our
smart centralized modules
providing multiple features in
real time work environment
like entrance human
authentication via NFC /
RFIC , cards / tags , biometric
scans ,monitoring sessions ,
organizational records
handling , employee head
count in emergencies ,
providing accurate real time
data in any emergency
conditions , temperature heat
map data using LiDAR
approach , giving quick
accurate outputs to nearby
emergency units and admins ,
human touch free head
counting quick authentication
tracking using intelligent IoT
/ AI modules & sensors to
provide a security ,
reliability , human interaction
free operation.

3 Biometric
Key  The purposed work
This purposed JP5538313B2 is based upon
invention provides a a generic systematic smart
JP5538313 processing signal approach to capture the
B2 representing a bio- biometric key of user and
code of data interact with server to
generated by validate request .
biometric sensor
module to an  Purposed work -
authenticated user JP5538313B2 only limited to
when inserted into a capturing the biometric
receiver body to an scanned key of users and
accessible device validate the authentication
with that biometric request with validation of
key , generally a server , after server approval
 the biometric key allow its
intended device to validate
request or not , this all
process is time taking and
taking human interaction But
in our purposed invention our
smart centralized modules
providing multiple features in
real time work environment
like entrance human
authentication via NFC /
RFIC , cards / tags , biometric
method providing scans ,monitoring sessions ,
access to device , organizational records
establishing a secure handling , employee head
connection path count in emergencies ,
between biometric providing accurate real time
user key and server. data in any emergency
conditions , temperature heat
map data using LiDAR
approach , giving quick
accurate outputs to nearby
emergency units and admins ,
human touch free head
counting quick authentication
tracking using intelligent IoT
/ AI modules & sensors to
provide a security ,
reliability , human interaction
free operation.

4 US506716
0A  The purposed work -
Motion- This purposed US5067160A is all about a
pattern invention tells about set of methods of motion
recognition The apparatus recolonization of objects
apparatus recognizes and within a frame using input
discriminates an image signal method that’s
object's motion in an not sufficient for providing
image signal . real time data and detecting
humans only not objects as a
live - being . But our
purposed invention is totally
adaptable on real time human
detection's and other features
like entrance human
authentication via NFC /
 RFIC , cards / tags , biometric
scans ,monitoring sessions ,
organizational records
handling , employee head
count in emergencies ,
providing accurate real time
data in any emergency
conditions , temperature heat
map data using LiDAR
approach , giving quick
accurate outputs to nearby
emergency units and admins ,
human touch free head
counting quick authentication
tracking using intelligent IoT
/ AI modules & sensors to
provide a security ,
reliability , human interaction
free operation.

C. DETAILED DESCRIPTION (Technical as well as non-Technical)

In this invention, we have proposed a major solution based upon Internet/Internet of things
technology and artificial intelligence to generate an accurate head count record of present
employees inside an organization over a centralized and fully automated and secure network
architecture .

The major functionality of this purposed invention is divided into 3 categories and modules :

First is to authenticate user entry and take attendance while user enter from purposed main
entrance module ,The practical implementation is used with rfid/nfc sensors placed around the
the entrance module , two side cross mounted angled ultrasonic cameras , along with a small
display bright led which is connected with the entrance controller this module of purposed
system is responsible for taking and attendance on real time environment without any human
interaction . ( ref fig 1 for the component architecture of first indented module)

Second is similar like first the main difference here , this module sits on inner organization
blocks / departments / floors entrances . By using this systematic approach we can generate an
accurate real time data over a centralized environment for better cross check , The practical
implementation is used with four rfid/nfc sensors placed around the the entrance module and ,
two side cross mounted angled ultrasonic cameras which is connected with the inner entrance
controller , this module of purposed system is responsible for taking and inner block wise
attendance on real time environment without any human interaction in view of better cross
check outputs . ( ref fig 2 for the component architecture of second indented module)
Third is the heart of our purposed invention , this module sits on every floor roof of organization
is responsible for all various activities and monitoring employees in emergency conditions with
features like real time accurate head counting and sending the output to the attendance
controllers , this approach generate an accurate department wise and floor wise data of present
workers inside the organization without any errors and without any human interaction , The
practical implementation is used with a fire resistant syntactic fiber material controller covering
to protect it in extreme temperature conditions , along with synthetic wire covering , four rfid nfc
sensors placed around the module , four cross angled mounted ultrasonic cameras , one LiDAR
TF-Luna sensor the heart of this controller , one high definition IR based camera to provide real
time feed from remote devices , a storage . this centralized module scan real time employees with
help of Li-DAR sensor and other sensors and create a data and match with attendance modules
and provide exact outputs of floor wise stucked employees inside the organization .
( ref fig 3 for the components architecture head count module ) .

In the above description the main motive of this module is making organization smart and secure
in terms of employees wealth safety as per today’s fast paced generation the additional tracking
feature is for enhancing intended user - employees security and user experience without human
touch interaction.

The smart AI powered attendance tracking and head count module is also integrated with its
configuration software that help admins to maintain and configure the module with there ease .
The intended system work along with organization database and server for a instant working
with full security . The environment is designed like multiple modules with there unique id’s can
work together at the same time in different different different rooms and floors in a hassle free
environment . This smart AI powered attendance tracking and head count module , can be a
good option in today's time driven goal oriented generation and smart organization models .
( ref. Figure 1 for logical working architecture of intended module )

Figure 1. The components used for the smart entrance attendance module
 Figure 2. The components used for the smart inner entrance attendance block-wise module

Figure 3. The components architecture of the smart AI powered attendance tracking and head count module
Figure 1. The logical architecture for the Smart AI powered attendance tracking and head count module
D. ADVANTAGES OF THE INVENTION:

a. The organization smart attendance tracking and head count system will help
organizations to keep there employees records directly over a centralized work
environment.
b. The organization smart attendance tracking and head count system will help it’s
users to get safe evacuation in extreme conditions like fire hazards , natural
hazards etc..
c. The purposed system keep track on eyes of all organizational authentication
tracking and safety needs with fully enhanced secure architecture.
d. The admin can keep eyes on all tracking needs and live real time data from there
remote devices.
e. Generated report from entrance module directly interact with head count module
to generate a quick accurate data of stucked employees inside the floors and
updates database instantly for further management actions.
f. The main LiDAR sensor the heart of this module is responsible for all activities
and data collections by using a laser object model approach and heat map data to
provide accurate outputs.
g. The purposed system save a lot time of an organization and save employees with
a accurate head count data without any human interaction or traditional
approaches.
h. The purposed automated system could be configured as per organization needs .
i. The purposed system go on stand-by mode when not in operation to save energy ,
and again come in ready to use mode when configured by the admin .
j. The system give priorty in action mode it sync real time data to admins and send
the data to nearby emergency units like ambulance , fire trucks , police etc..

1. KEYWORDS: IoT, AI , Cloud , Cloud Computing , Organization , Industry ,

Offices , LiDAR , NFC , Wi-Fi , RFID , Cloud Server , Internet , Entrance , Smart
Attendance Tracking , Smart Office Model , Employee Security , Head Count ,
real - time .

2. POTENTIAL CLAIMS:
a. Wi-Fi and cloud-based smart attendance tracking system .
b. Hybrid architecture for the implementation of Attendance Authentication
with IoT and Internet connectivity.
c. Automatic IoT-enabled Head counting prediction system.
d. IoT system for better authentication in domain of organizations .
e. Human Touch Free smart AI based Tracking Module .
Signature of Inventor Name of Inventor with UID and Date
Department

March 21, 2023

Girish Kumar, 21706, SCA

Manish Singh , 12205650 ,SCA March 21, 2023