Lizzo’s Vegan Thanksgiving Dinner Experience

02.05.2022
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Included documents:
Work Breakdown Structure
WBS Dictionary
Responsibility Assignment Matrix (RAM)
List of Milestones
Task Dependencies and Critical Path

Nancy Semer & Sarah Hardcastle

Forks Up Catering Company
2022 College Lane
Palm Springs, CA 12345
 Lizzo’s Vegan Thanksgiving Dinner Experience
Work Breakdown Structure
Major Task Level 1 Subtasks Level 2 Subtasks Level 2 Subtask
duration

Organize a complete Obtain full menu Obtain all non- 1-4 days
vegan menu approval by client and perishable food and
plan shopping list for beverage items
perishable and non- Purchase perishable
perishable ingredients items for the event
for food and
beverages.

Secure staffing for Finalize staff for the Ensure all staff 3-7 days
event event: Chef Monica, members have signed
Sous Chef Erin, NDA
Bartender Lara, Server Background check for
Monique, new server and bar
staff team members
Flower designer Ayda,
and extra day of event Training for any new
staff, including set up server and bar staff
and take down team. team members

Obtain all décor for Ensure all furniture is Decor flowers must be 4-5 days
the Cottage Core stable, colors are properly stored until
theme correct, and all decor used to ensure
reflects the desired freshness.
theme. Rent or purchase any
necessary cottage
core theme
decorations

Set up party The main dining table Set-up team will arrive 1 day
and entertainment the morning of the
space will hold up to event to construct a
20 guests. cottage core theme
and informal cocktail
hour bar space.
 Event staff and
Separate cocktail hour
placeholder cards will
area will be provided show guests their
for guests upon seating assignment
arrival, including bar
station.

Heat stations for food

set up in the kitchen.

Food and drink Cocktail hour Service staff will greet 1 day
preparation for beverages and hand guests and provide
event served hors d'oeuvres cocktail hour
for guests’ arrival. beverages and fare
Chef will prepare Once seated for
three separate dinner, each selection
courses for appetizers, of the meal will be
delivered to guests
main entree, and
depending on the
dessert will be course, as well as
prepared. coordinating wine
service
Ensure all food is kept
at the correct
temperature before
serving to guests.

Bar set up will provide

wine, chilled drinks
and garnishes.

Party Take-down Take-down team All food and drink 1 day

members will arrive at must be disposed of
pre-identified time to sustainably and
break-down event appropriately.
along with service and
kitchen team All décor must be
members. returned or disposed
of as needed.
 Work Breakdown Structure Dictionary
TASK TASK TASK TASK AVAILABLE ESTIMATED BEGIN ESTIMATED
ID DESCRIPTION OWNER CONSULTANT/ EVENT COST DATE DATE OF
SUPPORT BUDGET COMPLETION

1 Create Vegan Chef Monica Bartender Lara 75,000 11/1/2022 11/14/2022

Menu
(Food/Beverage)

1.1 Obtain approval Nancy/Sarah Chef Monica, 11/15/2022 11/20/2022

Lizzo, EA Jai
Todd

1.2 Plan shopping Chef Monica Sous C. Erin 11/20/2022 11/21/2022

list

1.3 Purchase Chef Monica Sous C. Erin $25,000.00 11/22 & 11/24/2022
Food/Beverage 11/23

2 Secure Staffing Nancy/Sarah Sous C. Erin, 50,000 11/14/2022 11/20/2022

(Kitchen, Bar, Bartender
Service, Set Lara, Server
up/Tear down Monique
team

2.1 Hire staff Nancy/Sarah Sous C. Erin, $7,500

Bartender Lara,
Server Monique,
EA Jai Todd

2.2 Background Nancy/Sarah Sous C. Erin, $2,500 11/14/2022 11/20/2022

Check/NDA Bartender Lara,
processing Server Monique,
EA Jai Todd

2.3 Training Day Sous C. Erin, Nancy/Sarah $1,200 11/20/2022 11/21/2022

Bartender
Lara, Server
Monique

3 Obtain Cottage Nancy/Sarah Flower Ayda 46,300 11/14/2022 11/20/2022

Core
Décor/license/
Insurance
3.1 Reserve Nancy/Sarah Flower Ayda $15,000 11/14/2022 11/20/2022
necessary décor
to create theme

3.2 Obtain liquor Nancy/Sarah Bartender Lara $150 11/22/2022 11/24/2022

license for event

3.3 Obtain Event Nancy/Sarah $2,500 11/22/2022 11/24/2022

Insurance

4 Party Set Up Nancy/Sarah Flower Ayda, 28,650 11/24/2022 11/24/2022

Sous C. Erin,
Bartender
Lara, Server
Monique, EA
Jai Todd,
security

4.1 Arrange for party Nancy/Sarah Flower Ayda, $5,000 11/24/2022 11/24/2022
set up using Sous C. Erin,
sustainable Bartender Lara,
practices Server Monique,
EA Jai Todd,
security

5 Prepare Food Chef Nancy/Sarah, 23,650 11/24/2022 11/24/2022

and Beverages Monica, EA Jai Todd
Bartender
Lara, Server
Monique

5.1 Food and Chef Monica, Nancy/Sarah, EA $5,000.00 11/24/2022 11/24/2022

Beverage Prep Bartender Jai Todd
Lara, Server
Monique

6 Party Removal Nancy/Sarah Flower Ayda, 18,650 11/24/2022 11/24/2022

costs Sous C. Erin,
Bartender
Lara, Server
Monique, EA
Jai Todd,
security
6.1 Arrange for party Nancy/Sarah Flower Ayda, $7,500 11/24/2022 11/25/2022
removal using Sous C. Erin,
sustainable Bartender Lara,
practices, Server Monique,
including EA Jai Todd,
disposable run security

6.2 Return any Nancy/Sarah Flower Ayda, EA $500 11/24/2022 11/25/2022

rented décor Jai Todd,
security

Final Unused Budget: 10,650 11/25/2022 11/30/2022

Responsibility Assignment Matrix Lizzo’s Vegan Thanksgiving

Dinner Experience
(RAM)
WBS Project Team members Other Stakeholders
Element

Nancy Chef Sous Bar Server Flower Exec E.A. Music Security
and Monica Chef Lara Moni Ayda Spons. Jai DJ T.
Sarah Erin Lizzo Todd Ray

Organize
full vegan
A R S R A A
menu

Secure A R R R A A N N
Staffing

Obtain R C A A
décor

Party Set R S S S S R N N R N
up

Prepare A R S R S N N N
food and
drink

Party Take R S S S S N N R N
down

Key: R=Responsible, S=Support required, C= must be Consulted, N= Must be notified, A= Approval

Project Milestones:
November 20th:
• Create Vegan Menu including food and beverage items
• Obtain client approval for Vegan Menu
• Event staff hired with background check and signed NDA
• All event staff trained and prepared for event

November 23rd:
• All ingredients for meals and beverages purchased
• Reserved and collected all required décor for cottage core theme
• Obtained liquor license and event insurance

November 24th:
• All event staff arrive safely and on time
• All food and beverage items arrive intact
• Party Set up complete
• All guests arrive safely and enjoy cocktail hour and their three-course meal
• Event break down completed sustainably and safely
• Executive sponsor Lizzo pleased with her event and service

November 30th:
• Final invoices submitted and paid
• Final unused budget confirmed

Task Dependencies:
For the Forks Up Catering company to successfully provide an entirely vegan Thanksgiving dinner
for the artist Lizzo and her guests, the following dependent tasks must occur harmoniously.

• Lizzo must approve all aspects of her Vegan Thanksgiving Dinner experience, including
food menu items, specialty cocktails, wine lists, and non-alcoholic beverages, for Chef
Monica and her team to purchase all required menu items by November 23rd.

• In addition, Lizzo must approve the cottage core theme, including fresh flowers, for Forks
Up Catering company to buy or rent any necessary decor by November 23rd to
successfully set up the event on November 24th.

• The Forks up catering company must successfully hire and train all event staff before the
event on November 24th to ensure Lizzo's Vegan Thanksgiving Dinner Experience is
successful.
Critical Path:
The critical path of Lizzo's Vegan Thanksgiving Dinner Experience starts with the menu approval and
finishes with a successful dinner event. After the approval, Forks Up Catering Company does have
additional steps along the critical path, including purchasing menu items, making decor
reservations, and hiring event staff. To ensure we meet the timeline successfully, finalizing the menu
and hiring staff could be completed simultaneously. Arranging the event's theme could also be done
at once if all tasks are completed effectively and in line with the event objective and with the
November 24th deadline in mind.