En 03+Annexe+I.B.1+Spec+Tech+En

Invitation to tender No OIL.06/PO/2017/025 Annex I.B.
ANNEX 1.B.1
TERMS OF PERFORMANCE
STRUCTURED
DATA/TELEPHONY NETWORK
CABLING WORKS in Luxembourg and
Strasbourg
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Invitation to tender No OIL.06/PO/2017/025 Annex I.B.1
SUMMARY
SUMMARY ........................................................................................................................... 2
CHAPTER A – DESCRIPTION OF THE WORK.......................................................... 4
1. WORKING METHODS ............................................................................................. 4
1.1. Phases of a cabling project ..................................................................... 4
1.2. Financial proposal .................................................................................. 6
1.3. Definition of indexes .............................................................................. 7
2. TECHNICAL EXPERTISE, AVAILABILITY ................................................................. 7
CHAPTER B – SITE TERMS AND CONDITIONS ...................................................... 8
1. GENERAL S ............................................................................................................ 8
2. BUILDING ACCESS ................................................................................................. 8
2.1. Vehicle access ........................................................................................ 8
2.2. Access outside normal working hours ................................................... 8
2.3. Availability of premises ......................................................................... 8
3. AUTHORISATION OF THE WORKS - HEALTH AND SAFETY AT WORK ....................... 9
4. CONDUCT .............................................................................................................. 9
5. ASBESTOS ............................................................................................................. 9
6. FIRE SAFETY ........................................................................................................ 10
7. STOCK ................................................................................................................. 10
8. FINISHING ........................................................................................................... 10
9. CLEANLINESS AND CLEANING ............................................................................. 10
10. DAMAGE ............................................................................................................. 11
11. DISSEMINATION OF INFORMATION ...................................................................... 11
12. MOCK-UP ............................................................................................................ 11
13. WORK OR SUPPLIES WHICH ARE NOT THE RESPONSIBILITY OF THE CONTRACTOR:11
CHAPTER C – CABLING WORKS ............................................................................ 12
1.1. Worksheets and written communication .............................................. 12
1.2. Information for occupants .................................................................... 12
1.3. Schedule ............................................................................................... 12
1.4. Site coordination .................................................................................. 13
CHAPTER D – DESCRIPTION OF THE INSTALLATIONS..................................... 14
1. GENERAL ............................................................................................................ 14
2. LEGISLATION AND STANDARDS (NON-EXHAUSTIVE LIST) .................................... 14
2.1. Standards .............................................................................................. 14
2.2. Directives: ............................................................................................ 14
3. TYPES DE CABLES................................................................................................ 15
3.1. 4-pair F/FTP or S/FTP Cat. 6A or higher screened 100Ω copper
cable ..................................................................................................... 15
3.2. 8-, 10-, 50- and 100-pair 100 Ω telephone cable cat3. 24 AWG ......... 15
3.3. Fibre-optic cables ................................................................................. 15
3.4. Socket types ......................................................................................... 16
3.5. Density of horizontal cabling ............................................................... 16
3.6. Quality of installation of the various cables ......................................... 17
4. TYPES OF COMPUTER ROOMS............................................................................... 17
4.1. Computer room .................................................................................... 17
4.2. Main telecommunications room (MTR) .............................................. 23
4.3. Main distribution frame (MDF) ........................................................... 24
4.4. Cable concentration rooms (CCR) ....................................................... 24
4.5. Secondary telecommunications room (STR) ....................................... 24
4.6. Horizontal cable connections in the cable concentration room ........... 24
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4.7. Description of the rack ........................................................................ 25

4.8. Vertical cabling - backbone ................................................................. 25
4.9. Vertical cabling connections ............................................................... 25
5. INTER-FLOOR CABLING ....................................................................................... 26
5.1. Computer rooms .................................................................................. 26
5.2. Cable concentration rooms (CCR) ...................................................... 26
5.3. Lifts ...................................................................................................... 26
5.4. Remote management ........................................................................... 26
5.5. Alarm centres ....................................................................................... 26
5.6. TELECOM suppliers’ access room ..................................................... 26
5.7. Cable television ................................................................................... 27
6. NUMBERING - TESTS - PLANS ............................................................................. 27
6.1. Numbering ........................................................................................... 27
6.2. Testing ................................................................................................. 28
6.3. Plans..................................................................................................... 28
7. SPARE CAPACITY ................................................................................................ 28
CHAPTER E – SERVICE QUALITY AND LIQUIDATED DAMAGES .................. 29
1. QUALITY ASPECTS .............................................................................................. 29
1.1. The quality of the technical and financial proposal ............................. 29
1.2. Compliance with site requirements ..................................................... 29
1.3. Quality of the As-built file................................................................... 30
2. LIQUIDATED DAMAGES ....................................................................................... 30
CHAPTER F – WARRANTY ...................................................................................... 32
CHAPTER G – UNLISTED EQUIPMENT.................................................................. 32
CHAPTER H – ENVIRONMENTAL IMPACT OF THE SERVICES ........................ 32
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Chapter A – DESCRIPTION OF THE WORK

1. Working methods
The buildings covered by the contract are equipped with a structured data/telephony network.
Various types of structured data/telephony network cabling works (hereinafter cabling works)
are needed to ensure that these networks are functioning optimally, that they continue to meet
the appropriate performance criteria, and are adapted to meet the requirements of the different
users.
The works may be broken down into points and/or units.
‘Point’ means, in relation to the network:
- copper data: one point = at least one 2-pair network/telephony cable and a single RJ45
socket with its own cabling, of at least category 6A3, with connectors at both ends;
- fibre optic: one point = one cable, regardless of the number of fibres in the cable, with
connectors at both ends;
- copper telephone: one point = one multi-pair cable regardless of the number of pairs in
the cable.
One ‘unit’ may represent the supply and installation (and removal) of the equipment (e.g.
labels, blanking panels, false floor slabs) or the working hours for certain specific tasks.
The contracting authority cannot commit to the quantity of work to be completed during the
contractual period.
The contracting authority uses its own database to assist with management of this work.
1.1. Phases of a cabling project
1.1.1 Phase 1: Technical and financial proposal

All the cabling work is to be undertaken only on the basis of a firm order from the contracting
authority (order form and/or specific contract), while adhering to the following steps:
a) the contracting authority provides the contractor with a request for work with a unique
reference and a description of the work;
b) the contractor submits a technical and financial proposal on the basis of the description
of the work and a compulsory site visit.
At the request of the contracting authority, the contractor also provides an
implementation file.
The implementation file must include the following documents as a minimum:
- the technical and financial proposal;
- a line diagram with links to be implemented;
- the plan for each floor concerned with positions for the equipment rooms, cable
trays, drill holes and associated stability studies, and user sockets;
- the works schedule (defined by mutual agreement between the contractor and the
contracting authority).
It is possible that additional information or changes will be requested by and/or with
the agreement of the contracting authority.
The deadline for submission of the technical and financial proposal is three working
days, with an additional three working days if needed for equipment not on the price
schedule.
c) The contracting authority analyses the contractor’s proposal and may make an order
for work using the order form or, for situations requiring the drafting of a number of
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clauses, using a specific contract. The implementation file will be attached as an

Annex to this order form or specific contract.
Requesting a technical and financial proposal from the contractor does not commit the
contracting authority to undertake the work set out in the proposal.
The contracting authority may impose various deadlines for submission of the
technical and financial proposal.
1.1.2 Phase 2: Performance of the works

The works must be carried out in accordance with the order form or specific contract and
attached implementation file in phase 1, and with current standards and good practice. Quality
control of the works is an integral part of this phase.
The contracting authority will monitor adherence to the schedule, the quality of execution and
compliance with the implementation file. Any change to the schedule set out in phase 1 must
be communicated in writing and may be implemented only with the written consent of the
contracting authority.
For occupied buildings, the existing data/telephony network must remain operational and any
solution for installing the new network must take into account the present condition of the
premises.
1.1.3 Phase 3: Partial/final acceptance

Once it has completed phase 2, the contractor will invite the contracting authority to accept
the works.
If appropriate, the contractor must submit the As-Built file at least five working days before
the acceptance date to allow the contracting authority to verify the quality and consistency of
the data.
Composition of the As-Built file (non-exhaustive):
- Table of contents - composition of the file:
- Chapter I:
- the datasheets for all equipment and materials, in accordance with the technical
proposal for phase 1;
- all As-Built plans and schematic diagrams in DWG format, including the
existing installations that have been modified and the identification of new
equipment and materials that have been installed; Plans must be drawn up in
accordance with Chapter D –6.3.
- Chapter II:
- the reflectometry report in FLW format or similar;
- the worksheets recording the presence of technicians (see Chapter C –1.1);
- Chapter III:
- documents relating to the fire behaviour, resistance and stability of materials
and equipment affected by the project needed for any inspection by an
independent accredited control body;
- Chapter IV:
- full contact details for the main companies, manufacturers, importers, agents
and subcontractors involved in deliveries and work on the site, as well as the
after sales services for all equipment. These must be the same as on the order
form;
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All of these documents must have a cover page with numbering, a table of contents and the
revision date.
One hard copy of the file and one copy in electronic form must be provided.
If an As-Built file is not required, the documents needed to prepare the acceptance may be one
of the following:
- the reflectometry report in FLW format or similar;
- the worksheets recording the presence of technicians (see Chapter C –1.1);
the reflectometry reports in FLW format or similar for each cable must be compiled after
installing and connecting the connectors based on the numeration system established by the
contracting authority to determine the exact length of the cable and its location.
If no comments are raised at the meeting, the final acceptance report will be signed by both
parties.
If comments are raised at the acceptance meeting preventing the acceptance, the contracting
authority will draw up a report containing any reservations to be remedied as rapidly as
possible by the Contractor (see Chapter E –2)
If the works schedule so provides, the contractor may request partial acceptance of the works
by the contracting authority. Partial acceptances allow interim payments to be made on the
order.
Partial or final acceptance may be declared only after the processing of all comments raised
by the contracting authority.
Any work to be checked by a body accredited in accordance with the appropriate standards
will be accepted at the same time as the check is carried out by the accredited body. The
contracting authority shall bear the costs for checks carried out by the accredited body. If the
outcome of the accredited body's check is negative, any new checks which still have to be
conducted by the accredited body shall be at the contractor's expense.
The acceptance report contains all the services actually provided. Where necessary, the order
form or specific contract will be corrected in line with the services actually provided. These
corrections may be made only if they involve a reduction in the amount.
1.1.4 Invoicing
The contractor is obliged to provide copies of supplier invoices for all materials not included
on the price schedule.
1.2. Financial proposal

The financial proposal is based on the unit prices in the price schedule (Annex I.A), the
quantities to be implemented and the indexes.
- the hours during which the works will be executed (H index);
- the mark-up margin for the materials not included on the price schedule (M index).
The unit prices must cover all works required to fully complete the cabling work ordered,
including all the tasks for all the phases (see 1.1).
The cost of materials not included on the price schedule (Annex I.A) will be specified
according to the criteria given in Chapter A –1.3.2. Labour (Pupr) for the installation and
connection of these materials will be calculated on the basis of the ‘Human Resources (HR)’
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list. These prices may be changed if the conditions on site are unusual or specific, but only
further to written substantiation provided by the contractor and with the prior written
agreement of the contracting authority.
Definitions of parameters:
𝑃𝑇 = ∑ 𝑄𝑖 ∙ (𝑃𝑢𝑓 𝑖 ∙ 𝑀𝑖 + 𝑃𝑢𝑝𝑟 𝑖 ∙ 𝐻𝑖)
 PT : price of the work
 Qi : quantity of the item
 Pufi : unit price for supply of the item on the schedule or
supplier’s unit price for item not included on the price schedule
 Mi : mark-up margin for materials not included on the price schedule
= 1 for the items on the schedule
 Pupri : unit price for installation and connection of the item
For the items not included on the price schedule but proposed by the
contractor in its technical and financial proposal.
 Hi : working hour index applicable to the item
The contractor may change its initial offer only if the contracting authority makes a change.
This change will require an additional order form or addendum to the specific contract.
1.3. Definition of indexes

1.3.1 H index - Working hours
The H index adjusts the overall price according to working hours.
Indexes must be provided for the following cases:
- days (Chapter C –1.3.1);
- nights (Chapter C –1.3.2) including the night from Friday to Saturday;
- Saturdays from 06:00;
- Sundays or public holidays from 06:00.
1.3.2 M index - required brand or mark-up margin for materials not included on the
price schedule
If the contracting authority’s order requires products not included on the price schedule, the
supply price will be calculated on the basis of the supplier’s price multiplied by the mark-up
index indicated on the price schedule.
2. Technical expertise, availability

The contractor must put together a stable and competent core team dedicated to works in the
contracting authority's buildings.
This core team must consist of a contract manager to be responsible, as the sole contact point,
for communicating with the contracting authority.
For cabling work, the contractor must be able to maintain an installation pace of at least 300
points per week. These figures must be spread over an estimated two sites at a time.
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Chapter B – SITE TERMS AND CONDITIONS

1. General s
The work must be organised so as to minimise the disturbance to the building's occupants.
2. Building access
The contracting authority reserves the right to refuse access to its buildings without giving a
reason.
Requests for access should cover only the periods of actual work.
The contractor may be charged for any unnecessary preparatory services (transports of guards,
deactivation of the automatic fire extinguishing system, etc.) as a result of access requests that
are not actually used or late cancellation of the works.
2.1. Vehicle access

During the contract period, the contractor may also use the contracting authority's parking
spaces for service vehicles provided in its car parks.
This request must be submitted in writing and accompanied by a copy of the vehicle
registration card, signed, dated and stamped by the contract manager.
2.2. Access outside normal working hours
If action is taken outside the hours of service (between 20:30 and 07:00) or at weekends or on
a public holiday, the contractor must submit a request for access at least two working days in
advance.
The staff concerned must sign the register held by the guards, indicating their time of entering
and exiting the building.
Vehicles do not have access to the building’s car park unless an exemption is requested (e.g.
to deliver a number of heavy working tools)
2.3. Availability of premises
Before initiating any action, the contractor must verify the accessibility of the premises
concerned.
Access to certain sensitive and/or secure areas, e.g. computer rooms, will require a prior
appointment. Access to these is subject to a special policy which must be observed.
The contractor must comply with the procedures, training, comments and prior information
set out in the CG (Computer Guidelines – see Annex I.B.4) and the instructions displayed at
the entrance to the premises. In the event of failure to comply with instructions, the
technicians concerned will have their access rights temporarily or permanently withdrawn.
Computer rooms are fitted with an automatic fire extinguishing system which requires
compliance with specific safety instructions.
The following rooms are not available during their opening hours (from Monday to Friday
inclusive, subject to changes and exemptions):
- Restaurants: 12:00 to 14:30
- Cafeterias: 08:00 to 16:00
- Kitchens: 07:00 to 15:00
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- Video conference rooms: 8:00 to 19:00 (except in August)

- Meeting rooms: 8:00 to 19:00 (except in August)
- Print shops: 07:30 to 18:30
In certain buildings, the contractor must ensure that the furniture is moved and convector
covers left open. Coordination with the contracting authority's removal services will be agreed
at the project preparation meeting on the basis of the schedule. The contracting authority will
be in charge of moving the furniture.
3. Authorisation of the works - Health and safety at work

The cabling works require a minimum notice period of two working days in order to obtain a
work permit or a fire permit and any deactivation of the automatic fire extinguishing systems.
The contractor must comply with the internal site procedures relating to on-site safety.
For the duration of the works, all means of protection, signs and signposting must be put in
place to ensure the safety of occupants.
The contracting authority will work with the contractor to organise an information drive for
the occupants.
On signing the contract, the contracting authority will provide the contractor with the General
Health and Safety Plan and the contractor will submit its SHSP (Specific Health and Safety
Plan) to the contracting authority. The latter must be updated annually, together with the
SHSP of any subcontractors.
Any staff undertaking work in the computer rooms must be provided with the hearing
protection available in most of the installations. Safety shoes are also compulsory.
4. Conduct
Staff must wear appropriate and identifiable clothes. The company name must appear on their
clothes.
All staff carrying out work involving the handling of materials that may be marked by
fingerprints (ceilings, walls, etc.) will be provided with a pair of clean gloves. They will be
required to use them when handling such materials. Any failure to comply with this
requirement will be officially recorded by the contracting authority with any repairs payable
by the contractor.
Smoking is prohibited in the contracting authority's buildings. Eating or drinking in the
technical rooms or working areas is also prohibited.
In the event of problems with occupants, the contractor's staff must refrain from any direct
arguments with them.
Any comment or incident involving the occupants and connected with the work under the
contract must be communicated by e-mail as soon as possible.
5. Asbestos
The contracting authority will inform the contractor without delay of any premises containing
asbestos and the specific instructions to follow. On entry into force of the contract, the
contractor should consult the asbestos inventory held by the contracting authority. Throughout
the contract, the contractor is obliged to order its staff to immediately notify the contracting
authority if they discover any suspect material likely to contain asbestos.
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It is strictly forbidden to work on any installation which may contain asbestos in its
component parts.
Training on this subject is compulsory and will be organised by the contracting authority for
all technicians scheduled to carry out cabling works.
6. Fire safety
Standards and regulations relating to fire safety must be complied with (cable types, ribbon
cables, restoring the ‘fire resistance’ properties of walls after making openings, use of padding
to limit the spread of fire by cables, etc.).
Each cable tray located near a risk zone (car parks, archives, etc.) must be placed in casing
made of a non-combustible material that can resist fire for at least one hour (F60). This casing
must be fitted with hatches to enable subsequent installation of cables.
A fire permit must be obtained for all works presenting a fire risk, e.g. welding or grinding.
For the contracting authority’s computer centres, a prior request to switch off the automatic
fire extinguishing system must be made.
7. Stock
During works on the site, the contracting authority may, subject to the resources available,
provide the tenderer with a minimum amount of storage space. This provision is not
mandatory for the contracting authority.
8. Finishing
As a general rule, the contracting authority requires all cabling to be of professional quality
and to meet the standard for the materials used.
It may, if necessary, ask the company to bring the cabling into conformity at the contractor’s
expense.
Cables must be cleanly ‘bundled’; it is completely forbidden for them to cross over or be
extended in any way. The cables must be placed in appropriate dedicated infrastructure
throughout their length.
The work includes reinstating sound insulation properties and fire walls and related
equipment.
9. Cleanliness and cleaning

The contracting authority places particular emphasis on the cleanliness of the various
worksites and cleaning should be carried out as the work progresses. Any mark must be
cleaned or repaired immediately and each worker must be equipped with a pair of gloves for
handling suspended ceilings.
The waste produced by the works must be disposed of as the works progress.
The premises must be returned in a clean condition on completion of the work and, if work is
undertaken at night in occupied premises, these must be cleaned in order to allow the
occupants to resume work as normal the following morning.
The contractor must cover and protect furniture during works generating dust.
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10. Damage
Any damage caused by the contractor must be repaired. If the contracting authority’s services
or other services contracted are called in to restore normal operation, their work will be
charged to the contractor or deducted from its bill.
11. Dissemination of information

The contractor's staff is required to inform the contracting authority before and after any
operation that may involve the full or partial shutdown of an installation or trigger an alarm
transfer.
A procedure for communicating such information will be agreed between the contracting
authority and the contractor.
12. Mock-up
In special cases, the contracting authority reserves the right to ask the contractor to produce a
mock-up (prototype or model to be validated) or provide a sample that will allow it to assess
the quality of that part of the work once complete and to give its approval before the works
are started.
The mock-ups and samples will subsequently serve as models for the project to be carried out
by the contractor.
13. Work or supplies which are not the responsibility of the contractor:
- fuels;
- electricity;
- water;
- a room, a (national) landline telephone and a PC made available by the contracting
authority to the contractor;
- repair of damage resulting from misuse of equipment by the contracting authority;
- replacement materials in the event of damage resulting from vandalism, fire or
accident that is not the contractor's fault;
- argonite gas refills, unless the discharge of the bottles is the contractor's fault (release
following an error of judgement, etc.)
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Chapter C – CABLING WORKS

1.1. Worksheets and written communication
A worksheets book will be made available for each task.
The contract manager completes a worksheet for each day worked on each site.
The sheets to be filled in must be made available at the building’s reception or at any other
place determined by the contracting authority. They must always be available to the
contracting authority to note any comments. If the contracting authority decides to put back or
modify the schedule, its instructions must be recorded in the book. Occupants of the building
should also be able to log any comments and complaints in the book.
The contractor must inform the contracting authority of any impediment, anomaly or change
and record them on the worksheets, in particular, as justification for any request for a change
to the works, or to their deadline or cost.
All worksheets must contain the following:

- Attendance list:
daily list of people present on site;
- Schedule:
the activities planned for the day.
- Notes:
any incident likely to affect the schedule must be noted;
the reasons for any delay;
the instructions and comments resulting from site meetings.
1.2. Information for occupants

The contracting authority will be responsible for distributing information to users.
1.3. Schedule
The works schedule must be established during phase 1.
The contractor may choose to catch up during weekends and public holidays, in accordance
with the conditions of building access, without additional costs (no change to the H index)
and subject to approval by the contracting authority. Any costs incurred for access will be
borne by the contractor.
Work involving a significant amount of drilling and any other activity that may create a noise
disturbance and/or dust problems for the occupants may only be carried out between 20:30
and 07:00 on Saturdays, Sundays and public holidays. In such cases, only the contracting
authority may decide the period of time during which work may be carried out.
1.3.1 Daytime work (between 06:00 and 22:00)

Work which may be carried out during the day will be determined by the contracting
authority, in line with the specific requirements of each building.
Connection works in cable concentration rooms and the pulling of vertical cables will be
permitted during the day.
Work being carried out in offices may not generate dust or noise or cause any other
inconvenience to occupants.
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1.3.2 Night-time work (between 22:00 and 06:00), Saturdays, Sundays and public
holidays
If the work is carried out during the night, all offices must be returned to their original state by
the contractor before 07:00 each morning.
If the work is carried out on Saturdays, Sundays or public holidays, all offices must be
returned to their original state by the contractor by 07:00 on the next working day.
1.4. Site coordination

To ensure site coordination, the contracting authority insists that the contract manager can be
contacted during working hours (and Saturdays/Sundays/public holidays if appropriate).
He/she will be the person responsible for site management and will be given complete
authority over the staff under his/her responsibility.
The contract manager will systematically visit all offices on a daily basis to ensure they
remain in their original state.
Any problems (technical, or with staff) must be reported.
For some of the work, the contracting authority will determine a meeting schedule. The
contract manager must be present at these meetings. The contractor must implement the
decisions taken at these meetings and must write up minutes of the meeting and send them to
the contracting authority within three working days.
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Chapter D – DESCRIPTION OF THE INSTALLATIONS

1. General
The structured cabling is the physical link between the TELECOM supply to the building and
the final users, for use of the data and telephone networks.
It includes copper cabling on each floor and a copper/optical fibre backbone between floors.
The standard single-line diagram of structured cabling is attached in Annex 1.B.5.
All installations and equipment must comply with the following standards, regulations and
directives:
2. Legislation and standards (non-exhaustive list)

2.1. Standards
- ISO/IEC DIS 11801 latest ed. : information technology - generic cabling;
- ISO/IEC 60793-2: optical fibre;
- EN 50154: Information technology cabling installation
- EN 50167: screened horizontal cabling;
- EN 50168: screened patch cabling;
- EN 50169 EN 50288-2-1: screened vertical cabling;
- EN 50173 2nd ed.: information technology - generic cabling systems;
- EN 50174: information technology - cabling installation
- EN 50288-5-1; Multi-element metallic cables used in analogue and digital
communication and control: Sectional specification for screened cables characterised
up to 250 MHz - horizontal and building backbone cables
- EN 55022: electromagnetic interference;
- EN 50081-1 EN 61000-6-4: Generic emission standard;
- EN 50082-1 EN 61000-6-1: Generic immunity standard;
- CENELEC HD-608-S1 multicore symmetrical pair cables;
- IEEE 802.3 an: IEEE standard for ethernet;
- IEEE 802.3 ac LR,SR,LX4
- ANSI/TIA/EIA/568-B-1 & addenda: Commercial building telecommunications
cabling standard
- ANSI/TIA/EIA/568-B -2 & addenda: 100 Ohm twisted pair cabling standards
- ANSI/TIA/EIA/568-B-3 & addenda: optical fibre standards
- ANSI/TIA/EIA 455 and 526 optical fibre tests
2.2. Directives:
- 2/31/EEC Electromagnetic compatibility (EMC);
- 93/68/EEC Electromagnetic compatibility (EMC);
- Directive 2004/108/EC of the European Parliament and the Council of 15 December
2004 on the approximation of the laws of the Member States relating to
electromagnetic compatibility and repealing Directive 89/336/EEC; text with EEA
relevance; OJ L 390 of 31.12.2004, pp. 24-37.
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- The requirements of the Luxembourg Labour and Mines Inspectorate standards (ITM-
SST)
- Manual of building standards for Luxembourg – OIL
3. Types de cables
All cables must be halogen-free.
3.1. 4-pair F/FTP or S/FTP Cat. 6A or higher screened 100Ω copper cable
Complying with standard IEEE 802.3 an specifications.
The cabling system must comprise structured 100Ω F/FTP or S/FTP Cat. 6A or above
cabling, universal, supporting the various types of telephone (analogue, digital, ISDN), and
computer (Ethernet, Fast Ethernet, Gigabit Ethernet) networks.
The standard colours used for the primary insulation sheath covering the cable conductors will
be: Blue/White, Orange/White, Green/White and Brown/White.
The contractor must be able to provide CAT6 or 5E cabling components compatible with
existing products by R&M, AMP, Brand-Rex, Nexans, Panduit and TKM.
The complete datalink (the ‘link’), i.e. RJ45 connector, cable and RJ45 patch panel, must be
certified Cat. 6A or higher.
The materials provided must comply with the ‘De-Embedded’ test guaranteeing
interoperability and backward compatibility between products. The ‘Pyramid tested’
certification for category 6A must be provided as proof of compliance. This standard
guarantees the use of patch cords produced by the various approved manufacturers.
The cable must have a RoHS (Restriction of Hazardous Substances) certificate to be appended
to the technical file.
3.2. 8-, 10-, 50- and 100-pair 100 Ω telephone cable cat3. 24 AWG
Category 3. 24 AWG
3.3. Fibre-optic cables

Fibre-optic cables must be mechanically protected when running between floors.
The fibres must run through corrugated metal sheaths when crossing sensitive areas, e.g.
shared car parks, etc.
The bend radius of the cable may not be less than 20 times the outside diameter of the cable.
The majority of the fibres must have LC/LC connectors at the ends. Other types of connectors
may also be used depending on the installations.
3.3.1 Multimode fibres

The types used are: OM2, OM3 or OM4
The cables must comprise 6 to 48 multi-mode fibres of 50/125 μm. They must have
‘heat shrink’ caps at each end.
3.3.2 Single mode fibres

The types used are: OS 1 or OS 2.
The cables must comprise 6 to 48 single-mode fibres of 8-10/125 µm.
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3.4. Socket types

Sockets must be female RJ45 type, FTP cat. 6A to connect any type of telephone, fax or
computer workstation (PC, computer, terminal, printer, etc.).
All connectors must be mounted on the user side on a single or double 45 mosaic face plate.
Double faceplates may not be used for a single connection unless the manufacturer offers the
option of locking the unused port.
Self-stripping contacts must be used.
To ensure protection against electromagnetic interference, all RJ45 connectors must be
screened (metal connectors) to ensure continuity of the shield throughout the transmission
channel. The ground connection must be connected to the metal shell around the connector to
reduce crosstalk.
The connectors must be fitted with an integrated locating pin to avoid crimping errors,
preferably provided with an applicable colour code.
The cabling must involve a system in which the modules are the same for sockets and patch
panels.
If installed in floor housings or horizontally, sockets must be fitted with a protective hinged
cover incorporated in the faceplate to prevent entry of dust or foreign bodies.
Sockets must also have a space to affix a label.
A 45x45 protective face plate can cover a single or double RJ45 socket. The protective plate
should preferably be flat for peripheral ducts but inclined and/or upright for floor boxes so
that the box can close flush once the connection is made.
In the ring circuit sockets are to be placed next to electrical sockets.
They should, if necessary, be integrated into the same face plate as the electrical socket and/or
be adapted to the socket colour. The sockets should be available in a minimum of white and
cream at no extra cost.
Connectors and their fixing systems must be designed to permit the possible replacement of
an individual connector without the need to disconnect or move another.
3.5. Density of horizontal cabling

The density mentioned below is provided for information purposes only and should form the
basis for initial studies.
- In office areas, each workstation must be fitted with a minimum of 2 points (for 1 PC
and a telephone).
If distribution is via a floor box, the location and number of points per box must take
account of the flexible positioning of partitions and/or workstations. In this case five
points will be provided for two work stations. Provision must also be made for spare
floor box data cable (slack loop) in raised floors to allow for floor boxes being moved
within a radius of approximately two metres.
If distribution is via the skirting on the outside wall of the building and with a view to
some flexibility in the event of changes to the partitioning, provision should be made
for 4 points per two façade modules (the standard module measures between 1.20 m
and 1.40 m).
- In open-plan areas, leisure spaces and quiet rooms: three data/telephone sockets.
- In archive rooms: three points, located in the partition on the same side as the switch.
- In copy rooms: four points.
At least one point for a safety telephone will be placed in the corridor providing access to the
various technical rooms.
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In all lift lobbies, on every stair landing and on every underground and above ground level, 1
wall-mounted connection point should be provided 1.20 m above ground for installing a
safety telephone.
In kitchens adjoining restaurants, 1 point should be provided outside the cooking areas at a
height of 1.20 m for a safety phone.
One point should be provided at a height of 1.20 m for a safety telephone near to the roof
access doors.
In lavatories for the disabled, one point should be installed at a height of 0.80 m for a safety
telephone that can be accessed from the toilet.
Four points should be provided close to the till on cafeteria counters (for a telephone for
internal calls, a contractor's telephone line, and a cash register). One additional point should
be provided per group of drink/confectionery vending machines.
As a rule, it is better to install data and electric sockets on the window side and to avoid
integrating them into movable partitions so that the need to move them if the premises are
rearranged is kept to a minimum.
3.6. Quality of installation of the various cables

The cables must be bundled using Velcro ties. Colson ties may be used provided that all
precautions are taken to avoid ‘pinching’ the cable bundles.
Other methods may be suggested but will be subject to prior approval by the official in
charge.
It is completely forbidden to bundle cables using insulating tape, even as a temporary
measure. Any damaged cables must be replaced at no extra cost even if the reflectometry of
the cable seems fine.
4. Types of computer rooms

4.1. Computer room
4.1.1 General guidelines

General guidelines are applicable within the computer rooms managed by the contracting
authority, commonly known as ‘Computer Room Guidelines’ (see Annex I.B.4). The
computer rooms provide the physical environment supporting the IT services. The quality of
IT services is based on stable, safe and well-organised computer-room environments. Any
shortcomings within these environments could have a direct impact on IT services and run the
risk of compromising the contracting authority’s obligations.
These guidelines apply to all persons entering the computer rooms, alone or under the
supervision of another person, irrespective of the permanent or temporary nature of his or her
right to access the computer rooms. Visitors are typically IT technicians or technicians
responsible for maintaining installations, systems engineers, operators, cleaning staff or even
guests.
The aim of these guidelines is to provide a framework to safeguard quality and maintain
control over the service provided by the contracting authority, to create structured and
uniform working methods, to avoid accidental interruptions to the service, to support judicial
analyses in the event of an incident, to separate and define responsibilities and comply with
ISO/IEC standard 27002: 2005. The general rule underlying these guidelines is that
‘everything is forbidden unless it has been expressly authorised’.
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The guidelines have been edited by the contracting authority’s IT department (i.e. DIGIT) and
periodically revised on the basis of past experience. The current version is version 2.1D, dated
30 May 2016.
4.1.2 Specific guidelines

Additional specific guidelines are also applicable within the computer rooms managed by the
contracting authority, relating to the nature of the work that the contractor must complete.
In general, the contractor must adapt to the constraints of an operational computer
environment that cannot be subject to non-programmed interruptions. This means that the
same task may require different approaches, different completion time periods and/or
different timetables, depending on the conditions under which it is to be conducted.
Where possible, assembly work must be carried out outside the computer rooms.
Where possible, the contractor must keep all doors closed in the computer rooms and any
corridors partitioned off, so as to avoid any loss of fresh air.
The contractor may not under any circumstances use the electrical sockets in the computer
racks for its own needs. ‘Service’ sockets are located at regular intervals along the walls in the
computer rooms for the work to be carried out by the contractor.
Welding and the use of naked flames are forbidden within the computer rooms.
Work that generates dust of any kind, shocks, vibrations or toxic or non-toxic vapours in the
computer rooms requires prior authorisation from the contracting authority. The contractor
may be asked to put in place measures to limit any dust, shocks, vibrations or toxic or non-
toxic vapours.
The computer rooms are equipped with fire detection and extinguishing systems which vary
according to the computer room concerned. Specific instructions and recommendations for
the particular system installed are displayed on or in the vicinity of the computer room
entrance doors. The contractor must take note of these instructions and recommendations and
apply them at all times. When required for particular types of work, the detection system may
be disabled by prior request to the contracting authority.
The contractor must also familiarise itself with the position of the extinguishers, emergency
exits, various types of acoustic alarm likely to sound and the assembly points in each of the
contracting authority’s buildings housing one or more computer rooms.
The contractor must delineate its working areas by affixing signs on the floor and/or the
surrounding areas, depending on the type of work under way, in order to avoid any accident to
other visitors or technicians present in the computer room during the works.
The tools used and clothing and footwear worn by the contractor’s staff must be clean.
The contractor must clean its working space in the computer rooms and remove all waste that
it may have generated. Unless an exemption has been granted by the contracting authority,
this cleaning must be carried out once a day, at the end of the working day. Cleaning must be
carried out using the minimum of water and cleaning products.
The contractor is responsible for organising the safety of its staff during the work carried out
in the computer rooms, particularly for work carried out at a height.
4.1.3 Organisation of working space

The space available in the computer rooms is organised in terms of surface and height, in
order to maximise use of the room. This organisation may vary from one computer room to
another, depending on the technology used and the specific constraints of the computer room
concerned.
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As part of the work carried out in the computer rooms, the contractor must comply strictly
with the instructions on the positioning of equipment to be installed or moved within the
space provided. In the absence of any specific instructions or in the event of any ambiguity in
these instructions, the contractor must request clarification in writing from DG DIGIT and
OIL. Should the contractor wish to derogate from the instructions supplied, it must obtain
prior authorisation from the contracting authority.
4.1.4 False floor

The contractor may be called upon to carry out work on the false floor in the computer rooms,
such as reorganising solid or perforated tiles, cutting tiles to measure, adjusting the metal
structure supporting the false floor or making any changes to this structure. The contractor
may also be required to provide new, solid, transparent or perforated false-floor tiles or any
components of the metal structure supporting the false floor. The abovementioned list of
works is provided as a non-exhaustive example.
Work on the false floor and its supporting structure must be carried out in such a way that
there is no danger of the false floor collapsing, taking into account the material present in the
computer rooms while the work is being carried out. Where necessary, the contractor must put
in place additional temporary support mechanisms, until the work is completed.
The metal structure supporting the false floor must be supplied at all times with a unique
electrical potential, throughout the surface of the computer room, i.e. the potential of the earth
network of the computer room (equipotentiality principle). In order to achieve this, the metal
frame must be completely conductive and connected to the computer room’s earth network, at
at least two points that are as far away as possible from one another, by an electric cable of a
sufficient diameter.
During the execution of works on the metal structure supporting the false floor, the contractor
must disconnect only one connection point to the earth network at any one time. If any work
should require a temporary break in the continuity of the structure’s electrical conductivity,
the contractor must ensure that both parts of the structure are connected beforehand using a
temporary earthed cable of a sufficient diameter until the work is complete, so that
equipotentiality is still maintained at all times during the works.
The various computer rooms are not all equipped with the same type of false-floor tiles. The
false-floor tiles may vary in terms of their dimensions (length, width, depth), colour and their
load resistance, depending on the computer room concerned.
Where the false-floor tiles supplied are new, the contractor must ensure that the tiles supplied
are the equivalent to the existing ones, i.e. that they are of the same colour and have the same
load resistance. For specific purposes, the contractor may be asked to supply false-floor tiles
that are a different colour, or transparent, while ensuring that they are still of the dimensions
or load resistance.
The tiles will need to be cut to allow cables to access the computer racks. These cuts are
mostly made in the form of a ‘U’, i.e. the cut is made on only one side of the tile. However, it
is sometimes necessary to make cuts in the centre of the tile without damaging the edges, and
this will require other cutting tools.
The cut tiles must always be systematically deburred around the cuts made. A system
providing additional protection may be explicitly requested, such as an angular wireway or
rounded plastic protection.
In order to limit the loss of fresh air through the false floor, the openings made in the tiles
may be sealed by means of a customised layer of foam fitted to the existing cables, or by a
system of brushes fixed to a frame, ensuring that the density of the brush pile is sufficient to
limit the passage of fresh air.
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4.1.5 Cable trays

The contractor may be called upon to add to, remove, replace or modify the cable trays or the
metal structure supporting these cable trays in the computer rooms on the false floor, the
surrounding areas or the walls of the rooms. The abovementioned list of works is provided as
a non-exhaustive example.
If requested, this may involve solid or trellis metal cable trays, or plastic wireways, with or
without covers.
Work on the cable trays and their supporting structure must be carried out in such a way that
there is no danger of the cable trays collapsing, taking into account the material present in the
cable trays while the work is being carried out. Where necessary, the contractor must put in
place additional temporary support mechanisms, until the work is completed.
The various computer rooms are not all equipped with the same type of cable trays. This
means that the interconnection mechanisms may require a specific brand and model of cable
tray to be supplied depending on the computer room concerned, where it is not possible to
find other general alternatives that are perfectly compatible with the existing solution.
The cable trays are likely to have to pass through the walls of the computer rooms, both at the
level of the false floor and the surrounding area. In this case, the points where drilling holes
are made, the drilling and filling method used and the period of time during which the fire
protection is interrupted must be agreed beforehand between the contracting authority and the
manager of the building concerned, before any work is begun.
The cable trays must be supplied at all times with a unique electrical potential, throughout the
surface of the computer room, i.e. the potential of the earth network of the computer room
(equipotentiality principle). For this purpose, the cable trays composed of a number of
segments must be linked by an electric cable of a sufficient diameter and the metal cable trays
must be connected to the computer room’s earth network at each end by an electric cable of a
sufficient diameter.
During the execution of works on the cable trays, the contractor must disconnect only one
connection point to the earth network at any one time. If any work should require a break in
the continuity of the structure’s electrical conductivity, the contractor must ensure that both
parts of the structure are connected beforehand using a temporary earth cable of a sufficient
diameter until the work is complete, so that equipotentiality is still maintained at all times
during the works.
4.1.6 Computer racks

The contractor may be called upon to assemble, dismantle, move, replace or modify the
computer racks inside or outside the computer rooms, including the active components used
to manage the racks and the electrical components used within the racks. The abovementioned
list of works is provided as a non-exhaustive example.
The attention of tenderers is drawn to the fact that the various computer rooms are not all
equipped with the same type of computer rack. This means that the interconnection
mechanisms may require a specific brand and model of computer rack to be supplied, or
perfectly compatible alternatives, depending on the computer room concerned.
In addition, a certain number of options may be present or absent on each type of computer
rack, depending on functional needs of the rack concerned.
As a result, numerous varieties of racks are therefore used in the various computer rooms.
The work involving the assembly and modifications to the computer racks are generally
described in detail for each component involved in the construction of the rack. The
contractor must strictly observe the dimensions or measurements where these are specified for
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the components or their positioning within the rack. The contractor must also strictly observe
the electrical connection standards where these are described.
The contractor may be required to work on computer racks containing computer equipment in
operation. If so, the contractor must take every precaution to ensure that the work does not
affect the operation of this equipment, in particular, that under no circumstances are the
electrical connections or data connections interrupted, and that the connection between the
computer rack and the earth network of the computer room concerned is maintained; where
necessary, the contractor must supply a temporary earth cable of a sufficient diameter until the
work is complete, so that the computer rack’s earth connection is maintained at all times
during the works. The contractor must also take the necessary precautions to ensure that the
works do not alter the stability of the computer rack.
4.1.7 Partitioning of corridors

The contractor may be called upon to assemble, dismantle, move, replace or modify the
partitioning systems for groups of racks in the computer rooms, these systems consisting of
movable partitions, sliding or hinged doors, and removable ceilings. The abovementioned list
of works is provided as a non-exhaustive example.
The various computer rooms are not all equipped with the same type of partitioning. This
means that the interconnection and assembly mechanisms may require a specific brand and
model for their components, depending on the computer room concerned.
The contractor must strictly observe the dimensions or measurements where these are
specified for the components of the partitioning systems or their positioning.
In general, ceilings compromising partitioning systems are based on computer racks. As such,
if work is to be carried out on partitioning systems and/or on computer racks, the contractor
must take all necessary precautions to guarantee the stability of all components, particularly
the ceilings, during the works. Where necessary, the contractor must set up a temporary
supporting structure until the work is complete, in order to guarantee this stability at all times
during the works.
4.1.8 Computer cables

The contractor may be called upon to add to, remove, repair or replace the structured or non-
structured computer cables inside or outside the computer rooms. The abovementioned list of
works is provided as a non-exhaustive example.
‘Structured cabling’ means an assembly of cables linking two distinct points of a building,
with at least two points within a computer room, by means of cable trays within the computer
rooms, with at least one end of the assembly fixed to a patch panel located in a computer rack.
If the cabling does not meet any of the above conditions, it is classed as ‘non-structured’.
In general, the connectors of the patch panels used in the computer rooms must be fixed along
a horizontal line; Alternating dual height positioning or several horizontal lines are not
authorised. These connectors must also be replaceable individually in the event of a fault.
The structured or non-structured cabling requested may be ‘straight’ or ‘flipped’. The
connection is termed ‘straight’ where it is not necessary to change the positions of the
connectors between the start point and the end point, and ‘flipped’ where the opposite is true.
In all cases, the contractor must strictly comply with these indications.
In general, the set of cables comprising a structured cabling connection must be connected
using a cable clamp at regular intervals along the entire length of the connection, thus creating
a bundle of cables that can be identified visually and manipulated throughout.
In general, non-structured cabling laid under the false floor must be placed in convoluted
tubing of a sufficient diameter, which must also be posed in the cable trays where these are
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present, in order to prevent the non-structured cabling from becoming crushed by the
structured cabling placed on top of it.
When placing a bundle of cables in a cable tray or a rack, and when fitting convoluted tubing
containing non-structured cabling, the contractor must respect the recommended radii of
curvature for the type of cabling concerned.
In general, extra length is requested for the start and end racks in order to permit subsequent
repairs to connectors; the contractor must scrupulously comply with this request.
The cabling and connectors supplied by the contractor must comply with the standard colours
used in the industry, if there are any, except where the request explicitly mentions the
contrary.
The method used to fix the structured or non-structured cabling in the racks may be explicitly
specified, in which case the contractor must comply with these instructions.
In general, the supply and fitting of cable guides is requested in the computer racks for each
patch panel installed. The cable guides requested must be equipped with a shelf and openings
for storing cables to be connected later to the patch panels, all to specific dimensions. The
cable guides supplied by the contractor must strictly comply with the functions and
dimensions stated.
The patch panels supplied by the contractor must allow the panel itself and each individual
port to be tracked, all with a legible font. The font, colours, dimensions and materials to be
used for the tracking may be explicitly specified, in which case the contractor must comply
with these instructions.
In general, the structured cabling crossing the common spaces of a building not used
exclusively by the contracting authority must be installed in a single piece of convoluted
tubing in the common areas, and the tubing must be sufficiently resistant to withstand any
intrusion.
Where the cabling is installed in common areas, the way it is placed, the methods used to fix
it and the work schedule must be agreed beforehand in writing with the contracting authority
and the manager of the building concerned, before any work is begun.
The patch panels used for the copper data cabling must be maintained at the same electrical
potential as the computer rack (equipotentiality principle). This means that the various patch
panels used for the copper cabling in the same rack must be interconnected by an earthed
electrical cable of a sufficient diameter. On each side of the rack, the patch panel used for
copper cabling located at the highest point of the rack and the patch panel used for copper
cabling located at the lowest point of the rack must be connected to the earthed bar on the
rack by an electrical cable of a sufficient diameter.
During the execution of works on the patch panels, the contractor must disconnect only one
connection point to the earth network at any one time. If any work should require a break in
the continuity of the electrical conductivity to part of the patch panels used for copper cabling,
the contractor must ensure that this part of the earthed bar on the computer rack is connected
by a temporary earthed cable of a sufficient diameter until the work is complete, so that
equipotentiality is still maintained at all times during the works.
The contractor must supply test reports demonstrating that the installed, repaired or replaced
structured or non-structured cabling complies with the specifications. The contractor must
therefore have at its disposal the equipment required to carry out these tests, e.g. reflectometry
tests. Test reports must be drawn up on completion of the works and supplied in electronic
format.
The contractor may be called upon to install, remove or move structured cabling based on
cabling pre-assembled in the factory, connected to smaller patch panels and more commonly
known as ‘cassettes’, assembled horizontally in the computer rack. These pre-assembled
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cables and cassettes are intended to be reusable, and must therefore be used with care, both
during assembly and dismantling. Considerations of tracking for the patch panels also apply
to the cassettes. The contractor must also be able to certify that the cassettes, the pre-
assembled cables, the finished result after their installation and the individual parts after
dismantling comply with the specifications.
4.1.9 Cabling cords

The contractor may be called upon to supply new cabling cords manufactured in the factory.
The contractor may also be required to test second-hand cabling cords and to re-condition
those that pass the test with a view to their later use. The test reports must be supplied in
electronic format.
4.1.10 Miscellaneous tracking

The contractor may be called upon to carry out and fix various tracked items in the computer
rooms. This may involve tracking infrastructure equipment placed on the floor, on the walls
or in the computer racks, or even tracking the walls themselves. The abovementioned list of
tracked items is provided as a non-exhaustive example.
The contractor may be asked to carry out the tracking using particular equipment, a particular
font in a particular size and/or colour. Where this information is mentioned, it must be
complied with.
4.1.11 Customised designs

The contractor may be called upon to carry out customised assemblies of materials, plastic
and/or metal, including, for example, cutting, drilling, deburring, collages, welds, incisions,
etc. Because of the unique nature of this type of assembly, it is not possible to provide a more
precise description of this type of work.
4.1.12 Miscellaneous services

The contractor may be called upon to install, remove or move computer or logistical
equipment in connection with the computer rooms, within or between a number of the
contracting authority’s buildings.
The contractor may be called upon to perform tests on the existing equipment or cabling, e.g.
as part of an investigation aimed at determining the exact cause of an incident. Depending on
the request, these tests may be visual or functional in nature and may include qualitative
standards to be met.
The contractor may be required to trace the existing cabling in the computer rooms, i.e. to
follow the cabling from one end to the other and describe its course in a written report.
The contractor may be called upon to configure the active equipment used in the context of
managing the computer-room infrastructure, even where this equipment has been supplied by
another contractor.
These examples of various services do not require the provision of new equipment, but they
may require the use of suitable tools and/or particular qualifications for staff responsible for
these tasks.
4.2. Main telecommunications room (MTR)

This is the room where all the equipment is installed that is needed to interconnect the
different floors of the building and to connect with the various telecoms networks, i.e.:
– PABX,
– switch/Router,
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– operators’ infrastructure,
– cable television,
– satellite reception.
This room is the location for the hub of the network and so all cables from outside and
belonging to the data/telephony/television network must be introduced through it.
It can also serve as a cable concentration room.
4.3. Main distribution frame (MDF)

Cabinets may be made of metal, be without doors or with keypad-entry doors, and equipped
with a locking system similar to Digicode, fitted with a semi-watertight bipolar socket plus
earth.
The vertical supports must be mounted on slide rails.
They must always be mounted on the central axis of the connector blocks. Each connector
block is to be fitted with a horizontal bracket for cable clamping and metal ‘pig-tail’-type
rings.
There must be 20 % spare for the vertical supports.
Earthing by means of an equipotential bonding bar must be ensured by the contracting
authority.
4.4. Cable concentration rooms (CCR)

The CCR concentrates all the horizontal and backbone cabling together with the associated
electronic equipment.
The number of CCR varies according to the size of the building. The distance between a CCR
room and the furthest point cannot exceed 90 m of cabling.
All incoming connection points on a given floor must originate from the same CCR. If this is
not possible for reasons of distance or architecture, the building must be divided into wings.
In this room or rooms, one or more racks must be installed on the raised floor to
accommodate the cabling and related live equipment.
4.5. Secondary telecommunications room (STR)

The STR allows for redundancy in the fibre backbone and for operators to have a second
point of entry into the building. This room is normally a CCR room and has similar features.
4.6. Horizontal cable connections in the cable concentration room

The 4-pair cables are to be wired on RJ45 patch panels (24 positions unless otherwise
specified), standard 19' size, complying with the same standards as the office connectors.
The patch panel sockets form part of a modular system per connection point in which the
patch panel modules are the same as those for the office sockets.
The patch panels are installed on a chassis or frame, equipped with an integrated cable guide
enabling maintenance of the cables and mechanical load bearing.
Cables to be connected to the back of the RJ45 patch panels with a small loop of slack cable.
However, the slack cable must not hamper the introduction of equipment above or below. The
use of horizontal cable guides may be required.
Two different floors must never be connected to the same patch panel.
The organisation of the rack must be approved by the contracting authority.
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Cables enter through the base of the chassis and/or rack (leave a small loop of slack under the
false floor) and are cabled to the back of the RJ45 patch panels.
The type of patching unit should be modulable and normally have 24 connectors per row, i.e.
48 connectors in 2U panels.
Connectors must be easy to replace individually.
Each RJ45 unit must always be completely equipped with the 24 connectors.
4.7. Description of the rack

The dimensions and characteristics of the rack must be approved by the contracting authority.
Racks must be interlocking, depending on positioning.
4.8. Vertical cabling - backbone

The standard configuration is illustrated in diagram form in Annex 1.B.5.
In each CCR there must be a minimum of:
- redundant 50/125m OM3 or higher multi-mode optical fibres;
- 50- or 100-pair Category 3, 24 AWG copper cables;
- 4-pair FTP Category 6A cables.
In each computer room it will be necessary to provide:
- redundant 50/125m OM3 or higher multi-mode optical fibres;
- 4-pair FTP 100 Category 6A cables;
All of these cables must be pulled towards the MTR and between the various CCR (to ensure
redundancy) in accordance with the line diagram approved by the contracting authority.
Between CCRs 12 4-pair FTP screened 100 Category 6A cables must be provided on
dedicated patch panels.
If possible, copper and fibre redundancy should be provided through the opening reserved for
this purpose (two separate trays). This feature will be part of the individual specifications for
each cabling task.
4.9. Vertical cabling connections

The multimode fibres are to be wired on the OF patch panels with SC/PC connectors and dust
protection.
This patch panel must be equipped with a system for maintaining and supporting the fibres; it
will be equipped with a sliding drawer mechanism so that the fibre can be connected and
maintained from the front without needing to dismantle the panel.
A storage system for spare stripped fibres (1 m per fibre) must be provided in the panel.
Single-mode fibres between 8/125m and 10/125m must be wired on the OF patch panels.
Between computer rooms and the main distribution frame (or the nearest CCR), 4-pair FTP
cables must be wired on dedicated patch panels.
At the CCR end, the copper pairs must be wired to the rear of the chassis, on IDC-type blocks
(PDS 110 System) to allow bridging via patch cords to the RJ45 horizontal cabling patch
panels. These blocks are fitted with horizontal cable guides.
At the MDF end, these copper pairs must be wired on breaker blocks, type TERMINATING
BLOCK / VERTEILERBLOCK C39104-A45-A2.
These blocks constitute the standard used by the contracting authority and must be used for
the sake of standardisation of the cabling system.
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5. Inter-floor cabling
5.1. Computer rooms
Between the computer room rack and the active rack in the MTR or the nearest LR, provided
that the distance is less than 90 m, 12 FTP 4-pair Category 6A 100 cables must be
connected to the front of the chassis and/or racks on RJ45 patch panels, plus 24 OF and 24
redundant OF (MTR). (See line diagram). The additional of other complementary components
will be based on the distances between the MTR and the various CCR.
5.2. Cable concentration rooms (CCR)

Between successive CCR rooms, FTP 4-pair Cat. 6A 100 cables must be connected to the
front of the chassis and/or racks on RJ45 patch panels.
Due to complementary specific requirements at the MDF end, the copper pairs must be wired
on breaker blocks, type TERMINATING BLOCK/VERTEILERBLOCK C39104-A45-A2.
5.3. Lifts
One 4-pair FTP cat. 6A cable is to be installed in all ‘lift gear’ rooms between the lift control
panel and the main distribution frame (MDF), close to the lift control panel (see line diagram)
.
At the lift gear end, the FTP cables are to be welded in a telephone distributor while the
connection to the lift control panel will be made using screws. Connections must be clearly
identified and tested on the cables and distributors (both ends).
Labels should be affixed in accordance with the contracting authority’s standards (odd
numbers for network connectors and even numbers for phone connectors).
5.4. Remote management

24 FTP Cat. 6A cables with an RJ45 connection in a wireway in the remote control room are
to be connected to the nearest CCR or the MTR if possible within a threshold of 90 metres.
These cables must be wired to the dedicated RJ45 patch panel and marked ‘GTC’ followed by
the floor of the CCR room and its socket number. Connections must also be provided between
various plant cabinets where remote control substations are located and the nearest CCR room
or remote management mini-racks intended for this purpose. Their quantity and location will
be determined in each individual case in line with the specific requirements of the building.
These cables must be connected to a dedicated RJ45 patch panel and marked ‘GTC’, followed
by the floor of the CCR room and its socket number. Should any single connection exceed the
threshold mentioned, the links will be made with OM3 fibre optic cables with LC connectors.
5.5. Alarm centres

24 FTP Cat. 6A cables, with a ready RJ45 connection, with 20 m slack in the security rack
(or, where appropriate, in the alarm centre) are to be wired in the nearest CCR. These cables
are to be wired to the RJ45 patch panel concerned. These elements must be determined by the
contracting authority in the description of the work, in line with the building’s specific
characteristics. The cabling linked to building safety must be separated from the GTC and the
data/telephony network.
5.6. TELECOM suppliers’ access room

TELECOM optical fibres and copper cables enter via this room.
Page 26/33
The link between the TELECOM access room and the MTR must be installed within an anti-
intrusion cylindrical metal sheath (galvanised plate or TAL), for the entire length of the
shared areas.
During the pulling of cables, the contractor must provide sufficient slack for any change to the
location of the access supplier’s active equipment and ensure that the cable remains wound up
at a height and protected against any damage.
The copper cable may be pulled through the duct used for fibre cable but distributed
separately.
These elements must be identified using specially designed indelible labels at the end of each
cable; direct marking on the cable using a marker is prohibited.
The MTR (distribution) room is where all the backbone cabling for this building comes
together; it could also serve as a CCR.
The backbone fibre cabling terminates in a rack. The backbone copper cabling terminates in
another rack in which verticals should be provided at the front and rear to attach the breaker
blocks. These verticals must be designed to hold 100-pair blocks (drill holes included).
A rack designed to hold PABX blocks must also be provided; it must also be equipped with
verticals for mounting blocks at the front and rear. These verticals must be designed to hold
100-pair blocks (drill holes included).
For the two racks above, in addition to the verticals for holding the connector blocks, four
brackets must be provided for bundling cables. An adequate number of metal rings (pigtails)
must be provided to vertically guide the cable wires (note that these rings are not included on
the plan of the racks concerned). The 100-pair cables must pass through wireways.
A Category 3 50 or 100-pair 24 AWG copper cable must be installed between the rack for the
RJ45 connectors in the MTR and the backbone copper cable rack in the MTR to provide a
telephone connection. The connection is the same as between a CCR and the MTR.
5.7. Cable television

A cable television network is only to be provided upon specific request by the contracting
authority.
The cable for the television will enter via the Main Telecommunications Room (MTR).
Backbone cabling (coaxial cables) will run from the MTR via the shaft(s) serving all floors.
The network installed must provide at least one connection per 30 m² of rooms. All materials
used must comply with the specifications (type of cable, amplifiers, splitters, etc.) imposed by
the operator for the area in which the building is located.
Each end of each cable must be identified using specially designed indelible labels; direct
marking on the cable using a marker is not allowed.
Depending on the distance between the distribution unit and the points supplied, some
installations are fitted with a fibre cabling network on a metal sheath. In order to ensure
proper implementation, certified reflectometers duly calibrated annually must be provided
after installation.
6. Numbering - Tests - Plans

6.1. Numbering
All cabling elements are to be numbered by permanent indelible labelling.
These cables must be clearly identified both on the cable and at the PDS blocks and the
distribution frames.
Page 27/33
Each end of each cable must be identified using specially designed indelible labels; direct
marking on the cable using a marker is not allowed.
For FTP cables, the socket number must be indicated on the cable at each end next to the
socket.
For face plates, the marking must be done directly on the socket, which must have space
provided for this purpose. For ground boxes, the contracting authority reserves the right to
allow the numbering to be transferred to the box for greater legibility.
All backbone or campus cables must be numbered by permanent indelible labelling. The
identification on the cable must include both its point of origin and of arrival.
6.2. Testing
All cabling must be tested (reflectometry and load testing).
All elements must meet the following test bulletin specifications:
- For the copper Cat. 6a cabling: 10 g Plus Permanent link testing
- TIA Cat 6a Perm Link or
- ISO/IEC 11801 PL2 ClassEa or
- EN 50173 PL2 ClassEa
Tests must be certified by the manufacturer.
- For the Cat. 3 copper cabling (telephones)
- continuity test
- For fibre optics
- TIA-526 ;-455 and -568 or
- ISO/IEC 14763-3 or
- EN 50346
The contractor must supply the complete set of results on the original test reading in FLW
format or similar and pdf files of these tests on a digital medium.
A summary thereof will be included in the hard copy of the As-built file.
6.3. Plans
The cabling plans must be submitted in electronic format (format of requested plans: DWG -
AutoCAD version 2012 or higher). Plans must be drawn up in accordance with the ‘Drawing
Office Graphic Design Guidelines’ (see Annex I.B.4).
7. Spare capacity
The following must be provided:
- 20 % spare capacity for cable trays and floor ducts following completion of the works;
- in each rack, spare capacity to add additional patch panels capable of accommodating
20 % more points than those already installed in the rack.
Page 28/33
Chapter E – SERVICE QUALITY AND LIQUIDATED DAMAGES

The contracting authority reserves the right to claim damages under the terms and conditions
described below.
The imposition of damages will not relieve the contractor of its contractual obligations, which
include, amongst others, the fulfilment of all conditions of the contract.
1. Quality aspects
The assessment of the quality of the contractor’s service will depend on several factors:
- the quality of the technical and financial proposal;
- compliance with site requirements;
- adherence to the schedule;
- the quality of the As-built file;
- the quality of the work.
1.1. The quality of the technical and financial proposal

For reasons of technical compatibility, in some cases it may be necessary to use the same
brand/type of products as the existing ones. The contracting authority will indicate where this
is necessary in the description of the work included in the request for the work.
Once it has received the description of the work to be done, the contractor will have a set
amount of time to create the technical and financial proposal and the technical file. It must
submit a proposal.
The contracting authority may reject the proposal, if justified. The reasons for rejection may
include:
- an incomplete file;
- missing technical options;
- non-standard designs (see Annexes 1.B.2 and I.B.3).
1.2. Compliance with site requirements

There are two types of criteria:
- ‘Staff’-related elements:
- adherence to the schedule for the planned work and inclusion of relevant
information in the worksheets book;
- the quality of site coordination;
- compliance with established procedures;
- staff conduct;
- dress code and visible company name;
- behaviour towards occupants;
- compliance with the smoking ban.
- Technical aspects:
- compliance with the specifications in the technical file;
- compliance with fire protection standards,
- finishing;
- adherence to the schedule;
Page 29/33
- restoring offices to their original state;

- compliance with OSH rules and instructions:
- the design and quality of the signs and signposting
- adherence to the Computer Guidelines (see Annex I.B.4.)in the computer rooms.
1.3. Quality of the As-built file

From the date of receipt of this file, the contracting authority will have five working days to
verify the quality and consistency of the data.
If the contracting authority discovers evidence of non-compliance with the design standards
or errors/inaccuracies in the drawings and/or data, the As-Built file will be rejected.
2. Liquidated damages
Grounds for the imposition of liquidated damages: de facto

infringement by the contractor Amount
If one infringement causes other shortcomings, the liquidated damages are cumulative.
EUR 500 for each
Staff qualifications are non-compliant or uncertified
infringement
EUR 500 for each
Irregularities ascertained are not reported and/or noted in any worksheet
infringement
EUR 500 for each
Technical file incomplete, non-compliant plans
infringement
EUR 300 for each
Unjustified absence at meetings
infringement
Failure to attend a meeting EUR 300 for each
infringement
Failure to comply with rules on access to buildings and security EUR 50 for each
procedures infringement
EUR 500 for each
Specific health and safety plan not provided or not provided in full
infringement
EUR 100 for every
Special health and safety plan not submitted on time
day of delay
EUR 500 for each
Failure to comply with regulations
infringement
EUR 500 for each
Failure to apply environmental rules
infringement
EUR 100 for each
Failure to comply with daily schedule of work or failure to provide infringement
schedule on time Failure to notify change to schedule EUR +30 for every
hour delayed
EUR 300 for each
Work not carried out and not reported as postponed, as established by infringement noted
the Commission and for each piece
of equipment
EUR 50 for each
Failings in terms of conduct
infringement
Page 30/33
Grounds for the imposition of liquidated damages: de facto

infringement by the contractor Amount
If one infringement causes other shortcomings, the liquidated damages are cumulative.
EUR 1000 for each
Failure to comply with attendance hours
infringement
EUR 100 per
infringement and
Failure to comply with a deadline for submitting a study or an estimate
EUR 50 per day of
delay
EUR 100 per
Failure to have reservations withdrawn that were entered by the infringement and
accredited body carrying out checks EUR 50 per day of
delay
Failure to rectify on time an irregularity ascertained by the accredited EUR 100 for every
body carrying out an inspection day of delay
EUR 300 for every
Failure to replace defective parts on time
day of delay
Failure to comply with completion time for work agreed upon and EUR 100 for every
entered in an order form day of delay
Failure to notify a delay in completion of the work EUR 50 for each
infringement
Unauthorised work on installations EUR 1000 for each
infringement
EUR 250 for each
Work undertaken without prior encoding of a work permit or fire permit
infringement
EUR 50 for each
Incomplete or incorrect encoding of a work permit or fire permit
infringement
EUR 250 for each
Failure to comply with DIGIT’s computer guidelines
infringement
Drawing up an estimate or price quotation without the official request of EUR 1000 for each
the managing department for the contract infringement
EUR 500 for each
Changing a price quotation on the basis of undisclosed information
infringement
Changing the initial order without prior written agreement of the EUR 500 for each
contracting authority infringement
No additional order
Exceeding the ceiling of the order form and failing to report the overrun
form
Inspection for acceptance of work not successfully completed because
of non-compliance attributable to the contractor EUR 500 for each
infringement
Applicable from the second inspection organised
EUR 500 for each
Materials do not comply with the requirements of the contract
infringement
EUR 500 for each
Materials found to be defective within the first year of the warranty
infringement
Page 31/33
Chapter F – WARRANTY
The contractor guarantees the operation of each component for at least two years from the
date of installation.
The contractor guarantees the availability of spare parts for at least 15 years from the date of
installation.
Chapter G – UNLISTED EQUIPMENT

For prices of materials not included on the price schedule (see Annex I.A.), the contractor will
propose equipment and an associated tender consisting of the purchase invoice and any other
useful document (technical specifications, copy of the relevant page in the catalogue, etc.), so
that the contracting authority can verify the characteristics, price and/or correct application of
the percentage (see below).
A sample of the equipment will be provided by the contracting authority upon request.
Chapter H – ENVIRONMENTAL IMPACT OF THE SERVICES

The contractor shall be responsible for collecting and removing waste connected with its
activities (a non-exhaustive list of the possible waste produced under the contract is to be
prepared) and disposal thereof in compliance with the rules in force.
The contracting authority is particularly attentive to environmental aspects: it recommends the
use of products, materials and devices which restrict the negative effects on the environment.
The contractor assumes sole responsibility for any environmental hazards resulting from its
obligations under the contract. It shall:
- take all necessary measures to treat waste and discharges, effluents or pollution
produced by its activities in order to prevent any negative impact on the environment, in
particular by collecting, removing and disposing of all the waste associated with contract
performance (recovery of oil, treatment of filters, neon tubes, bulbs, fire detectors, etc.);
- perform all operations which are necessary under the legal
and regulatory provisions applicable;
- use products which comply with the legislation and, wherever possible, are
environmentally friendly.
The contractor shall take note of the above (non-exhaustive) aspects which it must comply
with in performing the contract.
The responsibility for waste management lies with the producer of waste, here the contractor.
All the prices given in the schedule of prices shall include this waste management service.
The institution shall make available containers for waste suitable for its activities.
In compliance with the Luxembourg law of 21 March 2012 on waste management, the
contractor shall inform the contracting authority about its waste treatment practices.
For this purpose, it must compile a report before 15 January of the year N+1, containing at
least the following components:
- the date of each removal
- the company that removed the waste
- the type of waste concerned (EWC code)
- the quantity removed with each consignment, broken down by type of waste
Page 32/33
- a certificate on disposal of waste issued by a company holding a ministerial

authorisation.
Waste for which the contractor is responsible may not, unless with written authorisation from
the contracting authority, be stocked on the contracting authority's premises.
Moreover, if the contractor wishes to transport the waste (for example for intermediate
storage on logistics grounds) it must hold a specific authorisation from the Luxembourg
Ministry of the Environment.
Any toxic waste which may be discovered is to be treated as dangerous waste in accordance
with a suitable procedure, pending its removal by the contracting authority.
The contractor must help the contracting authority to comply with the
EMAS environmental management system based on standard ISO 14001:2004 and
Regulation (EC) No 1221/2009 aimed at reducing the impact of its activities on the
environment (treatment of waste, discharges, effluents or pollution produced).
Information on EMAS can be found on the following website:
http://ec.europa.eu/environment/emas/index en.htm .
Page 33/33

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Invitation to tender No OIL.06/PO/2017/025 Annex I.B.

4.7. Description of the rack ........................................................................ 25

Chapter A – DESCRIPTION OF THE WORK

1.1. Phases of a cabling project

1.1.1 Phase 1: Technical and financial proposal

clauses, using a specific contract. The implementation file will be attached as an

1.1.2 Phase 2: Performance of the works

1.1.3 Phase 3: Partial/final acceptance

1.2. Financial proposal

1.3. Definition of indexes

2. Technical expertise, availability

Chapter B – SITE TERMS AND CONDITIONS

2.1. Vehicle access

2.2. Access outside normal working hours

2.3. Availability of premises

- Video conference rooms: 8:00 to 19:00 (except in August)

3. Authorisation of the works - Health and safety at work

9. Cleanliness and cleaning

11. Dissemination of information

Chapter C – CABLING WORKS

All worksheets must contain the following:

1.2. Information for occupants

1.3.1 Daytime work (between 06:00 and 22:00)

1.4. Site coordination

Chapter D – DESCRIPTION OF THE INSTALLATIONS

2. Legislation and standards (non-exhaustive list)

- Manual of building standards for Luxembourg – OIL

3.3. Fibre-optic cables

3.3.1 Multimode fibres

3.3.2 Single mode fibres

3.4. Socket types

3.5. Density of horizontal cabling

3.6. Quality of installation of the various cables

4. Types of computer rooms

4.1.1 General guidelines

4.1.2 Specific guidelines

4.1.3 Organisation of working space

4.1.4 False floor

4.1.5 Cable trays

4.1.6 Computer racks

4.1.7 Partitioning of corridors

4.1.8 Computer cables

4.1.9 Cabling cords

4.1.10 Miscellaneous tracking

4.1.11 Customised designs

4.1.12 Miscellaneous services

4.2. Main telecommunications room (MTR)

4.3. Main distribution frame (MDF)

4.4. Cable concentration rooms (CCR)

4.5. Secondary telecommunications room (STR)

4.6. Horizontal cable connections in the cable concentration room

4.7. Description of the rack

4.8. Vertical cabling - backbone

4.9. Vertical cabling connections

5.2. Cable concentration rooms (CCR)

5.4. Remote management

5.5. Alarm centres

5.6. TELECOM suppliers’ access room

5.7. Cable television

6. Numbering - Tests - Plans

Chapter E – SERVICE QUALITY AND LIQUIDATED DAMAGES

1.1. The quality of the technical and financial proposal

1.2. Compliance with site requirements

- restoring offices to their original state;