Eff.

Document No. : PM-MSESDD-OI

Date
: 10-01-17
PROCEDURES MANUAL
Page
: (X)
s
: 1of13

CEMCRR ISSUANCE PROCEDU RE

I

I. OBJECTIVE

This procedure defines the process flow used for the timely and 100o/o completeness in the
processing and issuance of Certificate of Environmental Management and Community
Relations Record (CEMCRR) in relation to application for mining permits issued by Mines
and Geosciences Bureau (MGB) and Provincial

coNTRoL Ho. ?!tl8

lr. scoPE trnrr l?-il-eo
SIG NATURE
CEMCRR is required from all applicants for reements,
Financial and Technical Assistance Agreements, Quarry or Commercial/lndustrial Sand
and Gravel Permits and Mineral Processing Permits, with past and/or present mineral
resource use or mining-related ventures. Certificate of Exemption, in lieu of CEMCRR, is
issued to applicants with neither past nor present mineral resource use or mining -related
ventures.

III. RESPONSIBILITY AND RESOURCES

Applicant, Clerk, MSESDD Chief, MEMS Chief, Sr. Science Research Specialist, Sr.
Environmental Management Specialist, Community Affairs Officer, Work and Financial
Plan (WFP).

IV. DEFINITION OF TERMS

. Work and Financial Plan - refers to a document plan defining the target, unit of
(wFP) measure, cost and schedule of implementation of
program/projecUactivity of the agency.

. Certificate of Environmental - refers to a document in the form of a certificate

Management and Community attesting the applicant's proof of satisfactory
Relations Record (C environmental management and community
l*l
Prepared by: ,,€nitEp)Cafrete Approved by: \o96r A. [e Dios
 Document No. ' lllrroo", Eff. Date : lroct-t7

Revision No. : 00 Pages : 2 of 13

CEMCRR ISSUANCE PROCEDURE

relations record highlighting its high regard for the

protection environment and social
of the
responsibility in its past and/or present mineral
resource use or mining-related ventures.

. CEMCRR Pre+valuation Form - refers to a pro-forma document used in the

determination of the completeness of the CEI''ICRR
application and its supporting documents with the
MASTER CSPY checklist of mandatory requirements, space for the
c0NTRoLN0, 3tl1 -29
x11s 11-ll- zaQ findings of pre-evaluation and boxes for final action
SIGNAT and signatures.

. CEMGRR - refers to a pro-forma document used in determining

Eval uation/Assessment Form the total net (+) point scores and corresponding
adjectival rating obtrained based on the existing
records, MMT monitoring results, reports on
accomplishments, ISHES reports, fines/penalty
settlements.

. CEMGRR Adjectival Rating - refers to the equivalent adjectivaf rating

corresponding to the range of percent (+) points

obtained, such as,Outstandingl: 90% (+) points];
Very Satisfactory[<90% - >75o/o (+) points];
Satisfactoryl<75o/o - >60% (+) points]; Fair [<60% -
>45o/o (+) pointsl; Unsatisfactoryl<41o/o (+) pointsl.

. CEMCRR Gontrol Number - refers to the CEMCRR number assigned in every

Certificate issued specifying the Title-Number
Sequence-year-Region

PROPRIETARY NOTICE
PROIIIHTED E(CEP'
fiIS DOCUMEI{T COITITAI'IIS INFORMANOT{ PROPRIEfARV TO MINES AIIID GEOSOENCES BUREAU REGION X!II. ANY DISCLGURE ON USf, IS EXPRESSLY
UPOil WNITTEN PERMISSION 8Y MTNESAND GEOgOENCES BUNEAU RECION XIII.
 Document No. Eff. Date : 1:G0l-17
PROCEDURES MANUAL
Revision No. Pages : 3of13

CEMCRR ISSUANCE PROCEDURE

V. REFERENCE DOCUMENTS

1. Departmentof Environmentand Natural Resources (DENR) Memorandum Order No. 2005-

09 in re: "Detiailed Guidelines on the lssuance of a Certificate of Environmental
Management and Community Relations Record (CEMCRR) including Stewardship of
Foreign Mining Companies by their Respective Embassies".
2. Departmeni of Environment and Naturai Resources (DENR) Administrative Order (DAO)
No. 2010-21 in re: "Providing for a Consolidated Department of Environment and Natural
Resources Administrative Order for the lmplementing Rules and Regulations of Public Act
No. 7942, otherwise known as the "Philippine Mining Act of 1995'.
3. Department of Environment and Natural Resources (DENR) Administrative Order (DAO)
No. 2005-08 in re: "Providing for New Fees and Charges for Various Services of the Mines
and Geosciences Bureau'.
4. Intemal form No.09 in re: Checklist of the Content of the Approved Certificate of
Envi ronmental Management and Community Relations Record".

VI. RECORDS GENERATED

MA$TU&{ rJil:-, y
Ccl'iT3OL xO. -ZoE-e
--
i,rrrp l4'-lt-2P17
1. Recod book SIG NATUR

2. Logbook
3. File copy
4. Soft copy of fi|es
5. OR Number
6. Evaluation Form
7. Mandatory Requirements
8. Proof of Mailing Service (Retum card)
Q Cnnrr nf Orrlcr nf Farrmenf

PROPRIETARY NOTICE
IHIS DOOJMEIiIT CONTANS IJ{FORMATION PNOPRIETANY TO MINEs AND GEOSOENCES BURCAU REGION XJII. ANY DISCIGUNE OR US€ IS EIPNESSIY PRO}IIBIYED E(CEPT
r-%l PROCEDURES MANUAL

CEMCRR IIiSUANCE PROCEDURE

VII, IPROCEDURES AND PROGESS, FLOW

Frocess Flow Responsible Retained

Description of Activitv G u idelines/C, riteria/Policy
Perso,n Infomntion

1.1^ Receirres and endorses the

ASTER fl]SPY Sr. EIVIS
CEMCRR documr:nts to the
cNTRcL r'ro, !91'2'2 -
/ Chief, MSESDD.
cEMCRrl /'
Documents ,'
1.2. Refers CEMCRR documents Chief, MSESDD
for pre-evaluiation to terchnical
evaluator.
lleceives and
Endorses CEltllCRll
2.1. Checks ther CEIVICRR DENR Memorandum C)rder
documents
documents as to oompleteness of No.2005-09
supporting docurnents.
Sr. EMS
Check completeness 2.2. Fills up pre-evaluation form Chief, MSESDD
of CEMCFIR with recommendation for
documents acceptance c,r non-acceptance
for trrrocessing.

2.3. Check,s, countersigrrs and

endorses the pre-evaluation

x0-01-17

4of13

\'
 PROCEDURES MANUAT

CEMCRR ISSUANCE PROCEDURE

Procese Flow Description of Activity Responsible Retafrned

Gu ideli n es/G riterialPolicy
Petson Information
form to Chierf, MISESDD for
ASTER CSPY approval/disapprcval.
NTRIL Nr. -al+'E___
TE _12-f !:3{tY 2.4. Appro'ves or disapproves the
acceptance of CEMCRR
documrents. lf approved,
endors,as the CHMCRR
documents to M,SESDD Glerk
for preparation of Order of
Payment. lf disapprcved,
MSESDD Clerk returns the
CE:MCIRR docunnentri.

PM-MSEsDD.Ol

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pRopRrETARy NoncE
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uP,oN wRlTTEll PERMI!;sloN EY MlNtsANo GEcEqENcts BUREAU REGtc,N
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tfHts D<xuMtNT co^rrArl{s rNFoRMAnoil pRopRrETARylo MINE$At{D GEosoGNcEs BURTAU REGT0N xnt ANy DrscrosuRE oR usE
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 PROCEDURES MANUAL

CEMCRR I$SUANCE PIIOCEDT'RE

Frocess F:low Description of Activity Reeponsible RetaIned

Gu itlel i n es/C: riteria/Pol icy
PenEon Information

3.1. Prepares Order of Payment

and signature of accountiant.

DAO No. 2005-09 MSESDD Clerk Copy of t)rder of

3.2. Applicant prays application fee Payment, CtR
DAO No. 2005-08
of F5,000.00; registration fee
ofP1,000.00;iand validation fee of
Prcpares Order of P6,000.00, at the Cashier.

3.3. Applicant submits the pre-

\--f
evaluated CHMCI?R application
and its attacfrments with pr,cof of
payment (OR) to the Office of
Reglional Director

PROPRIETI\RY ruOTrcE
I Eff. Date 10-01-17
-
DocuMENTcofrrArt{stNFoRMAno$r pRopRrErARyro MTNEsAND GtosctErcEs BUREAU REGToN xm ANvDrscrosuREoR usErs I

xlt
E(PREsstY Pflot{tBtr[D E(cEPT upoN wRrrrEu pERMtsstoN By MtNEs AND GEosctElcts SURE U REGtcilt I, .c, ages 6of13
_-_* l_
 |

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PROCEDURES MANUAL
--
-l
I x\z- I

rl L
E!l
CEMCRR ISSUANCE PROCEDURE

Respomible Itehlined
Frocess F:low Description of Activity G uidelinesl0 riteria/Pol icy
Pereon Information

4.1. Receives CEMORR documents DENR Memorandum C)rder CEMCRFI Record

and attachments, routing slip No.2005-Cl9 book
fronr Regional Dir,ector, and
records/assig ns a ppl ication
number. ildASTEF? *{l ir.,.l [/lSEl3DD Clerk
r;:lN',?cr-
: "
Nc, tA-*-..---= 1

4.2. Referral to Technical Everluator irnre J2-{l:_:3!}-_:

IIATF l) -tt--
^ir
,
i
Chief, MSI=SDD
and notily EfVIB Region for the ir6rn4rt'ne:|F-- i
Process of schedule of the conduct of the -.-)-:::j Sr. EMS
lssuance of validation.
CEMCRR
4.3. Conducts field validation of the
area indicated in the application
and performs substantial content
evaluation of compliances on
environmental management,
results of MNIT monitoring, Copy of EMCRR
checks elccornplis h ment reports rating
on comnlunity development vis-d-
vis SDMP commilments,
settlement of fine/penalty, if any.
 F,ROCEDURES MANUAL

CEII/ICRR ISSUANCIE PROCEDU RE

Responsible
Process Flow Description of Activity G uidelines/Criteria/Policy
Person

4.4. Prepares the assessimenrt

rating using the prescribed Evaluation form for tlre
eva luation/assessment form with lssuance of CEII/CRR
the following rating scale:

Outstanding - Eclual or more MASTER CfiP\

than 900,6 1+; points coNTRoL No. _2L _
i',lrr _la-{:?.*-_
Very Satisfactory - Equal or i'IG I']AIUR
more than 75% but less
than 90% (+) points

Satilsfactory- Equal or morc than

60% but less than 75%
(+) points

Fair- Equal or more than 45% but

less'than 6096 (+; poinLts

Unsatisfactory-Less than 45%

(+) points
 PROCEDURES MANUAT

CEMCRR |$SUrINCE PIIOCEDLf RE

Process F:low Retained

Description of Activity Guidelineelc riteria/Policy
lnformation

4.4.1 lf result is Unsatisfactory,

prepares letter/notice of Chief, MSESDD
compliance defi ciencies.

4.4.1.1 Checks, countersigrrs [/lSElSDD Clerlk

CCJ\TROL NO,
letter/notice for signature of
Regional Director. rrrrr f -tl-:o/t-
IJIG NATURE
Sr. EMS Copy of signed
4.4.1.2 Mails signed letter/notice
letter/notice to applicant's
address.

4.4.1.3 lf applicant submits

compliance documents, the
documents will be referred
to evaluator for
examination as l.o
completeness.

4.4.1.4 lf applkant fbils to

submit compliance
documents, prepares letter
PM.MSESDD-{'1 PROPRIETARY NOTICE
Eff. Date

00
I" DOruMCNT CONTAINS lNFORMANON PROPRIETARYTO MII{ES AND GTOS(IENCTS BURTAU R€6ION XIII ANY DlgClOSURE OR USE IS
EXPNESSLY PROTIIBITID B(CIPT UPON WRITIIN PCRMI,f}'IOI{ BI'MINESAND GECAOENCIs BUREAU REG|oN NII
Pages
 I,ROCEDURES MANUA.L

CEMCRR ISSUANCE PROCEDURE __l

Responriible Retalined
Description of Activity G u idel i n esl0 riteria/Policy
Penson Information
to retum the CEMCRR
dc,cuments.

4.4.1.5 Countersigns letter for

sig;nature of Regional Copy of signed
Director.
MASTHffi N{]P'
:'),'I:'iiL L'i 3 letter
. ,. .E:/l- ?l?_
4.4.1.6 Transmits letterto
Office of Regional Director
for signature.

4.4.1.7. Mails iOEMCRR:

documents with official
letter signed by Regional
Director.

4.4.2lf result is Fair, Satisfactory,

Very Satisfactory or
Outstanding, prepares
evaluation report with
recornmendation for approvail
and Certificate of ElvlCRR or
Exemption with control number
i| Doc No. : pM-N1SESDD-01 I| PRSPRIETARY rrL"'LL
NoncE
I Eff. Dat:e 10-01-17
| | rrHls EoCUMENT coNTAll{s lNFolrMAnoil PROPR{STARYTO M|NE$ AND GEOSCTENCES BURIAU REGTON Xl[ l\Ny DTSCTOSURE OR USE tS
a
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I _ ' ___l__ _|-", _
 PROCEDURES MANUAL

CEMCRR ISSUANCE PROCEDL'RE

Description of Activity Responsible Retained

Gu ideli nes/C, riteria/Policy
Penson Informration
for sigrnature of Regional
Director.

4.4.2.1Checks evaluation
reporU form, and
yAsrEfiE
iraNIRoL ruo
countersigns melmo ilnd j *2E
rvrr, _J?_t!_Z&
Certificate f,or signature of
:lC NATTJRF
Regional Director.
-. .., ...---**J
4.4.2.2T ransmits the memo
report and Certificate to
Office of Regional Director
for signature.

4.5 lf not signed/approved, the

CEMCRR documents,
memo report, Certificate of
EI/ICRR are referred back
to MSESSI!for ne-
assessment with
consideration on the
commenUinstruction of the
Re,gional Director.
 PROCEDURES MANUAL -l
_l
CEMCRR ISSUANCE PROCEDTIRE _l
Responsible Retatned
Process Flow Description of Activity Gu idel i nes/G rite ria/Pol icy
Penson Information
FM-MSESDD-OSI for the
5.1 Checking the content of the checking of the content of Sr. EMS Perrnit
approved permiti/s. the approl/ed permit.
I/ISESDD CICrK Copy of t)rder of
Check and release 5.2 The releasing in-change shall Payment, OR
CEMCRR forward the Certificate to MRLS
for Registration and hard copy of
the certificate.
Monitoring of thr:
6.1 Monitors the timeliness of the lf copy of CEMCRR not Proof of Mailing
timeliness of
processing time, quality of clairned'within 2 days I'rom Service
proces;Sing time,
tpu$and€fd€rhrrecord .l notice by text, the copy is (Rr:turn carcl),
quality and order j'
*t*Sf hi{ *L-;}I
MnsrS I H"{ Lsi'; I ii transmitted to EN RO-I-GU MSESDD Clerf< R/R Logbook
{;':N'IR0L nn' -28 - " -" * i by L.BC.
:.*:, 3tL4l1-_*i. CEMCRR
stgtinrunF Zero erron application and its
100or'o cornpleteness Chief, MSESDD atiachments,
Signed Pre-
of EMCRR Evaluation Form,

r_- Fillecl-up

a)
F'rescribed
Evaluatic,n/Asses

I
sment Form,
1i0-01-17
F,* No.
PM-tvtSESDD-o1

00 ltl of 13
ffev.
 PROCEDURES MANUAL

CEMCRR ISSUANCE PROCEDURE

Responsible
Description of Activity
Percon
Memo report,
Certificate of
i$/lASTn,q.ffit: EMCRR or
: itr'\Tegr xr _*2& _ t
exemption, copy
j ;,r!"E _F:lF_?of*_--_'.-- of Order of
i
IiiG I'JAIUR E
-="-"-f Payment, OR

Certificate/Permit
Content Checklist

PROPRIETARY NONCE
Eff. Date
]TH|s D(ICUME'IIT CONTAIITS INFOfMANOiI PROPRISTARYTO MIITE$AND6EOSOEITICES BURTAU REGION XTIIIINY DISCIOSUNE OR USETS
EXPNESSLY PNOHIBIIT:D E(CIPT UFOII WN.|TIEII PERMISSIOII BY MINES A'{D GEGOENGIS BUNEAU RE€ION XIII
Pages