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Business Communication & Marketing - Study Material
Business Communication & Marketing - Study Material
Business Communication & Marketing - Study Material
Study Material
Paper 6
BUSINESS COMMUNICATION
AND
MARKETING
Education Department
The Institute of Chartered Accountants of Nepal
Publisher : The Institute of Chartered Accountants of Nepal
ICAN Marg, Satdobato, Lalitpur, P.O.Box: 5289, Kathmandu
Tel: 977-1-5530832, 5530730; Fax: 977-1-5550774
E-mail: ican@ntc.net.np, Website: www.ican.org.np
The Study Material on the subject “Business Communication” has been prepared with an
objective to provide working knowledge on communication process with basic qualities of
business documents, letters, and reports through writing assignments simulating situations
occurring in business organizations.
It aims to make students familiar with sources of business information & the techniques for
collecting data necessary for the preparation of documents in business & produce employment
communication. Similarly the students will also be able to develop an understanding of non-
written business communications & demonstrate human relations skills through the use of
effective listening techniques & interpersonal skills within a group setting.
The study material has been divided into five chapters which include Ways of Communication
in working environment, working in groups, Cross cultural Communications, Employment
Communication & Analyzing Information and preparing Reports & Proposals. Samples of
letters, reports, resumes & other means of communications have been included amply while
preparing this material to clarify concepts of Communication in Business sector.
Similarly, the Study Material on the subject “Marketing” has been prepared with an objective to
develop knowledge & understanding of marketing fundamentals relevant to a professional
accountant & understanding of marketing forces & practices in organizations. It will be useful
for students to develop their abilities to set effective plans & strategies for market promotion of
their organizational products & services.
The study material has been divided into eleven chapters which include Meaning of Marketing
& Marketing Mix, Marketing Concepts, Environmental Concepts of Marketing, Market
Segmentation & Targeting, Market Information System, Buyer Behavior Analysis, Product
Decisions, Price Decisions, Place Decisions, and Promotion Decisions & Emerging Concepts in
Marketing.
Students are requested to familiarize with the syllabus of the subject, read each topic thoroughly,
prepare important notes and evaluate their understanding on the topic. After reading the
material, this will help them to practice solving the questions in examination conditions to
generate self confidence.
We believe, this material will be of great help to the students of CAP-II. However, they are
advised not to rely wholly on this material. They should study and update themselves with the
latest developments in marketing tools & techniques as well as other recommended text books
given in the CA Education Scheme and Syllabus.
Lastly, we gratefully acknowledge the efforts of Mr. Mukunda Das Shrestha, who has
meticulously assisted to prepare the study material of Business Communication and Mr. Madan
Lamichhane, who has assisted to review the material thoroughly and helped in building them
in the comprehensive shape. Also, we gratefully acknowledge the efforts of Professor Dr.
Govind Ram Agrawal, who has meticulously assisted for preparation and updating the study
material of Marketing and helped in building them in the comprehensive one. Similarly, we are
also thankful to Associate Professor Dr. Vishnu Khanal who has reviewed this material to
bring in this form.
Due care has been taken to make every chapter simple, comprehensive and relevant for the
students while preparing this material. In case students need any clarification or have any
suggestions to make the material for further improvement, they may be forwarded to CA Himal
Dahal, Deputy Director at the Education Department.
June, 2019
Education Department
The Institute of Chartered Accountants of Nepal
SYLLABUS
Paper-6 Business Communication & Marketing
(One Paper- Two Sections-Three Hours-100Marks)
COURSE CONTENTS
SECTION B : MARKETING
Chapter 1 - Meaning of Marketing and Marketing Mix 117
1. Meaning of Marketing 117
2. Importance of Marketing 121
3. Meaning of Marketing Mix 123
Self Study Questions 126
ICAN Questions 126
BUSINESS
COMMUNICATION
CHAPTER - 1
COMMUNICATING AT WORK
“ You can employ men and hire hands to work for you, but you will have to win their
hearts to have them work with you. ”
— William J.H. Boetcker
Business In day-to-day context, business is buying and selling, commerce, trade, work, affairs, etc. To
define business first, a business is a formally and legally organized and recognized profession or
organization aimed to provide goods, services or both to consumers, business professionals and others
concerned in exchange for some gains- material or immaterial.
Business services offer business related information to all concerned at all levels through
broadcast internet, phone, digital cable, internet data services, etc. It is also a gateway for
interpretation, transactions and services to assist business people in their dealings with people
both and home and around the world.
Business is also a gateway for interactions, providing services to assist business people in their
dealings with all kinds of people at all levels. Because of development of science and technology
and globalization of many things and their impact on human life, the business world today is
getting much more complex than ever before.
Increasing Value of Business Information. In this age of information revolution, INFORMATION
stands out as the most powerful resource and valuable asset of business organizations. This
necessitates the need for Information Management System (MIS). The value of business information,
increased by business communication in today’s business world can be illustrated by the
following three things:
(a) Organizational competitive insight. This refers to the extent of organizational knowledge
and information about things happening and changes taking place in the business
world.
(b) Addressing customer needs. It should be realized that organizations that can quickly
cater to customer needs and services can stand as achievers. Hence, the organizational
responsibilities towards meeting customer needs.
(c) Conducive state policy and directives. Today’s government is required to keep itself at a
competitive edge, which is possible only through a strong economy. Unless business
organizations are strengthened and their business globally expanded, no government
can thrive on mere political ideals and slogans. For this, a forward-looking and
aggressive government is necessary to articulate state economic policies and issue
directives and guidelines conducive for overall development of all spheres of state
economy – export and import, taxation, banking, resource management and so on. All
these areas can flourish only in the efficiency and effectiveness of the business world,
which depends upon of a reliable and effective information dissemination system
supported by the state policy.
even negative or difficult messages without creating conflict or destroying trust. Effective
communication combines a set of skills including nonverbal communication, attentive listening,
the ability to manage stress in the moment, and the capacity to recognize and understand your
own emotions and those of the person you’re communicating with.
While effective communication is a learned skill, it is more effective when it’s spontaneous
rather than formulaic. A speech that is read, for example, rarely has the same impact as a speech
that’s delivered (or appears to be delivered) spontaneously. Of course, it takes time and effort to
develop these skills and become an effective communicator. The more effort and practice you put
in, the more instinctive and spontaneous your communication skills will become. Followings
are the essential skills of effective communication:
1. Listening
Listening is one of the most important aspects of effective communication. Successful listening
means not just understanding the words or the information being communicated, but also
understanding how the speaker feels about what they’re communicating.
Effective listening can:
Make the speaker feel heard and understood, which can help build a stronger, deeper
connection between you.
Create an environment where everyone feels safe to express ideas, opinions, and
feelings, or plan and problem solve in creative ways.
Save time by helping clarify information, avoid conflicts and misunderstandings.
Relieve negative emotions. When emotions are running high, if the speaker feels that
he or she has been truly heard, it can help to calm them down, relieve negative feelings,
and allow for real understanding or problem solving to begin.
Tips for effective listening
Focus fully on the speaker, his or her body language, and other nonverbal cues. If
you’re daydreaming, checking text messages, or doodling, you’re almost certain to
miss nonverbal cues in the conversation. If you find it hard to concentrate on some
speakers, try repeating their words over in your head—it’ll reinforce their message and
help you stay focused.
Avoid interrupting or trying to redirect the conversation to your concerns, by saying
something like, “If you think that’s bad, let me tell you what happened to me.” Listening
is not the same as waiting for your turn to talk. You can’t concentrate on what someone’s
saying if you’re forming what you’re going to say next. Often, the speaker can read your
facial expressions and know that your mind’s elsewhere.
Avoid seeming judgmental. In order to communicate effectively with someone, you
don’t have to like them or agree with their ideas, values, or opinions. However, you do
need to set aside your judgment and withhold blame and criticism in order to fully
understand a person. The most difficult communication, when successfully executed,
can lead to the most unlikely and profound connection with someone.
Show your interest in what’s being said. Nod occasionally, smile at the person, and
make sure your posture is open and inviting. Encourage the speaker to continue with
small verbal comments like “yes” or “uh huh.”
2. Non-verbal Communication
When we communicate things that we care about, we do so mainly using nonverbal signals.
Wordless communication, or body language, includes facial expressions, body movement and
gestures, eye contact, posture, the tone of your voice, and even your muscle tension and breathing.
The way you look, listen, move, and react to another person tells them more about how you’re
feeling than words alone ever can.
Developing the ability to understand and use nonverbal communication can help you connect
with others, express what you really mean, navigate challenging situations, and build better
relationships at home and work.
You can enhance effective communication by using open body language—arms
uncrossed, standing with an open stance or sitting on the edge of your seat, and
maintaining eye contact with the person you’re talking to.
You can also use body language to emphasize or enhance your verbal message—
patting a friend on the back while complimenting him on his success, for example, or
pounding your fists to underline your message.
Tips for improving how you read nonverbal communication
Practice observing people in public places, such as a shopping mall, bus, train, café,
restaurant, or even on a television talk show with the sound muted. Observing how
others use body language can teach you how to better receive and use nonverbal signals
when conversing with others. Notice how people act and react to each other. Try to
guess what their relationship is, what they’re talking about, and how each feels about
what is being said.
Be aware of individual differences. People from different countries and cultures tend
to use different nonverbal communication gestures, so it’s important to take age, culture,
religion, gender, and emotional state into account when reading body language signals.
An American teen, a grieving widow, and an Asian businessman, for example, are
likely to use nonverbal signals differently.
Look at nonverbal communication signals as a group. Don’t read too much into a
single gesture or nonverbal cue. Consider all of the nonverbal signals you receive, from
eye contact to tone of voice to body language. Anyone can slip up occasionally and let
eye contact slip, for example, or briefly cross their arms without meaning to. Consider
the signals as a whole to get a better “read” on a person.
3. Managing Stress
In small doses, stress can help you perform under pressure. However, when stress becomes
constant and overwhelming, it can hamper effective communication by disrupting your capacity
to think clearly and creatively, and act appropriately. When you’re stressed, you’re more likely
to misread other people, send confusing or off-putting nonverbal signals, and lapse into unhealthy
knee-jerk patterns of behavior.
How many times have you felt stressed during a disagreement with your spouse, kids, boss,
friends, or coworkers and then said or done something you later regretted? If you can quickly
relieve stress and return to a calm state, you’ll not only avoid such regrets, but in many cases
you’ll also help to calm the other person as well. It’s only when you’re in a calm, relaxed state
that you’ll be able to know whether the situation requires a response, or whether the other
person’s signals indicate it would be better to remain silent.
To deal with stress during communication:
Recognize when you’re becoming stressed. Your body will let you know if you’re
stressed as you communicate. Are your muscles or your stomach tight and/or sore?
Are your hands clenched? Is your breath shallow? Are you “forgetting” to breathe?
Take a moment to calm down before deciding to continue a conversation or postpone
it.
Bring your senses to the rescue and quickly manage stress by taking a few deep breaths,
clenching and relaxing muscles, or recalling a soothing, sensory-rich image, for
example. The best way to rapidly and reliably relieve stress is through the senses: sight,
sound, touch, taste, and smell. But each person responds differently to sensory input,
so you need to find things that are soothing to you.
Look for humor in the situation. When used appropriately, humor is a great way to
relieve stress when communicating. When you or those around you start taking things
too seriously, find a way to lighten the mood by sharing a joke or amusing story.
Be willing to compromise. Sometimes, if you can both bend a little, you’ll be able to
find a happy middle ground that reduces the stress levels for everyone concerned. If
you realize that the other person cares much more about something than you do,
compromise may be easier for you and a good investment in the future of the relationship.
Agree to disagree, if necessary, and take time away from the situation so everyone can
calm down. Take a quick break and move away from the situation. Go for a stroll
outside if possible, or spend a few minutes meditating. Physical movement or finding
a quiet place to regain your balance can quickly reduce stress.
4. Emotional Awareness
Emotions play an important role in the way we communicate at home and work. It’s the way you
feel, more than the way you think, that motivates you to communicate or to make decisions. The
way you react to emotionally driven, nonverbal cues affects both how you understand other
people and how they understand you. If you are out of touch with your feelings, and don’t
understand how you feel or why you feel that way, you’ll have a hard time communicating your
feelings and needs to others. This can result in frustration, misunderstandings, and conflict.
When you don’t address what’s really bothering you, you often become embroiled in petty
squabbles instead—arguing with your spouse about how the towels should be hung, for example,
or with a coworker about whose turn it is to restock the copier.
Emotional awareness provides you the tools needed for understanding both yourself and other
people, and the real messages they are communicating to you. Although knowing your own
feelings may seem simple, many people ignore or try to sedate strong emotions like anger, sadness,
and fear. But your ability to communicate depends on being connected to these feelings. If you’re
afraid of strong emotions or if you insist on communicating only on a rational level, it will impair
your ability to fully understand others, creatively problem solve, resolve conflicts, or build an
affectionate connection with someone. Emotional awareness helps us;
Understand and empathize with what is really troubling other people
Understand yourself, including what’s really troubling you and what you really want
Stay motivated to understand and empathize with the person you’re interacting with,
even if you don’t like them or their message
Communicate clearly and effectively, even when delivering negative messages
Build strong, trusting, and rewarding relationships, think creatively, solve problems,
and resolve conflicts
General Objectives:
The general objectives of communication are:
• to disseminate information
• to promote interpersonal relations between/ among the communicators
• to convey message/s from one party to another party
• to make others (the receivers) understand the message conveyed
• to share and exchange opinions and ideas to get things done
• to understand people (the receiver) to discuss matters of common concern
• to have psychic satisfaction over the delivery of the message and response to it
• to achieve common individual or organizational goals
Specific Objectives:
• to share and exchange ideas, opinions on a specific subject/ issue facing the people
concerned.
• to discuss various aspects of specific problems and work out solutions
Ten ways of communicating effectively at work:
1. Listen. Most of us are terrible listeners. Instead of truly listening to what the person is
saying, we interrupt, prepare our response, or think we already know what the speaker is
going to say next. It’s impossible to understand what someone needs or wants if we don’t
give them our undivided attention.
2. Pay attention to body language. Body language can tell you just as much as what a person
says, if not more. Observe how they act when they talk. Is your co-worker saying she can
meet a deadline, but wringing her hands while she says it? She might be afraid to tell you it
will be hard to make the due date.
3. Consider communication preference. Not everyone likes to communicate the same
way. Email works for some, but others would rather pick up the phone and talk, text, or even
use social media or instant messaging to relay something. Respect the person you’re trying
to contact and use the method she seems to prefer. If you’ve called a client several times and
always get her voicemail, but she’s always quick to respond to email, switch to email instead.
4. Consider your tone. The problem with email and social media is that it can be difficult to
determine the tone. You may mean something as a joke, but if it comes off pushy or angry,
you could cause an unintended reaction from the recipient. Make sure your language is
clear, and if you are angry, take a few minutes to cool down before you type. Better yet, meet
in person so nothing is misconstrued.
5. Don’t be too casual. Getting along with your work colleagues can help you do your job
better, but don’t take it too far in your communication on the job. Keep the cursing for after
hours, and make sure your emails, meetings, and phone calls are professional. Being too
casual on the job may make others feel uncomfortable.
6. Check your grammar. Spell check is your best friend on the job. Always proofread anything
you type—be it an email, Tweet, or letter. If you’re not great at catching errors, ask someone
else to proof it for you.
7. Keep criticism constructive. If you manage others, you want them to do their best. Work to
ensure your comments aren’t emotionally charged, and that the person you’re speaking
with grasps what you’re trying to say when giving feedback. Provide positive reinforcement
when a job is well-done, and find ways to add in tips for improvement without being “that
boss.”
8. Restate what you hear. Rephrasing what your co-worker or boss says to you by repeating
the important points shows you are listening and understand what you were told. It gives
both parties a chance to clarify if there is any confusion, and by repeating it, you’ll remember.
9. Get a little personal. People let their guards down when you talk about their lives outside
of work. Ask about a co-worker’s kid’s soccer tournament. Find ways to interact on a personal
level without going too far. You’ll go a long way toward building trust.
10. Never stop improving. Effective communication is a skill you must practice. Observe how
others respond to your communication to clue you in on areas for improvement.
Human Organization
Organization success and its growth largely depend on the status and kills of human
resources, capacity and appropriate input to the existing management structure. In addition,
human resources are the driving agents of organization who are responsible to plan, operate
and execute the fundamental decisions accepted by individual members of group. In this
regard the success of organization is valued in relation to the proportional growth of human
resources who are involved in the managerial or the operational level of organization.
In a literal sense ‘success refers to a long term achievements gained by individual or
organization at the cost of sincere compliance to the ethical, legal and soci-cultural norms
and values of respective community. However, the organization is a separate entity that is
formed with specialized objectives and structure to meet a common target. Whereas, human
beings, mainly the human resource are distinctly a potential mark guided by varying interest,
expectations and personal demands to fulfill in relation to organization growth.
Therefore, every performance and activities of employees are mostly guided by two
fundamental drives as below:
1) Ascribed traits 2) Achieved trait
Among these two drives of life the former is known to be an orthodox that remains barrier in
the personal and professional existence. Therefore it largely demands the skills of adaption
to have a proper co-existence with the team and group irrespective of personalized feeling
and expectations likewise an organization is set entity comprising:
a) Leadership
b) Chain of command and authority delegation
c) Hierarchy relationship(protocol)
d) Communication pattern
e) Organizational norms and values
f) Organizational climate
i) Transparency
ii) Open mindedness
iii) Mutual trust and understand
Factors responsible behind the changing trend of management structure:
a) Globalization of global market economy:
Globalization is literally understood as a socio-political consciousness to view the
world from singular prospective. Whilst (meanwhile) acknowledging the under currents
of diversities and differences. Accordingly, it combines a diversified cultural, political,
social and ethical values in the integrated human relation. In this regard globalization
aims to bring together under the single umbrella of the melting differences (class
difference, gender etc) and diversities of social and corporate professions with the
advancement of technology, communication and mass media. Similarly global market
economy refers to a network of business relationship negotiated among the companies
and industries in the direct and indirect level.
Accordingly business activities are carried and performed in a chain of relationship
with global communities, multinational investment and foreign investment in local
markets. The basic concept of global market economy can be assessed below.
Benefits/Advantage/Boon
i) Inter cultural and cross cultural relationship along with cross cultural
transformation.
ii) Financial and economic exposure to the developing and under developed countries
through business alliance with the developed nations.
iii) Free trade and tariff privilege that has promoted towards export and import
business.
iv) Enhanced revenue of the local market and earning of foreign currency
v) Social empowerment, professional exposure and formation of knowledge in the
local and regional markets.
vi) Global sales and marketing opportunities of the local products in the international
market.
vii) Employment opportunities and cross flow of labours
viii) Globalization has further promoted towards virtual business policies known as
tele shopping e-commerce, e-banking, in line of promoting transaction relationship.
ix) Support to national economy through product diversification, revenue benefits
and business tie up to local franchise.
Disadvantages:
i) Globalization and Market economy has intensified conflicts in the corporate
industry.
ii) Cultural diversities and differences have resulted into unwanted class and tassels
among the class and cultural differences.
iii) Over shadowed the local and indigenous cultural values, human behavior and
style of living.
c) Technological Advancement:
Technology is one of the most essential factors of corporate industries which has
upgraded the working pattern and enhanced the efficiency of performance. Particularly,
business organization rely on manufacturing plans, transportation and the
revolutionary growth of communication technologies .With the rapid growth of said
technologies, business society has become more advanced and sophisticated
(comfortable). Basically the growth of mass media has contributed a lot in diversified
marketing effects through global publicity, advertising and sales through strategic
business network and e-commerce activities. In this regard technology has become an
indispensible component of business society. At the mean time the explosive growth of
technology and irresponsible application has induced a number of challenges as below:
I) Environment and ecological threat.
II) Climate change and public health hazards.
III) Social violence and crimes.
d) Multicultural Workforce:
Multiculturalism is a state of human existence that is formulated through integrated
relationship among the people from different class, caste and ethnicity. With the rise of
globalization and a technological advancement human relationship is very much
narrowed and also complicated due to the workforce diversity. In this regard business
organizations today have become a melting spot of heterogeneous people in matters of
genders, caste, class, race, ethnicity and so on. Accordingly it is a challenge for
organizations to unite the diverse workforce to fulfill the basic goals of organization.
At the mean time multi cultural work force has created several conflicts and tassels in
the team. Moreover it has caused a serious crisis of potential human resources in the
country of origin due to brain draining and workforce displacement.
Since communication is the central factor in the emerging knowledge economy and a major
consideration for anyone entering today’s workforce, we need to look more closely at the
total process of communication, just what is communication? For our purposes
communication is the transmission and meaning from one individual or group to another.
The crucial element in this definition is the meaning. Communication had its central objective
the transmission of meaning. The process of communication is successful only when the
receiver understands an idea as the sender intended it. Both parties must agree not only on
the information transmitted but also the meaning of that information. This entire book is
devoted to one objective: teaching you the skills of communication so that you can transmit
meaning along with information. How does an idea travel from one person to another?
Despite what you mean have been seen in futuristic science fiction movies, we can’t just
glance at another person and transfer meaning directly from mind to mind. We engage in a
sensitive process of communication that generally involves five steps, discussed here.
• Sender Has Idea
The process of communication begins when the person with whom the message
originates – the sender- has an idea. The form of the idea will be influenced by complex
factors surrounding the sender: mood, frame or reference, background, culture, and
physical make up, as well as the context of the situation and many other factors. The
way you greet people on campus, for example, depends a lot on how you feel, whom
you are addressing ( a classmate, a professor, a campus worker), and what your culture
has trained you to say (“Hi, “Howdy”, :How ya doing?” or “Good Morning”).
The form of the idea, whether a simple greeting or a complex idea, is shaped by
assumptions is based on the sender’s experience. A manager sending a message to
employees assumes they will be receptive, while direct mail advertises assume that
receivers will give only a quick glance to their message. Ability to accurately predict
how a message will affect its receiver and skill in adapting the message to its receiver
are key factors in successful communication.
• Sender Encodes Idea in Message
The next step in the communication process involves encoding. This means converting
the idea into words or gestures that will convey meaning. A major problem in
communicating any message verbally is that words have different meanings for different
people. When misunderstandings result from missed meanings, It’s called bypassing.
Recognizing how easy it is to be misunderstood, skilled communicators choose familiar
words with concrete meanings on which both senders and receivers agree. In selecting
proper symbols, senders must be alert to the receiver’s communication skills, attitudes,
background, experiences, and culture: How will the selected words affect the receiver?
For example, a Dr. Pepper cola promotion failed miserably in Great Britain because
American managers had not done their homework. They had to change their “I’m a
Pepper” slogan after learning that pepper is British slang for prostitute. Because the
sender initiates a communication transaction, he or she has primary responsibility for
its success or failure. Choosing appropriate words or symbols is the first step.
• Message travels over a channel
The medium over which the message is physically transmitted is the channel. Messages
may be delivered by computer, telephone, letter, memorandum, report, announcement,
picture, spoken word, fax, pager, or through some other channel. Because
communication channels deliver both verbal and non verbal messaged, senders must
choose the channel and shape the message carefully. A company may use its annual
report, for example, as a channel to deliver many messages to stockholders. The verbal
massage lies in the reports financial and organizational news. Nonverbal message,
though, are conveyed by the report’s appearance (showy versus bland), layout (ample
white space versus tightly packed columns of print), and tone (conversational versus
formal).
Anything that interrupts the transmission of a message in the communication process
is called noise . Channel noise ranges from static that disrupts a telephone conversation
to typographical and spelling errors in a letter or e-mail message. Such errors damage
the credibility of the sender. Channel noise might even include the annoyance a receiver
feels when the sender chooses an improper medium for sending a message, such as
announcing a loan rejection via postcard or firing an employee by e-mail.
• Receiver Decodes Message
The individual for whom the message is intended is the receiver . Translating the message
from its symbol form into meaning involves decoding. Only when the receiver
understands the meaning intended by the sender—that is, successfully decodes the
message—does communication take place. Such success, however, is difficult to achieve
because no two people share the same life experiences and because many barriers can
disrupt the process.
Decoding can be disrupted internally by the receiver’s lack of attention to or bias against
the sender. It can be disrupted externally by loud sounds or illegible words. Decoding
can also be sidetracked by semantic obstacles, such as misunderstood words or
emotional reactions to certain terms. A memo that refers to all the women in an office as
“girls” or “chicks,” for example, may disturb its receivers so much that they fail to
comprehend the total message.
• Feedback Travels to Sender
The verbal and nonverbal responses of the receiver create feedback, a vital part of the
communication process. Feedback helps the sender know that the message was received
and understood. If, as a receiver, you hear the message How are you, your feedback
might consist of words (I’m fine) or body language (a smile or a wave of the hand).
Although the receiver may respond with additional feedback to the sender (thus creating
a new act of communication), we’ll concentrate here on the initial message flowing to
the receiver and the resulting feedback.
Senders can encourage feedback by asking questions such as, Am I making myself clear?
And Is there anything you don’t understand? Senders can further improve feedback by
timing the delivery appropriately and by providing only as much information as the
receiver can handle.
Receivers can improve the process by paraphrasing the sender’s message with
comments, such as, Let me try to explain that in my own words. The best feedback is
descriptive rather than evaluative. For example, here’s a descriptive response: I
understand you want to launch a used golf ball business. Here’s an evaluative response:
Your business ideas are always goofy. An evaluative response is judgmental and doesn’t
tell the sender whether the receiver actually understood the message.
Characteristics of Encoding:
Encoding is choosing certain words or methods to
carry out one’s ideas to some person/party Encoding
is a purposeful attempt to present abstract and vague
ideas and information in the form of table, images,
acronyms, and diagrams, abbreviations as a better
alternative to use of orders or texts.
i) Encoding employs visual aids to communication
which needs serious attention on the part of the
receiver.
ii) Encoding is deliberate efforts towards
representing abstract ideas.
iii) The process of encoding is psychological and also
depends, among other things, upon geographical
distance.
iv) It enhances readability.
v) It economizes the use of words.
vi) It promotes highly understandable and
motivational character.
Cautious Handling of Encoding: Encoding, which is done in various forms and ways, should
be handled with care and caution so that the message is conveyed to the receiver without
physical strain.
Decoding and Its Characteristics
i) Decoding is the process of interpreting and defining abstracts.
ii) Decoding is an act of understanding and interpreting information usually in encoded
form.
iii) It is closely associated with words or symbols that relay special message.
In the processing of decoding, the receiver faces various problems including that of
perceptional barriers, cultural differences, and comprehensive barriers
Bypassing. One of the biggest barriers to clear communication involves words. Each of us
attaches a little bundle of meanings to every word, and these meanings are not always
similar.
Bypassing happens when people miss each other with their meanings. 34 Let’s say your
boss asks you to “help” with a large customer mailing. When you arrive to do your share,
you learn that you are expected to do the whole mailing yourself. You and your boss attached
different meanings to the word help . Bypassing can lead to major miscommunication because
people assume that meanings are contained in words. Actually, meanings are in people.
For communication to be successful, the receiver and sender must attach the same symbolic
meanings to their words.
A recent study revealed a high likelihood of miscommunication when people use common
but vague words such as probably, always, never, usually, often, soon, and right away. What do
the words really mean?
Frame of Reference
Another barrier to clear communication is your frame of reference. Everything you see and
feel in the world is translated through your individual frame of reference. Your unique
frame is formed by a combination of your experiences, education, culture, expectations,
personality, and other elements. As a result, you bring your own biases and expectations to
any communication situation. Because your frame of reference is different from everyone
else’s, you will never see things exactly as others do. American managers eager to reach an
agreement with a Chinese parts supplier, for example, were disappointed with the slow
negotiations process. The Chinese managers, on the other hand, were pleased that so much
time had been taken to build personal relationships with the American managers. Wise
business communicators strive to prevent miscommunication by being alert to both their
own frames of reference and those of others. You will learn more about communicating
across cultures in Chapter 3.
Lack of Language Skill. No matter how extraordinary the idea, it won’t be understood or
fully appreciated unless the communicators involved have good language skills. Each
individual needs an adequate vocabulary, a command of basic punctuation and grammar,
and skill in written and oral expression. Moreover, poor listening skills can prevent us from
hearing oral messages clearly and thus responding properly.
Distractions. Other barriers include emotional interference, physical distractions, and digital
interruptions. Shaping an intelligent message is difficult when one is feeling joy, fear,
resentment, hostility, sadness, or some other strong emotion. To reduce the influence of
emotions on communication, both senders and receivers should focus on the content of the
message and try to remain objective. Physical distractions such as faulty acoustics, noisy
surroundings, or a poor cell phone connection can disrupt oral communication. Similarly,
sloppy appearance, poor printing, careless formatting, and typographical or spelling errors
can disrupt written messages. What’s more, technology doesn’t seem to be helping.
Knowledge workers are increasingly distracted by multitasking, digital and information
overload, conflicting demands, and being constantly available digitally. Clear
communication requires focusing on what is important and shutting out interruptions.
4. Communicating in Organizations
Until now, you’ve probably been thinking about the communication you do personally.
However, business communicators must also be concerned with the bigger picture, and
that involves sharing information in organizations. On the job you will be sharing
information by communicating internally and externally.
Oral Communication
Nearly everyone agrees that the best way to exchange information is orally in face-to-face
conversations or meetings. Oral communication has many advantages. For one thing, it
minimizes misunderstandings because communicators can immediately ask questions to
clarify uncertainties. For another, it enables communicators to see each other’s facial
expressions and hear voice inflections, further improving the process. Oral communication
is also an efficient way to develop consensus when many people must be consulted. Finally,
most of us enjoy face-to-face interpersonal communication because it is easy, feels warm
and natural, and promotes friendships.
The main disadvantages of oral communication are that it produces no written record,
sometimes wastes time, and may be inconvenient. When individuals meet face-to-face or
speak on the telephone, someone’s work has to be interrupted. In addition, conversations
take more time because we find it difficult to stick to business. Most of us consider it impolite
to start a conversation without preliminaries such as how are you? Conversations may
meander into chitchat, and some people do not know how to end a conversation. Nevertheless,
oral communication has many advantages for communicators.
Written Communication
Written communication is impersonal in the sense that two communicators cannot see or
hear each other and cannot provide immediate feedback. Most forms of business
communication— including e-mails, memos, letters, faxes, instructions, procedures, policies,
proposals, manuals, newsletters, instant messages, Web sites, blogs, wikis, and résumés—
fall into this category.
Organizations rely on written communication for many reasons. Written messages provide
a permanent record, a necessity in these times of increasing litigation and extensive
government regulation. Writing out ideas instead of delivering them orally enables
communicators to develop organized, well-considered messages thus facilitating recall
and comprehension for receivers. Written documents are also convenient. They can be
composed and read when the schedules of both communicators permit, and they can be
reviewed if necessary.
Written messages have drawbacks, of course. They require careful preparation. In addition,
written messages can be dangerous. Words spoken in conversation may soon be forgotten,
but words committed to hard or soft copy become a public record—and sometimes an
embarrassing or risky one. E-mail and text-messaging records, even deleted ones, have
often become “smoking guns” in court cases, revealing insider information that was never
meant for public consumption. 38
Another drawback to written messages is that they are more difficult to prepare. They
demand good writing skills, and we are not born with these skills. But writing proficiency
can be learned. Because as much as 90 percent of all business transactions may involve
written messages and because writing skills are so important to your business success, you
will be receiving special instruction in becoming a good communicator.
Every big organization is a communicating center and it has its own Communication
Networking System set up internal operation and external operation communication. In
the first one, communication takes place within the organization among staff
members of all levels communicate on matters relating to day-to-day operations of
the organization. The contents and the actors of communication – the sender and
the receiver have been discussed above.
In the External Operational Communication, communication takes place between
two or more parties –individuals to individual, individual to organizations and
organizations to organizations. The main objectives of such communication are
to: seek information about organizations, build information networking system to
expand the volume of business, promote human and business relationships with
other parties- both at home and abroad.
Apart from the above two, the third type of communication that exists within the
organization is Personal Communication to give vent to the employees’ feelings,
attitude and behavior with which the employees feel a sense of self-satisfaction.
Though not operational, such communications contribute to providing important
feedbacks to the management on the strengths and weaknesses and functioning
Similarly, business ethics is associated with responsible business operation with sincere
compliance to institutional norms and standards. The idea of business ethics has emerged
as a serious concern since 1980’s with a view to develop an integrated relation between
consumer and corporate society. With the advancement of technology, globalised economic
network and rise of materialism, business industries are becoming autonomous with
monopoly effect among the consumers. Therefore, ethical concern of business is associated
with social development, growth of human resources, economized consumption of natural
resources, poverty alleviation employment and a justifiable economic distribution.
Following are the major ethical dilemma/traps
a) The false necessity trap
b) The doctrine of relative-filth trap
c) The rationalization trap
d) The self -deception trap
e) The end -justify the means trap
• Economic perspective:
It mainly deals with the financial and economic activities involved in business
transactions, trade and merchandise. In this regard economic analysis of business
activities mainly associated with financial mgmt, business planning, investment
analysis, forecasting and margin of constant price hike in regular transaction. In this
regard the ethical concern of economic analysis looks into the following breaches in the
financial market.
• Legal perspective:
It refers to a binding principal as well as a regulatory norms to govern, operate and a
lead to socio-economic as well as personal activities. It comprises a form guideline to
formulate statutory norms and effective governance of principal to lead a positive
outcome to the nation. No organisation and state can function without legal guidelines
which is mainly responsible for controlling and monitoring the relation. However,
with the passage of time, law and ethics seem to be a greed paradox as well as self
contradictory forces to each other but still sincere compliance to legal obligations is
also a part of ethical business behavior.
• Philosophical perspectives:
The term ‘philosophy’ is related to the study of human being, existence and human
relationship to the existing world. In the organizational context, philosophy refers to
the human relation negotiated among the seniors and sub ordinates. It is obvious that
organisation can’t simply run at the cost of economic resources and legal guideline
only, it requires philosophical concern to bridge the relation between material concern
and legal obligations. Thus, the ethical concern of institutional philosophy deals with:
a) Respect to others, cultural values and norms
b) Honor the self esteem of all levels of employees
c) Respect and acknowledge changing political values
d) Mutual co-operation, co-ordination and understanding
e) Social co-existence and harmony
f) Avoidance of prejudices
g) Inclusion and balancing
According to Velasquez, the five characteristics of moral standards are:
• They are involved with serious injuries or benefits to human.
• They are not established by law, nor legislated.
• They should be preferred to other values, especially self-interest.
• They are based on impartial considerations.
• They are associated with special emotions such as guilt and shame and a
corresponding moral vocabulary.
We absorb these moral standards as children from a variety of influences and revise
them as we mature. Thus, ethics is the discipline that examines the moral standards of
an individual or a society .Its purpose is to determine whether a given moral standard
(or moral judgment) based thereon is more or less correct. In our present study, we shall
apply ethical norms to various areas of business such as accounts, finance, marketing,
human resource etc.
Ethics Moral
Root Word in Greek is 'ethikos' which Root word in Greeks is 'mos' which means
means 'character' custom.
Deals with right and wrong conduct. Deals with principles of right and wrong.
Deals with individual character. Deals with customs set by groups.
Character is personal attribute. Customs are determines by groups or some
authority like religion or culture
Ethics is the response of an individual to a Morals are general principles, e. g. 'You
specific situation, e. g whether in that should speak truth.' Morals are community
situation, it is ethical to state the truth. defined.
Ethics are personal choices or inclinations.
goes higher, investors are attracted to it. But does the company want profit hunters or
sensible, respectable investors. Of late, progressive business magazines have been
highlighting lists of most respectable companies. And respectively is not measured in
quantitative data but assessed by the quality and professionalism of the management.
We enumerate the benefits of business done with proper regard for ethics. (A business
house which is conscious of its business ethics runs an ethics program, i.e. a program
covering the ethical guidelines for its employees.)
1. An improved society: Attention to business ethics has improved the society. Earlier,
children and unorganized workers were exploited by the capitalist bosses. But thinkers
and activist have changed all this with unceasing action over the generation .Recently
Narmada Bachau Aandolan has taken up the houseless people on the banks of the
Narmada. Running a government is also like a business, and all the principles of
business ethics apply to it.
2. Help in turbulent time: Ethics programs help in staying on the moral course in times
of disturbance. The leader and staff maintain consistency.
3. Better Teamwork and productivity: An ethical program promotes teamwork and
enhances productivity. When a company’s workers bring the professed values close to
the actually practiced values, there is openness, integrity and communal cohesiveness.
4. More resilient workforce: ethical conduct in the workplace helps the employee face
difficult situations. ‘’ Tough times don’t last, but tough people do.’’
5. Helpful in biding by law: Ethical programs help to generate lawful policies. In matters
of hiring, evaluating, disciplining, dismissing, etc, the owners of the business need to
be ethical. This may save the company the cost of litigation later on.
6. Helps to avoid criminal acts in management: Ethical programs help to speedily detect
and correct the violations in ethics.
7. Help in quality management and strategic planning: Ethical programs help in bringing
the organizational conduct in line with its preferred values. Many of us have noticed
that reliance petrol pumps are run by boys who humbly bow to you with Namaste as
you go to get a fill of petrol. A culture of courtesy is clearly a reflection of the thinking in
the higher echelons of the company. Reliance in considered reliable for measure and
purity.
8. Binds together the diversity in the workforce: An ethics program takes care of the
diversity of values in the company. This in turn makes way for sound ethics
management.
9. Sound public image: A sound ethical base amounts to good public relations, though
PR need not be the reason why you are ethical. It is better to be ethically correct for the
sake of goodness and nothing else. The rewards of this may not be monetary, but then
there are satisfactions that money cannot buy. Ethics is about the highest good in
human conduct.
stakeholder, viz. Customers, creditors, suppliers, and employees of the company, the
government and society at large.
At the same time, if a company’s main purpose is to maximize the returns to its shareholders,
then it could be seen as unethical for a company to consider the interests and rights of
anyone else!
There is no clear definition about the concept of social responsibility. It has been defined in
various ways. Some of the definitions are as follows.
‘’ Corporate social responsibility in the continuing commitment by business to behave
ethically and contribute to economic development while improving the quality of life of
the workforce and their families as well as of the local community and society at large.’’
CSR is the responsibility of business to society to perform its economic function of
producing and supplying goods and services in a very efficient manner, so as to
maximize its profitability.
CSR is the obligation of the business to consider the interest of society and of its major
groups and give dues weight age to them while making its economic decisions and
undertaking economic activities.
CSR is the responsibility and commitment of business to society beyond the basic,
traditional and economic functions of producing and supplying goods and services.
‘’Corporate social responsibility is an integrated combination of policies, programs,
education and practices which extends throughout a corporation’s operations and
into the communities in which they operate.’’
‘’Corporate social responsibility is achieving commercial success in ways that honor
ethical values and respect people, communities, and the natural environment.’’
Socially conscious enterprises can take wide range of initiatives in social action areas such
as adoption of village, contribution to rural development, general health and education,
sanitation, housing, combating environmental pollution, reducing urban congestion, etc.
But the basic social responsibility of the business is to run the business efficiently and
profitably by discharging its obligations to shareholders, employees and workers. After
discharging its basic obligations ably, it should pursue public objects and maintain a balance
between service to society and the financial viability.
Socially responsible business behavior is reflected in several ways. While taking economic
decisions, ne social benefit should be the dominant criterion of choice. Enterprises should
be concerned with the social consequence of their economic decisions. For example, setting
up industrial plant in an already congested area is ignoring social responsibility. Companies
which have taken up social responsibilities, in India are those of the Tata group who have
set up several hospitals, educational institutions, township and have contributed
tremendously to the promotion of sports and cultural activities. Birla group has set up
hospitals, educational institutions and promoted several socially useful activities. Reliance
group is supplying water by converting sea water into drinking water in Jamnagar Township.
Companies can best benefit their stakeholders by fulfilling their economic, legal, ethical and
discretionary responsibilities. The corporate citizenship denotes the extent to which
businesses meet the legal, ethical, economic and voluntary responsibilities placed on them
by their stakeholders.
Social Responsibilities
Social issues with which business corporations have been concerned since the 1960s may
be divided into three categories:
(a) Social problems external to the corporation that were not caused by any direct business
action like poverty, drug abuse, decay of the cities and so on.
(b) The external impact of regular economic activities. For example, pollution caused by
production, the quality, safety, reliability of goods and services, deception in marketing
practices, the social impact of plant closures and plant location belong to this category.
(c) Issues within the firm and tied up with regular economic activities, like equal
employment opportunity, occupational health and safety, the quality of work life and
industrial democracy.
The second and third categories are of increasing importance and are tied up with the
regular economic operations of business. Improved social performance demands changes
in these operations.
6. To convert resistances into resources: Many Problems in the society can be transformed
into resources if the innovative ability of business is turned to social problems. All
problems may not be capable to being handled this way, but many of them would be
solved to the ultimate benefit of society.
7. To minimize environmental damage: the effluence of many businesses positively
damages the surrounding environment. By their own socially responsible behavior,
they can prevent government intervention if they are duty-bound and repair the damage
by recognizing their ecological responsibility towards society.
• Enhanced brand image and reputation: Customers often are drawn to brands and
companies with a good reputation in CSR – related areas. A company considered
socially responsible can benefit both from its enhanced reputation with the public as
well as its reputation within the business community, increasing the company’s ability
to attract capital and trading partners.
• Increased sales and customer loyalty: A number of studies have suggested a large
and growing market for the products and services of companies perceived to be socially
responsible. While businesses must first satisfy customer’s key buying criteria, such as
price, quality, availability, safety and convenience, studies also as “sweatshop-free”
and “child -labour- free” clothing , lower environmental impact , and absence of
genetically –modified materials or ingredients.
• Increased productivity and quality: efforts to improve working conditions, lessen
environmental impact or increase employee involvement in decision-making often lead
to increased productivity and reduced error rate in a company. For example, companies
that improve working conditions and labour practices among their suppliers often
experience a decrease in merchandise that is defective or can’t be sold.
• Increased ability to attract and retain employees: Companies perceived to have strong
CSR commitments often find it easier to recruit and retain employees, resulting in
reduction in turnover and associated recruitment and training costs. Even in difficult
labour markets, potential employees evaluate a company’s CSR performance to
determine whether it is the right “fit”.
• Reduced regulatory oversight: Companies that demonstrably satisfy or go beyond
regulatory compliance requirements are given more free reign y both national and local
government entities. In the U.S., for example, federal and state agencies overseeing
environmental and workplace regulations have formal programs that recognize and
reward companies that have taken proactive measures to reduce adverse environmental,
health and safety impacts. In many cases, such companies are subject to fewer
inspections and paperwork, and may be given preference or “fast-track” treatment
when applying for operating permits or other forms of government permission.
• Access to capital: The growth of socially responsible investing (SRI) means companies
with strong CST performance have increased access to capital that might not otherwise
have been available.
Apparently lots of ongoing operational activities, involvement of a well-trained workforce,
a good information networking system, and use of modern sophisticated communication
tools and techniques seem to be the hallmarks of a successful business organization. But
this is not all, because there is something else that needs to be considered very important. It
is “Ethics in Business Organizations” or “Ethics at Workplace”
The term “ethics” is derived from the Greek word meaning character. Appraisal of what is
good and what is bad determines the dimension of ethics. It is characterized by the
organization, village, and the family in which people live.
Former U.S Supreme Court Justice Potter Stewart defined ethics as “knowing the difference
between what you have right to do and what is right thing to do.” Ethics is a set of accepted
principles and code of conduct adopted within an organization to run it smoothly. Concerned
with matters related to “what is right” and “what is wrong”, organizational people follow
certain norms and values, the violations of which is subjected to violation of ethical values.
Organizational ethical norms and values affect, among other things, organizational
communication system, because operation of every system depends upon the efficiency and
effectiveness (professional honesty and sincerity of its operations) of the manpower involved
in the system. Ethical communication system believes in fair, true and reliable dissemination
of information, whereas unethical information means false release of deceptive and unreliable
information. As such, it stands to reasons that business organizations which cannot stand
ethically upright cannot do justice to the public at large.
Unethical Communication
Some business organizations violate ethical morals but try to stand as good achievers. They
intend to make quick progress overnight without making necessary efforts. In doing this,
they violate established ethical norms and values. Violations of ethical standards may
occur in many ways, but two of them are worth mentioning. The first is unethical practices
within the organization and the second is unethical dealings with the public.
leadership to be morally and ethical sound. To this end, many companies explicitly establish
a code of ethics. Under this, unethical leadership that may tarnish the image of their
organization should be prevented from doing undesirable things for fulfilling of their vested
interests.
Secondly, employees are held responsible to work and communicate in the most ethical
ways. Apart from having to perform regular duties, employees have to be morally and
ethical sound on other matters concerning organizational image. Many organizations
conduct ethics audits to ensure that ethical norms and values are strictly followed by
organizational people.
Thirdly, some of the organizations fail to achieve their intended goals despite their manpower
and resource abundance. Here, lack of ethically appropriate and sound organizational
policies and structure account for organizational ineffectiveness.
Case Study 1
Pillsbury’s Restructuring “Discombobulate” Employees
A new age dawned at Pillsbury in the 1990s. The food giant underwent staggering changes that
shook it to its very flour- milling roots. Like many companies at that time, it experiences mergers
and acquisitions, a shake- up of senior management, and downsizing in some divisions. With
over 18,000 employees worldwide, Pillsbury maintains its headquarters in the Pillsbury Center,
Minneapolis, shown on page 2. It controls many well- known trademarks including Green
Gaint, Haagen- Dazs, Old El Paso, and Progresso. It also claims America’s most famous
spokescritter, the Pillsbury Doughboy, and, until recently, owned Burger King.
“The company got a new CEO in the fall of 1991,” explained Lou de Ocejo, senior vice president
of human resources and corporate affairs. “We went through a fairly extensive structural changes
in how we run the business – we focused on competencies in food technology, brands marketing,
and that type of thing. [moving] away from the old focus, which was on divisions within the
company and functional silos.” Instead of working in “silos” such as research, production,
personnel, or shipping, people became part of cross functional teams. “When we made that
change”, said de ocejo, it was very traumatic. Philosophically, it was a good idea, but the lines of
authority got blurred, and new things became important. People became discombobulated- who’s
my boss? Where do I go?”
Worse yet, as a company Pillsbury wasn’t growing. Business was flat. Moreover, it was
fundamentally a U.S. business. Suddenly, this company that had seen all roads begin and end in
Minneapolis had to regroup and look beyond its regional home. “Roads were beginning and
ending in Argentina and Bombay,” said de Oceja. Expanding it global market, managing broad
restructuring, pumping up sagging employee morale became urgent concerns in the new age of
Pillsbury.
In any organization, when employees fear that their jobs will change or even disappear, morale
plummets. Rumors fly, and productivity sinks. Excessive caution and mistrust prevail. That’s
why, in times of upheaval, communication- and lots of it-becomes paramount.
www.pillsbury.com
CHAPTER - 2
WORKING IN GROUPS
A. Conflict Management Issues
a) Basic concept of conflict:
Conflict is one of the most essential drive as well as an agentive force that envisions towards
constituting revolutionary changes in existing norms and values. In this regard conflict is
literally termed as a ‘clash’ or intentional disagreement towards existing patterns. Whereas
in the institutional context, it can be viewed as the incompatible relationship among the
different layers of management, employees and authorities. This incompatibility
stems(originates) right at the level of interest, opinions, ideas, expectations and other socio-
cultural differences so, conflict is aimed to review and revisit the situation from a very
renewed perspectives.
Conflict Resolution
Mark Robert’s skill-focused book on conflict management, entitled MANAGING CONFLICT
FROM THE INSIDE OUT analyzes the types of situations that cause conflicts. This book
also deals with how to handle conflicts that are difficult to avoid. Apart from conflicts
inside the organization, the book also deals with ways and means of handling conflicts
among, families and friends.
Resolving conflicts, in a way, means handling conflicts properly, objectively and impartially.
Positive conflicts can be minimized because they exert a force necessary for better
management. Such conflicts are based on the principle of “All is well that ends well.”
Most conflicts being sensitive in nature need to be handled properly. Conflicts, if not properly
managed leads to failure in group performance
Conflicts, though are indispensable for positive results, should not be lingering. Ways and
means of resolving them are equally important and need to be devised as early as possible.
Resolutions delayed means resolutions denied. As conflicts are not problems that defy
solutions, the following measures need to be considered:
Proaction Addressing minor conflicts before they become serious
Communication. Bringing the conflicting parties to a negotiating table to discuss the
issues.
Openness. Expose the conflicting parties to an environment of open discussion, before
the major issues are touched upon.
Research. Identify the factual reasons of the conflict.
Flexibility. Create a flexible environment for free and open discussion.
Fair Play. Encourage everyone to work out a fair solution to the problem
Alliance. Let the conflicting parties fight out and drive out ‘’external forces’ from meddling
in their business.
Help others realize reality See whether or not the resistance to change is possible or not.
Help the other persons to realize the same and motivate them to cooperate with you in
your mission.
Bring resistance out into the open To awaken the silent and uninterested and noncommittal
participants towards positive response, you might ask,” Have I talked irrational? Am
I unreasonable? Why don’t you open your mouth? We expect some positive response
from you.” Such remarks will enthuse the silent and non- participating speakers to
speak, express positive views and contribute to overcoming résistance.
Evaluate others’ objections fairly Don’t harp on the same string, however right you think
you are. Let others open up. Let them express their dissatisfaction. This is necessary to
make a balanced judgment about the major problems.
Hold your arguments until the other person is ready for them Do not always think that a
strong argument will always speak for itself. By listening to others, you will lean to
understand others- their feelings, emotions, etc. This is necessary to overcome resistance.
Overcoming Resistance:
Resistance to change, which may be either logical or irrational, is a kind of conflict. By
following certain strategies, irrational resistance can be overcome by:
a. being calm in nature and reasonable in approach
b. maintaining your composure and by thinking about others’ views, beliefs and ways of
thinking as reasonable from their own perspective.
Diffusing Hostilities
Handling emotional people who are quick ton anger and aggressiveness is difficult, but
also pleasant because they provide a lot of leaning inputs about people temperament,
attitudes and behavior responsible for causing conflicts. The book recommends the following
hostility diffusing ways:
1. Understand feelings and behaviors of such people when they are confronted by angry
people
2. Increase employee awareness on the causes of anger and hostility
3. Learn the skills that can transform a confrontation into a positive resolution
b) Affective Conflict:
It is an extensive form of ideological conflict that mainly looks into the confrontation
created among ruling and oppositional groups. Most importantly affective conflict
takes the form of violence and bloodshed as the only way of resistance and subjugation.
Consequently it mainly entertains the limited interest of specific group for personal
benefits.
the ruled group are always in disagreement with ruling power. Therefore, conflicting
circumstances are created to revolutionize the established regulatory norms and values.
So, structuralist share a popular belief that liberal hierarchy and democratic leadership
can reduce or minimize the chances of conflict in organization. However, as long as the
structure exists, conflict is never going to be reduced forever from the society.
Following are the basic ideas to minimize conflict:
a) Flat management hierarchy
b) Corporate liberalism
c) Participatory management pattern(PPP model)
d) Group and team based management
e) Multilayered leadership schemer.
a) Negotiation:
Negotiation is one of the most preliminary stage of managing conflict in the close
group participation of conflicting forces. Further known as wind-wind theory .It aims
to settle the dispute through intra group facilitation and co-ordination to resolve into a
mutual compromise. So negotiation aims to bring together the conflicting parties in the
single platform to resolve disputes and misunderstanding through bilateral discussion,
dialogues, bargaining , flexibility and compromise. Accordingly, the bargaining power
of claims are intentionally brought to mid point discussions which turns out to be the
point of compromise. Accordingly, the consensus of agreement is mutually agreed and
executed in the testimonial record.
b) Mediation:
It is any extended form of negotiation in which the disputes are facilitated by third
party intervention. The third party is granted with an institutional status to have
autonomous execution of decision upon the consent of conflicting groups.
Process of Mediation:
• Authorization and validation of claims
• Bargaining and package deals
• Stream lining of structural pattern of conflict and resources
• Integration and settlement
• Arbitration for agreement and forceful adjustment
• Governing and controlling of integrated forces.
c) Arbitration:
Arbitration refers to the process of subjugating and subordinating policy of controlling
the conflicting circumstances. In this approach disputes and disagreements are legally
entertained with view to eradicate institutional base of conflict considered as the least
scientific approach to conflict management, arbitration is performed in lies of
constitutional and judiciaries authority to sublet the countering force being illegal and
illegitimate in the given circumstances. The overall objective of arbitration is to.
1. Listening Skills
Background: Nature has gifted us with one mouth and two ears. This is symbolic in many
ways. With this, we have to understand that we should listen more in order to be enlightened
and speak less. n order to let others speak and listen to them attentively.
Understanding Listening. Listening may be defined as the ability to understand and respond
effectively to oral (face-to-face) communication. Though listening and hearing sound alike, they
are different in organizational communication context. While listening perceives the contents
of what is said, hearing just absorbs sound without paying any attention to what is said. As
such, the latter does not involve any response or feedback.
Listening is the most important of all communication skills. The listening process takes
place in four stages: (i) perception, (, ii) interpretation, (iii) evaluation and (iv) action.
Listening is one of the most fundamental skills of human communication activities that
idealize interpersonal human relations through sharing and exchange of ideas, experiences
and information. Listening involves sensing. Listening is always a participatory approach
of effective communication. Most of the evidences show that the receptive side of listening
is more crucial and it causes more problems than transmitting messages for others to
understand them. Poor listening is major cause of miscommunication. Improving listening
ability is the major challenge for better communication.
Listening, the most basic quality of human communication is an act of sharing and exchange
of ideas, experiences and opinion. It must be realized that the best way to understand
people is to listen to them properly. So listening remains to be the most prominent and
structured procedure of communication that broadly consists of methodological procedures
like sensing, interpreting, evaluating, remember and responding. It is assumed that 90
present of the organizational problems are caused due to misleading and misrepresentation
resulting from listening problems.
For many reasons, the same piece of message conveyed by the speaker may be subjected to
both hearing and listening. Sometimes, a piece of message is just heard, if it is considered less
important. It also depends upon how the listener reacts to it. Other things remaining the
same, a good manager is required to be good listener in order to be a good speaker.
Listening involves filtering – a process of decoding the message to get the meaning through
mental verification. It depends upon our knowledge, beliefs, attitude and behavior, biases
and experiences. To elaborate, listening involves:
i. Sensing things by perception. It is the most fundamental aspect of human learning,
understanding things with rationality and reasonability.
ii. Interpretation is the deliberate process to have explanations, illustrations and establish
proper understanding. Evaluation is the process of finding logic and evidence. Every
listener is required to have proper analytical skills to prepare proper logic and evidence,
classification and sub-classification of ideas and argumentative habits.
iii. Remembering refers to the process of internationalizing information before it is
communicated to the listeners. In short, it is the quality of retaining in mind what has
been received (listened to). Various factors determine our capacity to remember things.
Some people have photographic memory and can reproduce past information. Next,
remembering deteriorates with aging. It has also to do things with people of the
marginalized community. Family members of a backward community of slum-dwellers
in the Banke district in Far Western Nepal, when interrogated by a crime investigation
team on the color of the shirt family members could not rightly tell the color of the shirt
their son wore on the day of his killing.
iv. Responding is the final stage of human communication quality in which the listeners
reproduce replies or respond to the speakers on the specific state of affairs, i.e., queries
made by the speaker. The response reflects the listener’s reactions to various aspects of
the message. It could be positive as well as negative and confused understanding.
Listening as a process of communication could be best understood as a set of the following
commands.
The Ten Commandments of Listening
1. Develop positive thinking attitude towards speakers.
2. Question and counter question for the appropriate compressions
3. Raise the speaker in status of role model.
4. Listen to concepts, key ideas and facts
5. Listen attentively and patiently
6. Put the speaker at ease
7. Be patient
8. Judge content, not the appearances or habits of the speaker
9. Keep an open mind when confronted with temperamental influences.
10. Apply the standard of mind filter.
Types of Listening: Various categories of listening include:
(a) Discriminative Listening, (b) Appreciative Listening, (c) Evaluative Listening, (d)
Emphatic Listening (Listeners put themselves at the position of speakers and try to
understand their feelings, expressions thoughts and emotions)
Understanding Group
It is rightly said: ‘Two heads are better than one head.’ Thoughts and beliefs held collectively
are much more productive and effective than those held individually. In other words, an
individual can seldom have the same volume of information that a group can bring into the
process of decision-making. Individual thoughts and plans and programs, however good
and practicable, cannot be materialized unless supported by a group or community of
authorized people.
Characteristics of a Group
The following are the distinctive features of a group:
(a) Specified group goals, (b) Group structure, (c) Group patterns, (d) Group norms and
values, (d) Group environment are the characteristics of a Group
Group Size: There are no hard and fast rules about the size of a group because the number
depends upon the type of the group and the circumstances in which it is formed. However,
the normal size ranges between a group of 5-6 and that of 15- 20 members. Sometimes, a
small group can perform much better than a large unmanageable group, which becomes
non-functional or ineffective when its individual members stand just for name sake. The
principle of Small is Beautiful applies to the effectiveness of a small group. To cite an example,
a business organization with many hands for doing the same kind of work cannot achieve
its organizational goal.
communication context, such a gathering of elites interact on what to do, how to do and
where to do. Interactions and discussions consume a considerable amount of time. The
relationship and interactions between members of a group is known as “Group Discussion”.
Interaction among members is the core group of Group Dynamics. Interactions involve
creative thinking on doing certain things creatively. At the goal setting stage, members,
based on the ideas they have in mind, shower a number of group goals, which are filtered
into tangible, workable and achievable sets of actions to be undertaken.
Mere flow of ideas in the interaction would not determine group goals. A strong personality
from among the group members, considerate and insightful enough to perceive and preview
the future working of the group, intervenes in deciding group goals. Some confuse goals
with objectives. Setting of group goals is the most important function, next to the formation
of the group. Setting objectives is the third important function. Some groups have general as
well as specific objectives to follow. Plans and programs to be followed as per group goals
occupy the fourth place in the role of functions.
To understand the distinction between goals and objectives, it will be better to cite an example
of the Police Institution in most countries. In Nepal “Satya Sewa Surakchhyanam” meaning
Protection of Real Service, is the mission. The goal is to be dedicated to ensuring security of
life and property of the people in general.
crowd do not have identity of their own. They show unorganized, unplanned or
unpredictable attitude and behavior. Crowds are often seen involved in anti-social activities
without thinking of their results. They disperse after some event.
Mob A mob is a disorderly crowd or rabble or throng of people taking part in mob rule or
mob violence. It does not hesitate to undertake any destructive work quite irrespective of its
disastrous consequences.
What a Group is Not: To understand a group in its right perspective, it is necessary to realize
that just a throng of people or a mere aggregation of people does not make a group. For
example, people lining up in queues to buy the cinema or railway tickets, pilgrims waiting
in a temple for the worship of gods and goddesses, and people sitting together in a bus or
railway compartments are not groups. Another example, in any busy city, an incident or
accident or mob violence soon collects a large number of people, most of whom start playing
violent roles. This aggregation of people also does not constitute a group, because here also
the people are not collectively directed towards achieving any specific goals for the common
good of others.
Functioning Style of a Group: At the early part of its formation and functioning, it carries out
lot of discussions with sharing and exchange of individual opinions and attitudes towards
the subject of discussion, which are later filtered and merged into a set of opinions and
decisions of common consensus.
Organizations function with several kinds of teams or groups of people. Each of these teams
or groups communicates differently according to its goals of formation. Longevity of a team
depends upon its nature and the situation of its formation.
Importance of a Group
Working in group/s is a democratic principle. This principle applies to cases of families to
large organizations. Families run with one-man decision policy against the group decision
policy, are authoritarian and cannot work with common consensus. Conflicting ideas and
opinions, not properly addressed under the able leadership impede real growth and
development of families. Likewise, political parties in a multi-party system, working with
individual party biases and preconceptions cannot take the country to height. Others, on
the other hand, working in group spirit and a sense of belonging can achieve tangible goals.
Such people believing and working in the principle of unity within diversity can work in
peace and harmony and contribute to sustainability and longevity to the organization. To
this end, it is necessary to learn much from bees and ants that work hard and collectively.
Types of Groups The followings are various types of groups:
1. Self-directed groups: They are self regulated groups of staff members empowered to
influence decisions and exert pressure.
2. Committee-based Groups .Groups exist in the form of committees under different names,
e.g. (a) Steering Committee, (b) Standing Committee, (c) Advisory Committee, and (d)
Adhoc Committee (meaning for this/ that purpose). Some of the above are long-termed
and some short-termed
3. Task Force (karyadal) formed for a short period to investigate facts of a problem and
suggest measures for resolving the problem, or achieving something new in a short
span of time. It is an important structure of internal operational procedure of business
organizations.
xiv) Generation of creative ideas: Groups formed of people with creative and constructive
ideas can generate new ideas beneficial for the organization. Group contribution in
this respect is necessary because management may or may not be far-sighted and lacking
in innovative ideas.
xv) Advantage of varied talents and diversity of views. While working in a group, an
individual member acquires varied talents from talented members
xvi) Individual members working a heterogeneous group will know how to work unitedly
to achieve group goals.
Drawbacks of Teamwork Despite distinct advantages; a group has the following drawbacks.
a. Sacrifice of individual capacity. Every member in a group is a unique entity and expertise.
While working in a group an individual member sacrifices his individual identify and
capacity to work separately.
b. Sacrifice of the opportunity cost. The individual in a group will have to sacrifice all
opportunities which he/she can enjoy while standing and working with individual
identity.
c. Bear unwanted pressure and rigidity of principles. Individual members under the
pressure of the group will have to work unwillingly against the individual will and
aspirations
d. Groupthink: A team may not function in a team spirit if individual members keep
individual interests above group interest.
e. Hidden agendas. Some individual members may work for the fulfillment of their
individual interests against team interests at the cost of other members
f. Free riders: Some members may say,” Everybody’s son is nobody’s son.” Under the
sway of such a wrong notion, they do not care about their duties/ allegiance to the
welfare of the team as a whole.
g. High cost of coordinating group activities. Coordinating scattered members with vested
interests is another drawback.
h. Unwell with team culture. Those, who feel unhappy, unwell and uncomfortable while
working in a team prefer to work individually and cannot contribute to the team as a unit.
i. Loss of individual identity. In a group, an individual with his/her personal excellence
loses individual identity. Whatever is done by an individual becomes an asset of the
group as a whole, not individual
j. Consensus problems in heterogeneous groups. In such a group, the group leaders feel it
difficult to bring the group members to a common consensus
k. Individual sacrifice of personal perception, identity and dignity. Most individual qualities
are sacrificed under the group domination.
l. Possibility of cross-cultural clash. Members with cross-cultural differences may clash on
matters of cultural concern
Communications in such a case become difficult.
m. Sacrifice of personal perception identity and dignity at the cost of sacrifice of personal
ambitions, interests and benefits
n. Loss of individual quality When in a group, even the most reasonable and considerate
person may lose his individual qualities under a party/group domination/ whip.
When staffs, mostly senior, are not seen in their respective rooms, they are mostly supposed
to be attending meeting/s, leaving customers in utter despair and frustration. In such a
case, customers understand meeting as an effective way avoiding office responsibility.
Skeptical views about meeting: Many having skeptical views about the excess of meeting
uphold that meetings, in most cases, mean sheer wastage of time at the cost of the customer
service. In most meetings words, not work, speak louder. Besides, meetings are a jumble of
people for vomiting irrelevant and unrelated opinions. They are also costly in terms of time
and money. In Peter Ducker’s words, “Meetings are by definition a concession to deficient
organization, for one either meets or one works. One cannot do both at a time.’
Living realities about meeting: Most managers spend considerable amount of their working
time interacting with people- organizational and intra-organizational, sharing and exchanging
their views and ideas. They spend their time also sitting with people discussing various
agendas, agreeing or disagreeing on issues and points raised, asking pertinent questions
and finally working out solutions to problems or arrive at certain conclusions.
Viewed from another perspective, the person presenting his/her viewpoints is not merely
talking, but also projecting his/her image as an individual personality, cooperating with
other participants in arriving at useful and practical conclusions on particular issues raised.
Discussions and hot debates on crucial issues sometimes take the participants much farther
than needed. Whatever the issues, and whatever the mode of discussions, meetings are
conducted with certain purposes.
Effective Meetings
Meetings may or may not be effective and output oriented. Effective meetings thrive in many
things including important agendas, serious discussions among all the participants, active
participation of all the members, proper guidelines for conducting meetings, important role
played by the Chair, efficiency of the office-secretary, implementation of the decisions taken
in earlier meetings, follow-ups and evaluation of the earlier meetings.
Agenda: At a meeting, the term agenda is used in a broader context. It refers to points to be
discussed in the meeting .They are thought about and decided before the meeting. The
secretary sets and prepares them in consultation with the Executive Director, Managing
Director or some senior person who acts the Chairperson of the meeting.
Minute Contents A minute is the legal and authentic record of any meeting. It is, in other
words, a document recoding the procedures of meeting. The minutes are clearly written and
documented for future reference. Minute-writing includes: (i) preliminary data, (ii) the body
(discussion, decision taken), (iii) Getting signature for ensuring authenticity of matters
discussed and decision contents.
A well-documented minute is preserved as a valuable testimony of organizational
achievements. Minutes serve as a reference as well as guidelines for determining future
course of organizational development.
Usually, minute-writing is done by member-secretary of the executive board or the person
appointed by the Chairperson.
Effective Meeting. As has been agued earlier, meeting conducting procedure is a complete
package of activities which must be carried out with utmost rigors of organizational
discipline. Its effectiveness depends, among other things, upon effective roles played mostly
by the Chairperson, the Office secretary and the members Apart from various things, member
motivation, involvement, participation, and implementation of decisions taken in the meeting
are keys to effective meeting.
Importance of giving and receiving feedbacks. Giving feedback is the avenue to performance
greatness. An effective feedback received well has the potential to improve things pointed
out in the message. Fedbacks also determine the effectiveness of communication because it
is way to improving things we do in business situation. It is the key to performance
effectiveness. Giving feedback effectively is has the potential of making communication
effective.
Characteristics of Feedback
i) comparison and contrast between varying meaning of information
ii) classification and sub-classification of information for clarity of meaning
iii) avoidance of prejudices
iv) positive thinking
v) analytical and critical approach to information
Giving and receiving feedbacks in groups also follows the same procedure.
Case Study :2
Harley- Davidson Cruises Toward Team- Based Management
For nearly a century Harley- Davidson motorcycles cruised the open road, the ultimate symbol of
freewheeling joy and machismo. But though the Harley- Davidson Motor Company is wallowing
in “ hog heaven” profits now, the company was near death’s door un the early 1980s. Poor
quality was a major problem. Bikers took perverse joy in pointing to any oil puddle on the road
and speculating that a Harley had recently been parked there. Plagued with reliability and other
problems, the company lost significant market share to Honda, Suzuki, Kawasaki, and Yamaha.
Under new ownership, however, Harley- Davidson narrowly averted bankruptcy to emerge as a
classic American Cinderella story. Its remarkable turnaround resulted from a number of factors,
including a fanatical brand of customer loyalty. Many customers actually have the company
logo tattooed on their bodies! More relevant to its comeback, though, were extensive changes in
organization and management. With new owners the Harley- Davidson Motor Company created
a flatter, more interdependent organizational structure. It moved away from the traditional model
of independent leaders issuing orders to dependent followers. New managers emphasized
empowered work teams called “circles”, leading to greater employee involvement in decision
making.
Although new leadership and a flatter organization boosted Harley- Davidson to its current
position as the leading global supplier of premium quality, heavyweight motorcycles, it’s not
out of woods yet. Upstart companies with few factories want to cash in on the world’s robust
appetite for cruising and touring machines. And Harley hankers after the younger market, where
it is pitching its more affordable “Sportster” model. Some advertisement even attempt to soften
its image with less testosterone and leather and more “poetry” of the open road. Meeting local
and global competition, developing new markets without abandoning its core market, and
maintaining quality are continuing challenges for Harley- Davidson. Its move away from a
strong hierarchical organization to management by collaborating teams has enabled it to respond
to these challenges, but not always smoothly.
www.harley-davidson.com
CHAPTER - 3
1. Characteristics of Culture
Culture is shaped by attitudes learned in childhood and later internalized in adulthood. As
we enter in this current period of globalization and interculturalism, we should expect to
make adjustments and adopt new attitudes. Adjustment and accommodation will be easier
if we understand some basic characteristics of culture.
Culture Is Learned: Rules, values, and attitudes of a culture are not inherent. They are
learned and passed down from generation to generation. For example, in many Middle
Eastern and some Asian cultures, same-sex people may walk hand-in-hand in the street,
but opposite sex people may not do so. In Arab cultures conversations are often held in close
proximity, sometimes nose to nose. But in Western cultures if a person stands too close, one
may react as if violated: He was all over me like a rash. Cultural rules of behavior learned from
your family and society are conditioned from early childhood.
Cultures Are Inherently Logical: The rules in any culture originated to reinforce that culture’s
values and beliefs. They act as normative forces. For example, in Japan the original Barbie
doll was a failure for many reasons, one of which was her toothy smile. 23 This is a country
where women cover their mouths with their hands when they laugh so as not to expose
their teeth. Exposing one’s teeth is not only immodest but also aggressive. Although current
cultural behavior may sometimes seem silly and illogical, nearly all serious rules and values
originate in deep-seated beliefs. Rules about exposing teeth or how close to stand are linked
to values about sexuality, aggression, modesty, and respect. Acknowledging the inherent
logic of a culture is extremely important when learning to accept behavior that differs from
one’s own cultural behavior.
Culture Is the Basis of Self-Identity and Community: Culture is the basis for how we tell
the world who we are and what we believe. People build their identities through cultural
overlays to their primary culture. When North Americans make choices in education, career,
place of employment, and life partner, they consider certain rules, manners, ceremonies,
beliefs, languages, and values. These considerations add to their total cultural outlook and
are major expressions of their self-identity.
Culture Combines the Visible and Invisible: To outsiders, the way we act— those things
that we do in daily life and work—are the most visible parts of our culture. In Japan, for
instance, harmony with the environment is important. Therefore, when attending a flower
show, a woman would wear a dress with pastel rather than primary colors to avoid detracting
from the beauty of the flowers. In India people avoid stepping on ants or insects because
they believe in reincarnation and are careful about all forms of life. Such practices are
outward symbols of deeper values that are invisible but that pervade everything we think
and do.
Culture Is Dynamic: Over time, cultures change. Changes are caused by advancements in
technology and communication, as discussed earlier. Local differences are modified or
slowly erased. Change is also caused by events such as migration, natural disasters, and
wars. The American Civil War, for instance, produced far-reaching cultural changes for
both the North and the South. Another major event in this country was the exodus of people
from farms. When families moved to cities, major changes occurred in the way family members
interacted. Attitudes, behaviors, and beliefs change in open societies more quickly than in
closed societies.
Dimensions of Culture
The more you know about culture in general and your own culture in particular, the better
able you will be to adopt an intercultural perspective. A typical North American has habits
and beliefs similar to those of other members of Western, technologically advanced societies.
In our limited space in this book, it is impossible to cover fully the infinite facets of culture.
But we can outline some key dimensions of culture and look at them from a variety of
viewpoints.
So that you will better understand your culture and how it contrasts with other cultures, we
will describe five key dimensions of culture: context, individualism, formality,
communication style, and time orientation.
Context: Context is probably the most important cultural dimension and also the most
difficult to define. It is a concept developed by cultural anthropologist Edward T. Hall.
In his model, context refers to the stimuli, environment, or ambience surrounding an event.
Communicators in low-context cultures (such as those in North America, Scandinavia, and
Germany) depend little on the context of a situation to convey their meaning. They assume
that listeners know very little and must be told practically everything. In high-context cultures
(such as those in Japan, China, and Arab countries), the listener is already “contexted” and
does not need to be given much background information. 24 To identify low- and high-
context countries,
Hall arranged them on a continuum, as shown in Figure 3.2.
Low-context cultures tend to be logical, analytical, and action oriented. Business
communicator’s stress clearly articulated messages that they consider to be objective,
professional, and efficient. High-context cultures are more likely to be intuitive and
contemplative. Communicators in high-context cultures pay attention to more than the
words spoken. They emphasize interpersonal relationships, nonverbal expression, physical
setting, and social setting. For example, a Japanese communicator might say yes when he
really means no . From the context of the situation, the Japanese speaker would indicate
whether yes really meant yes or whether it meant no. The context, tone, time taken to answer,
facial expression, and body cues would convey the meaning of yes. 25 Thus, in high-context
cultures, communication cues are transmitted by posture, voice inflection, gestures, and
facial expression. Establishing relationships is an important part of communicating and
interacting.
In terms of thinking patterns, low-context communicators tend to use linear logic . They
proceed from Point A to Point B to Point C and finally arrive at a conclusion. High-context
communicators, however, may use spiral logic , circling around a topic indirectly and looking
at it from many tangential or divergent viewpoints. A conclusion may be implied but not
argued directly. For a concise summary of important differences between low- and high-
context cultures, see Figure 3.2.
nail that sticks up gets pounded down” is a common Japanese saying. 26 Business decisions
are often made by all who have competence in the matter under discussion. Similarly, in
China managers also focus on the group rather than on the individual, preferring a
consultative management style over an autocratic style. 27
Many cultures, of course, are quite complex and cannot be characterized as totally
individualistic or group oriented. For example, European Americans are generally quite
individualistic, whereas African Americans are less so, and Latin Americans are closer to
the group-centered dimension. 28
Formality. People in some cultures place less emphasis on tradition, ceremony, and social
rules than do members of other cultures. North Americans, for example, dress casually and
are soon on a first-name basis with others. Their lack of formality is often characterized by
directness.
In business dealings North Americans come to the point immediately; indirectness, they
feel, wastes time, a valuable commodity in American culture.
This informality and directness may be confusing abroad. In Mexico, for instance, a typical
business meeting begins with handshakes, coffee, and an expansive conversation about the
weather, sports, and other light topics. An invitation to “get down to business” might
offend a Mexican executive. 29 In Japan signing documents and exchanging business cards
are important rituals. In Europe first names are never used without invitation. In Arab,
South American, and
Asian cultures, a feeling of friendship and kinship must be established before business can
be transacted.
In Western cultures people are more relaxed about social status and the appearance of
power. 30 Deference is not generally paid to individuals merely because of their wealth,
position, seniority, or age. In many Asian cultures, however, these characteristics are
important and must be respected. Wal-Mart, facing many hurdles in breaking into the
Japanese market, admits having difficulty training local employees to speak up to their
bosses. In the Japanese culture lower-level employees do not question management.
Deference and respect are paid to authority and power. Recognizing this cultural pattern,
Marriott Hotel managers learned to avoid placing a lower-level Japanese employee on a
floor above a higher-level executive from the same company.
harmony and saving face. They are indirect and go to great lengths to avoid giving
offense by saying no . The Japanese, in fact, have 16 different ways to avoid an
outright no . The empathic listener recognizes the language of refusal and pushes
no further.
c. Patience: Being tolerant also involves patience. If a foreigner is struggling to express
an idea in English, Americans must avoid the temptation to finish the sentence
and provide the word that they presume is wanted. When we put words into their
mouths, our foreign friends often smile and agree out of politeness, but our words
may in fact not express their thoughts.
Remaining silent is another means of exhibiting tolerance. Instead of filling every
lapse in conversation, North Americans, for example, should recognize that in
Asian cultures people deliberately use periods of silence for reflection and
contemplation.
Case Study : 3
CORNORING AND VITRO REVISITED
The marriage and subsequent divorce of glassmakers Mexico, illustrate the difficulty of joining
two cultured. Corporate consultant Richard N. Sinkin believes that cultural differences are the
number one reason for failure in Mexican- US business ventures. For example, take the matter of
contracts. In the United states contracts are law, but in Mexico Sinkin says they “ are kind of
ideal things that you strive to achieve.”
Many companies involved in joint ventures resort to borrowing from both cultures to fashion a
new corporate culture. For example, Bank One of Columbus. Ohio, worked with Bancomer , one
of Mexico’s largest banks, to set up a consumer credit card operation. But different approaches to
working procedures disrupted the operation. Mexican bankers were accustomed to long working
hours, typically from 9 a.m until 9 p.m. They took leisurely meals, sometimes lasting two hours.
They also requested evening meetings, to which they wete often late. The American bankers ate
their lunches at their desks and wanted to be home in the evening. In forging a new culture, both
groups agreed to changes, including full lunches in the company dinning rooms. Evening meeting
were held, but latecomers had to drop a few pesos for every tardy minute into a piggy bank set in
the middle of the meeting table:
Critical thinking
• What typical North American culture values may clash with Mexican values in business
alliances?
• How could Corning and Vitro have worked to improve their corporative effort?
• Should the more powerful partner have imposed its culture and management style on
the weaker?? why or why not?
affected with frequent rise and fall in the price even of the perishable vegetable item like tomato.
Because of sharp and sudden decline in the products of agricultural goods, countries exporting
them for decades will be bound to import. Influenced by its globalized characteristics, business
is difficult to understand. Every product- consumer goods we use bear a lot of meanings. A
simple thing like a pair of shoes we wear undergoes a long process of its journey – the materials
used, the country where it these materials import and export to companies, finishing of the crude
raw materials and passing of the products into the hands of national and international agencies
and their flow in the market for consumer use. To cite an another example, Toyota cars
manufactured or assembled in the Japanese assembling plants set up in Bangkok, Thailand are
exported the US and Canada. Likewise, parts of Mercedes cars are manufactured in India and
sold in Germany and in other parts of the world. Anyone, who has some experience of the
business world, can understand such a business and communication involved in the whole
affairs of production import and export of the products. Business Communication as a study
discipline enshrines all these complex operations. The discipline is not only a study of jumble of
problems but their administration and management as one of the activities of human development
in the business world.
As today’s business environment is very complex and ever-changing, business communication
is affected, among other things, by globalization of business, globalization of information
networking system, evolution of organizational structure, impact of science and technology on
business, and an increase in the workplace diversity.
Increasing Value of Business Information. In this age of information revolution, INFORMATION
stands out as the most powerful resource and valuable asset of business organizations. This
necessitates a need for information management system (MIS). The value of business information,
increased by business communication in today’s business world can be illustrated by the
following three things:
(a) Organizational competitive insight. This refers to the extent of organizational knowledge
and information about things happening and changes taking place in the business
world.
(b) Addressing customer needs. It should be realized that organizations that can quickly
cater to customer needs and services can stand as achievers. Hence, the organizational
responsibilities towards meeting customer needs.
(c) Conducive state policy and directives. Today’s government is required to keep itself at a
competitive edge, which is possible only through a strong economy. Unless business
organizations are strengthened and their business globally expanded, no government
can thrive on mere political ideals and slogans. For this, a forward-looking government
is necessary to articulate state economic policies and issue directives and guidelines
conducive for overall development of all spheres of state economy – export and import,
taxation, banking, resource management and so on. All these areas can flourish only in
the efficiency and effectiveness of the business world, which depends upon reliable
and effective information dissemination system.
Other factors considered important in the business communication context, include:
(a) a quick response, by business organizations, to the globalization of business and
increased workplace diversity
(b) The conquest of new frontiers of science and technology and to have their positive
impact on all spheres of human development
Managing Diversity
It has been assumed that in the days ahead women and others from cultural minorities will
constitute the new workforce. Managers, supervisors, then will be required to adopt the
following principles towards managing workplace diversity:
• Conduct a diversity audit in organizations to find the most effective program for your
needs
• Design increasing meetings , useful for all
• Build cohesive multi-cultural work teams
• Create a corporate culture that can accommodate diversity to maximize the potential of
your workforce
• Hire, train, and promote a diver workforce.
socio-cultural milieus are responsible for this diversity which class people as Asians,
Africans, Europeans, Indians, South Asians, Arabs, Jews and others.
Globalization of Culture
In the fast changing world, culture is viewed, interpreted and understood in global context
because culture is being globalized in many ways. Globalization of cultures involves three
things: (a) understanding culture in broader perspective, (b) promoting cross-cultural
relationship between/ among people of diverse cultures working in diverse work situation,
each respecting each other’s cultural norms and \values, and (c) changing traditional
cultural perceptions incompatible with the changing needs of today. .
Promoting cross-cultural relationship: Society is made of people with diverse cultures. With
diversity in socio-cultural attitude and behavior and beliefs, people may differ in their ways
of life, sometimes resulting in clash of interests. The most reasonable way to deal with such
a situation for all is to respect norms and values. of others’ cultures
Changing with times: With the impact of science and technology on human life, life is
changing much faster than ever before. Willingly and unwillingly, people have to change
with the times which greatly impact conditions of survival because the choice of work and
the place of workplace are not always at our disposal. We have to work for survival. The
search for job for survival takes people to job market where they have to adjust themselves to
the existing work culture which seeks t maintain the law of uniformity with diversity.
People with different caste, color and creed migrate to different parts of the world in search
of job. The modern job market is no longer local and national. Values, beliefs and practices
of large industries operating on the strength of the global workforce cannot stick, for a long
time, to any long-established any organizational values. So their norms and values also
tend to change with the times and situations.
Legal Identity. in Business Communication: Based on the observation of things happening the
business world, it seems desirable to argue that peace and security, business promotion
and law are inter lined from many points of view There will be all anarchy in the absence
of law. To show that law and enforcement of legal enforcement are important, let us refer to
an answer given by a Peruvian manager of an industry, who said that to get a spare part of
a machinery it takes eighteen months to get through a official channel, two weeks illegally by
bribing the customs officials and 12 hours in Florida, in the United. It is the law and legal
rules and regulations than can answer why such things happen. The legal identity is
recognized when it can intervene in such matters...
4. Non-verbal Communications
General Background: Verbal communication is one in which communication takes place
orally or in writing. Most communication – personal or organizational- takes place verbally -
orally or in writing. The words in verbal communication are backed up by sound patterns
like pronunciation, pitch intonation, volume of articulation, speed selection of words, etc. It
is known as the primary form of communication.
In verbal communication words are systematically manipulated as per the grammatical
structures in order to communicative an intended message to the receiver. It is known to be
the second form of communication which requires a good deal of planning, organization
and effective presentation. of ideas.
It is believed that verbal language is deceptive because it can hide the truth of the subject-
matter, whereas non-verbal (body/gesture/sign-symbol language) communication is
considered to be the most original form of human communication, because it not only
carries mechanical information but also expresses the psychological behavioral and
temperamental influence of the speaker.
cannot do so in verbal language in the meeting of the Board of Directors. Here, he is obliged
to use non- verbal communication.
(a) Kinesics, the study of language concerned with body, bodily movements, face and
facial expressions and gestures, was first developed by anthropologist Ray L. Bird
Whistell in 1950s. language () is the first important type of non-verbal language with
the movement of the bodily parts, such as the head, facial parts (eyes, eyes-lids, lips,
teeth, etc.) hands, legs, fist, fingers, and body postures. In other words, we can
communicate by nodding and shaking of our head, blinking eyes, shrugging shoulders,
waving hands and doing many other things. Such movements can express our strong
feelings, nervousness, intention, etc. better than words.
(b) Pronemics, the study of language in relation to space and surrounding and distance
and space was first developed by Edward T. Hall during 1950s 1960. In the study, he
also observed the trait of animal territoriality in which animals in the forest kingdom
lay claim to their territorial integrity. Proxemics concerns itself with sending out message
signals at a certain distance between the speaker and the listener. The range of space
depends upon the relationship between the speaker and the listener.
Hargie & Davidson identified four territoriality of human space communication. This
can be classed as Number One indicating close space (physical contact within 18 inches),
Number Two, indicating personal space (18 inches to 4 feet), Number Three .indicating
Social space (4 to 12 feet) and Number Four indicating public space (12 feet and beyond
that). Here, communication is highly formal and objective. This is used at public address
programs. A high pitch and a loud voice is used to be heard the by the public.
To elaborate the above, space language used for various purposes shows the
relationship between the speaker and the listener. Personal space is used to
communicate with friends, colleagues and visitors; Social space is used in social
gatherings, i.e. at parties, social and religious occasions and functions. Public space is
used at public address programs. The purpose and the way of space communication
vary with various kinds of space mentioned above.
(c) Chromatics, study of communication in relation to time. Time has to something to do
with punctuality, timing and the frequency of action as well.
(d) Paralanguage (vocal characteristics) language literally means ‘“like language.”
Paralanguage, also called “vocalic” is, in short, a kind of voice language. It is more
about how we speak than what we speak. It covers almost 37% of our communication effect.
Paralanguage refers to the tonality of non-verbal communication. Its ability lies in
exposing the speaker’s age, gender, educational and geographical background, etc.
Paralanguage is concerned with many things with vocal characteristics.
Voice quality, physical attributes, bodily postures, facial expression walking style,
blended together contributes to effectiveness of non-verbal communication.
Vocalic deals with various acoustic properties of speech such as tone, pitch and accent.
Voice quality, which includes pitch variation (speaking with higher and lower pitch),
adds to the effectiveness of paralanguage in non-verbal communication. Pitch variation
is used to express joy, excitement, and anger
Change in voice for effect. Through a change in voice, one can clearly express his or her
feelings, attitude, worries, joy and sorrow. Through one’s voice, we can know about speaker’s
sex, and social, educational background. Voice could be clear, appealing, pleasant and
unpleasant. It refers to the intensity of sound produced at an instant. A sweet voice is the
attribute of radio-television anchors. A good singer together with knowledge and training
touch depends upon socio-cultural milieu. As touch is status related and gender sensitive,
it is possible in some cultures but objectionable in other cultures. Females in Asian culture
feel awkward to be touched publicly by their male counterparts.
The touch language, akin to kinesics, is different in procedures and devices. Touch language
(touch, affection, closer relationship) is concerned with independent communication
procedures. Apart from the use of hands and other parts of the body, it includes the waving
of hands.
Wearing veils. Wearing veils among the Muslim and Terai women of traditional and
backward communities is still prevalent in Asian countries. Women in veils, bowing down
to an idol in a shrine express deep faith in eternity; the bow to senior family members
indicates regard and respect and modesty and soberness blended with traditional socio-
cultural etiquette of the female members of the family
Walking. Different ways of walking carry in them a lot of non-verbal communication cues.
It is associated with the walker’s mood, state of mind- agility and vigor. Brisk and hasty
movements (walks) and walking at a snail’s pace tell lots of things.
Walking differences in various cultures. Walking steps are
fast, long and short. Those taking long strides might
look funny to those walking with short steps. Long strides
also indicate that the walkers are in a hurry.
Gender Differences The perception of men and women in business also varies from culture to
culture. Men tend to emphasize contents in their messages, and women tend to emphasize
relationship maintenance.
Religious differences Religion, the dominant force in some cultures, matters much in many
cultures. Companies want their employees to avoid religious differences to minimize
resistance and frictions between people of different religions.
Example of Gesture Difference A fisherman in Britain demonstrates the size of the fish he has
caught by keeping the palms facing each other. The distance between the two palms indicates
the size of the fish. But in some parts of Africa, the fisherman measures off the size of the fish
along with his left arm stretched with the right palm above the arm beneath.
Flow charts and organizational charts are used in the appropriate planning for organizational
structure, departmentalization, hierarchy, formation and mobilization of organization’s
structure.
Gantt chart and pie charts enable us to incorporate multiple themes of corporate activities
within a single graph.
For achieving all this, a forward looking country needs a strong political leadership
committed to formulate participative economic development policies. For this, administration
and management of state affairs should be based on the principles of “rule of law”.
As learning is faster than inventing, developing countries should acquire knowledge and
learn technologies created in advanced countries. They should learn what the rest of the
world already knows. Also realized that the countries saved a lot leaving room for investment.
Case Study : 4
Corning and Vitro: A Marriage Made in Hell
When the marriage was first announced, it seemed like a blessed union. U.S glassware leader
Corning joined with the giant Mexican glass manufacturer Vitro in a cross-border alliance. Both
companies were customer oriented. Both were aggressive global marketers, and both still had
founding families in control.
But the honeymoon was short- lived. Perhaps the split- up could have been foreseen. Corning’s
modern offices in upstate New York feature streamlined glass structures. In sharp contrast,
Vitro’s headquarters in historic Monterrey are a replica of sixteenth century convent, with artwork,
arched ceilings, gardens, and fountains.
Beyond conflicting styles of architecture, deeper disparities separated the two companies. Corning
managers complained that important deadlines were often missed because only top managers
could make decisions at Vitro. Mexicans faulted the Americans for being too direct and pushy.
Vitro managers, practicing politeness, appeared to the Americans to be unwilling to recognize
problems and weaknesses. The Mexicans generally thought that Vitro was too slow. And the
need to react to a fast- changing market only added to the difficulties.
Clashes in management style also caused problems. Vitro and other Mexican businesses are
hierarchical. This means that decisions are often left either to a member of the controlling family
or to top executives. Middle managers may not even be asked their opinions. After the split, Vitro
president Eduardo Martens remarked, “Business in Mexico is done on a consensus basis. It’s
very genteel and sometimes slow by U.S standards.” Summing up, one analyst pronounced it “a
marriage made in hell.”
www.corning.com
CHAPTER - 4
EMPLOYMENT COMMUNICATION
D. Employment Communication
The Job Search: Preparing for Employment Preparing for employment can be considered in two
dimensions: (a) internal employment and (b) external employment.
In the first kind of employment, youths go on job-hunting within the institutions, offices within
the country.
The second type of job search is done mostly by those who have to have a job for earn a living for
themselves or the family. In the present-day context of unemployment, people, whose government
cannot provide jobs, move and migrate to different countries in search of work. Workplaces in
big industries are crowded with a bulk of manpower with diverse culture. Manpower Companies
provide services to such workforce.
To elaborate the first kind of job seekers, students even during their learning period, do job-
hunting to support their education. In other words, self-dependent students, who do learning by
earning, need to do a lot of job searching during their and career development period. Many of
such students need to get some kind of job to support their education. As getting employment is
not an easy task, they will have to spend quite a considerable amount of time in job search. They
do this by building a network of contacts with a number of related personalities, organizational
heads at many places. The job search follows a process which takes the searcher to a wider circle
of friends facing similar problems and those who have already gone a few steps ahead of them
in getting the job. The most probable people they meet include: university professors, business
executives, businessmen and industrialists. They also need to approach community
organizations and make contacts with them through internships
Identifying and Preparing for Appropriate jobs During job search; students have to consider both
internal and external factors to get the right job. During this time, greater efforts are made to get
the job that matches with the applicant’s education, skills and experiences. Here, the job searcher’s
specific qualities, distinct personal qualifications, work experience and special qualities,
communication skills matter much for potential employer. Most schools have career counseling
centers that provide career counseling on job during the study period of the student. Besides,
classified advertisements published in the local papers also help the students in getting appropriate
jobs.
1. Preparing for Employment The stage of job search is followed by the second step in which
the student prepares himself/herself in preparing application documents. Here, the student
makes personal visits, does online contacts and faxes or emails his/ her resume to various
organizations. He may also write a persuasive letter for an interview for employment with
follow-ups.
After finding one, he writes an application to select a group of companies, decides on
whether to send a message alone with a resume or with a resume and a reference sheet.
Place of Resume in Job Search: A job application followed by a resume knocks at the door of the
employer, who sets the applicant to a challenging task of an interview.
Completing the Writing. This involves evaluating the contents, editing and rewriting and
producing the message to the concerned as per instructions of the employer
• Contents of a Resume:
1. Resume Head
The resume head contains personal details like
- Full name (Block letter)
- Permanent address
- Mailing address (e-mail, phone, fax, citizenship number,
- Marital Status: Single/ Married
- Mailing Address/ Contact Address
Note: Constructing a heading for the entire resume and sub-heading for other parts.
include other vital information such as objectives and contact information.
1. Constructing the Headings. This includes education, experience and skills. The second
and less widely used form is to use the talking head which might read as Education,
Specialized Training in Accounting or Computer Software Application Skills acquired. to
distinguish the headings from other information.
2. Objective/ Smart statements or Objective Statement: This includes a statement of objective
of applying for a particular job. It is worded as a. Objective, b. Career Objective and c. Job
Objective. The objective appears after the Resume Head.
Examples:
Objective:
i. To apply for the post of Marketing Research Officer
ii. To apply for the post of Sales Representative for Bluebird Departmental Store
leading to Sales Management
3. Academic History: Academic history is written in Block letters. The third step of resume is. to
give details of an academic history. Here, we write an academic history in a descending order, i
e. higher to lower. Here we include the following points:
a. Degree, name of institution, date of completion
b. Area’s of specialization
c. Related course work: Thesis, dissertation, project work, internship
d. Professional Background: After finishing academic history, we write professional
background. This includes the following: i. Computer training, ii. accounting
package
e. Designation, Name of the company, tenure, written in descending order Personal
and professional skills are used while working with the above company/ies
f. Computer training, ii. Accounting package
g. Seminars and Workshops Attended
h. Language Competency: Write down the languages in which you can communicate
with others.
For this following universal strategies are adopted in career planning and job placement:
A management professional and student pursuing career in the field of financial mgmt,
business administration, marketing and sales, HR etc.
ACADEMIC PROFILE
• Master’s in Business Studies
Shanker Dev Campus (TU)
Passed in 2011 AD with
Distinction (CGPA 3.9)
• Specializations:
- Investment analysis
- Marketing
- Economics
PROFESSIONAL PROFILE
• Asst. Manager
Chaudhary Group Nepal
Worked from 2010-2011
• Job descriptions
Financial management & credit control
Administered and everyday operations
Supervised the subordinated job performance
I have thoroughly gone through your job requirements and stipulated responsibilities
that are entitled for the desired post of finance manager. Having gone through the
requirements, I came to realize that my academic profile and professional exposure suits
to your company’s expectations to recruit the professional therefore, I have place this
cover letter as one of the deserving to the above mentioned post. Prior to my academic
credentials and the relevance of the study, I am very much interested to pursue the career
in the field of finance, marketing, accounting management, HR etc. It is obvious that
management profession is a basic need of global corporate society with the view to develop
managerial efficiency, business proficiency, and service excellence along with ethical
professionalism which I expect to capitalize in the job. In addition to this I have been
privileged to acquire diverse professional experiences in the due course of my study
profession along with my personal interest in most contemporary issues of financial
policies, investment plan, mgmt analysis etc.
Along with my exposures in academics and profession I do possess my most dynamic
requirement of IT and communication skills which I sincerely believe as indispensible part
of business professionalism. Moreover I have had ample orientation in the job market which
I have gained through different seminar and workshops. I have attended on the burning
issues of mgmt profession. With these value and inputs in me it has developed a high level
of confidence in me to position as a potential candidate for the above post. I thus request the
management for a prompt and positive reply on my job references above.
I shall be pleased to be contacted for further queries and information if any, on my contact
details enclosed here with my updated CV and supporting documents.
Yours faithfully
Miss/Mr. ABC
Applicant
REFERENCE LETTER
ABC INTERNATIONAL
Naxal -14, Kathmandu
Phone:
Fax:
FOLLOW UP LETTER
This is in reference to my application file, registration no. 231 submitted for the post of
assistant manager. I have submitted all the required documents and have attended the
interview conducted on April 27, 2013.
Since, the deadline of announcing the final decision has exceeded more than a month, so I
would like to sincerely put up this request to update me about yours company’s final
decision. This should be very much helpful for me to plan ahead my other career options in
the open job markets.
Anticipating for your replies with an early effect
Yours Faithfully
Name: (……………………………..)
Application No: ………………….
Contact details (……………………………………..)
private cyber concerns offer fax services for job seekers to employers. Most big organizations
have fax machines of their own.
Resume Faxing: One of the most popular ways to send a resume to a prospective employer
is to send it by facsimile. Resume faxing is still the most efficient way of sending the job
application to the prospective employer.
With Faxresume. you can easily fax your resume to any job via Internet and increase your
resume‘s chances of being read. .If you are with online faxing, you can set your resume as a
file attachment in the employer’s office. You need to get the number of your recipient and fill
it in the recipient box.
Follow-up letters
The term “follow-up” is, in isolation, understood as something done or to be done in relation
to other things done earlier, or things towards accomplishing the committed assignment.
Copies of the minutes, notice, letters, etc. are sent to the member as follow-ups.
Follow-up and Remind letters. Sometimes, follow-up letters are confused with remind letters.
The two, in spite of similarity in sense, are a bit different. Against what a follow-up letter is,
a reminder letter is defined as:
Reminder letter: Remind letters are generally written by banks to realize loan/dues
from the debtors, who do not pay their dues in time in spite of being reminded of it. To
defaulters, at first, mild reminders are written, which, if not responded promptly, will
be followed by persuasive remind letters, appealing to the conscience of the debtor. Here,
the former will try to persuade the latter to pay the dues. Failing to receive any response
thereafter, banks will be obliged to write last resort letters with threats of legal action.
Yours sincerely
……………….
Chief Administrative Officer
25 February 2011
Yours sincerely,
Hari Khadka
For ABC Bank
----------------------------------------------------------------------------------------------------------------------------------
Interview Facing Employment interview is crucial for both the interviewer and the
interviewee. Facing an interview and satisfying the interviewer is an art, skill and a
presence of mind of the interviewee. Getting a job in these days of cut-throat competition
has become much more challenging than even before. A job-hunting prospective candidate
should first be qualified and competent and has to keep himself at a competitive edge to
get a good job. The purpose of writing effective resume and letter of application in a bid to
get the job is to be short-listed for an interview. To draw an analogy, writing a resume and
a letter of application is just like your knocking at the door for someone to open it for you.
The entry into the room will be followed by an interview. Your winning a job depends
upon how you can impress the interviewer/s. Only an effective interview will help you
win the job. Your prompt response to the questions asked will be a plus point in impressing
the interviewer/s.
• Stages of Interview Mot interviews are conducted in three stages: a. the warming-up
stage (getting into the interview situation with a good appearance), b. the question-
answer, the largest stage in which you will be preoccupied with prompt answers asked
by the interviewers), and c. the summing-up stage, in which the interviewers frame
some idea about who should be selected.
The purpose of writing effective resume and letter of application in a bid to get the job
is to be short-listed for an interview. To draw an analogy, writing a resume and a letter
of application is just like your knocking at the door for someone to open it for you. The
entry into the room will be followed by an interview. Your winning a job depends upon
how you can impress the interviewer/s. Only an effective interview will help you win
the job. Your prompt response to the questions asked will be a plus point in impressing
the interviewer/s.
Interview Considerations for the Interviewee The following are some of the job interview
considerations. They mention what an average interviewee needs to do at the time of
attending an interviewee.
Appearing with a good appearance. This means presenting yourself with a good image to
give an impression to the interviewers.
Dress- up for impression Some countries and cultures place emphasis on dress and personal
grooming, contrary to the culture of expectations of personal appearance. This does not
mean wearing highly fashionable and stylish clothes. The point of argument is that the
interviewing board expects an interviewee to dress tidy and look neat and clean. Remember
that no one will like to see you in a shabbily dressed shape.
Punctuality Better, for many reasons, to arrive at the interview some twenty to thirty
minutes before the appointed time. Knowingly or unknowingly, your time may be
consumed in parking your vehicle, or in hair brushing or in straightening your neck tie.
It is therefore, necessary to consider the time factor.
Avoiding chewing gum or paan (beetle leaf), smoking, and drinking coffee, because they make
your gum sticky. The chewing gum could distort one’s speech; smoking could be rude,
and drinks- tea or coffee might make your mouth sticky affecting your articulation.
Being mindful of the body language Be straight, look responsive, and be concerned with
the interviewer. Look at the interviewer’s eyes expecting his gesture to make you sit
down, or do something else.
Moving with self-confidence Self-confidence is the interviewee’s strength, which should
be maintained throughout the interview. This helps the interviewee keep himself self-
possessed, not being nervous and not monopolizing the interview once one question
has been answered satisfactorily.
Coming well-prepared with necessary documents Bring necessary testimonials, letters of
achievements, and letters of recommendations and if any.
Controlling over speaking Speak slowly and politely, not arrogantly. Have self control;
do not speak over-confidently.
Watching the body language: Sitting straight, looking at the interviewer, being alert and
responsive is necessary.
Interview is a formal network of oral communication systematically planned and performed
in participatory discussion. Employment interview is a secondary approach for the selection
of prospective candidate in order to have proper assessment of the candidates profile,
behavior and attitude.
Following are the basic values to be considered by candidate in prior to attending the
interview.
a) Punctuality and time management
b) Formality and politeness
c) Dress code and get up
d) Appropriate use of body language
- Eye contact
- Facial complexion
- Movement of body
- Sitting position
- Presence of mind
e) Paralinguistic skills
- Clarity of sound
- Volume variation
- Maintain speaking speed
- Economize the use of non-fluencies
- Maintain the pause(sound)interval
Guidelines on Sentence Construction People in the past associated themselves with writing
long and bulky sentences as an expression of wisdom and intellect. With things changing
with times, people now prefer to write short and simple sentences with compact and concise
thoughts within short sentences. To fine-tune sentence structures in business writing, the
following things should be considered.
Grammar Aspects of Language for Writing Correct Sentence Structures.
It is necessary to argue that sentence structures, besides being simple, short and concise and
expressive, have to be grammatically correct. Native speakers of English communicate in
English – both orally and in writing in grammatically correct sentence structures, quite
irrespective of the knowledge of grammatical rules. But it is not so easy for non-native
speakers, especially the adult learners. As such, knowledge of grammar seems necessary
for them to write correct English. One of the grammatical rules of foremost importance is
Syntax (Word Order)
(i) Word order: This is ordering of words according to the rules of Syntax. Simple word
order rules follow.
(a) Subject + Verb (We play), (b) Subject + Verb + Object, (c) Subject + Verb + Indirect Object
+ Direct Object, (d) Subject + Verb + Infinitive, (e) Subject + Verb + Compliment, (f)
Subject.+Verb Gerund, (g) Subject + Verb + Phrase, (h) Subject + Verb + Clause, (i) Subject+
Verb + Adverbial Adjunct, (j) Subject +Verb+ Object +Past Participle (We had the house
painted)
Note The Oxford Advanced Learner’s Dictionary of Current English (OALDCE), Third Edition
provides more examples of Verb Patterns
(ii) Placing words correctly. Words correctly placed give the right meaning. Misplaced words
create chaos and confusion.
Example 1
Both the views of Mr. Gopal Shivakoti and Mr. Singh are wrong. (words misplaced)
The views of both Mr. Gopal Shivakoti and Mr. Singh are wrong. (rightly placed)
(iv) Writing polite language. One of the attributes of effective commercial correspondence is
writing in polite language, when and where necessary. While doing this, one will,
sometimes, have to change the form of sentences- Assertive (statement sentence) into an
Interrogative. This needs a lot of practice. Prior to doing this, one must go through lot of
many similar sentence structures.
Example 3
Some of the simple remarks turned into polite forms are given below:
1. Please supply us the books ordered on 12th July.
It would be convenient for us if you could supply the books of 12th July order (polite).
2. Will she pass the open competition written test? –Interrogative Sentence
I just wonder if she will pass the open competition written test. (polite expression)
3. Please open the window for me?
Would you mind opening the window for me? (polite)
4. I request you to withdraw your claim.
It would be better if you would withdraw your claim. (polite)
(v). Avoiding expletives (useless) words like “here” and “there”, which have no meanings of their
own.
Example 4
There were sixteen army personnel who were ready to help us in need. (long)
Sixteen army personnel were ready to help us in need. (short)
Here we are! Here comes the hero in blue suit. There is a temple of Lord Shiva in the
middle of Ranipokhari.
(vi) Using Saxon words (of British origin) instead of Romance (of Latin origin)
Saxon words Romance words
living animate
dead body corpse
(xi) Writing with you-viewpoint instead of we-viewpoint. Business letters are customer-focused
and written with you-viewpoint.
We have forwarded the textbooks you have ordered. (We-viewpoint)
You will be pleased to receive the textbooks of your order. (You-viewpoint)
Report Writing
Operational business activities entail a lot of communication activities– more verbal and less
non-verbal. Oral and written communications constitute the whole of the organizational
communication activities. Most formal aspects of organizational operations are based on
written communication. Organizational policy plans and their implementation strategies,
rules and regulations, letters, memos, reports, office note, press release, advertisements and
many other things available on printed forms and formats are examples of written
communication. Report writing constitutes one of the most important forms of written
communication. Most reports are written by senior staff members within the organization.
They are written also by hired external consultants/ experts, and consulting firms that, on
request, write management audit report/s for improving organizational performance
effectiveness.
available with the organization. In such a case the researcher is required to study all
the related materials available within the organization. The problem may be
management related, computer related, compute-related and technology-related.
Information collection in highly technologically advanced companies calls for formal
and research type of work information collection is much more challenging Various
types of problems - management related, computer related and production related need
various approaches Highly technologically advanced companies call for a formal and
research type of approach. Business-related problems require formal type of research.
They need more survey type of researches. In lab related researches, lab more lab work
is done to collect information the task might call for more techniques such as citing
references, quoting; paraphrasing and electronically techniques using bibliography Apart
from these, tapping Internet sources also could be one of the sources of collecting
information.
Drafting stage:
- Note making
- Screening and scanning
- Analysis and observation
Editing and presentations:
- Style of report presentation
- Concept editing
- Language and grammar
Phone:
Fax:
Website
Memo Report
No: 01
Date: May 03, 2013
To: CEO
From: Director, sales and Marketing
This is in reference to the circular received from CEO’S office regarding the Performa
report of each department .This report briefly presents the major activities and its output
performed by the sales and marketing department from March-April 2013. This report
has its objective to:
- Inform and update the periodic activities
- Analyze potentials
- Make an assessment of overall activities.
Details/Feasibility
S.
Activities Unit Achievement Remarks
N
1 Advertising 4 • Media coverage in local • The company advertised
and Publicity media network through Kantipur daily,
• Consumer awareness The republica, Ad
• Increment of sales commercials on Kantipur
TV and News 24.
2 Meeting with 1 • Business networking
international • Joint promotion • The company had a
delegates agreement meeting with 10 delegates
from Japan, Korea and
3 Participation in • Product show costing Thailand
Trade fair and • Consumer publicity
Expo 1 • Data base mgmt and • Participated in National
sales increase fair organized at Bhrikuti
Mandap.
Executive Summary:
This study shows that companies required to have the following urgent ‘initiatives’
• Needs to highlight more on marketing campaign
• Company is advised to participate in more exhibitions and fairs
• Start lobbying for international marketing and linkage
Q1. Write an operation report representing XYZ electronics by analyzing about annual
operation events for the fiscal year 20-4-15. Kindly incorporate major activities, budget
allocation along with program highlights and its benefits.
Q2. ACE development bank has nominated you to participate in the annual SAARC
conference about the challenges of financial market. Prepare a situational report to
submit the managing director by describing about your participation and the
importance of events.
Investigating Report:
This refers to a critical analysis of situation and the study of problem in order to investigate
major problems and recommend and effective solutions. Thus, unlike informative reports, it
is more focused to a specific problem of organization. Following are the basic components
of investigating report.
- Statement of problem
- Objective
- Methodology(Sampling, interview, secondary data)
- Findings
- Conclusion
- Recommendation
- Bibliography(Only for secondary data)
AN ANALYTICAL REPORT ON
JAGADAMBA STEELS PVT.LTD
Methodology:
Primary sources of information
• Interview
• Meeting
• Interdepartmental discussion
• Analysis and supervision of the company’s financial performance
Conclusion:
The entire study and observation made to the company shows that the margin of loss is ever
increasing then the income sources with the loss of 25% in the present value. This loss is likely
to affect the entire mechanism of the company’s cooperation, production and HR activities. If the
same trend continues the company will be totally bankrupt by the end of 2016.
Recommendation:
1. The first and foremost initiative of the company should be strategic recovery of financial
loss at the rate of 25% in the present value by applying the following approaches:
- Downsizing of admin expenses by economic utilization of office resources
- Cut off the staff/employee luxury allowances such as fuel, vehicle, communication etc.
- Controlling of financial abuse in matters of fuel consumption, electricity and day to
day expenses
- Processing of loan/overdraft facilities with the bank/financial companies
- Downsizing of employees numbers to 60 officials only
- Financial restrictions, procure policies should be streamlined for more transparent
wage.
- Regular auditing and outsourcing of financial expenses in time of planning and
projection.
Background:
Galaxy Management Group popularly known s GMG consultant is a professional venture
of the leading chartered accountancy, management professionals as well as highly acclaimed
scholars of the nation founded in 2009, GMG is providing quality mgmt services, professional
advisory, accounting orientation and auditing services to the companies and institutions
in the country. This proposal is exclusively about consultant services that include leadership
management, financial management and environment planning approaches to the needy
companies and institutions. It comprises the following major objectives:
(a) Develop managerial efficiency and professionalism in business
(b) Facilitate companies for future investment plans, development and promotion.
(c) Contribute to essential leadership management business operation and overall health
of the organization.
Service highlights/activities
SN Activities/programs
(d) Bonding Financial detail
corporate network,Remarks
business relationship and joint promotional activities.
1. Leadership The package of (a) This package comprises 10 days
(e)
management and Nrs.50,000 exclusive orientation, class room
consultancy presentation & group discussion
(b) Case study analysis & mini-research
activities
(c) Seminar, workshop and paper
presentation
(d) Certification and accreditation with
the ministry of education
2. Advance accounting 3 weeks package (a) This package is applicable to the
training and of Nrs.70,000 for institution for their employees not
counseling institution exceeding to 15 employees in a
group
(b) Training comprises both the
computerized and manual
(c) Job placement and recruitment to
the deserving’s
Special highlights:
(a) The above services are customized packages developed through extensive research,
study & analysis to meet the market requirement and professionals’ deliverance.
(b) Highlights will be made to practical works like mock research, mini-case studies and
professional dealings so as to develop applied skills in everyday business operation
(c) Classes are conducted by professionals with great experience in the filled and skilled
enough to furnish your professional requirements.
(d) Affordable group packages and accessible to institution.
Conclusion:
We sincerely believe that the above packages will meet the emerging necessity of your
institution. Please feel free to interact with us or any negotiation in the project via mail or
telephone enquiries on the below:
Phone no: …………………………..
Contact person: ………………….
E-mail: ………………………………..
Regarding objectivity in report writing, some of the writers stand in favor of using personal
style to make reading of reports more interesting .As such, letter-type of report writing also
has become very common. While making a fair judgment of the two- personal and impersonal,
it is worthwhile to make a balanced view that both have merits and weaknesses. .It is
advisable to use the personal style for writing regular short reports and use Impersonal style
for writing long and formal reports.
In both of the above, maintain interest of the readers, but not at the cost of readers’ focus on
the information.
(d) List of Tables used in the report. This is graphic use of information .Depending upon the
needs of the report; tables, charts, graphs, etc. are used.
(e) The Body Part of the Report. This is the sum total of the (i) Introduction, (ii) Objectives of
Writing Report (the reasons for writing the purpose), (iii) Target Group, (iv) Methodology.
This involves the methods used during search fro information, and also the problems
faced during information collection, (v) Elaboration of Major Findings, (vi) Conclusion.
and (vii) Appendix, containing the names of the parties involved in collecting, and
choosing information and updating the information.
A company offering a new product or service may write a proposal and submit it to the
concerned organization, seeking approval for the proposal. This may be within the
organization. External proposals are written in response to the call made by the service-
seeking organizations – governmental as well as non-governmental...
Who makes proposals? Proposals are made by an individual, group of individuals or
organizations to individual/s or organizations. Organizations- governmental as well as non-
governmental - invite proposals- from interested parties for carrying out various business/
service activities. Example:
Prospecting proposals are very much like writing rational sales letters. A business firm offering
unique services might submit an unsolicited description of the services to a business
organization that might use the services. .
Proposal length: Proposal writing ranges from writing a simple e-mail to full-dress reports,
and they may be formal or informal.
Terms of Reforms (TOR: Like in report writing, proposals are written according to the
organizations terms of reference which is mentioned in the proposal ads.
Formality Requirements: .All proposals do not have to meet the same formalities. The
difference lies in formality. A university’s proposal for research work on Research Methodology
from some other organizations has to be strictly formal, whereas a Textile Manufacturing
Company’s proposal for the introduction of more powerful and efficient motors could be
informal.
Criteria for Proposals: The proposal writing job involves:
a. Title page is like a dust-cover of an audio-recorder. It is the name of the proposal title. It
also includes the name of the proposal-writer and the date of submission of the proposal.
b. Cover letter prefaces the proposal and gives an overview of what is to follow. Provides
an answer to a. why write the proposal, b. what it contains and c. when actions occur, etc.
c. Table of contents provides information about the contents for the readers who might take
a look at them from their individual perspectives. A flawed table of contents may give
a poor impression to the proposal receiver.
Table of Contents
List of Illustrations …………………………………………v iii
Abstract ………………………………………………………iv
1.0 Introduction …………………………………. ………… 1
1.1 Purpose ……………………………………………… 3
d. List of illustrations gives a picture of several tables, charts and illustrations. The list
must be a full illustration of individual names of figures. A flawed or poor illustration
will be like this:
e. Abstract or summary provides quick but complete information about the details of the
proposal, which will be helpful for those who do not have time to read the full text.
f. Introduction mentions two problems: (a) purpose (telling the purpose of writing the
proposal) and (b) problems (faced during the period of observation and writing)
Submitted by
Govinda Das Shrestha
Engineering Technician
Example
Purpose: The purpose of this proposal is to study the real child labor situation in
Nepal so as to recommend the Government and the concerned donor agencies/
NGOs and INGOs to address the identified problems by taking necessary measures
Problem statement should be limited to one to three sentences.
g. Discussion (the body of the proposal) occupies nearly 85 percent of the text. Contains
everything ranging from the existing situation, working methodology to the projected
milestones and cost charts.
h. Conclusion / recommendations are like prescriptions written by physicians for patients. It
deals with ways of means of doing things better for the concerned party in the future.
Executive chiefs will cast a cursory glance at them in the way they do at the abstract.
i. Glossary. It is an alphabetized list of high-tech terminology placed after the report
conclusions/recommendations.
Proposal Writing Activities: The writing requires more work – collecting more data,
organizing more information and revising the collected data and information. In short,
report writing involves:
• Prewriting; Follow Prewriting techniques which include: Listing /brainstorming, asking
Wh-questions, flowcharting, mind mapping, etc. Organize the inputs in some rational
order...
• Writing: This involves reviewing your writing. The act involves organizing the data,
managing the contents in chronological order, and writing carefully conclusions/
recommendations
• Rewriting: by adding details for clarity and doing other necessary things .
Bibliography:
Guffey, M. Ellen. Business Communication: Process & Product. Thomson: South Western.
Jain, VK and Biyani, Omprakash.PBusiness Ethics and Communication. S. Chand & Company
Ltd.Ramnagar, New Delhi, 2012.
***
MARKETING
Definition of Marketing
Money
Something
BUYER of value SELLER
Product
1. Needs:
They exist in the individual. They describe basic human requirements. They indicate a state
of deprivation of some basic satisfaction. People have various needs:
Physical needs for food, clothing, shelter, sex.
2. Wants:
They are specific satisfiers of needs. Wants are shaped by:
Socio-cultural forces: Reference groups, friends, social class, ethnicity, language and
religion.
Institutions: Families, schools, business, etc.
Individual: Personality, life style, etc.
Specific products satisfy wants. Marketing influences wants.
3. Demand:
They are wants for specific products backed by ability and willingness to buy. Wants backed
by purchasing power (money) and willingness to spend the money become demand. It
stimulates and satisfies demand.
4. Market:
A market consists of all potential customers having a need or want who possess ability and
willingness to engage in exchange to satisfy that need or want. In other words, there should
be:
People with needs or wants to satisfy.
Money to spend.
Willingness to spend through exchange.
Markets can be: Consumer, Business, Institutional, and Global.
5. Marketing:
Marketing is a process which encompasses all activities aimed at satisfying customer needs
and wants through exchange relationships to achieve organizational objectives in a dynamic
environment.
6. Satisfaction:
It is the customer’s perceived performance from a product in relation to the expectations. The
customer is dissatisfied if the performance falls short of expectations; satisfied if the performance
matches the expecta-tions; delighted if the performance exceeds expectations.
Marketing aims for total customer satisfaction by matching product performance with
expectations.
The four components of marketing mix are interrelated. Decisions in one element affect
others.
The design, implementation, and control of the marketing mix constitute important
aspects of marketing. Organizations should offer different marketing mixes for different
target markets. Ultimately, marketing management is the management of the marketing
mix.
The marketing mix should satisfy customer needs. It should be cost effective. It should
change with changes in the environment and customer preferences.
a) Product Mix
A product is any offering that can satisfy customer needs. It can be goods, services,
ideas, experiences, events, places, properties, organiza-tions and information.
Components of product mix consist of:
Product variety: Product lines and items offered
Quality: Standardization and grading (high, medium, low).
Product design: Shape, colour, look.
Features: Size, style, functions
Branding: Name, mark, sign, symbol
Packaging: Container or wrapper
Services: Presales or after sales services
Warranties: Free repair and maintenance
Guarantee: Replacement of defective product.
b) Price Mix
Price is the amount of money that customers pay for the product. Components of price
mix consist of:
Setting list price: It is one price for all.
Discounts and allowances: They provide price flexibility.
Terms of sale: They are credit terms and payment period.
d) Promotion Mix
Promotion includes all the activities undertaken to communi-cate and promote products
to the target market. The components of promotion mix consist of:
Self-study Questions
1. Define marketing. Explain the key points in definition of marketing.
2. What is marketing? Why is it important in the business world?
3. What is the importance of marketing to consumers?
4. Describe the importance of marketing to organization.
5. Why is marketing important to society?
6. Define marketing mix. Explain its components.
7. Describe the components of product mix.
8. Explain the components of place mix.
9. Describe the components of promotion mix.
10. Describe non-price components of marketing mix.
11. Why the knowledge of marketing is so important to a manager?
12 “Marketing is creating demand, analyzing demand and satisfying demand.” Comment.
13. “The starting point of marketing is people with needs to satisfy.” Do you agree with
this?
ICAN Questions
1. Briefly explain marketing mix. (Dec 2009)
2. Explain the importance of marketing to consumers. (Dec.2010)
3. What is marketing mix controllable and tactical in nature? (June 2010)
4. What is marketing? What are the major features of marketing in Nepal? (Dec.2011)
2.1 Introduction
Various concepts of marketing that have evolved over the years are: (Figure 2–1)
1. Production concept
2. Product concept
3. Selling concept
4. Marketing concept
5. Customer concept
6. Societal concept
Under this concept, managers concentrate on increasing production volume, reducing costs,
and mass distribution. Many Nepalese organiza-tions are still working under the production
concept. This concept is widespread in developing countries.
This concept is useful to expand the market share. But it leads to impersonal and poor-
quality service. It ignores non-price variables. Customer's needs are disregarded.
Under this concept, managers focus on making superior products. They disregard customer
needs and preferences. They give attention to product. But changing customer preferences
and technology make the products obsolete.
Under this concept, managers focus on stimulating sales through promotional tools.
Customers are persuaded to buy. This concept is dominant in Nepalese organizations. It is
popular with non-profit organi-zations for social marketing. It is also used for political
marketing.
The differences between the selling concept and the marketing concept are presented
in figure 2-6.
The marketing concept holds that marketing activities should be oriented toward identifying
and satisfying customer needs of target markets to achieve organizational objectives.
The basic principles of the marketing concept are: (Figure)
Target market
Customer orientation
Integrated marketing
Objectives achievement through customer need satisfaction.
a) Target Market
No organization can operate within one broad market and satisfy every need of the
customers.
Under the marketing concept, a target market consisting of a group of homogeneous
customers is carefully selected for marketing purposes. The focus is on a group of
customers in a well defined market whose needs can be satisfied. For example, the
target market for the mountain flights of Nepalese airlines is foreign tourists.
b) Customer Orientation
Under the marketing concept all organizational activities are customer-oriented. All
activities of the organization are focused on determining and satisfying customer needs.
The marketing activities begin and end with customers. The key to organizational
success is customer satisfaction. What is good for the customer is good for the
organization. Marketing is customer-driven.
All departments in the organization “think customer”. They work together to satisfy
customer needs. Top management adopts customer-oriented philosophy, values
and beliefs.
c) Integrated Marketing
Under the marketing concept all marketing activities are organizationally coordinated
under the marketing department to satisfy customer needs. This implies:
Various marketing functions work together. Such functions can be product
management, marketing research, pricing, distribution, promotion, etc. The
marketing department is the focal point for all such activities.
Marketing department is well coordinated with other departments like finance,
production, human resources and research and development to foster team work.
All employees work toward customer satisfaction. All departments work together
to serve the customer's interests. Service support to customer is strengthened.
d) Objectives Achievement
The ultimate purpose of the marketing concept is the achievement of organization’s
objectives. For private business, the objective is profit, market share, sales, etc. For
public and non-profit organizations, it is surviving and attracting funds to provide
service.
The marketing concept stresses that organizations can best achieve objectives
through customer value and satisfaction. Organizations should not only satisfy
but also delight their customers by delivering more than they promise. For example,
helmet and leg-guard with motorbike.
Organizations collect information about the profile of each customer. They use e-
commerce and the latest information tech-nology. This concept is useful to companies
selling of high value products.
Towards Consumers
Marketing should protect consumer’s interests through:
i) Product quality: Provision of reliable products at reasonable prices. Guarantee,
warranty and after-sales service offers should be honored. Adulteration and
activities that cause health hazard should not be undertaken.
ii) Product safety: Provision of safe products that do not cause injury or accidents.
Child safety should be a priority.
iii) Honesty: Marketing should have honesty in promotion. Misleading, false and
unethical advertising should be avoided. It should not indulge in bribe and kick-
offs.
iv) Consumer Rights: Marketing should respect and protect consumer rights. It should
not indulge in restrictive trade practices, profiteering, black marketing and
hoarding. It should be proactive to consumerism and environmental protection
movements.
Towards Society
Marketing should protect societal interests through:
i) Environmental quality: Marketing should make all efforts to protect and promote
environmental quality. It should work for clean and green environment by the use of
recyclable materials. Natural resources should be judiciously used. Pollution should
be controlled by protecting forests, rivers, lakes, wild-life and air.
ii) Employment Generation: Marketing should generate employment opportunities,
especially for women and disadvantaged groups. Industries should be promoted
in less developed and backward regions.
iii) Meet Community Needs: Marketing should contribute to social causes such as
education, health, arts, culture, sports etc. It should use its expertise and resources
to solve social problems.
Marketing should strike a balance between the interests of the consumers, the
organization and the society under the societal concept of marketing.
Self-study Questions
1. What do you mean by marketing concept? Discuss the principles of the marketing concept.
2. What is marketing concept? Explain the difference between selling concept and
marketing concept.
3. Define marketing and explain societal marketing concept.
4. Point out the fundamentals of the marketing concept.
5. What is marketing concept? Show the difference between sales oriented marketing
concept and societal marketing concept.
6. Trace the evolution of various marketing concepts.
7. Show your acquaintance with production-oriented marketing concept and market-
oriented marketing concept.
8. What do you understand by social marketing concept?
9. What do you understand by marketing and marketing concept. Explain.
10. Which concept of marketing is best and why?
11. What are the fundamentals of marketing concept?
12. Differentiate between marketing concept and Social marketing concept.
13. What do you understand by customer concept? How practical do you find this concept
to apply in practice?
ICAN Question
1. Differentiate between the production concept and product concept of marketing.
(December 2009)
2. Briefly explain the marketing mix of in business. (Dec.2010)
3. What are the ingredients of marketing concept? (Dec.2110)
4. Write short notes on types of labels. (June 2010)
5. Differentiate between the selling concept and marketing concept. (June 2011)
6. Define the term “marketing” and explain the fundamental principles of a customer
oriented philosophy of marketing. (June, 2012)
7. Briefly explain the Marketing Mix. (June, 2012)
8. What is marketing? Explain the selling concept of marketing. (Dec. 2013)
Definition
■ According to Kotler and Armstrong
The marketing environment comprises all actors and forces influencing the
company’s ability to transact business effectively with the target market.
Micro Environment
It is located within the organization. It consists of organizational activities, scope, and
stakeholders. It is controllable by the organization. It provides strengths and weaknesses to
marketing. (Figure 3-2)
Macro Environment
It is located outside the organization. It cannot be controlled by the organization. It provides
opportunities and threats to marketing. It consists of political, economic, socio-cultural and
technological forces. (Figure 3–3)
Marketing should continually monitor its environment. It should anticipate and predict
the changing forces in the environment. It should adapt to the changing environmental
forces.
3. Boundary spanning: The study of environment helps marketing to learn what other
organizations are doing. It can analyze the strategies of competitors. It can provide
strategic response through counter strategies. It can form alliances and develop
relations with other organizations for mutual gains and spanning boundary.
4. Lobbying: The study of environment helps marketing to lobby for environmental
changes. It can serve as powerful pressure group to influence new laws and policies
of the government which impact marketing.
5. Stability: The study of environment enables marketing to foresee the impact of
environmental changes on its stability. It can develop action plans to cope with
such changes for maintaining stability.
iv) Research and Development: R & D facilities with adequate budget are needed to
develop new products. Marketing research is also needed to match marketing mix
to customer needs.
3.3.3 Stakeholders
Micro environment comprises of forces that are immediately relevant for achievement
of the goals of marketing. It affects marketing’s ability to serve its customers.
Micro environment is made up of stakeholders. They are outside organizations or
groups who affect the activities of marketing and are affected by marketing. They have
a stake in the performance of marketing.
The stakeholders in the micro environment include: (Figure 3–7)
a) Customers
b) Suppliers
c) Competitors
d) Market intermediaries
e) Labour unions
f) Pressure groups and Media
a) Customers
All activities of marketing are focused on satisfying customer needs. Marketing activities
begin and end with customers.
Customers can be of the following types:
Consumers: Individuals and households who buy products for personal
consumption or household use. They are ultimate consumers.
Business: Business organizations who buy products for business use, reselling or
to make other products through further processing.
d) Marketing Intermediaries
Marketing needs the services of a variety of market intermediaries to carry out its
activities. They are:
Middlemen: They are represented by wholesalers and retailers. They buy products
for reselling.
Facilitators: They facilitate physical movement of products from manufacturer to
customer. Transporters, warehouses, clearing and forwarding agents fall under
this category.
Market Service Agencies: They consist of advertising agencies, credit information
agencies, marketing research and consulting firms. They help in promoting
products.
Financial Institutions: Organizations depend on a variety of financial institutions
for supply of funds. Such institutions can be commercial banks, development
banks, finance compa-nies, insurance companies, and capital market institutions.
The policies and actions of financial institutions directly influence marketing.
Cordial working relationships are essential with financial institutions. Marketing
is directly influenced by marketing intermediaries. Cordial relationships are needed
with them for the successful operation of its activities.
e) Government
It regulates marketing. Government policies, laws, rules and regulations directly affect
marketing. They can promote or restrain marketing. They promote the interests of
consumers and society. All marketing activities must comply with government
regulations.
f) Labour Unions
A Labour Union is an organization of workers acting collectively to promote and protect
mutual interests through collective bargaining.
Labour unions directly influence marketing activities. Marketing should promote and
develop healthy labour relations, minimize conflicts and solve disputes.
g) Pressure Groups
Pressure groups are special interest groups. They are voluntarily organized to use the
political process to advance their position on a particular issue. They pressurize and
lobby government and business organizations to protect their rights and interests.
Examples are: consumers associations, environmental groups, human rights groups,
feminist groups.
Marketing is directly influenced by the activities of pressure groups. It should carefully
consider their attitudes toward its activities and products.
h) Media
Media can be newspapers, magazines, radio, television and films. They carry news,
features, advertisements and editorial opinion. Every action of marketing is subject to
i) Political System: The nature of the political system promotes or hinders marketing
activities. A stable, efficient and honest political system is essential for the growth
of marketing. Marketing thrives with stable political system.
ii) Political Institutions: They consist of legislature, executive and judiciary.
The legislature or Parliament enacts laws that guide marketing activities.
The executive or government implements the decisions of the legislature. It
lays down policies, regulations and procedures that influence marketing
activities.
The judiciary or courts of law serve as watchdog. Their rulings influence
marketing practices. It settles disputes affecting marketing.
Government Agencies: Many government agencies function as regulatory agencies.
They issue licences and quotas and provide loans, guarantees, and subsidies.
Their activities affect marketing activities.
b) Legal Forces
They refer to rules of conduct enforced by the state. They treat all persons equally.
Legal environment of marketing refers to all the legal surroundings that affect marketing
activities. It consists of acts, rules, regulations, precedent and institutions. It defines
what marketing can and cannot do. Marketing must ensure that its activities conform
to the laws of the land.
Legal environment of marketing is concerned with
Protecting the rights and interests of marketers, consumers, employees, and the
society.
Providing grounds on which marketing activities can be carried out. Encouraging
or restraining marketing activities by provid-ing facilities to law abiders and
punishment to law breakers.
Regulating marketing activities through legal provisions. They relate to licencing,
wages, labour relations, monopoly, foreign investment, foreign exchange,
environment protection, consumer protection, imports, exports, pricing, and
taxation, etc.
The important legal factors that influence marketing are (Fig. 3-11):
i) Business Law: It consists of business laws that regulate marketing activities. It is
enacted by the Parliament. It provides legitimacy, security, control and incentives
for business activities. It also protects the rights and interests of consumers labour,
business and society.
ii) Courts of Law: Courts are established to solve legal disputes. Courts of Law carry
out judicial review, interpret laws, give rulings on business disputes and serve as
watchdog. The rulings of the courts are treated as a part of the legal framework.
iii) Law Administrators: Various law enforcement agencies implement laws and the
judgement of the courts of law. Government agencies, lawyers, police and jails
play an important role in law administration.
3.4.2 Economic Forces
Economic forces refer to economic surroundings that influence marketing. They consist
of economic parameters that provide the climate for survival and growth of marketing.
They significantly influence resource allocation, costs, profits, and consumer spending.
a) Economic System
Economic system determines the scope of private sector participation and market forces
in marketing. The various models of economic system are:
i) Free Market Economy: This system is based on private sector ownership of all the
factors of production. Profit serves as the driver of economic engine. The market
mechanism guides business decisions. Customers have freedom of choice.
ii) Centrally Planned Economy: This system is based on public ownership of all the
factors of production. The economy is centrally planned, controlled and regulated
by the government. There is no freedom of choice. Public enterprises play the
dominant role.
iii) Mixed Economy: This system is a mix of free market and centrally planned
economies. Both public and private sectors coexist. The public sector owns and
controls basic industries and utilities. The private sector owns agriculture and
small, medium, and large industries.
b) Economic Policies
Economic policies of the government guide marketing policies. Changes in economic
policies influence marketing activities.
Key economic policies influencing marketing are:
i) Monetary Policy: It is concerned with money supply, interest rates and credit
availability. It influences the level of spending through interest rates. It influences
the cost of capital.
ii) Fiscal Policy: It is concerned with taxation and government expenditure. It regulates
the level of aggregate economic activity. Taxation on income, expenditure and
capital influence marketing decisions. Government purchases and subsidies
influence business activities.
iii) Industrial Policy: It is concerned with industrial licencing, location, incentives,
facilities, foreign investment, technology transfer, privatization and nationalization
of industries. It influences the marketing climate.
c) Economic Conditions
They indicate the health of the economy in which marketing operates. The factors of
economic conditions are:
i) Income: The level and distribution of income affect expenditure, saving and
investment. They influence market conditions. Marketing requires purchasing
power and willingness to spend. Consumers should have income for marketing.
ii) Business Cycles: The stages of business cycle can be prosperity, recession and
recovery. They affect customer's willingness to spend.
Prosperity: It is a period of economic growth and high income. Unemployment
is low. Buying power is high. It is best for marketing.
Recession: It is a period of economic decline and falling income. Unemployment
is high. Buying power is low. It is bad for marketing.
Recovery: It takes the economy from recession to prosperity. The ability and
willingness to purchase rise.
iii) Inflation: It is rise in price level. It influences costs, price and profits that affect
marketing. It adversely affects consumer spending power.
iv) Stage of Economic Development: An economy can be least developed, developing
and developed. Marketing activities are influenced by the stage of economic
development.
v) Natural resources: They are in the form of land, water, forest, raw materials, minerals,
and natural environment. They play an important role in marketing. Raw material
shortages and rising energy costs adversely affect marketing.
d) Globalization
It is developing the world as one borderless market. It has brought competition
everywhere. It promotes free flow of trade, capital, tech-nology, labour and managerial
knowhow. World Trade Organization (WTO) has accelerated its growth. So has regional
economic groupings. They promote free trade among members.
The society in which people grow up shapes their beliefs, values and attitudes. The
expected roles and status influence buying behavior.
b) Cultural Forces
They refer to cultural surroundings that influence marketing. Culture includes
knowledge, customs, traditions, mores, values, religion, language, symbols and works
of arts and architecture. It is created by society. It is handed down from generation to
generation. Important cultural components are norms, values and beliefs, language
and religion, symbols and artifacts. (Figure 3–14).
a) Level of Technology:
The level of technology can be appropriate or sophisticated. It can be labour-based or
capital-based. The level of technology influences marketing.
i) Labour-based Technology: Human labour is mainly used for the operations of
business.
ii) Capital-based Technology: Machinery is mainly used. Technology is represented
by automation, computerization, robotization, etc. The technology can be high,
intermediate or low. It involves high cost.
c) Technology Transfer:
Technology transfer implies technology imported from technologi-cally advanced
countries.
Technology transfer can be through:
i) Globalisation: Global companies are the key sources of technology transfer. The
modality can be franchising, technical collaboration and subsidiary establishment.
ii) Projects: Turn-key projects subject to global bidding serve as source of technology
transfer.
iii) Trade: This consists of sale of equipment or machines by the manufacturer.
Nepal has been suffering from political uncertainties. There has been 20
governments since 1990. Political uncertainties have adversely affected Nepalese
marketing. At present a new constitution is being drafted by the Constituent
Assembly.
In Nepal, business financing of political candidates and parties has been
significant. Business donations are critical for running political parties.
b) Legal Forces
Legal forces in Nepalese marketing environment consist of laws, rules, regulations and
institutions. They define what marketing can and cannot do. They promote or restrain
marketing activities. They influence marketing policies and practices. Marketing must
comply with the laws. (Box 3-2)
a) Economic System
Nepal has a mixed economy system. Both public and private sectors coexist. The public
sector has ownership and control of basic industries and utilities. The private sector is
growing. Globalization of the economy is increasing.
Nepal has implemented ten long term development plans.
b) Economic Policies
Economic policies guide marketing policies. The important economic policies are:
i) Fiscal Policies: They deal with taxation, public expenditure and foreign assistance.
Nepal is over-dependent on foreign assistance. Taxation on consumption is the
main source of public revenue. Tax on income and wealth has a secondary role.
Nepal has introduced VAT (Valued Added Tax) which has created a lot of
challenges for marketing.
ii) Monetary Policies: They are prescribed by Nepal Rastra Bank. They affect money
supply, cost and availability of credit and interest rates.
The financial sector in Nepal has excess liquidity. Interest rates are low. Inflation
rate is high. Nepal has opened its financial sector to foreign investment.
iii) Trade Policy: Nepal has adopted the policy of increasing trade through open
liberal environment, private sector participation, and product-wise and country-
wise trade diversification. India is the dominant trade partner of Nepal. However,
trade with overseas countries is fast increasing. Nepal faces overall trade deficit.
Smuggling through open borders has been a major problem of trade.
Nepal is a member of WTO (World Trade Organization) and SAFTA (South Asian
Free Trade Area).
iv) Industrial Policy: Nepal's industrial policy aims to expand and diversify industrial
production, develop export-oriented industries, encourage foreign investment and
enhance the role of private sector. Licensing requirements have been abolished
except for industries related to defence, health and environment.
v) Privatization Policy: Nepal has adopted the policy of privatizing public enterprises.
A total of 18 public enterprises have been privatized or liquidated. However, the
pace of privatization has been very slow. Political commitment is lacking.
c) Economic Conditions
Nepal is a least developed country. The economic conditions in Nepal are reflected by
following factors:
i) Natural Resources
Nepal is largely a rugged mountainous country. Remote parts of the country
remain unconnected by roads. Market remains fragmented due to poor
accessibility.
The presence of all climatic zones in Nepal provides opportu-nities for
marketing.
Nepal is poor in mineral resources. But it is rich in water resources. There are
tremendous opportunities of marketing of hydropower (theoretical capacity
of 83,000 Megawatts). But the development of this resource has been very
poor. Energy costs are the highest in South Asia.
ii) Income Distribution: Nepal's per capita income is US $ 470. An estimated 31% of
population lives below the poverty line. The income distribution is highly skewed.
The bottom 20% households enjoy only 4% and the top 10% enjoy 50% of income.
Service sector contributes 43% to Gross Domestic Product.
iii) State of Economic Development: Nepal is a least developed country. The growth of
GDP is poor. Inflation is high. Agricultural productivity is declining.
iv) Industrialization: Nepal had a late start in industrialization. The pace of
industrialization has been slow. The manufacturing sector contributes about 8%
to GDP.
Tourism industry is steadily growing in Nepal. Adventure tourism is growing
fast. Private sector participation in this industry is pronounced.
Woollen carpets, pashmina shawls, readymade garments are the major export
industries of Nepal. However, they are declining in recent years.
Nepal's industrial sector suffers from the following problems:
a) Uncertain government policies.
ii) Social Institutions: Social institutions that influence Nepalese marketing are:
Family: Family as a social institution significantly affects purchase decisions
in Nepal. It is an important consumption unit.
Nepal still has predominantly a joint family system. The roles performed by
various family members influence marketing. Generally, the head of the
household serves as the decision making centre. However, in recent years,
nuclear families are emerging.
Reference Groups: They influence attitudes and behavior of customers. Friends
are important reference groups in Nepal. So are sports, musical and movie
personalities.
Social Class: Nepalese social class can be divided into upper, middle and
lower. The lower class is in large majority. Middle class is growing. Buying
behavior is substantially influenced by social class in Nepal.
iii) Social Change: Social trends are changing in Nepal. Participation of married women
in work activities is increasing. Marriages are being delayed. Family planning has
made families smaller. Joint families are disintegrating. Such social changes are
significantly influencing Nepalese marketing.
b) Cultural Forces
The components of cultural forces in Nepal are:
i) Attitudes: Culture creates attitudes towards time, leisure, work and business.
Attitudes influence marketing. "Bholi" or tomorrow is the common attitude toward
time in Nepal.
ii) Values and Beliefs: Nepalese prefer to work for government because of job security
and poor accountability.
Fatalism and superstition dominate values and beliefs of Nepalese people. They
greatly affect marketing. Nepalese people generally do not buy new cloths on
Monday and edible oils on Saturday.
iii) Religion: It reflects culture. In 2001, Nepal had 81% Hindu, 11% Buddhist, 4%
Muslims and 4% others in terms of religion. Religious coexistence is present in
Nepal. Religion influences food habits, dress and dates of travelling. It is a powerful
influence on Nepalese marketing.
iv) Language: Language reflects culture. Nepal is a multi-lingual country. Nepali is the
national language but more than three dozen languages are spoken by Nepalese
people. The influence of language is pronounced on Nepalese marketing.
Cultural forces are very important in Nepalese marketing. Nepal is a garden
of ethnicity, a melting pot of religions, and a kaleidoscope of subcultures. The
colourful festivals provide many purchase occasions for marketing. Global
cross-cultural influences on marketing are increasing.
a) Level of technology
It is both labour-based and capital-based. The level of technology affects the processing
and outputs of marketing in Nepal.
c) Technology transfer
In Nepal, technology transfer is increasing and the sources are:
i) Global companies: Under agreements for direct foreign investments, such
companies transfer technology.
ii) Technical assistance: Donors under technical assistance provide foreign
consultants who transfer new technical skills. Donors also provide equipment
and training.
iii) Projects: Donor-assisted projects transfer new technology to Nepal. Most of them
are subject to global bidding.
iv) Trade: Sale of equipment and machines by foreign manufac-turers also help import
of technology in Nepal.
Self-study Questions
1. Describe the socio-cultural environment of marketing.
2. Describe the economic environment of marketing.
3. Explain the socio-cultural environment of marketing and its effect in the design of the
marketing mix.
4. Explain the demographic environment of marketing and its effect in the design of the
marketing mix.
5. Explain the technological environment of marketing and its effect in the design of the
marketing mix.
6. What is marketing environment? How social and cultural factors affect the marketing
program of a company? Briefly explain.
7. What do you understand by micro environment and macro environment? How do
economic factors affect the marketing mix? Explain.
8. What do you understand by micro and macro environment? How do socio-cultural
factors affect the marketing mix? Support your answer with suitable examples.
9. What is marketing environment? Explain its importance.
10. Explain the components of micro-environment of marketing.
11. Describe marketing environment in Nepal.
12. Why the study of marketing environment is so important to a manager?
13. How the economic factors affect the marketing activities of an organization?
14. Why the study & analysis of environment is important for a marketer?
15. How the demographic factors affect marketing activities? Discuss.
ICAN Questions
1. Point out the macro (external) environment of marketing. (June 2009)
2. What is marketing environment ? Explain how economic environment affects the
marketing activities. (December 2009)
3. Summarize the economic and demographic environments in Nepal. (June 2010)
4. Discuss the effects of socio-political environment on Nepalese marketing systems. (Dec.
2011)
5. How does environment influences industrial development in Nepal. (June 2011)
6. Describe the environmental forces that affect the company’s ability to serve its customers.
(Dec. 2012)
7. How can economic factors affect the buying decision of an individual buyer? (Dec.2013)
CHAPTER - 4
MARKET SEGMENTATION AND TARGETING
Definition of Segmentation
A segment consists of a group of customers who share similar needs and characteristics.
Segmentation is the process of dividing the total market into large homogeneous groups of
customers who share similar needs and characteristics.
According to Paul Banes, Chris Fill, Kelly Page and Piyush K.Sinha
Market segmentation is the division of a market into different groups of
customers with distinctly similar needs and product/ service requirements.
Or, to put it another way, market segmentation is the division of a mass market
into identifiable and distinct groups or segments, each of which have common
characteristics and needs and display similar responses to marketing actions.
Segmentation finds customer groups for deciding target markets. It directly affects the
design of marketing mix. Marketing efforts are focused on segments. (See Box 4-1 for
Types of Segmentation)
Segmentation implies:
a) Division of total market into groups
b) The group should be large enough for marketing purposes.
c) The group should be homogeneous in preferences.
d) The customers in a group should have similar needs and characteristics.
3. Local Marketing
The marketing mix is tailored to the needs and wants of local customer groups. They
can be localities or stores in local area. For example, New Road in Kathmandu.
4. Customized Marketing
The market is viewed as consisting of individuals with distinct needs and
characteristics. Marketing mix is tailored to each individual. Tailor-made clothes and
individually designed houses are examples. Business-to-business marketing is largely
customized. This is based on customer concept of marketing.
3. Competitive response:
Organizations face fewer competitors in segments. They can watch and analyze the
marketing strategies of the competitors. They can face the competition by changing the
marketing mix.
4. Market specialization:
Segmentation leads to development of micro markets. Organizations can develop market
specialization by serving many needs of one segment. They can fine-tune their market
mix.
5. Environmental adaptation:
Organizations can effectively monitor environmental changes in segments to identify
trends. They can also anticipate and predict changes in segments. This helps them to
adapt their marketing mixes to environmental changes.
6. Objective Achievement:
Segmentation, above all, helps organizations achieve their objectives effectively and
efficiently. No organization can survive without achieving its objectives.
1. Market Survey
Segmentation requires investigation of the total market characteris-tics. Marketing
survey is conducted for this purpose. Information is collected on the following aspects:
Customer needs and characteristics
Product attributes desired by customers
Brand awareness by customers
Product usage patterns and usage rate by customers
Customer attitudes toward the product
Preference patterns of customers
2. Segment Identification
Detailed analysis of the information collected from the market survey is done.
Appropriate statistical tools are used to make the analysis.
Factors affecting product demand are classified into major and minor factors. The
major factors are further analyzed in relation to:
i) buyer needs,
ii) buyer characteristics.
Homogeneous groups of customers are clustered to identify segments. Cluster analysis
is used for this purpose.
3. Segment Profiling
The variables for segmentation are identified. They can be geographic, demographic,
psychographic and behavioural. They vary according to the type of market.
Each segment is profiled in terms of similarities and dissimilarities in demand and
characteristics of customer groups. When this process is completed, the organization
has identified market segments. They represent micro markets.
4. Segment Evaluation
Organizations select one or more segments after their careful evaluation. The chosen
segments become target market. The factors that are considered for segment evaluation
are:
a) Segment attractiveness in terms of size, growth, profit, competition, technology,
customer loyalty, risks.
b) Organizational objectives and resources
c) Segment relations and cooperation.
d) Ethical considerations in terms of environment and social well-being.
e) Government policies and laws
5. Segment Selection
Organizations should carefully select the segments to be served. The selected segments
constitute the target market.
Segment selection should consider:
Product A
Place Price B
Promotion C
A A
B B
C C
Under 1 year
1-3 years
3-8 years
8-12 years
Above 12 years
The Indian market for kids products aged 8–12 years is estimated at Rs. 200
billions. The world market is more than US$ 1000 billion.
h) Social Class: It is the rank within a society determined by its members. It reflects
income, education, occupation and area of residence. It influences product choice.
Market can be divided into: upper class, middle class, lower class. Members of a
class share similar values, interests and behaviors.
i) Ethnicity: Caste, race, nationalities and ethnic groups can be used for market
segmentation. They affect product usage. Nepal has about 60 ethnic groups
("Janajati").
j) Religion: Religion affects product usage. Major religions such as Christianity,
Hinduism, Buddhism, Islam. can be used for segmentation purposes. Nepal has
81% Hindus, 11% Buddhists, 4% Muslims and 4% others according to 2001 census.
i) Activities: Anything that involves money and or time is activity, for example
work, hobbies, vacation, entertainment, shopping, sports. It can be:
Culture-oriented
Sports-oriented
Outdoor-oriented
ii) Interests: They can be about family, home, job, fashion, food, recreation,
hobbies.
iii) Opinions: They can be about self, society, politics, business, products, culture,
etc.
Life style patterns for segmentation can be grouped as:
Traditionalists (Straights)
Playboy (Swingers)
Long hairs (hippies, punks, etc.)
c) User Status: User status reflects frequency of product purchase. It can be segmented
into:
i) Regular user - uses the product regularly
ii) First time user - first experiment with the product
iii) Ex user - stopped using the product
iv) Potential user - can use the product in future
v) Non user - not using the product
d) Usage Rate: It is the rate at which consumers use or consume products. It can be
segmented into:
i) Heavy user: They account for high consumption.
ii) Medium user: They account for moderate consumption.
iii) Light user: They are users of light quantity.
Marketers are interested in heavy users. They try to encourage light users to increase
the usage rate.
e) Loyalty Status: Consumer loyalty to brands can be used for segmentation. Loyalty
patterns can be:
i) Hard core: One brand bought all the time. Full and undivided loyalty. There is
no brand switching.
ii) Split loyal: Two or more brands are bought. Divided loyalty is present.
iii) Shifting loyal: Loyalty shifts from one brand to another brand.
iv) Switchers: No loyalty to any brand. Switch from brand to brand.
f) Attitude toward Product: Attitudes are judgements concerning objects, people or
events. Consumer's attitudes toward products can be used for segmentation into:
i) Enthusiastic: Consumer is enthusiastic to buy the product.
ii) Positive: Consumer has positive attitude about the product.
iii) Negative: Consumer has negative attitude about the product.
iv) Indifferent: Consumer has indifferent attitude about the product.
v) Hostile: Consumer has hostile attitude towards the product.
c) Service Needs: Customers may require various types of services. The bases for
segmentation can be:
i) Before sales service: It is information based.
ii) After sales service: It is repair and maintenance based.
iii) Warranties, guarantee: Warranty replaces parts; guarantee replaces product.
iv) Installation, repairs, etc. in the place of customer.
v) Credit needs to finance purchase.
c) Negotiation Period: Time required for negotiation and completion of sale. It may
vary because several persons participate in the buying decision. The sale of aircrafts
may take years. Segmentation can be done according to length of negotiation period.
Self-study Questions
1. What is market segmentation? Briefly explain the process of market segmentation.
2. Explain the requirements for effective market segmentation.
3. Describe the variables used for segmentation of consumer market.
4. Explain the variables used in segmentation of an industrial market.
5. Describe the use of life-style for segmentation of the consumer market.
6. Identify the demographic variables in segmenting a consumer market. Also explain
any two of them with the help of a suitable example.
7. Explain the benefits of market segmentation.
8. What is market segmentation? Explain the requirements for effective market segmentation.
9. Explain the criteria used for evaluation of market segments.
10. Describe market segmentation practices in Nepal.
11. Describe various types of market segmentation.
12. You are going to segment the market for your newly introduced noodles named “Mitho”
in Nepal. What variables do you consider? and why?
13. Why do you segment the market for your product?
14. What is the process of segmenting the market for consumer product?
15. How do you segment the market for your industrial product?
16. Why do you segment your market? Explain.
17. What are the advantages of market segmentation?
18. What are the bases of market segmentation?
ICAN Questions
1. Explain the requirements for effective market segmentation. (June 2009)
2. Briefly explain industrial and consumer market. (June 2009)
3. Briefly explain niche market. (Dec. 2009)
4. What is market segmentation? List the factors that are required for effective market
segmentation. (Dec.2010)
5. What are the requirements for effective segmentation of a consumer market?(Dec.2011)
6. Write short note.
Definition
■ According to Philip Kotler
Marketing Information System consists of people, equipment, and
procedures to gather, sort, analyze, evaluate, and distribute needed, timely,
and accurate information to marketing decision makers.
■ According to William J. Stanton and others
Marketing Information System is an on-going, organized procedure to
generate, analyze, disseminate, store, and retrieve information for use in
making marketing decisions.
PROCESSING
2.
Analysis
INPUT OUTPUT
1. 3.
Data Generation Sorting Evaluation • Regular Reports
• External Sources MKIS • Special Reports
• Internal Sources 4 • Others
6
Retrieval Dissemi-
nation
5
Storage
FEEDBACK
Most large organizations have their own Marketing Research Department. Small
organizations can buy the services of outside marketing research firms. Organizations
generally budget 1 to 2 percent of sales for research.
DSS does not collect information. It stores, analyses and synthesizes the collected
information. It has three components. They are (Figure 5-3):
Data
Bank
De cision
Support
System
Model Methods
Bank Bank
a) Data Bank
Decision Support System consists of a Data Bank. It stores different types of data collected
from various sources such as internal reports, market intelligence and market research.
They are data about customers, competitors, environmental trends, organization's
performance, etc. It is the data base stored in computers.
b) Methods Bank
DSS has methods bank for analyzing data which range from simple procedures to
sophisticated statistical tools. It is the statistical bank.
Analytical methods for Decision Support System can consist of the following statistical
tools.
Multiple Regressions: Technique for estimating "best fitting" equation.
Discriminant Analysis: Technique for classifying an object or persons into two or
more categories.
Factor Analysis: Technique to determine the few underlying dimensions of a larger
set of inter-correlated variables.
Cluster Analysis: Technique for separating objects into specified number of mutually
exclusive groups.
Conjoint Analysis: Technique to determine a person's inferred utility function for
each attribute and the relative importance of each attribute.
Multidimensional Scaling: Technique for producing perceptual maps of competitive
products or brands.
c) Model Bank
They consist of various models that facilitate decision making. Models define the
interrelationships between different variables that help decision makers to understand,
predict and control marketing problems. Model Bank consists of:
i) Models: They are:
Markov Model: It shows the probability of moving from a current state to any
future state.
Queuing Model: It shows the waiting times and queuing lengths that can be
expected in any system.
New Product Pretest Models: It estimates functional relations in a pretest
situation.
Sales Response Models: It estimates functional relations between one or more
marketing variables.
ii) Optimization Routines: They consist of
Differential Calculus: To find maximum or minimum value along a well-
behaved function.
Mathematical Programming: To find the values that would optimize some
objective function that is subject to a set of constraints.
Statistical Decision Theory: To determine course of action that produces the
maximum expected value.
Game Theory: To determine the course of action that will minimize the decision
maker's maximum loss.
Develop Collect
Research Needed
Plan Information
State Analyze
Research the
Objectives Information
Define
Report
the
Findings
Problem
Data Sources
Primary Secondary
Research Plan
• Sample Unit
• Sample Size
• Sampling Procedure
Contact Methods
• Mail
• Personal Interview
Telephone/Fax/E-mail
• Computer
Tools for
Data Analysis
a) Data Sources:
They can be secondary or primary.
Secondary data refers to data collected earlier for other purposes. It already exists
somewhere. Internal reports of the organization, periodicals, books and reports,
government publications, trade and research organizations, libraries, and internet
serve as sources for the secondary data. Desk research is needed to collect secondary
data.
Primary data refers to data collected for the first time for a specific purpose.
b) Research Methods:
They are used for collecting primary data. Research methods can be:
i) Survey: It involves direct questioning of people to gather facts, opinions or other
information. Talking is a must for survey. Field study is needed. Data is collected
through use of questionnaire or interview.
ii) Observation Case Study: It is the process of collecting information by watching the
actions of people or settings. Actions of customers or events are recorded in market
place. Case study is based on observation.
iii) Focus Group Research: It is a gathering of small group of 6 to 10 people who are
invited to spend a few hours with a skilled moderator to discuss the research
problem. Open-ended questions are used.
iv) Experiment: It can be lab experiment or field experiment. Lab experiment is done
under controlled conditions in an artificial environment. Field experiment is
conducted in a real organiza-tion. Experiment consists of control group and
experiment group.
v) Consumer Panel: A panel of a group of people serves as subjects of survey. Nepal
Rastra Bank uses consumer panels to collect information for preparing consumer
price index.
c) Research Instruments:
They are used for collecting primary data. They can be:
i) Questionnaire: It is a set of questions presented to respon-dents for their answers.
It should be carefully constructed. The questions may be:
- Open-ended: Respondents are free to provide answers in their own words.
- Discrete: Direct response (Yes/No)
- Closed-end: Scale of answers are pre-specified for choice. This is widely used
in practice. (Box 5-2)
d) Sampling Plan:
It is a method of selecting units from the total population. It decides:
Sampling unit: Who is to be researched?
Sample size: How many people should be researched?
Sampling procedure: How should the representative respon-dents be chosen.
Probability sampling is done to obtain a representative random sample. Non-portability
sampling methods are also used (Box 4-3)
e) Contact Method:
It decides how the respondent should be contacted ? It can be:
Mail method: Questionnaire are mailed to respondents.
Interview: Personal or telephone interview is conducted.
Computer: E-mail, Fax, on-line computer is used to get responses.
f) Analytical Tools:
Tools for analyzing information are identified. They are statistical tools, such as mean,
regression, correlation, analysis of variance, chi-square, etc.
1. Discrete: Yes/No
Discrete: Yes/No
Do you drink Coca-Cola? Yes No
5. Rating Scale: Scale for rating some attribute from poor to excellent.
The taste of wai-wai is ?
Self-study Questions
1. What is marketing information system? Why is marketing information system important
for a business organization?
2. What is marketing information system? What are its components?
3. What is marketing intelligence system? How does it differ from the marketing research
system?
4. What is a marketing information system? Briefly explain the marketing intelligence
system.
5. Describe the importance of market information system.
6. Describe the process of market research.
7. Explain in brief the components of a marketing information system.
8. Explain the importance of marketing information system for marketing decisions.
9. Describe the sources of marketing intelligence.
10. What do you understand by Decision Support System (DSS)? Explain.
11. What is Internal Record System (IRS)? Discuss.
ICAN Question
1. What are the components of marketing information system? (June 2009)
2. Briefly explain the marketing research. (Dec.2010)
3. Point out the components of Marketing Information System and explain briefly the
Marketing Decision Support System. (June 2010)
4. Point out the components of marketing information systems and explain briefly the
Marketing Decision Support System. (June 2010)
5. Explain the significance of Marketing Information System. (June 2011)
6. What is marketing research? Give your opinion about the essentials of marketing
research process. (Dec. 2013)
Definition
Definition
■ According to Philip Kotler:
Buying behavior is the decision processes and acts of customers involved in
buying and using products.
1. Stimuli
Buyers are stimulated by:
a) Marketing mix: It consists of product, price, place, and promotion variables.
b) Environmental forces: They consist of political, economic, socio-cultural and
technological forces (PEST).
2. Influences
Buyer behavior is influenced by
a) Buyer Characteristics: They consist of:
i) Personal: They are age, gender, stage in life cycle, occupation, income.
ii) Psychological: They are motivation, perception, learning, beliefs, attitudes,
personality, life style.
iii) Social: They are family, reference groups, social class, status.
iv) Culture: It determines a person's wants and behavior. Each culture consists of
subcultures.
b) Buyer Decision Process: It consists of:
Problem recognition: It is recognizing an unsatisfied need.
Information search for identification of alternative products.
Evaluation of alternatives relating to products.
Purchase decision to select product or brand.
Post purchase behavior: satisfaction or dissatisfaction after purchase.
3. Buyer Responses
They are buyer decisions about:
Product choice
Brand choice
Channel choice
Purchase timing
Purchase amount.
Product Positioning
5. Product Positioning:
Positioning describes how an organization's product differs from its competitors. By
understanding buyer behavior, organizations can better position their products. They
can communicate key product benefits to the target market.
Post-
Purchase
Behavior
Evaluation
Need Information Purchase
of
Recognition Search Decision
Alternatives
a) Need Recognition
The buying process starts when the consumer recognizes a need. The need can be
activated by internal stimulus such as hunger and thirst. It can also be activated by
external stimulus such as advertisement and window display. Activated needs drive
the consumers to products. This stage identifies specific needs.
b) Information Search
After need recognition, consumers search information about products. The information
can be about features, advantages and benefits of the products. This stage identifies
product alternatives through:
c) Evaluation of Alternatives
After identifying product alternatives, consumers evaluate them. They use evaluation
criteria to find out which of them will best satisfy their needs. There is no one single
evaluation criterion for this purpose. Evaluation is influenced by:
i) Product Attributes: Consumers view product as a package of attributes. They can
be features, brand, price, quality, service, performance, warranty. They evaluate
products in terms of attributes that they perceive as important. Attributes of
competing products are also compared.
ii) Brand Beliefs: Consumers use their brand beliefs to evaluate products. Brand beliefs
are shaped by past experiences and opinions of family, friends and reference
group.
iii) Utility Function Attributes: The utility function is the expected total satisfaction.
Consumers have utility function for each product attribute. They arrive at some
preference towards the utility function of alternative brands. They develop purchase
intention.
This stage provides the consumer with a clear set of product and brand preferences.
d) Purchase Decision
After evaluating alternatives, consumers make the purchase decision. They actually
select the product or brand.
Purchase decision is influenced by:
Payment method, warranties, delivery, after-sales service, and installation.
Purchase intention developed during evaluation of alternatives.
Social influence from family, friends, co-workers.
Situational factors that increase the level of risk.
When consumers experience anxiety over their purchase decision it is called cognitive
dissonance. Marketers should take steps to reduce this anxiety through follow-up,
post-purchase services, speedy handling of consumer grievances and persuasive
communication. They should constantly monitor this post purchase behavior.
Disposal of products by consumers after use is an important post purchase decision.
They can get rid of it temporarily, or get rid of it permanently or keep it.
Permanent disposal can be through sell, exchange, give away, and throw away.
Temporary disposal can be by renting or lending. Organiza-tions should monitor
product disposal and assess its environmental impact. (Figure 6-4)
Marketers need to understand consumer behavior to ensure customer satisfaction
at all stages of the buying process. Post-purchase behavior is important for
relationship marketing.
e) Economic Conditions
The stage of economic development, inflation and business cycles affect consumer's
willingness to spend. Prosperity is good and recession is bad for marketing. Health
of the economy affects consumer behavior.
b) Gender
Male and female exhibit differences in buying behavior. Their needs also vary.
d) Occupation
Occupation influences consumption pattern. Factory workers buy work clothes.
Bank managers buy expensive suits. Professional people dress properly.
a) Motivation
A motive is a pressing need. Motives motivate consumers. Motivation leads to
intensity, direction and persistence of efforts toward attaining goals. A motivated
consumer is ready to buy. (See Box 6-2 for Theories of Motivation).
b) Perception
Consumer behavior is based on perception of what reality is, not on reality itself.
Perception influences how the motivated consumer actually acts. Perception is the
process of selecting, organizing and interpreting information inputs by consumer
to produce meaning.
i) Selection: Consumers receive numerous information from the environment.
Perception filters, modifies or changes the relevant information.
ii) Organization: The information is ordered and classified in a logical manner.
iii) Interpretation: This involves assignment of meaning to make sense out of the
information.
Consumers detect information through sensation. The five senses are vision,
hearing, taste, smell, and touch. Perception gives meaning to information.
Consumers perceive the same situation differently because of selectivity in
perception due to:
i) Selective attention: Consumers are selective in noticing information. They are
more likely to notice stimuli that relate to their current needs.
ii) Selective distortion: Consumers distort information to suit their preconceptions.
They hear what they want to hear.
iii) Selective retention: Consumers tend to retain information that supports their
attitudes and beliefs. They want to continue believing in what they believe.
They retain a small fraction of information in their long term memory.
c) Learning
When consumes act, they learn. Learning is an enduring change in behavior. It
results from information and experience. Most human behavior is learned. There
are various theories of learning. (See Box 6-3).
ii) Belief: A belief is a descriptive thought that a consumer holds about something.
It can be based on knowledge, opinion or faith. Beliefs make up product and
brand images.
e) Personality
Personality is the sum total of ways in which an individual reacts and interacts
with others. Personality is an individual's psychological traits that lead to enduring
behavioral responses. The big five personality dimensions are: (Box 6-4)
Assertiveness: extrovert or introvert
Agreeableness: agreeable or disagreeable
Conscientiousness: conscientious or non-conscientious
Emotional stability: emotionally stable or emotionally unstable
Openness to experience: open or closed to experience.
Consumer personalities are reflected in the clothes they wear, vehicles they use,
restaurants they visit, and jewellery they wear.
f) Life Style
Life style is pattern of living. It is reflected in activities, interests and opinions. It is
the way in which people conduct their lives.
Activities: They are related to work, hobbies, vacation, shopping, sports, etc.
Interest: It is in family, home, job, fashion, food, etc.
Opinions: They are about self, society, politics, business, products, etc.
Life style is an important variable for understanding how consumers spend their
time, what are their interests, and what are their opinions about self and broad
issues. It influences product needs and brand choices.
This theory advocates that consumer behavior is a function of the ID, the Super Ego and
the Ego. The ID represents impulsive needs. They are the source of sex drives. They
impel individual for action. The Super Ego represents the social values based on
moralistic principles. The Ego is the balancing force between the ID and the Super Ego.
It directs the individual towards reason and good sense. It motivates individual to act
in a practical way.
i) Physiological needs: They are the lowest level needs. They assume top priority.
They include basic survival needs for food, water, clothing, shelter, sex, etc.
ii) Safety needs: They consist of needs for security and protection from harm, ill-
health, and economic deprivation. When consumers feel threatened, safety becomes
an important need.
iii) Social needs: They consist of needs for sense of belongingness, love, friendship
and social acceptance. Nepalese consumers tend to be highly influenced by social
needs.
iv) Esteem needs: They consist of external needs for status, recognition, praise and
prestige. They also consist of internal needs for self-esteem. This is a higher level
need. Job title and luxury cars satisfy such needs.
v) Self-Actualization needs: These are the highest level needs. They consist of needs
for achievement, creativity, talent utilization, self-fulfilment and personal growth.
It is becoming what one is capable of becoming.
Marketers should identify dissatisfiers and avoid them. They should identify satisfiers
to influence product choices.
S (Stimulus) R (Response)
R (Response) S (Stimulus)
S (Stimulus) S (Stimulus)
Social Factors
Social factors are influences that other people exert on consumer behavior. They consist
of reference groups, family, and social class.
a) Family
Two or more persons related by blood, marriage or adoption who reside together
constitute a family.
The role performed by each member influences family purchase decision. The various
roles are:
b) Reference Groups
Reference groups consist of groups that have a direct or indirect influence on the
consumer’s attitudes. Consumers use them as point of reference for evaluating their
own beliefs and attitudes.
Reference groups influence consumer behavior in three ways:
i) They expose consumers to new behavior and lifestyles by providing information.
ii) They influence consumer’s values and attitudes.
iii) They provide norms for consumer behavior. They create pressure for conformity to
norms.
Reference groups can be of three types:
i) Membership groups: A person holds membership of the group and has regular
face-to-face contact. For example, family, co-workers, religious, professional, trade
union groups.
ii) Aspiration groups: A person aspires to join the group but is not a member of the
group. For example, a student of management may aspire to become a member of
the Institute of Chartered Accountants of Nepal.
iii) Dissociative groups: A person keeps distance and rejects the values, attitudes or
behavior of the group.
Reference groups influence product and brand choices. Marketers should identify
reference groups to design and develop marketing mixes. Advertisers use well known
athletes, musicians, actors, and professionally successful people to influence consumers
who admire them.
c) Social Class
It is rank within a society. It is determined by members constitutes social class. It can be
upper, middle and lower. It indicates preferences and life style. Members share similar
values, interests and behavior. Social class reflects income, occupation, education and
area of residence. It is a grouping of people.
There are substantial differences in the buying behavior among classes. Marketing mix
need to be tailored to the specific social classes.
d) Status
It is based on role position. It is the rank given to a person by others. Branded products
provide status symbol. Status influences consumer buying decisions.
Cultural Factors
Cultural factors that influence consumer behavior consist of:
a) Culture
Culture includes values, attitudes, beliefs, language, religion, customs, traditions and
works of arts and architecture. Culture reflects the ways people live together.
Culture is learned behavior. It changes over time. Cross-cultural influences influence
consumer behavior. Food habits, dress and housing are influenced by cultural
norms.
Marketers should offer marketing mixes to fit cultural norms. Cultural changes should
be carefully taken into account for modifying marketing mixes.
b) Subculture
Each culture consists of subcultures. Subculture is based on homogeneous characteristics
such as religion, language, race, caste and ethnicity.
Subcultures provide specific identification and socialization for its members. They
constitute important market segments. Marketers should design marketing mixes tailored
to the needs of specific subcultures.
g) Rationality: Buyers are informed and are more rational in making buying decisions.
The buying criteria can be value, quality or service.
(See Box 6-5 for Stages in Organizational Buying Process)
a) Need Recognition:
The buying process starts when individuals recognize a problem or need. Need
recognition can arise under a variety of situations, for example accountant needing a
calculator, researcher needing a book.
b) Product Specifications:
This stage involves development of product performance specifications to solve the
problem. Technical people assist in this job. For example, construction firms require
detailed specifications.
c) Supplier Search:
Possible suppliers for the product are searched and located at this stage. Suppliers are
identified through:
Internal Search: The sources can be company files, catalogs, market information
system and purchase department, etc.
External Search: It is by soliciting proposals from known suppliers or through
public notice. Pre-qualification of suppliers may be needed. This stage produces a
list of alternative suppliers.
d) Proposal Evaluation:
Proposals are invited from suppliers. They can be based on competitive bidding. Tenders
and quotations may be used. They also can be separated into technical proposal and
financial proposal. The proposals are evaluated to determine whether the products
meet performance specifications. Suppliers are evaluated for capability, price and
service. Committees may be used for evaluation.
e) Purchase Decision:
The supplier is selected. Negotiations are made. An order is placed. Several suppliers
may also be used. Specific details regarding terms of sale, credit arrangement and
technical services are worked out.
f) Post-purchase Behavior:
The performance of product and supplier is evaluated at this stage. Actual performance
is compared with specifications. If the performance is not satisfactory, repeat orders are
not placed with the supplier.
Marketers need to understand buyer behavior at each stage of the organizational
buying process.
Environmental Organizational
• Economic Factors • Objectives
• Technological Factors • Policies
• Political/Legal Factors • Procedures
• Social Responsibility • Structures
Factors • Systems
Interpersonal Personal
• Authority • Age
• Interests • Income
• Status • Education
• Persuassiveness • Job Position
• Personality
a) Economic Factors
They consist of:
i) Level of Demand: Demand refers to ability and willingness to purchase products.
The level and distribution of income affects the level of demand. Price is also an
important determinant of demand.
ii) Economic Health: It is indicated by the stage of the business cycle.
Prosperity is a period of economic growth.
Recession is a period of decline.
Recovery is path from recession to prosperity.
Economic health is good in prosperity and bad in recession. In recession, business
buyers reduce investment in plants and inventories.
iii) Competition: It is a major influence in organizational buying. It can be price, non
price, brand, domestic, international. Various modes of competition can be:
Pure competition: Many competitors with similar products.
Oligopoly: Few competitors with similar products.
Monopolistic: Many competitors with different products.
b) Technological Factors
The level of technology and the pace of technological change greatly affect
organizational buying behavior. E-commerce and developments in information
technology have revolutionized purchasing and inventory management by business
buyers.
Technological changes have destroyed existing industries and started entirely
new industries.
c) Political/Legal Factors
i) Political Factors: Government policies and regulations affect organizational
buying. The government itself is a big buyer. Political climate affects buying.
ii) Legal Factors: Laws restrain or encourage marketing activities. Organizational
buying must comply with legal provisions. Business laws greatly affect buying.
Self-study Questions
1. Explain the post purchase behaviour of a consumer.
2. Explain the social factors affecting consumer behaviour.
3. Explain the economic factors affecting consumer behaviour.
4. Describe briefly psychological determinants of consumer behaviour.
5. Describe briefly the socio-cultural determinants of consumer behaviour.
7. What do you understand by buyer behaviour? Explain its importance.
8. What are the different stages of consumer buying process?
9. How does learning and motivation influence consumer buying process.
10. Describe briefly the factors affecting organizational buying behavior.
11. Explain the features of organizational buying behavior.
12. Which factors in your opinion affect Nepalese consumers’ buying behavior and why?
13. How does individual buying behavior differ from organizational buying behavior?
14. What are the procedures of individual buying decision?
ICAN Question
1. Describe the stages of consumer buying process. (June 2009)
2. “Buyer behavior is a decision making process.” (Dec. 2011)
3. What is buyer behavior? How does individual buyer behavior affect buying decision
for a particular product? Explain. (Dec.2012)
4. Discuss main features of organizational buying behavior. (Dec.2010)
5. Briefly explain the post purchase behavior. (June 2010)
6. How can economic factors affect the buying decision of an individual buyer? Explain
with the help of suitable examples. (Dec.2013)
CHAPTER - 7
PRODUCT DECISIONS
Definition
In the broadest sense, a product is anything offered to satisfy customer needs. Its components
are: design, quality, variety, features, branding, packaging, services, and warranties. It is a
bundle of benefits and services. (Figure 7-1).
c) Benefits: What the product will do for the customer? They describe customer feelings.
They represent favourable results of buying the product. They are feeling of satisfaction
by the customer. For example, saving of time and costs by computers. Benefits can be
functional or emotional.
1. Core Product:
It is service or benefit customers buy. A woman buying lipstick is buying beauty. A
hotel guest is buying rest and sleep. It is the utility attached with the product.
2. Actual Product:
It is design, quality, features, brand and packaging offered to customers. Examples
are Hulas rice, San Miguel Beer, Sunsilk shampoo. It delivers the core benefit.
3. Expected Product:
It is product attributes and conditions that customers expect. Hotel guests expect
clean beds and bathroom.
4. Augmented Product:
It is added benefits and services that satisfy customers beyond their expectations.
They delight customers by exceeding their expectations. Free helmets with
motorbikes are examples of delight. It includes installation, delivery, services, credit
and warranty.
5. Potential Product:
It is possible augmentations and transformations of the product in future. For
example, black and white TV into colour TV.
1. Consumer Product:
They are bought to satisfy personal and family needs. They are bought by final
consumer for personal consumption. They are convenience, shopping, specialty
and unsought products.
2. Industrial Product:
They are bought for business use or to make other products. The examples are raw
materials, capital items, supplies and services.
The same product can be both consumer and industrial product. Sugar used for
household use is a consumer product. It becomes an industrial product if used for
making sweets.
Consumer Products
They are of following types: (See Box 7-2)
a) Convenience Products
They are purchased easily and often. Consumers buy them frequently and
immediately. They are inexpensive. They are of non-durable type. Their distinctive
features are:
i) Purchased immediately and frequently in low quantities.
ii) Purchase effort is minimal and unplanned, low involvement purchase.
iii) Brand awareness is high but brand loyalty is low.
iv) Packaging is important for buying decisions.
v) Price is usually low.
vi) Bought at convenient outlets, such as corner stores, retailers.
The examples of convenience products are bread, newspaper, cigarette, sweets.
Such products can be: Staples (purchased regularly), Impulse goods
(purchased on impulse); and Emergency goods (purchased in emergency).
Marketing Considerations for Convenience Products
i) Brand loyalty should be promoted.
ii) Packaging should be made attractive.
iii) Low price and low profit margin strategy should be adopted.
iv) Intensive distribution should be done through many retail outlets and
wholesalers.
v) Promotion should be done to boost sales through advertising and sales
promotion by manufacturer.
b) Shopping Products
They are of durable type. They are purchased after consideration of alternatives
regarding price, quality and style. Their distinctive features are:
i) Purchased less frequently and consumed slowly.
ii) Considerable purchase effort is needed in planning and making the purchase.
Consumers compare brands, high involvement purchase.
iii) Brand awareness and loyalty is low.
iv) Packaging is less important.
v) Price is usually high.
vi) Bought at selective outlets.
The examples of shopping products are: fashion clothes, shoes, furniture,
electrical appliances, motorbikes.
c) Speciality Products
They are products of durable type with unique features. Consumers have strong
brand preference and loyalty. They are expensive products. Their distinctive
features are:
i) Purchased infrequently.
ii) Purchase is well planned. Consumers spend substantial time and effort in
locating the brand.
iii) Strong brand loyalty. Consumers do not accept substitutes.
iv) Packaging is less important.
v) Price is generally high.
vi) Bought at exclusive outlets.
The examples of specialty products are: Benz Car, Rolex Watch.
Marketing Considerations for Specialty Products
i) Brand loyalty should be reinforced by maintaining unique features of the
product.
ii) Packaging should be appropriate.
iii) High Price and high profit margins.
iv) Exclusive distribution through limited number of retail outlets; direct channel
from manufacturer to retailer.
v) Manufacturer and retailer jointly advertise the product. Personal selling is
very important.
d) Unsought Products
They are products that the consumers do not know or do not normally think of
buying. They have little product awareness and knowledge. Their distinctive
features are:
i) Purchased rarely.
ii) No purchase planning. No buying efforts made.
Industrial Products
They can be of following types. (See Box 7-3)
a) Materials and Parts
They are goods that become part of the final product. They are bought for further
processing or for business use. They consists of materials and parts. They can be natural
or agricultural. Their distinctive features are:
i) Raw materials consist of natural products and farm products. They change their
form to become final product.
ii) Parts enter finished products without change (component parts like nut and bolt).
Marketing Considerations for Raw Materials and Parts
i) Long term contracts are important.
ii) Generally no brand preference. Quality is important.
iii) Price competition is high due to many suppliers.
iv) Direct or selective channels are used due to the importance of timely delivery,
reliability and cost savings.
v) Promotion is generally little.
vi) Post-sale services are not important.
b) Capital Items
They are long lasting goods that facilitate production of the finished product. They
consist of installations and accessory equipment. Their distinctive features are:
i) Installations consist of building, machinery and equipment. They are non movable,
expensive and long-lived. They affect the scale of operations. They remain fixed in
one place.
ii) Accessory equipment consist of movable equipment, tools and office equipment.
They help in the production process. They have a shorter life span.
Marketing Considerations for Capital Items
i) Negotiation periods are generally long for purchase purpose.
ii) Reputation of the supplier is very important due to brand preference.
iii) Price competition is not very important.
iv) Bought directly from the producer. Short channel used for accessory equipment.
v) Promotion is generally sales force based. Advertising is important for accessory
equipment.
vi) Post sale services for repair and maintenance are important. Warranty is important
in accessory equipment.
i) Operating supplies are consumable industrial goods. They are low cost, short-
lived and frequently purchased. Examples are fuel and stationery. They are the
convenience goods of industries.
ii) Business services are support services and consist of repair and maintenance and
advisory services (consulting, legal).
Marketing Considerations for Supplies & Business Services
i) Standardization is very important. Contracts are entered for services.
ii) Branding and packaging is less important.
iii) Price competition is important.
iv) Distribution channels are long.
v) Advertising is important.
vi) After-sale services are not important.
Definition
The product life cycle depicts sales history of a product over time. It is a bell-shaped curve.
It indicates that:
Every product has a limited life. It differs from product to product.
Product sales pass through different stages.
Profits rise and fall at different stages of product life cycle
Marketing strategies should differ in each stage of product life cycle.
The product life cycle is a valuable marketing tool for planning and control.
a) Introduction Stage
In this stage, the new product is launched in the market. The marketing objective is to
create product awareness and induce trial purchase among consumers.
The characteristics of this stage are:
i) Slow sales growth: Consumers are unaware about the product. They are reluctant
to change their brand. Technical problems delay production. Distribution channels
are inadequate.
ii) Negative or low profit: Sales are low. Distribution and promotion expenses are
heavy with product introduction. Profit is negative or low.
iii) Innovator customers: Customer acceptance is low. Only the innovator customers
try the product.
iv) No competitors: The competitors are none. They lack production facility and
technical know-how to compete.
v) High price: The target market is high-income groups. High price are charged to
recover heavy costs incurred on product development.
b) Growth Stage
This stage is the period of market acceptance. The marketing objective is to increase
market share. This is the most important stage.
The characteristics of this stage are:
i) Rapid sales growth: The innovator customers continue to buy the product. New
segments start buying the product. Product acceptance increases.
ii) Rising profits: High sales at high price generate profits. Produc-tion costs fall.
Promotion costs are spread over a large volume.
iii) Early adopter customer: They are opinion leaders. They start buying the product.
New product features attract them.
iv) Growing competition: New competitors enter the market. They are attracted by
opportunities for large scale production and profit.
v) Slightly lower price: Prices are lower compared to introduction stage.
c) Maturity Stage
This stage is the period of defending market share. The rate of sales growth slows
down. The marketing objective is to stabilize profit and defend market share. This stage
lasts longer.
d) Decline Stage
This is the stage when sales decline and profits also decline. The marketing objective is
to survive and eventually withdraw from the market.
Characteristics of this stage are:
i) Declining Profits: Profits decline and reach to zero or negative level.
ii) Declining Sales: The decline in sales is rapid. Technological advances, intense
competition, changes in consumer preferences and price cutting are the reasons
for sales decline.
iii) Laggard Customers: Hard core loyal customers continue buying the product. Late
comers (laggards) also buy the product.
iv) Declining Competition: Competitors withdraw from the market. They incur losses.
v) Increased Price: The loyal customers are willing to pay higher price.
Intense competition has made product life cycles shorter. Products must earn
their profit in a short period. Marketers should carefully manage the product
life cycle. (See Box 7-4, 7-5 and 7-6)
Product life cycles vary from product to product. Style, fashion and fad affect them.
Product life cycle for Style can last long-- going in and out of vogue.
Product life cycle for fashion tend to grow slowly, remain popular for a while, and
decline slowly.
Fads are fashions that come fast and decline fast. The life cycle is short.
Marketing activities differ according to the life cycle stage of the product. They are:
i) Product: Quality is improved. New features (models and styles) are added. Service
and warranty are provided. New market segments are entered.
ii) Price: Price is slightly lowered to penetrate the market. Price-sensitive customers
are attracted.
iii) Promotion: Promotion expenses are slightly increased. Advertising shifts from
product awareness to brand preference and acceptance. Sales promotion is reduced.
Brand loyalty is emphasized. Promotion is done to pull the customer.
iv) Place: Intensive distribution is done to increase market coverage. Distributors feel
interested in the product. New market segments are served.
1. Product Innovations
Innovations are unique or original products that are new to the world. They satisfy
needs that are not being satisfied. Innovations are costly, risky and time consuming.
Only 10% of new products are innovative. However, the failure rate of innovations is
also high. About 75% of new products fail.
2. Product Modifications
Existing products are modified and improved. Customers perceive them different from
existing products. The objective is to defend market share. Modification can be in terms
of quality, function, and benefits.
Quality modification improves dependability and durability of the product. It
improves the existing products.
Functional modification improves the performance of the product.
Benefit modification enhances the result of buying the product and the feeling of
customer satisfaction.
1. Idea generation
2. Idea screening
3. Concept development and testing
4. Marketing strategy and business analysis
5. Product development
6. Test marketing
7. Commercialization
1. Idea Generation
A product idea is the starting point of new product development. It is targeted at
satisfaction of unmet customer needs. It is a possible product that can be offered to
the market. Ideas can be generated from the following sources. (Also see Box 7-7).
e) Other Sources: Ideas can come from outside inventors and consultants, research
institutions, universities, journals, seminars, and other "idea people".
The generated ideas should be reviewed carefully for screening.
2. Idea Screening
It is the process of eliminating unfeasible ideas. The ideas are screened in terms of
organization's objectives, policies, resources and technical capabilities. Generally a
committee is used for this purpose. Ideas are classified into:
a) Promising ideas: They are evaluated for consideration in the next stage.
b) Marginal ideas: They are stored for future uses.
c) Reject ideas: They are dropped.
5. Product Development
The product concept is developed into physical product. The R & D (Research and
Development) departments develop physical versions of the product. They are known
as product prototypes. Functional tests under lab and field conditions are conducted to
see that the product performs safely and effectively.
Consumer tests are done to find out their likes and dislikes for the product.
6. Test Marketing
The product is manufactured in a limited scale. It is given a brand name, packaging
and marketing programme. It is placed on sale in a Test Market. The goal is to test the
product in consumer settings.
Trial, first repeat, adoption and purchase frequency are monitored. Corrections in the
marketing mix are made based on the results of test marketing. Successful test
marketing leads to the next stage of commercialization. (See Box 7-8 for Market Testing
Methods).
Trial: Number of consumers who buy the product for the first time.
First Repeat: Number of consumers who buy the product for the second time.
Adoption: Number of consumers who continue using the product and frequently
buy it.
Purchase Frequency: Frequency of product purchase by adopters.
7. Commercialization
In this stage, full-scale production and marketing programmes are prepared. The product
is commercially lunched in the target market. The major decisions made are:
a) When: Entry timing for commercialization. Competitor's moves in lunching similar
product are important for timing. "Be First" is the rule.
b) Where: Geographical segments to be served.
4. Test Markets:
One or a few representative cities are chosen as test markets for a period. The stores
carry the test product with full shelf exposure. The product is promoted during the
length of test. Trial, first repeat, adoption and purchase frequency of the test product is
monitored. Based on the results of test markets, correction is made in the marketing mix
for the national launch of the product.
Source: Kotler, 2009.
a) Line Expansion:
New items are added in the product line. Two methods are followed for this
purpose. They are:
i) Line Stretching: Product line is lengthened beyond the current price range. It
is also known as trading-up and trading-down strategies. (Figure 7-7).
Trading-up (Upward Stretch): It means adding a higher price item to
the line to enhance image and increase sales.
Trading-down (Downward Stretch): It means adding a lower price
item to the line to cater to price-sensitive customers.
Both way stretch means adding both high price and low price items to the line.
ii) Line filling: More items are added within the current price range to discourage
competition or make profit.
b) Line Contraction:
Product line is reduced by dropping items. Money losing items are normally
dropped. Items with poor sales are also dropped.
2. Line Modernization
Organizations modernize their product lines to cope with changing technology,
increasing competition and changing customer preferences. Product improvements
are done to encourage customer migration to higher priced items.
3. Line Featuring
It involves featuring one or two low-priced or high-priced items to attract a specific
group of customers. Low-priced items attract price-sensitive customers. High-priced
items provide prestige to the product line.
Product Line includes closely related products. Product Item is distinct unit in the
product line. Product mix involves decisions regarding a product's : (Figure 7-8)
a) Product Width: It refers to the number of product lines. Product width can be
modified by adding or dropping a product line.
b) Product Depth: It refers to the number of items in a product line. Product depth can
be modified by adding or dropping product items in a product line.
c) Product Length: It refers to total number of product items in the product mix. It can
be modified by adding or dropping product items. General Electric Company has
about 250,000 items in its product mix.
d) Product Consistency: It refers to how closely related the various product lines are.
Consistency can be increased by adding closely related product lines. It can be
decreased by adding unrelated product lines.
5. People
People provide services. Training and motivation of employees is important for
service marketing. They need to be competent. Marketing can be:
Interactive marketing (Service Quality): It refers to employee skills in serving
the client. Clients are the judge of service quality. They look for high quality.
Internal marketing: It is Investment in human resources to train and motivate
employees to better serve the customers. This strategy leads to improved service
productivity.
6. Physical Evidence
Service providers demonstrate their quality through physical evidence. Hotels have
elaborate decorations and beautiful gardens. Dentists have comfortable waiting
rooms. Airlines have uniquely dressed air hostesses. They provide physical evidence
of quality. Service marketing improves physical environment for service delivery.
7. Process
Service delivery processes are important in service marketing. Service organization
can choose among different processes to deliver their service. For example:
Restaurants can be fast food, buffet, candlelight service. Hotels can be lodges, non-
star, star.
Differentiation can be:
a) Service differentiation based on delivery process.
b) Service differentiation based on image of the provider.
Service organizations should provide right service to right market
segment. The service-mix should satisfy customers and achieve
organizational objectives.
7.6 Branding
7.6.1 Meaning of Branding
Branding is an important part of product mix. It is used to identify the seller or maker
of the product. Brands suggest product differences to customers. They convey attributes,
image, values and benefits. Most products are branded.
3. Prestige and Status: Branded products provide prestige and status to the user.
Reputation of the producer is enhanced. Value of the organization increases.
6. Legal Protection: Brands provide legal protection. They cannot be copied by others.
7. Social well-being: Brands can be used to sponsor social and cultural events.
Damages can be claimed only for branded products only.
Some organizations do not brand their products. The reasons against branding are:
1. High cost: Branding requires a great deal of time and money for promotion,
packaging, and legal protection.
2. Low quality: If the product is of low quality, branding is not done. Similarly,
branding is not done where consistency of quality is not possible.
3. Perishable Products: Perishable products are generally not branded. Their life is
short. Their storage time is also short. Examples are fruits and vegetables.
5. Legal Formalities: Brands need legal protection. This involves legal formalities.
They can be costly and time consuming.
There is a movement towards "no branding". Products are sold under their
generic names, such as jam, milk, baby shampoo. This cuts the product price
considerably.
1. Ownership-based Brand
They are as follows:
a) Manufacturer Brand: It is owned by the manufacturer. It is also called national
brand. Generally, the brand is given manufacturer's name. For example, IBM, SONY,
General Electric. The manufacturer plays a dominant role in the market.
Manufacturer brands assure quality. They are aggressively promoted. Their price
is high. Such brands have strong image and reputation in the market.
b) Distributor Brand: It is private brand owned by the distributors. Generally, the
brand is given distributor's name. Big supermarkets own such brand. Distributors
possess strong image in the market.
Distributor brands are not heavily promoted. Their price is lower compared to
manufacturer's brand.
c) Licenced Brand: The use of manufacturer brand is allowed under contract or licence.
The user pays royalty. Franchise arrangements are based on licenced brand.
There is a "battle of brands" between manufacturer brand and distributor
brand.
b) Family Brand: All products are given a single family name as brand. For example,
Hulas, Magee, SONY, Philips. The family name can also be combined with product
name. For example HULAS Rice, Magee Tomato Sauce.
Advantages of Family Brand
a) Promotion costs are low. Each product does not need separate promotion
mix. Integrated marketing mix is possible for all products.
b) Prestige of one product helps to market other products.
c) Corporate image is enhanced by family brand.
Disadvantages of Family Brand
a) If one product fails, prestige of the organization suffers. It may damage the
sales of other products.
b) It may not be possible maintain quality for all products.
7.7 Packaging
7.7.1 Meaning of Packaging
Packaging is container or wrapper for the product. Packaging consti-tutes an important
part of the product mix. Attractive packaging leads to more sales. It is also called fifth P
of marketing mix. It is essential for building brands.
3. Line Packaging: Identical packaging is used for all items in a product line. For
example identical packaging for all items of Real Juice of Dabur.
4. Banded Packaging: Several related product items are packed in one package. For
example, shampoo, soap and hair oil in one package.
5. Multiple Packaging: Separate packages are used according to size and weight of
the product. For example, packs of 500 gms and 1 kg.
2. Storage: Packaging facilitates storage of products till they are used. It fulfills the
storage needs of consumers as well as middlemen.
3. Information: Packaging provides information about the product. It identifies the
product and its manufacturer. It informs about product ingredients, directions for
use, price, quality, date of manufacture and expiry and safety precautions for use.
4. Positioning: Packaging is used for positioning of products. Differentiated packages
facilitate product differentiation. Con-sumers perceive product differences based
on packaging.
5. Promotion: Packaging promotes the product. Advertising messages and sales
promotion schemes can be printed on packages. They facilitate self-service
marketing.
7.8 Labelling
7.8.1 Meaning of Labelling
The label is a part of the packaging. It identifies the brand or products. It can be a tag
attached to a product. It also can be an elaborately designed graphic on the package. Its
functions are:
a) Identification: The labels identify the product or brand. They also identify quality
through certification seals: NS, ISO, ISI.
b) Description: Labels describe the product regarding:
Who made it ? Manufacturer's Name
Where it was made ? Place of Manufacture
When it was made ? Date of Manufacture and expire period.
What it contains ? Quantity, ingredients, composition.
How to use it ? Possible uses, safety considerations, operating methods.
c) Promotion: The attractive graphics and design of label promote the product. They
are eye catching.
2. Type of Products
The consumer products dominate Nepalese marketing, espe-cially the convenience
and shopping product.
Industrial raw materials for manufacturing are mostly imported. Agro-forestry
products serve as raw materials for many local products. Almost all the capital
goods are imported.
5. Product Mix
The product lines are expanding in Nepal. Big houses like Jyoti, Golchha,
Chaudhary Groups are constantly adding new lines. Chaudhary group has added
health, education and energy line
Product line strategies are not well planned. Product improve-ments are lacking to
modernize product lines. Line featuring is not emphasized.
Service marketing is in the initial stage. However, star hotels in Nepal emphasize
people and physical environment variables.
6. Branding
Most manufactured products are branded in Nepal. Agricultural products
remain largely unbranded although branding of Rice (Makhan, Hulas) and
Pulses (Dugar, Hulas) is increasing. Name is the popular form of branding.
(See Box 7-9)
Most brands in Nepal are individual brands. Family brands are catching up, for
example, Hulas biscuits, rice pulses, flour, wires, steel utensils, G.I. sheets.
Private branding has not appeared in Nepal. Manufacturer's brands are popular.
Brand licencing is also catching up, for example Frooty, Hot breads.
7. Packaging
Nepalese marketers have started giving attention to packaging. However,
innovations in packaging are generally lacking. Imitations of Indian or Chinese
packages abound in the market. Package modification strategies are also
practiced.
Plastics dominate the packaging material, especially polythene bags for consumers
to carry products. They have created serious environmental problems.
Packaging materials are mostly imported. Nepalese organiza-tions manufacture
tin, paper, cardboard, plastic packages on a limited scale.
Packaging has been used in Nepal for promotion purposes.
Some organizations use packaging for product differentiation. For example NEBICO
biscuit uses separate packaging for normal and gift packs.
Reusable environmental friendly packaging strategy is missing.
8. Labelling
Nepalese marketers have neglected labelling.
The implementation of Consumer Protection Act since April 1998 has prescribed
strict labelling requirements consisting of:
a) Name and address of manufacturer.
b) Ingredients of the product, quantity, weight.
c) Quality certification mark.
d) Operating or use instructions and effects of use.
e) Price, batch number, date of manufacture, date of expiry.
f) Guarantee information for electronics, hardware, etc.
g) Safety precautions for hazardous and fragile products.
h) Others, as specified from time to time.
However, the legal provisions have not been enforced effectively. With the opening
up of the economy to foreign investment, information communication revolution,
invasion of cable television in consumer's homes and growing professionalization, it
is expected that product strategies will assume importance in Nepalese marketing in
coming years.
Self-study Questions
1. What is product? Describe various types of products.
2. Describe the characteristics for specially goods.
3. Describe the main features of service product marketing.
4. Describe the trading-up and trading-down strategies.
5. What is a new product? Discuss the steps involved in the development of new products.
6. Describe the characteristics for consumer convenience goods.
7. Describe the main features of service products.
8. What is a product life cycle? Discuss the pricing and promotion strategies during the
growth stages of the product life cycle.
9. Describe the characteristics of shopping goods and their marketing considerations.
10. What is family branding? Explain the characteristics of a good brand name.
11. What is product? What are its various concepts? Describe the product line extension
strategies.
12. What is packaging? What are its functions? Explain the features of a good packaging
system.
13. What is product life cycle? Why the product life cycle is considered as a strategic tool in
marketing?
14. Describe the characteristics of consumer convenience goods and their marketing
considerations.
15. What is a new product? Describe the new product development process.
16. Show the difference between tangible product and service product.
17. What do you understand by a product line and product mix?
18. What are product mix, product line and product item?
19. Explain the following items: 1. Brand name; 2. Brand mark; 3. Trade mark; 4. Trade name
20. What is label? What are its types?
21. Describe product scenario in Nepal.
22. Explain product line length strategies.
23. What are the qualities of a good brand name?
24. Differentiate consumer and industrial products.
25. Make clear the concept of new product in marketing.
ICAN Questions
1. What is packaging? Explain its objectives. (June 2009)
2. State and explain the process of new product development. (Dec. 2009)
3. Briefly explain service product. (Dec. 2009)
4. What are the messages that the product l life cycle Communicates to the marketer?
(Dec.2010)
5. Briefly explain the types of labels. (June 2010)
6. Give the meaning of a product and explain the feature of industrial products. (June
2010)
7. Describe the role of Product Life cycle in marketing decision making. (Dec. 2011).
8. Briefly explain Test Marketing. Dec. 2011)
9. Explain the significance of Marketing Information System. (June 2011
10. What is a new product? Explain the process of new product development. (June, 2012)
11. Briefly explain the features of packaging. (June, 2012)
12. What is product Life Cycle in marketing? Explain the major contributions of product
life cycle that a marketer must understand to make business successful and sustainable.
(Dec. 2013)
Definition
Definition
■ According to William Stanton:
Price is the amount of money and/or other items with utility needed
to acquire a product.
Price is usually expressed in terms of money. It can also be a combination of money and
other items of value.
increase demand. In practice, this may not be true for all products because
non-price factors also affect supply and demand. Non price factors are product,
place, promotion.
3. Importance to Customer
c) Customer value: Value is the ratio of benefits to price. When incomes decline,
lower prices attract customers. Cut-price and discount is getting popular
among price-sensitive customers.
b) Quality Imitation: The pricing objective is to imitate the high quality products.
Lower prices are set to attract price-sensitive customers. China, India and Hong-
Kong are the champions of quality imitation.
Organizations should select pricing objectives very carefully. Objectives guide
pricing methods, policies and strategies.
This is a simple method. Resellers and small manufacturers widely use it. But this
method ignores market demand, competitor's prices, output levels, and customer's
willingness to pay.
The meaning of investment should be defined. It could be total fixed assets or net
worth (fixed assets minus liabilities)
This method is simple to calculate. But it ignores competitor's price and fluctuations
in demand.
c) Break-even Pricing
This method fixes price at break-even point. The break-even analysis (BEA) is done to
calculate break-even point (BEP). The break-even point is no profit-no loss point where
revenue equals costs. It can be calculated in sales units or sales value. It is generally
presented by a graph (See Figure 8-3).
Total Cost
250
200
Variable Cost
150
100
50 Fixed Cost
5 10 15 20 25 30 35
Units (00)
Costs are classified into variable costs and fixed costs. They together make up total
cost.
Variable costs directly vary with production levels. They are costs of direct material,
wages, power, sales commission. etc.
Fixed costs remain fixed and do not vary with production levels. They are rent, loan
interest, insurance, office salaries, etc.
The assumptions made for calculating BEP are:
a) Total fixed costs are constant.
b) Variable costs per unit remain constant.
c) Sales price per unit remains constant
The formula used for calculating BEP is:
The difference of unit selling price and unit variable cost is known as contribution.
Profit is made when sales increase beyond the break-even point. In the above
example, sales should exceed 2500 units to make profit.
Flexible break-even analysis can be used to evaluate several pricing and sales
alternatives. The cost structure is kept the same. For example (Figure 8-4)
The contribution margin changes with the price changes. The smaller the margin, the
lesser the profit.
Advantages of BEA
a) It considers both costs and demand. It is useful for setting price in the short run
where cost and demand structures are stable.
b) It is simple to calculate. All organizations must break even to survive.
Disadvantages of BEA
a) Assumptions for calculating BEA are not valid in the real world. Costs, demands
and selling prices fluctuate. They do not remain constant.
b) It is difficult to classify costs into fixed and variable.
c) Fixed costs also change in the medium and long term.
d) Estimating demand can be difficult.
a) Value Pricing:
Value is the ratio of benefits to costs. Low price is charged for quality products to
attract a large number of value-conscious customers. It is providing high value of
low price. Some organizations feature one or two items for value pricing to attract
customers. Supermarkets use this pricing method where one or two well known
brands are offered at low price.
This method has several benefits. It is easy to administer. It saves time. The
manufacturer exercises control over the price in the market. Customers feel
comfortable with one price. Retailers feel motivated to stock such products. The
product gains prestige. It is useful for mass marketing.
The disadvantages of this method are that it ignores demand, costs, and
competition. It is difficult to implement. Internet is reversing one price trend.
d) Seasonal Discount: It is price reduction for buying out of season. Hotels offer
heavy seasonal discount during June-July in Kathmandu.
a) Trade-in allowance: Price reduction granted for turning in old item when
buying a new one. Pressure cooker, motor cycle, television provide such
allowance.
a) FOB Price (Free On Board): The price includes freight till the product is loaded on
the board of a ship, plane, train or truck. Many products imported to Nepal from
overseas are priced FOB.
b) Zone Price: Price includes average transportation costs for delivery to various
zones. Petroleum products are sold at different prices in different regions of Nepal.
But same price is charged within the region.
c) Base Point Price: Price is set for a certain base point. Buyers pay the transportation
costs from the base to their location. For example, factory location may serve as the
base point and buyer's pay all the transportation costs from factory to their
destination.
d) Uniform Delivered Price: Price includes transportation costs. Same price is charged
from all customers irrespective of location. For example, Coca Cola charges uniform
price in all locations accessible by road.
a) Product line price: Price relationship is established for product items in a product
line. For example, track shoes items can have price steps of Rs. 500, Rs. 1,000, Rs.
2,000. Customers perceive quality differences for each step.
b) Optional feature price: Separate price is charged for optional features offered. For
example, stereo system for a car can be an option at extra price.
c) Product bundling price: Products are bundled at a set price. For example, Shampoo
can be bundled with soap. The bundle costs less than buying each product
separately.
d) Two-part price: The price is in two parts- fixed charge plus variable charge. In
Nepal there is a fixed charge for specified electricity units and higher usage charge
for extra units.
e) Ancillary-product price: Some products require ancillary product for usage. The
example is blade for razor, film for camera. The policy is to charge higher prices for
ancillary products and low price for main product.
d) Low volume of market demand also affects price. Nepal is a small fragmented
market where economies of scale are difficult to achieve.
e) Government controls also affect price. Public enterprises, especially utilities like
electricity, telephone and water, follow government directives to set price. Some
products are subject to administered price. Support prices are fixed for agricultural
products like sugarcane, wheat, rice by the government.
5. Future Perspective
Global organizations have emerged in Nepal. The World Trade Organization (WTO)
has been working toward a liberalized trade regime. Nepal is a member of WTO. All
these factors will have significant effect on pricing policies and strategies in Nepal.
Competition will be everywhere. It will be mainly price-based.
Self-study Questions
1. Explain the value oriented pricing methods.
2. Explain the cost oriented pricing method and point out its limitations.
3. Explain the break-even pricing method and point out its limitations.
4. What is pricing? Describe its importance.
5. What are the objectives of pricing ? Briefly explain.
6. What is pricing? Show your acquaintances with "skimming the cream" pricing strategy.
7. Explain psychological pricing strategy.
8. What are the pricing policies generally adopted by a business organization? Explain.
9. Describe pricing scenario in Nepal.
10. Explain competition-oriented pricing methods.
11. What is price skimming?
12. Explain status quo oriented pricing objectives.
13. What is meant by price in marketing?
14. What are the strategies under Price Response strategy
ICAN Questions
1. Briefly explain pricing policies. (June 2009)
2. How pricing policy should be set for a product or service for the first time. (December
2009)
3. Describe the main price discounts popularly used by marketers in Nepal. (Dec.2010)
4. Briefly explain the push and pull strategy. (Dec.2010)
5. Briefly explain the psychological discount pricing strategy. (June 2010)
6. State and explain the methods of cost based pricing. (June2010)
CHAPTER - 9
PLACE DECISIONS (DISTRIBUTION)
Definition :
Definition :
■ According to Philip Kotler
Distribution includes the various activities the company undertakes
to make the product accessible and available to target customers.
Inventory management regulates product supply in right quantity and size. This
adds Quantity utility to the product.
5. Employment: Place creates employment opportunities. Market intermediaries are
important source of direct and indirect employment at retail and wholesale level.
6. Competition: Well-established channels discourage new firms to enter in the market.
This reduces competition for the manufacturer.
7. Standard of Living: Place delivers products that satisfy customer needs, ownership
and use of products improve standard of living of the users.
Flow of Goods
Availability of Goods
Objectives of
Accessibility of Goods
Place
Efficiency
Customer Satisfaction
1. Flow of goods: Place makes smooth flow of products from manufacturer to channel
members and customers. This is the essence of exchange relationships in marketing.
Products must reach the market before they can be sold.
2. Availability of Goods: Place channels make the goods available to customers. Channels
such as wholesalers and retailers ensure availability of goods at all times. This results
in increased sales. Competition can be effectively faced.
3. Accessibility of Goods: Place makes goods accessible to customers through physical
distribution. Goods are delivered at right place, in right time and in right quantity.
Order processing material handling, warehousing, inventory and transportation are
managed. It spreads the goals to large geographical areas.
Definition:
Definition:
■ According to Philip Kotler
Marketing channels are sets of interdependent organizations
involved in the process of making a product or service available for
use or consumption.
■ According to Stanton, Etzel and Walker
Distribution channels consist of the set of people and firms involved
in the transfer of title to a product as the product moves from
producer to ultimate consumer or business user.
a) Zero-level channel
Manufacturer Consumer
This is the direct channel between manufacturer and consumer. The manufacturer
performs all the distribution activities. Service products are generally distributed
through zero level channel. They require personal contact. The manufacturer
should have capability and resources to use zero-level channel.
The Zero-level channels can be:
i) Door-to-door: Sales representatives go door to door sell goods in the homes of
consumers. Avon cosmetics uses this method.
ii) Mail order: Catalogues or mail are sent to consumers. E-mail, Voice Mail,
Websites are widely used.
iii) Telemarketing: Telephone is used to sell products.
iv) On-line marketing: Computer is used for selling. Internet is used. It is a global
web of computer networks. Websites are use to sell products.
v) TV marketing: Television is used to sell goods. Sky Shops on TV are increasing.
vi) Own stores: Producers open their own retail outlets. The Bakery fast food
restaurants are examples of this channel.
The information technology is making the zero-level channel popular.
Distribution costs are the lowest. e-commerce has made its future promising.
b) One-level channel
c) Two-level channel
This channel contains wholesaler and retailer between the manufacturer and
consumer. It is a long channel. This is the widely used traditional channel. The
aim is intensive distribution. Large number of retail outlets can be reached. Semi-
wholesalers (jobbers) can be used to cater to specific locations.
The distribution costs are high. The products need to be durable.
d) Three-level Channel
This channel contains sole agent, wholesaler and retailer between the manufacturer
and consumer. It is the longest channel. The sole agent has exclusive rights to sell
the products. Global companies use this channel where distance, language and
culture serve as barriers.
The distribution costs are the highest.
a) Zero-level Channel
Manufacturer Customer
This is the direct channel between manufacturer and customer. Capital goods
items consisting of installations and raw materials are distributed through this
channel. This channel is widely used.
Distribution costs are the lowest. Competent salespersons are needed. Post-
sale service is important.
b) One-level Channel
This channel contains distributor between the manufacturer and customer. This
is a short channel. Distributors specialize in product lines. They provide delivery
and after-sale services. This channel is popular for accessory equipment and
operating supplies.
Distribution costs are low. Quality, reliability and speed of after-sale services
are important. Channel dependency is high.
c) Two-level Channel
Middlemen make the flow of goods smooth between manufacturer and customer. They can
be
1. Wholesalers: They deal with retailers.
2. Retailers: They deal with consumers.
3. Agents: They represent buyer or seller but do not take title to goods.
4. Facilitators: They assist in distribution.
1. Wholesaler
Wholesalers are merchant middlemen. They take title to the goods. They deal with
retailers. They do not deal with the ultimate consumers. They buy for reselling. Their
transactions are large in volume. They cover large trade areas. They serve as an important
link between the manufacturers and the retailers. They are of many types.
Role of Wholesaler in Distribution System
Wholesalers are important not only to manufacturers but also to retailers.
Role of wholesaler for manufacturers
2. Retailers
Retailers are merchant middlemen. They deal with customers. They link manufacturers
with ultimate consumers. Their transactions are small in volume. They take title to the
goods. They buy from wholesalers for reselling. The location, display, atmosphere, and
interpersonal skills are important factors in retailing. Retailers are of many types.
Retailing consists of activities needed to place a product in the hands of ultimate
consumer. Changing life styles, increasing income and credit availability has made
retailing popular.
Retailer is any business enterprise whose sales volume comes primarily from retailing.
The products can be sold in person, by internet, telephone, mail, or vending machine. It
can be sold in a store, street, or at home. Cyberstores are appearing fast.
b) Financing: Retailers carry and store inventories in small lots. They convert products
into cash through the selling function. They finance wholesaler by timely payment
of bills. They bear the risks by taking title to the goods.
c) Market Coverage: Retail outlets exist in every nook and corner of the country. They
push products in the market. Customers trust their advice. They make shopping
convenient to customers. Economies of scale can be realized through intensive
distribution.
e) Information: Retailers are nearest to the marketplace. They build long term
relationships with the consumers. They provide information about consumer needs,
behavior, and preferences. They also provide information about competitor's
activities relating to product, price and promotion. They also assist in market
surveys.
b) Credit: Retailers provide credit facilities to consumers. They sell goods on hire-
purchase and arrange financing from financial institutions.
Definition:
Definition:
■ According to William Stanton:
Physical distribution consists of all the activities involved in the
flow of products as they move physically from producer to consumer
or industrial user.
■ According to Philip Kotler:
Market logistics involves planning, implementing, and controlling
the physical flows of materials and final goods from points of origin
to points of use to meet customer requirements at a profit.
1. Order Processing
Physical distribution starts with customer order. Order processing is a set of procedures
for receiving, handling and filling orders. It can be done manually or through computer.
The activities are:
a) Receiving orders: Orders can be received directly from customer or through company
sales persons. They can be received through mail, telephone, telefax, internet and
on-line computers.
b) Handling orders: The orders are transmitted to the accounts section and warehouse.
The accounts section makes credit check. The warehouse checks the product
availability. An order is placed to the production department if products are not
available.
c) Filling orders: The ordered products are packed for shipment by the warehouse.
Invoice and shipping documents are prepared. Products are handed over to the
transporters for delivery to the customer. One copy of invoice is sent to accounts
section.
Delays or mistakes in order processing cause customer dissatisfaction.
2. Warehousing
A warehouse is a storage facility to store products until they are sold. It performs
various functions such as assembling, bulk-breaking, storing, packaging, and shipping.
Traditionally godowns performed the storage function. Today, the emphasis in
warehousing is on product movement rather than product storage. Distribution Centres
have appeared which take orders, fill them, prepare them for shipping and quickly
move them to customers.
Important decisions regarding warehousing are:
a) Private or Public Warehouse:
i) Private warehouses are owned, managed, and controlled by the organization.
Investment and operating costs are high but their design can be customized.
ii) Public warehouses are independently owned and controlled. They charge
for the storage space as and when used. The warehouse costs are variable
costs. They also provide other services like product display, order filling,
etc.
b) Number and Location of Warehouse:
i) Number of warehouses depend on geographical coverage de-sired, storage
facilities of channel members, and speed of product movement. Nearness to
market requires many warehouses.
ii) Warehouse location may be near the production facility or near the market.
Nearness to production facility involves lower operating costs and higher
transportation costs. Nearness to market involves higher operating costs but
better customer service.
3. Material Handling
Material handling involves selecting proper equipment to physically handle products.
Efficient and appropriate equipment can reduce handling costs and minimize losses
from breakage, spoilage, and theft.
The nature of the product, the size of the package, and the packaging materials
determine handling equipment. Material handling can be mechanical and non-
mechanical.
i) Mechanical Handling: Mechanical handling uses fork-lift trucks, cranes, conveyor
belts, and electrical hoists. Automated warehouses are controlled by computers.
Containers facilitate mechanical handling.
ii) Non-mechanical Handling: It uses animals and humans for material handling.
The package size should be small-sacks, boxes, and small containers. This is
extensively used in Nepal hills.
Material handling is costly. The general rule is "minimum handling is the best".
4. Inventory Management
Inventory management involves:
Control of inventory costs,
Planning of inventory levels.
ii) Carrying costs (Holding costs): They are the costs of carrying inventory. The
larger the inventory carried, the higher the carrying costs. They relate to storage
charges, cost of capital, taxes, insurance, and obsolescence. They range from
10 to 30% of inventory value.
iii) Stock out costs: They are losses likely to be suffered because of non-availability
of inventory. They consist of high costs of crash purchases, inefficient
production operations, loss in sales, decreased customer service.
Inventory costs need to be controlled to reduce costs of physical distribution.
b) Control of Inventory Levels:
Techniques for control of inventory levels consist of:
i) Critical Inventory Levels
Maximum, minimum, and reorder levels for each unit of inventory are
predetermined.
The factors considered for fixing critical levels are rate of consumption, safety
stocks needed, delivery time needed, cost of carrying and storage, and risk of
deterioration, obsolescence and stock out. New order should be placed at
reorder level point.
ii) Economic Order Quantity (Optimal order quantity)
Economic order quantity (EOQ) is the volume at which the sum of order
processing costs and inventory carrying costs are at a minimum. As the order
size increases, order-processing costs decline (orders are fewer) and inventory
carrying costs increase (average inventory is larger).
The formula used for calculating EOQ is:
2AO
EOQ (Units) = C
2 3000 ´ 30
EOQ = 0.5 = 600 units
5. Transportation
Transportation moves products from manufacturer to customers. It accounts for almost
50% of total costs of physical distribution. It consists of decisions about the carrier type
and the mode of transport.
a) Carrier Type:
They can be private, contract, or common.
i) Private Carrier: Organizations own the transport mode. The movement speed
can be controlled but investment and operating costs are high.
ii) Contract Carrier: Independent carriers that sell service on a contract basis.
They are specialists and operate efficiently.
iii) Common Carrier: They provide scheduled service between set points. They
charge standard rates and are available to all.
b) Transportation mode:
The major modes are: Road, Rail, Water, Air, Human/Animal. Pipelines are used
for liquid and gas. (Figure 9-6)
Human/
Criteria Road Rail Water Air
Animal
1. Cost High Medium Lowest Highest High
2. Speed Fast Medium Slowest Fastest Slowest
3. Consistency Good Medium Poor Excellent Good
(Reliability)
4. Safety High Lowest Medium Highest Medium
5. Availability Highest Low Medium High Lowest
Self-study Questions
1. Define place in marketing. Describe its importance.
2. Explain the objectives of place in marketing.
3. What are the channel alternatives for the distribution of consumer goods?
4. Show the channel structure for industrial goods.
5. Describe channel structure for consumer goods.
6. Draw the channel structure for consumer goods.
7. What do you understand by physical distribution? Briefly explain transportation and
warehousing as the two most important functions of physical distribution?
8. What do you understand by channel structure?
9. What is distribution? Discuss the marketing implications of inventory control and
order processing.
10. What do you know by channel structure? Explain the channel structure most popular
in Nepal.
11. Explain the components of physical distribution.
ICAN Questions
1. Briefly explain :
a) Retailer
b) Three level channel structure for consumer goods. (June 2009)
2. What is physical distribution? Explain its components. (Dec. 2009)
3. What is physical distribution? Explain its components. (Dec. 2009)
4. Briefly explain warehousing. (Dec.2010)
5. Briefly explain the importance of physical distribution. (June, 2010)
6. Draw the channel levels structure for consumer market and explain them in that
structure. ( June 2010).
7. Write short notes on importance of physical distribution system. (June 2010)
8. Briefly explain the Channel Dynamics. (Dec. 2011)
9. Briefly explain the resolution of channel conflicts. (June 2011)
10. Describe distribution structure for consumer goods. ( June 2011)
11. Briefly explain Physical Distribution. (June, 2012)
CHAPTER - 10
PROMOTION DECISIONS
Definition:
Definition:
■ According to Philip Kotler
Promotion includes all the activities the company undertakes to
communicate and promote its products to the target market.
■ According to William Stanton
Promotion is the element in an organization’s marketing mix that
serves to inform, persuade and remind the market of a product
and/or the organization selling it, in hope of influencing the
recipients feelings, beliefs or behaviour.
In modern marketing, promotion is a must. A good product, attractive price and accessible
distribution must be supported by effective promotion to satisfy customer needs.
Promotional mix consist of advertising, sales promotion, personal selling, publicity and
public relations.
1. Informing:
Promotion disseminates information to target customers and middlemen. The
information is about a product, its price and availability. It develops awareness about
the product. It helps customers to make purchase choices. It stimulates customer demand.
2. Persuading:
Customers have many products to choose from. Organizations face intense competition
in the market. Promotion persuades customers to make the purchase decision in favor
of the promoted brand. Persuasive communication stimulates product demand. It
influences buyer behavior. It also induces middlemen to carry the product. It stimulates
demand for the brand.
3. Reminding:
Customers have short-lived memory. They have limited capacity to remember brand
names. There is intense competition for getting customer's attention in the market.
Promotion reminds customers about a brand. Even the established brands need to be
promoted to remind customers.
4. Reinforcing:
Promotion is important in the post-purchase stage of the buying process. Customers
may feel anxiety over their purchase decision. Promotion reassures them about the
product's benefits to reduce their anxiety. Repeated reinforcement leads to brand
loyalty.
5. Image Building:
Promotion builds brand images in the target market. It helps to position the brand. It
builds brand loyalty.
1. Advertising
Advertising in any paid form of nonpersonal communication by an identified sponsor
to promote products. It reaches numerous buyers at low cost. It uses various media for
delivering messages.
They are:
Print media: Newspapers, journals, newsletters, brochures.
Visual media: Billboards, displays, point of purchase display.
Audio media: Radio
Audio Visual media: Television, Videotapes, cinema.
Internet: E-mail and websites
2. Public Relations
Public relations is any unpaid form of presentation designed to promote favorable
attitudes and opinions toward organization, its policies and products. It is used to
promote favorable relationships with key stakeholders such as media, government,
community, employees, and customers.
3. Sales Promotion
Sales promotion refers to short term incentives to encourage trial or purchase of a
product. It creates a stronger and quicker response. It supplements advertising and
facilitates personal selling. It can be directed at consumers, middlemen and sales force.
Tools for consumer promotion include sample, coupons, rebate, premiums,
contests, price-off and displays.
Tools for trade promotion include free goods, discounts, allowances, price off,
gifts, sales contests and credit facilities.
Tools for sales force promotion include sales contests, trade shows, gift items,
promotional kits, bonus and commission.
4. Personal Selling
Personal selling is personal communication with customers to persuade them to buy
products. Customers come to salesperson or salesperson goes to customers. It permits
interaction and relationship building. Salespersons provide feedback about the market,
competitors and customers.
More money is spent on personal selling than on any other tool of promotion. It involves
greater long-term costs.
1. Promotion Objectives
The promotion objectives affect the determination of promotion mix.
If the objective is to build awareness through informing, advertising and
publicity are important.
If the objective is to create liking, preference and conviction, personal selling
and advertising are important.
If the objective is to get order for the product, personal selling and sales
promotion are important.
If the objective is to get customer attention through reminding, advertising is
important.
If the objective is brand loyalty through reinforcement, advertis-ing and
publicity are important.
6. Promotion Strategy
Promotion strategy affects determination of promotion mix. The marketing
promotion strategies can be push or pull: (Figure 10-3)
10.4 Advertising
10.4.1 Meaning of Advertising
Advertising is one of the most widely used promotion tools. It is used by business, non-
government organizations, charities and service institutions. It is used for mass
communication.
Advertising is any paid form of non-personal communication by an identified sponsor
to promote products.
Definition:
Definition:
■ According to Philip Kotler
Advertising is any paid form of non-personal presentation and
promotion of ideas, goods or services by an identified sponsor.
■ According to American Marketing Association
Advertising is any paid form of non-personal presentation of goods,
services or ideas for action, openly paid for by an identified sponsor.
■ According to Stanton, Etzel and Walker
Advertising is all activities involved in presenting to an audience a
non-personal, sponsor-identified, paid-for message about a product
or an organization.
Specialty Advertising
It is an item of product imprinted with the advertiser’s name, message
or logo. It is given free. Over 15,000 different items, such as pens,
cups, key-chains, calendars, are used for specialty advertising. It has
long life, It requires small budget.
Characteristics of Advertising
Advertising has the following characteristics:
a) Advertising involves costs: Advertising is not free. The costs are:
Development costs: They are related with visualization copywriting,
illustrating and layout design.
Production costs: They are related with recording, filming, photographing
and printing.
Media costs: They are the costs charged by the media. They account for about
80% of advertising costs.
Administrative costs: They are related with administrative aspects of
advertising.
The costs are paid by the sponsor to the media and others involved in advertising.
b) Advertising has a message: Advertising carries a message. The message is encoded
by the marketer and decoded by the customer. It can be verbal or visual. It uses
various media to transmit the message.
c) Advertising is non-personal: There is no face-to-face interaction in advertising.
Physical presence of the sender is not required. The media channels transmit the
message. It is mass communication.
d) Advertising is sponsored: Advertising must be sponsored by the organization. The
sponsor is identifiable. The sponsor pays the costs.
e) Advertising promotes products: Advertising promotes products. Business firms
advertise goods, services, ideas and image. Social organizations advertise public
awareness messages (family planning, environment protection). Political parties
advertise ideologies and candidates to improve image.
f) Advertising has objectives: The objectives of advertising can be to inform, persuade,
remind, and reinforce to achieve sales and build image.
c) Market Share: Advertising persuades target customers into buying the product.
This helps to maintain market share. Demand is stimulated. Increased demand
results in increased market share. Negative rumours can be countered.
d) New Segments: Advertising creates brand awareness in new segments. It
persuades customers in new segments for trial purchase of the brand. This
stimulates demand for the product.
e) Support other promotion tools: Sales promotion is generally accompanied by
advertising. Personal selling is facilitated by advertising. It increases sales force
effectiveness.
f) Image: Advertising builds image of the organization. It can be about quality, price
and social responsibility. Social advertising enhances corporate social
responsibility.
g) Employment: Advertising is an important source of employment. A large number
of people are employed by ad business. The national economy gets stimulated by
increase in demand.
1. Print Media
It consists of advertising done through printed materials. It is mass media. It can
be classified into:
a) Newspapers: They can be daily or weekly. They cover news, ideas and opinions
about current affairs and other aspects. They are an important and powerful tool
for transmitting advertising message.
Advantages
They are printed regularly.
They are distributed widely.
They give high exposure at low cost.
They are flexible.
Disadvantages
They have a short life.
They need literate audience.
b) Journals and Magazines: They are published monthly, quarterly, semi-annually or
annually. Their target audience is specific group of readers. They can be related to
professions, culture, religion, health, trade, entertainment and women affairs.
"Journal of Marketing" is an example.
Advantages
They have a longer life.
Their quality is high.
Disadvantages
Their circulation is limited.
The cost is high.
2. Visual Media
It consists of outdoor advertising that draws visual attention. It is visible to eyes. It
can be classified into:
a) Billboards (Hoarding): They are boards with printed ads. They remain fixed in
central locations or top of the buildings. They even incorporate motions and
colourful three dimensional figures to get increased attention. Computerized screen
painting has improved their quality.
Advantages
Billboards represent low cost advertising.
They can be used for products that are banned from radio and television, for
example cigarettes.
Disadvantage
They cover small segments of customers.
b) Outdoor Displays: They consist of outdoor displays to attract the attention of
customers. They can be wall painting, posters, banners and sky writing. Electric
signs are also used.
Advantages
They are cost effective.
They are effective in drawing visual attention.
Disadvantages
They are short-lived.
They can be damaged by competitors, climatic conditions and children.
Space availability is a problem.
3. Audio Media
It is electronic mass media. It consists of sound to attract attention. It can be heard
through ears. The advertising can be through messages, dialogue, drama or music.
It can be classified into:
4. Audio-Visual Media
It is electronic mass media. It combines sound, motion and visual effects.
Advertising describes and demonstrates products. It can be classified into:
a) Television: It is the most powerful media for advertising. Falling TV prices have
made it easily accessible in households. It brings family members together.
Advantages
TV gives wide coverage.
It has flexibility.
Product can be seen by the customers visually.
Messages can be heard with attention.
Sales appeals can be persuasive.
Disadvantages
TV ads are expensive.
Its reach can be limited.
Viewers tend to switch channels during commercial breaks.
b) Others: They can be cinema and videotapes. Cinema carries commercials before
the start of film show and during half time of the show. Videotapes can also be
used to carry commercials.
They have a limited reach.
5. Internet Media
It is a global network of computers. It is based on information communication
technology. It needs telephone, modem and computer. It is speedy. It has worldwide
reach. E-mail and websites are used for advertising and direct marketing. E-
commerce is the outcome of internet revolution. It is growing fast.
Advantages
Large reservoir of information and its speedy transmission are the advantages
of internet.
Its cost is decreasing dramatically.
Disadvantages
Its reach is limited in developing countries.
It needs computer literate audience.
Defintions:
1. Media Relations
They are publicity related. They can be:
a) Personal Communication: It can be with an individual journalist or a group of
journalists. The tools are:
Press conferences: Media reporters are invited and briefed in organized press
conferences. Press kits are distributed. The reporters may be taken to tour the
production facilities. Executives can interact directly with the media.
Speeches: They can be given at trade associations or sales meetings by
executives. They build image of the organization.
b) News Releases: Newsworthy information is circulated to the press. Media people
report them as news items. The news releases can be about improved performance,
new products and technology, public service activities, sponsorship of events etc.
They should be written up in a newsworthy manner to be usable. Photographs
make them effective.
c) Feature Articles: Organizations commission feature articles from skilled journalists
for publication in media. Researchers can also write and publish such articles in
course of their research work. Editorials can be based on news relating to the
organization.
d) Publications: They include annual reports, brochures, catalogues, newsletters,
house magazines and audio-visual materials. They provide information about the
organization, its policies and products to target audience.
San Miguel Beer sponsored the first Nepali women expedition team to Mount Everest
led by Pasang Lhamu Sherpa.
Gorkha Brewery sponsored Kaji Sherpa, the fastest Mount Everest summiteer.
Carlsberg Beer sponsors Manang Marsyangdi team, a local football club.
Surya Tobacco sponsors "Shikhar Sanjh" a musical programme on New Year day.
Close up sponsored "Shivaratri Music Festival 2002".
ICTC sponsored Sangina Baidya for Olympics in Athens.
Unilever Nepal sponsored mobile health clinic for surrounding villages.
Standard Chartered Bank sponsors eye surgery.
Definitions
c) Rebates: Money refunds or rebates that provide price reduction after the
purchase. Consumers mail proof-of-purchase to get rebates.
d) Premiums (gifts): They are free gifts or low cost offers for purchasing a
particular product. They could be "with pack premium" (inside the package
or on the package). Reusable packages serve as a premium. Free glasses come
with beer bottles.
e) Price-off: The product is offered at a reduced price. The packages and
newspaper ads announce such reductions. They can be 'reduced-price pack'
or 'banded pack' having two related products in one pack (tooth brush with
toothpaste). They stimulate off-season sales.
f) Contest and Prizes: They provide chance to win cash, trips or products.
Consumers submit an entry for the contest (filling questionnaire or giving
suggestions). Lotteries require consumers to submit their names in a lucky
draw. Conditions for participation in contests are specified.
g) Displays and Demonstration: They are point of purchase displays (poster,
cutout) to attract consumer attention. They persuade consumers for
impulse buying. Product demonstration in trade fairs and exhibitions
persuade consumers for purchase. Free trials can be given to the
consumers. Products can be displayed in counters, floors and points of
check out.
Definition:
The personal selling process for indoor sales consists of the following steps: (Figure 9-10)
a) Draw attention b) Ascertain needs
c) Presentation d) Handle objections
e) Close the sale
Presentation
Ascertain Handle
Needs Objections
Draw Close
Attention Sale
a) Draw Attention: The store is beautifully decorated with signboards, point of purchase
displays, and other means. This draws the attention of customers. When the customer
enters the store, a welcome is given with friendly smile with "Can I help you?"
b) Ascertain Needs: The needs of the customers are ascertained. Polite enquiries are made
about their needs. The salesperson listens patiently to what customer is saying. The
buyer's needs are clarified.
c) Presentation: The sales person demonstrates the product desired by the customers.
Variety of goods are presented. Features, advantages and benefits of products are
described. The demonstration is done with enthusiasm. Various options are given.
d) Handling Objections: Questions raised by the customer are answered. Objections are
handled tactfully. The trust of the customer is won. The buyer is not pushed into buying.
e) Closing sale: The customer selects the product. The terms and conditions of sale are
finalized. The sale is closed. The customer makes payment. Warm thanks are offered.
Invitation is given to visit again. Small gifts like key chain, calendar or pen can be given
to delight the customer.
Presentation
Meet
Approach
Objectives
Prospecting Follow-up
a) Prospecting: Researching potential buyers and choosing those most likely to buy. Buyer
information is collected.
b) Pre-approach: Gathering further information on the selected prospects to know them
well, especially their needs. Good prospects are selected for approach.
c) Approach: Initial contact with the customer for relationship building is made. It can be
personally, by telephone or mail.
d) Presentation: Actual presentation or demonstration of the product's features,
advantages, benefits are made. Audiovisual aids may be used.
e) Meeting objections: It involves answering all the questions raised by the customer and
meeting objections.
f) Closing the sale: Finalization of sale transaction. Terms and conditions of sale are
finalized. Order is taken.
g) Follow-up: This involves delivery, installation of the product, post sale services, follow-
up on customer satisfaction and establishing relationships for reordering. Relationship
is built with the customer.
The personal selling process gets attention, holds interest, arouses desire and
obtains action (AIDA).
Personal selling is effective where the market is concentrated, the product has a
high unit value, the order size is big, the buyer needs are specific and the product
is in the introductory stage.
1. Promotion Function
The function of promotion in Nepal is largely information and persuasion to increase
sales. The reminding and reinforcement aspects are neglected. The post-purchase stage
of buying process has remained neglected by promotion.
2. Promotion Mix
Promotion mix decisions in Nepalese marketing emphasize advertising and sales
promotion. Publicity has remained neglected. Personal selling lacks professional
approach. The decisions about promotion mix suffer from:
Lack of clear-cut promotion objectives.
Lack of proper consideration to the nature of product and target market in selecting
the promotion tool.
Neglect of the stage of product life cycle in designing promotion mix.
Lack of adequate promotion budget.
Unclear promotion strategy.
3. Advertising
Advertising is the most popular promotion tool in Nepal. It is growing at about 25%
per annum. It is widely used by business, government and social organizations. Its
total annual volume is about Rs. 3 billion.
3.1. Nepalese marketers use a variety of media for advertising.
Print media: Nepal has about 4000 newspapers and magazines. But only
about 20% are coming out regularly. The total circulation is above one million.
Kathmandu valley accounts for about 50% of total circulation. About 12% of
the total population read newspapers. The government owned Gorkhapatra
is the oldest newspaper-more than 100 years old. It devotes 20% space to ads.
The Kantipur has the largest daily circulation of about 150,000. The private
newspapers are growing. Rural areas have largely remained illiterate and
unreached by print media. Newspapers are widely used by Nepalese
marketers for advertising.
Visual Media: Billboards, posters and electrical display signs are getting
popular in Kathmandu and other major towns. Point of purchase displays
are also used. The use of visual media is increasing.
Audio Media: Radio Nepal, started in 1951, has monopoly in audio media. It
reaches to almost all parts of the country-90% gross reach, 70% effective
reach. Nepalese marketers use Radio Nepal for advertising. Radio
Sagarmatha started FM broadcast in May 1997 in the private sector. Today
there are more than 60 FM stations. Radio is the most effective media of
advertising in Nepal.
Audio-visual Media: Nepal Television, established more than 20 years ago,
has become a powerful audio-visual media for advertising. Its reach is about
65% of population. The commercials are increasing. About 60% ads are
nationally produced and 40% are produced in India. There are about one
dozen TV channels in the private sector.
Videotapes of Indian movies overwrite advertising messages of Nepalese
products. About 300 cinema halls also show slides and short ad films at the
beginning and during intermission of film shows.
Advertising Agencies: There are more than 1000 advertising agencies in
Nepal. The first agency "Nepal Advertisers" was established in 1961. The
agencies get about 15% commission from the media. They generally collect
ads from organizations and deliver them to media. About 85% of all ads
are channelled through the ad agencies. The ad agencies have poor
technical and professional capabilities for production and development
of programs. The messages tend to be stereotype in terms of design and
encoding.
Some agencies, for example Stimulus Ad, have been creative in advertising of
social causes related to education of girl child, family planning, maternal and
child health.
International agencies like J. Walter Thompson and MARG have entered
Nepal.
3.2 Legal Provisions: Legal provisions regarding advertising has remained scattered
in various Acts of law. Censor is needed for advertising in government media. In
the past, the tax laws were detrimental to advertising growth. At present total
expenditure on advertising is tax deductible if value added tax has been paid.
Legal provisions generally favor government media.
3.3 Ethical Dilemma: Consumer and social well being is neglected by Nepalese
advertising. Deceptive ads that cheat consumers are not controlled effectively. The
government has banned tobacco and liquor ads from Radio and TV since February
1999.
3.4 Non-branding: Many agricultural products are sold unpacked and unbranded in
Nepal. Many of manufactured products are imitations of Indian brands. This has
constrained advertising.
3.5 Management Attitude: Nepalese management's attitude towards advertising has
remained lukewarm. They expect instant increase in sales through advertising.
They prefer price cutting, higher trade commissions and aggressive personal selling
to advertising. Public enterprises treat advertising as a public relations activity.
4.3 Program Development: Sales promotion program in Nepal are not properly
developed and implemented. The same methods get repeated year after year.
Creativity is lacking. Market research is neglected. Innovative schemes are few.
5. Public Relations
Public relation has remained an overlooked promotion tool in Nepal. It is not
professionally managed. Its tools and uses are:
Tools: News release, and press conferences are major tools. Publications are rare
in Nepalese enterprises. Organizations generally hire a working journalist on a
part time basis.
Organizations in Nepal use public relations to announce performance, new
policies and products. They also use it to counter negative publicity. It is used on
an ad-hoc basis and is not a continuous process.
Use of public relations activities are also increasing.
6. Personal Selling
Marketing in Nepal is very much selling oriented. Personal selling occupies an
important place in the promotion mix. The reasons for its importance are:
Geographically fragmented markets.
Inability of small organizations to incur big ad outlays.
Distribution systems directed toward wholesaler, semi wholesaler and retailers
which require personal selling.
High importance to relationship building.
6.1. Personal selling in Nepal lacks professionalism. The salespersons are not properly
trained to practice professional selling. The salesperson has a low status in the Nepalese
organizations and the society. The salaries are low.
The entry of consumer goods-oriented global organizations like UniLever, Smith-Kline-
Beecham, Pepsi and Coco Cola indicates bright future for various promotion tools in
Nepal. The private sector banks like Standard Chartered, NABIL and Himalayan Bank
have given great importance to promotion. The entries of international ad agencies like
J. Walter Thompson, Marg are good omens for promotion. The advent of Internet has
facilitated advertising through websites.
Self-study Questions
1. Differentiate between push and pull strategies of promotion.
2. What is consumer promotion? What are its various forms?
3. What is promotion mix? Discuss the factors affecting the determina-tion of the promotion
mix.
4. What is trade promotion? What are its various forms?
5. Describe any two methods of dealer promotion.
6. Explain the importance of personal selling.
7. What are the objectives of promotion? Discuss the factors affecting the determination of
the promotion mix?
8. What do you understand by public relations? What are the methods used for public
relations.
9. What is promotion? Show the differences between personal selling and sales promotion.
10. Differentiate between advertising and sales promotion.
11. Describe promotion scenario in Nepal.
12. What sales promotional techniques are getting popularity in Nepal?
ICAN Questions
1. Briefly explain advertising.(June 2009)
2. Briefly explain advertising media.(Dec. 2009)
3. Briefly explain pull and push strategies.(Dec. 2009)
4. Briefly explain the sales promotion and its methods. (Dec.2010)
5. Briefly explain pull Vs push Strategy. (Dec.2010).
Briefly explain promotion mix. (June 2010)
6. Explain briefly the promotion objectives. (June ,2010)
7. Give the meaning of advertising and explain the objectives of Advertising. (June 2011)
8. Briefly explain the personal selling. (June, 2012)
9. Highlight the importance of Advertising to the marketers. (June, 2012)
CHAPTER - 11
EMERGING CONCEPTS IN MARKETING
Quality Economic
Assurance Benefits
Relationship
Marketing
Technical Social
Benefits Benefits
4. Technical Benefits
Organizations develop technical ties with their key customers. Such ties are
technology-based. They help the customer to better manage their marketing efforts
through:
Developing EDI (Electronic Data Interchange)
Capabilities to help customers manage orders, inventory, shelf space, etc.
Supplying computer linkages to customers, including software programme.
Launching targeted customer loyalty programmes. They build customer
relations to retain customer and his long term loyalty.
11.2 E-commerce
This is the age of information communication technology consisting of:
Computers: Hardware in the form of Mainframe, desktop, laptop, diary, scanners and
softwares.
Communication Devices: Telephone, Videophone, fax, e-mail, internet, websites.
Electronic Media: Television, videoconferencing.
Information communication technology has opened up a range of possibilities and facilities
for marketing. It has led to the growth of E-commerce (Electronic commerce) or Internet
marketing. It has linked sellers and buyers electronically. It is paperless marketing
communica-tion.
E-commerce is conducted through on-line computers. Internet serves as the communication
channel. Internet is a global web of computer networks. It has connected more than 300
million computers all over the world. It is the largest source of information. This information
is shared worldwide. Google is a powerful search engine.
E-commerce is establishing exchange relationships electronically through e-mail, internet,
and electronic platforms to satisfy individual needs of customers. It is direct marketing
based on electronic communication. It provides opportunities to sellers and customers for
interaction and individualization.
Connectivity through e-commerce
E-commerce takes a customer concept for individualized marketing. It connects the world of
marketing. It is rapidly growing. (Figure 11-3)
With Customers
• Directly
• Selectively
• For life
With Stakeholders
Internet • Other internal departments
Marketing • Employees, suppliers,
Connections competitors, intermediaries
• Strategic alliance partners
Globally
• Global customers
• Global partners
3. Cost effective: Marketing has become cost effective. Middlemen commissions are
vanishing. Consumer prices are decreasing. Consumers get attractive deals.
Distribution costs are also decreasing. E-mail involves a fraction of cost of direct
mail.
4. Marketing mix: Marketing mix can be customized to meet the needs of individual
customer. Information can be gathered for market research.
5. Promotion: Promotion is through e-mail and websites. Ads are placed online.
Competition is also getting internet-based. Sales promotion is targeted.
6. Strategic Alliances: Global strategic alliances are developing to achieve global
standards in marketing. They can be for product, price, place and promotion. They
are collaborative partnerships between organizations to pursue common goal.
They transfer technology and share resources and knowledge.
Joint Venture
Ownership
based
Consortia
Licences
Strategic Contract
Franchise
Alliances based
Subcontract
Networks
Market
based
Opportunistic
Self-study Questions
1. What is relationship marketing? Describe customer development process in relationship
marketing.
2. Describe strategies for relationship marketing.
3. What is e-commerce? Describe its features.
4. Discuss the impact of e-commerce on marketing.
5. What is strategic alliance? State reasons for forming strategic alliances.
6. Explain various forms of strategic alliances.
7. Describe the factors that contribute to success of strategic alliances.
ICAN Questions
1. What is relationship marketing? How can relationship be retained with the customers?
Explain.(June 2009)
2. Briefly explain relationship marketing.(Dec. 2009)
3. Briefly explain B2B vs. B2C buying behavior.(Dec. 2009)
4. Briefly explain E-commerce. (Dec.2010)
5. Briefly explain E-marketing. (June 2010)
6. Write a note on usefulness of Relationship Marketing. (June,2012)
Most cases are handled by groups in the classroom situation. Be a team player.
Work hard. Be a good listener and contributor.
The private sector initiative in the health care delivery has been a welcome step for those
who have capacity to pay and desire quality service. The government policy also encourages
private initiative in the delivery of health care service.
National Medicare Hospital has been operating at Chabel in Kathmandu for the last 15
years. In 1996, it was registered as a public limited company. The growth in patients is 10
percent per year. The hospital has 50 beds and the occupancy rate average 75 percent.
The hospital is renowned for heart treatment, dialysis of kidney and urological treatment.
It's family health care scheme is getting popular whereby members pay monthly lump-sum
to avail of health services for the family.
The product mix of National Medicare Hospital consists of:
Cardiology (Heart)
Nephrology (Kidney)
Pulmonology (Blood)
Paediatics (Child)
Dermatology (Skin)
Orthopaedics (Bone)
Urology (Urine)
General Surgery
Ear, Nose, Throat (ENT)
Opthalmology (Eye)
Gynaecology (Women)
Pathology (Women)
Diagnostic Facilities (ECG, Echo, Treadmill Test, Ultra Sonogram, Endoscopy, X-Ray,
Audiogram, etc.)
The hospital lacks CT scanning facilities. The price charged is similar to those charged by
its competitors.
The satisfied customers through word or mouth have served as the key tool for promotion.
The hospital also organizes free medical camps which serve as publicity tool. Brochures are
distributed to persons visiting the hospital.
Questions
1. Identify the marketing environment of National Medicare Hospital.
2. Identify the marketing problems of National Medicare Hospital and give suggestions
for solving them.
Customer Analysis
Machan Wildlife resort has targeted foreign tourists that visit Nepal for pleasure and
adventure. Indians represent about 30 percent of total tourists in Nepal, but they remain
neglected. Nepalese tourists also account for about 30 percent of visitors in the National
Park but the resort has not given attention to attract them for night stay.
Questions
1. What variables should be used for segmenting the market by Machan Wildlife Resort?
2. What is the target market of Machan Wildlife Resort?
It has the practice of preparing five copies of order-to-payment cycle and sales reports
and sending one copy each to accounting, administrative, marketing, production
departments and to the tax office.
It mostly focuses on product research, advertising research, sales research and consumer
attitude research.
Questions:
a) What made SNPL to use MKIS with equipment and procedure?
b) What evidences are there in the case to justify that SNPL uses internal reporting system
and Decision Support System?
8. Time taken for Buying Process: Two distinct groups were identified. One group purchased
air-conditioner in shorter duration (less than 6 months) and the other took as much as
two or more years.
9. Post purchase experience: It was found out that experience with regard to performance,
electricity consumption and repair service determined the extent to which users were
satisfied.
Questions
a) Identify the elements of buyer behavior in the above case.
b) Based on buyer behavior information, which buyers should be targeted.
Questions:
a) Identify the major problems of marketing in Nepal including their causes.
b) Suggest solutions to solve the problems.
Shanti left her job and has been working full-time. Deepshikha devotes 20 hours a week in
the business. They provide high quality products and services consisting of:
Computerized accounting software programme for banks
Computer programmes as per client needs
Computer training
Computer consulting
Service of hardware
The business has been in operation of three years. Sales are increasing and orders are
coming in steadily. The accounting software programme developed by them has been
popular with the banks. The competition has been stiff for computer training. Word
processing business is poor.
Deepshikha and Santi think that adjustments are needed in their product mix. They also
feel that some new products should be added.
They have asked your help to find answers to the following questions:
1. What is the product mix of the company?
2. What adjustments should be made in the product mix?
3. Should the company brand its products?
4. What new products can be offered by the company?
Questions
1. Identify the marketing mix of Monte Carlo?
2. What actions should Monte Carlo take to face competition?
3. Dabur Nepal
Beauty products are getting important in Nepalese marketing. Dabur Nepal started its
operations in Nepal in 1992. It has new technology, highly trained staff and modern
manufacturing process. It has modern greenhouse facility in Banepa of Kavre for medicinal
plants. Vatika is its leading brand of herbal beauty products in Nepal. Its hair and skin care
products include vatika hair oil, shampoo, fairness facepack and soap. The market for
Vatika products is growing. It caters to two million customers through 20,000 outlets
throughout Nepal. Dabur Nepal is continuously modifying and improving its products.
The colour of Vatika hair oil bottle was changed from blue to green. The shampoo was
launched in a flip-open style bottle and contains henna, almond and shikakai. The recently
launched anti-dandruff shampoo is a big success. Dabur is thinking to diversify into new
products. Competition is increasing from big produces of beauty products, especially
Unilever Nepal Limited.
Questions:
a) Discuss the product mix strategy of Dabur Nepal.
b) What problems are being faced by Dabur Nepal and what action should it take to solve
the problems?
2. Majestic Tile
Majestic Tile Company started operations in 2002. It is located in Kathmandu. It produces
mosaic tile which is suitable for indoor uses. It also produces industrial tile which is suitable
for heavy duty industrial flooring. The most popular product is skid tile which is suitable
for outdoor floorings, especially pavements and narrow streets. It is used by municipalities,
hotels, households and others.
The cost of producing one skid tile is
Rs. 12 for raw materials
Rs. 6 for labour
Rs. 2 for direct expenses
The selling price per skid tile is Rs. 25. The fixed cost related to skid tile is Rs. 1,040,000 per
annum.
Questions:
a) Calculate the break-even point for skid tile. What will be the break-even point if the
selling price is raised by Rs. 2 per tile?
b) Suggest alternative pricing strategies for skid tile. Which alternative should the company
choose?
3. Konka Television
In a market place like Nepal, quality and price consciousness coupled with easy availability
of cheap products have put immense pressure on premium category of products. Increasing
consumer affluence and availability of easy finance schemes have been boosting the
consumer electronics' market in Nepal by about 20 percent annually. The business is worth
over Rs. 4 billion and is growing.
Home appliances business has gone from strength to strength because of the drastic fall in
prices, new taste of consumers, and new life style, However, increased availability of grey
products across the country has hampered quality products' market.
Sanjiv Jha sells Konka products imported from China. According to him consumers are
looking for low priced products but not low-grade products. In the TV market Konka is the
best selling brand. he claims Konka has a market share of at least 20 percent. The total
market size of television in Nepal is estimated around 1,50,000 per year. Increased
purchasing power, brand awareness, and tumbling prices have helped change consumer
preferences. Although there are more than 40 brands of TVs sold in the market consumers
recognize only a few brands such as Sony, LG, Samsung, Philips, Konka, and Changong.
Distributors in general feel that the current 40% custom duty and 13% VAT has to be lowered
to expand the market size. The major demand for TV is coming from the newly electrified
villages and small towns.
Questions
1. Identify the factors that have contributed to the expansion of the electronics product's
market in Nepal.
2. Identify the factors that have influenced the pricing of TV sets in Nepal.
3. If you have to introduce a high-price, high-quality TV set in the Nepalese market how
would you formulate your pricing strategy?
Questions:
1. Explain the marketing concept adopted by Mero Mobile.
2. Identify the distribution strategies pursued by Mero Mobile.
3. Identify the new customer segments for Mero Mobile.
4. How can Mero Mobile strengthen its distribution?
Questions:
1. Describe the product mix of Bhat-Bhateni for retailing purposes.
2. What factors were responsible for successful of Bhat-Bhateni?
3. What are the strengths of Bhat-Bhateni in retailing?
4. What future course should Mr. Gurung take for Bhat-Bhateni?
Questions:
a) What are the main problems in the above case and what caused the problems?
b) Design an attractive sales promotion campaign for Ruslan Vodka.
Questions
a) What are the main problems in the above case and why they arose?
b) Suggest marketing strategies for Himalayan Herbal tea to gain its number one position
in the market.
Questions:
1. Describe the product mix of Muncha House.
2. How can muncha.com improve its distribution aspects?
Questions:
1. Whose report in your opinion is situation based and correct and why?
2. What would you do if you were the CEO of ABC Shoes Company?
Aaker, David A (2000) Strategic Marketing Management. New York: John Wiley
Aaker, David A (1995) Building Strong Brands. NY: Free Press
Abell, Derek F and John Hammond (1980) Strategic Market Planning. Englewood cliffs: Prentice-
Hall
Agrawal, Govind Ram (2009) Business Policy and Strategic Management in Nepal. Kathmandu:
M.K. Publishers.
Agrawal, Govind Ram (2009) Human Resource Management in Nepal. Kathmandu: M.K.
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