DHAVAL AGRI EXPORTS LLP

Document Name: MRM Report

Document ID: DAE/MNG/02 Issue Date: 01.02.2019
Page No.: Page 1 of 4 Revision No.: 00

MRM no. Date Venue Participants Designation Signature

Jay Chandarana CEO
Suresh Chandarana Purchase - Management
Dhaval Chandarana Marketing Manager
Dev Verma In-Charge & FSTL
29/08/2020 Bhavinbhai M.I.S.
03 Office
Premchadra Yadav In-charge: Hulled
Dharmeshbhai Jasani Production Manager
Kishanbhai Production Supervisor
Rajesh Parmar In-charge: Natural
Batukbhai In-charge: Electrical Maintenance
Mayur Dabhi Lab Technician
Minutes of meetings
Point discussed Discussion and action taken Responsibility Time period Output
given
Internal, second There was one Exterrnal audit Done From SGS India Pvt Ltd For BRC issue 8 Mr. Jay By Aug.2020 CAPA Submitted
party and third- for Renewal Audit Dt. 2020-06-29/2020.06.30 Chandarana to Certification
party audits There was 8 minor Ncr found. Body
1. PCQI found appointed by the site for FSMA food safety plan
requirement, however competency of PCQI neither demonstrated
through experience and education (for FSMA food safety plan
implementation) nor through Training.
2. Packaging material suppliers found to be low risk and these were
approved based on supplier audit, however at one instance, Audit report
of one packaging material (BHAVESH Shankar Co – Supplier of PP bags)
not found evident at the time of audit.
3. Security training not found provided to security staff.
4. At one instance, catch tray not found provided below the pump (Just lie
above the huller drum where the products are agitated/rotated for
hulling) at hulling process
 DHAVAL AGRI EXPORTS LLP
Document Name: MRM Report
Document ID: DAE/MNG/02 Issue Date: 01.02.2019
Page No.: Page 2 of 4 Revision No.: 00

5. Pen used by employees and visitors inside production not found single
piece metal detectable type.
6. Magnet cleaning and inspection record found available, however at one
instance, status of cleaning and inspection not individually capture for
individual magnets installed in process in Magnet cleaning and
inspection record (Date of record: 10.03.2020)
7. Equipment swab test report did not consider Food spoilage or indicator
microorganism as a parameters for analysis.
8. For contractual labour, laundering of protective of clothing found not
done either by an approved laundry agency or by the in-house laundry.

Upcoming organic audit and its documentation is under process.

Previous None of the actions are pending since last MRM. By Aug.2020 NA
management review Management
meeting documents
and action plans
with time frame
Customer One of Custom Complaints from Europe on dated :DD Mm YYYY Mr. Jay By Aug.2020 Recall is
performance Chandarana conducted
indicator, complaint Subject: sufficiently and
and feedback Action Plan : Counter Sample Testing communicated
Lab Name/Report No: with the
Result: customer.

Recall Details As below

Container No:
Buyer Name
Complaint Date
Recall Date:
Reason:
Invoice
Qty of Sales
 DHAVAL AGRI EXPORTS LLP
Document Name: MRM Report
Document ID: DAE/MNG/02 Issue Date: 01.02.2019
Page No.: Page 3 of 4 Revision No.: 00

Qty of Recall
Kind of Packing:
Sampling Agencies

Status of Recall Consignment: On way.

Test Report No:

Incidents corrective There was one non conformance in terms of product safety and quality. Mr. DEV VERMA By Aug.2020
actions, out of
specification result Subject :
and no conformance
product Corrective Action:

Preventive Action: ETO Validation from NABL lab, ETO Test Before Shipment
for EU

Root Clause:
Process We have plan to completely ETO Doses Records and Data logger system Management and By Aug.2020 Na
performance and Implementation. food safety team
deviations from
defined parameters Until Next announcement we not shipment of ETO treated Product in EU
Reviews of haccp HACCP plan is prepared and reviewed on 01.02.2020 with adopting logical Partner, By Aug.2020 Process flow
based systems approach of ccp decision tree. QA incharge, food chart, haccp
Limits for ccp are defined as per standard requirements of BRC safety team plan and plan
Process flow chart is prepared and verified by food safety team. layout to be
Food safety and quality management system will be reviewed in the next reviewed on Feb
MRM. 2021.
Developments in There is no change in product parameters and method of process. Food safety team By Aug.2020 No change
scientific We follow the FSSAI regulation issued by fssai and iopepc.
information Since the implementation, there is no change in product scope and any
associated with the information.
product in scope FSSAI guideline for work resumption after lockdown for Food handler and
 DHAVAL AGRI EXPORTS LLP
Document Name: MRM Report
Document ID: DAE/MNG/02 Issue Date: 01.02.2019
Page No.: Page 4 of 4 Revision No.: 00

Manufacture

Resources - To purchase new Magnets MR. SURESH By Aug.2020 Contact with

requirements - Roof Work for Parking area CHANDARANA service provider
- To Purchase new metal detector in Hulled Line
- ETO Data Logger system
Objectives FOOD SAFETY AND QUALITY OBJECTIVE FOR YEAR 2020 Management By Aug.2020 Discussion
 Export in new country with Buyer
 Installed New Magnet
 Environmental Program Monitoring PO Generated
 Training for Food safety and Hygiene 600hrs to 800hrs in
2020 Air Swab
 Not more than 2 breaches of Personnel hygiene each month Done

650 Hrs to be
Done

0 breaches in
previous
month

Trade fraud review We have taken this issue as a part of company ‘s ethical business policy and Partner By Aug.2020 Detailed policy
sustainability policy. and risk
Currently there is no issued observed for trade fraud or vulnerability since last assessment are
one years enclosed.
We are committed to provide safe and legal products to our customers
preventing trade fraud.
Supplier performed All Supplier Performance monitoring basis on order and acceptance and Partner By Aug.2020 Supplier
Evaluation Actual supply basis . Mr. Suresh Performance
Supplier Performance evaluation done by Sureshbhai Chandarana done March
2020