INSTRUCTION WORKSHOP 1:

WHAT IS A PROJECT AND ITS CHARACTERISTICS?

PROJECT- A complex, nonroutine, one time effort limited by time, budget, resources and performance specifications
designed to meet customer needs.

MAJOR CHARACTERISTICS OF A PROJECT:

 Has an established objective
 Has a defined life span with a beginning and an end
 Typically requires across-the organizational participation
 Involves doing something never been done before
 Has specific time, cost and performance requirements

WHAT ARE THE DIFFERENT STAGES OF PROJECT PLANNING?

 Acquire , develop and manage the team who will work on the project
 Execute project scope
 Recommend changes , bug fixes, preventive and corrections coming from planning, executing and
monitoring and controlling process groups.
 Timely communication with all stakeholders
 Implemented approved changes to the processes, documentation and plans
 Team building exercises
 Give recognition and rewards to team members and keep them motivated.
 Hold status review meetings to ensure project is on track and any deviations are attended to at the
earliest.
 Use work authorization systems to allocate work.
 Request seller responses to your tender and outsourcing needs.
 Select seller for your procurement needs.

WHY DO PROJECTS FAIL?

1. Poor project and program management discipline.
2. Lack of executive – level support
3. No linkage to the business strategy
4. Wrong team members
5. No measures for evaluating the success of the project
6. No risk management
7. Inability to manage change

WHAT ARE THE PROCEDURES IN THE EXECUTION OF A PROJECT

 Complete execution phase review
 Execution kick off
 Acceptance of deliverables
 Acquire project team
 Quality assurance
 Develop project team
 Executing the project management plan
 Update project and schedule and management plans
 Conducting status review meetings

JENNELYN CUSTODIO CARAG