Audit Prioritization Number

Document: Document #: Revision: 1.
0
Audit Prioritization Number (APN)
Calculation EMEAI-PUR-WI-0008
1. Purpose
This document describes responsibilities and step by step process of Audit Prioritization
Number (APN) calculation and supplier evaluations.
2. Scope
EMEAI Beckman Coulter Commercial Operations suppliers with quality impact used by
Beckman Coulter Dx & LS associates.
3. Definitions
Terms Definition
APN Audit Prioritization Number
Business impact is based upon the BEC revenue impact that the
Business impact supplier would create in case of a supply disruption and inability
to deliver products
Europe, METAM, India
EMEAI
METAM: Turkey, Russia, South Africa, Saudi Arabia
Availability and restrictions of the product / service from suppliers
Source restriction:
like sole, single and multi-sourced
Sole source of product(s) are not available by other approved
Sole
supplier (Intellectual Property, design, or other limitations)
Single source of products are those items which are only source
Single from one approved supplier, but we can sourced from another
supplier, which has not been qualified yet
Multi-sourced products are and can be source from other
Multi-sourced
suppliers in approved supply base
4. Roles and Responsibilities

Role Responsibility
Kick off APN Calculation process, preparation of the supplier list,
providing required data to Local Quality
Complete APN Calculation templates (GLB-QS-TMP-0148 and
GLB-QS-TMP-0049)
Support Local Quality team for APN Calculation process
Prepare of Annual Supplier Audit Schedule
EMEAI Supplier Share the audit / assessment schedule with the Global Supplier
Quality Quality team to adjust the local and European audits with global
actions
Ensure timely completion of APN Calculation process and actions

in the annual audit schedule
Act as a Local Quality if supplier is approved for multiple countries

Review the data in APN Calculation Templates, collect required
Local Quality data and complete APN Calculation process for suppliers
approved for countries under their responsibilities
Provide input to Local Quality for business impact analysis in APN
Procurement
Calculation
Page 1 of 13
Company Confidential, not for external distribution
Confidential - Company Proprietary

Document: Document #: Revision: 1.0
5. APN Calculation Steps
APN Calculation process starts at the beginning of Q2 and finish by end of Q4 each year. As
a result of APN Calculation, annual audit schedule is prepared. Annual audit schedule can
contain remediation activities.
Year N Q2-Q3 Year N Q4 Year N+1 Q1-Q3
Supplier lists APN APN

cleaning Calculation calculation
actions: audits
schedules,
remédiations
activities,...
5.1 Cleaning of Supplier List (1st step: Q2 & Q3 of the year N)

a. EMEAI QA Supplier Management team
- Run OBI report (Purchasing – Supplier Yearly Overview) to identify suppliers with no
active business in the last 2 years.
- Extract the list of conditionally approved suppliers (last 1 year) from the Supplier
Management SharePoint / ASL / ASPL.
- Combine these two files to prepare the list with suppliers suggested for inactivation.
- Share the list with suggested suppliers with local QA representatives.
b. Local QA representatives
- Provide feedback about inactivation decision.
- Complete the form EMEAI-PUR-TMP-0003 and send to the mailbox
eusupplierqa@beckman.com within one month.
c. EMEAI QA Supplier Management team

- Inactivate the designed suppliers following the section 5.3 of EMEAI-PUR-PCD-0001.
- Inactivation should be done by the end of Q3. Suppliers not inactivated by end of Q3, will
be included in APN Calculation Process.
5.2 APN Calculation (2nd step: Q4 of the year N)

5.2.1 Preparation of Supplier List with Required Information
a. EMEAI QA Supplier Management team:
- Prepare one list of service providers for the APN calculation assessment using GLB-QS-
TMP-0148 Service Provider Re-Evaluation Tool.
- Prepare one list of material providers for APN calculation assessment using GLB-QS-
TMP-0049.
- The list contains Supplier Oracle number, supplier legal name, location, category,
supplier last audit date / self-assessment date, number of SCARs, supplier status.
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- For extracting the complete list of suppliers from the SP, use ExportPart1 (first 5000
suppliers) and ExportPart2 (newly created suppliers):
NOTE: Follow the supplier category & periodicity of assessment as described in the
EMEAI-PUR-PCD-0001.
- Organize yearly Kick-off meeting and training session with local QA representatives
providing the information about the category selection and the timelines.
5.2.2 Supplier Information Review

a. Local QA representatives
- Verify the accuracy of information prepared by EMEAI supplier quality team in GLB-QS-
TMP-0148 and GLB-QS-TMP-0049.
- If any of the information is not correct, provide the right information in the comment
section & do the remediation.
- In case the Oracle data is incorrect, like legal supplier name, several Oracle numbers for
the same suppliers, duplications, etc.:
o Update the APN file with correct information in the Comment section
o Continue with the APN Calculation
- In case the category is incorrect
o Update the APN file with correct category in the Comment section
In case the correct category is in scope of the APN calculation continue with the
APN Calculation
5.2.3 APN Calculation / Re-evaluation Templates

a. Local QA representatives
Material supplier (GLB-QS-TMP-0049) Service provider (GLB-QS-TMP-0148)

5.2.3.1 Calculate the Beckman Product risk
Material Supplier Enter the

category following number
CAT 1 3 Not applicable for service providers
CAT 2 2
CAT 3, 4 & 5 1
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5.2.3.2 Evaluation of Business risk
Local Quality contacts with the local The local QA representative contacts with
procurement, strategic procurement or finance the local procurement, applicable
team to have the information for the Business stakeholders to:
risk assessment. o evaluate if the supplier is the sole/single
or multisource supplier.
Additional methods to determine business risk is o if an agreement is signed with the
available in Annex- 1 supplier.
o if the supplier is used locally or by
Business Unit, or globally.
For SP-APN Calculation For SP-APN Calculation

Business Risk ≤ 2.0 use 1-LOW Business Risk ≤ 2.0 use 1-LOW
Business Risk = 2.1-4.0 use 2-MEDIUM Business Risk = 2.1-4.0 use 2-MEDIUM
Business Risk = 4.1-6.0 use 3-HIGH Business Risk = 4.1-6.0 use 3-HIGH
SOURCE SOURCE
BUSINESS IMPACT D & B SCORE BUSINESS IMPACT Service Agreement
RESTRICTION RESTRICTION
Option Score Option Score Option Score Option Score Option Score Option Score
MULTI No Service
< 10% 1 1 1-3 1 MULTI
SOURCED < 10% 1 1 Agreement 1
SOURCED
10 - 30% 3 SINGLE 3 4-6 3 required
> 30% 6 SOLE 6 7-9 6 Active
10 - 30% 3 SINGLE 3 Service 3
Agreement
Expired
> 30% 6 SOLE 6 Service 6
Agreement
ASSESSMENT SCORING
WEIGHTING ASSESSMENT SCORING
CRITERIA 1 3 6 WEIGHTING
CRITERIA 1 3 6
BUSINESS
< 10% 10 - 30% > 30% 30% BUSINESS Business
IMPACT Local Global 30%
SOURCE MULTI IMPACT Unit
SINGLE SOLE 30% SOURCE MULTI
RESTRICTION SOURCED SINGLE SOLE 30%
D & B SCORE 1-3 4-6 7-9 40% RESTRICTION SOURCED
No
Active
Service Expired
SERVICE Service
Agreeme Service 40%
AGREEMENT Agreeme
nt Agreement
nt
required
5.2.3.3 Evaluation of Quality risk
Quality Risk is calculated based on three inputs: For service Supplier, the status of the
Supplier Status, FA Number and SCAR supplier conditional approved or approved
Number. is verified by Local QA representatives.
Complete the calculations as described below for
the Supplier Status, FA Number and SCAR
number, and select the highest received score
(number) to calculate the Quality Risk.
The status of the supplier conditional approved or

approved on the Supplier Share point or
ASL/ASPL is verified by Local Quality
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Service Performance: Acceptable or

Material Supplier Enter the following Unacceptable
status number - Acceptable Performance if ≤ 1 SCARs and
0 Field Action / Quality Stop Ship
Conditionally - Unacceptable Performance if ≥ 2 SCARs,
3
approved or ≥ 1 Field Action / Quality Stop Ship, or
per discretion/documentation of originator
Approved 1
o Field actions can be obtained with reports from

BEC FA share point (and selection of for BU:
Pass-through) (Annex 2: How to Extract Field
Action Report from BEC FA Application) and / or
from Field Action Coordinator
Note: The field action related manufacturer out
of EMEAI should not be considered. The field
action related Manufacturer of EMEAI &
Distributors should be incorporated to the
calculation.
Material
Enter the following
Supplier FA
number
Number
≥5 3
3 to 4 2
≤2 1
o # of SCARs and score provided by EMEAI

o # of SCARs and score provided by EMEAI
Supplier Quality is verified by Local Quality
Supplier Quality is verified by Local Quality
Material
Supplier SCAR Enter the following number Service
Enter the following
Number Supplier SCAR
number
Number
≥2 3
Unacceptable
≥1 2 ≥2
performance
0 1 ≤1 Acceptable performance
The highest score from Status, # of FA and #

SCARs is used for APN calculation (e.g. the number
from status is 1, from FA also 1 and from SCAR is 3,
put 3 in APN calculation sheet).
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5.2.3.4 Supplier audit information
Last audit /assessment date is verified by Local Quality.
Date of the last audit /assessment available on the Supplier Management SharePoint / ASL / ASPL
Material/Service Supplier last
Enter the following number
audit timeline
>5 3
Between 3 to 5 years 2
<3 years 1
- Complete the Excel file for APN calculation provided by the EMEAI Supplier QA team on the
Supplier Management SharePoint and send it to eusupplierqa@beckman.com.
5.2.4 Consolidation of the APN Calculation / Re-evaluation

a) EMEAI QA Supplier Management team:
- Consolidate all the APN Calculation inputs from Local Quality, Procurement and finalize
APN Calculation Process.
- Confirm the Evaluation Score based on the supplier APN calculation.
- Record the action to be performed in the APN Calculation tab, including justifications if
actions differ from the recommendations.
- Route final evaluation for approval to management of Supplier Quality and Procurement
5.3 Preparation of Annual Audit / Assessment Schedule

a) EMEAI QA Supplier Management team:
- Prepare the audit / assessment schedule upon APN Calculation analysis. On site audits,
self-assessments are added to the audit schedule. Even if there is no recommended
action, if supplier category is not correct or remediation is needed due to missing
document etc. , remediation actions are also added to the supplier audit schedule.
NOTE: To be inactivated material and service providers should not be included in the audit
schedule.
- Share the audit / assessment schedule with the Global Supplier Quality team to adjust
the local and European audits with global actions planned. (objective do not perform
audit locally if it’s planned globally)
- If the assessment score is “on site audit” for the distributor of the manufacturer due to
number of Field Actions, manufacturer can be added to the audit plan and action is
cancelled for supplier.
- Share the final schedule with local QA Representatives
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b. Local QA representative & EMEAI QA Supplier Management team:

- Define scheduled date of the audit / assessment including Lead Auditor within max 1
month.
5.4 Performing APN Calculation Actions 3rd step: Q1 of the year N+1
a. Local QA representative & EMEAI QA Supplier Management team:
- Proceed with the activities: Audit / assessment and remediations.
- Update the Supplier Management SharePoint and ASL/ASPL with the date of the last
audit / assessment and add the documents to the supplier folder in the share point: audit
reports/assessments to have the traceability.
Concept of Practice
If supplier sends a copy of their 3rd party (Accredited Certified Body) audit report completed
in last 6 months, onsite audit action can be closed. There is no need for Beckman to conduct
an onsite audit of the supplier at this time.
In case supplier refuses to share the 3rd party audit report then proceed with onsite audit
plan.
On site/ virtual audits and self-assessments are conducted per GLB-QS-PCD-0008 Supplier
Quality Audit Method
6 Records and Retention

Documents have to be kept according to corporate procedure Quality Records
Management GLB-QS-PCD-0060.
7 References
6.1 External References

GLB-QRA-REF-0002 External References
6.2 Parent Document

EMEAI-PUR-PCD-0001 EMEAI Supplier Quality Management for Commercial
Operations
6.3 Internal References

GLB-QS-TMP-0148 (Service provider)
GLB-QS-TMP-0049 (Material supplier)
GLB-QS-PCD-0008 Supplier Quality Audit Method
6.4 Tools
Supplier Management Sharepoint
Danaherprocurement.com
ASL & ASPL
BEC FA - PowerApps
Page 7 of 13

8 Appendix
Annex 1 : Additional methods to determine business risk
Annex 2: How to Extract Field Action Report from BEC FA Application
Page 8 of 13

ANNEX 1 - Additional Methods To Determine Business Risk
Information is found on Danaherprocurement.com. If the supplier is not found on

Danaherprocurement.com, consider it as number 1
1. Log onto www.danaherprocurement.com and extract supplier data per Workday training titled
"Supply Chain Risk Management – Digital”
2. Locate supplier on extracted spreadsheet by finding supplier's name per global approved
supplier list. If supplier cannot be located, review for alternative supplier names and
spellings.
3. Identify and document each supplier's business risk score. No additional calculation required
because Danaher business risk score is the same formula as Beckman APN definition.
4. If supplier cannot be located on the extracted dataset from www.danaherprocurement.com,
then the supplier is considered to have had no purchasing activity in last 24 months.
5. For suppliers that have not been used in last 24 months, the business risk may be
documented as a score of 1 since the supplier had no impact to Beckman Coulter revenue
or business continuity
ANNEX 2: How to Extract Field Action Report from BEC FA Application
1. Open the FA Application BEC FA - PowerApps
2. Open the Reports: Click on the button on left corner, then click on the “Reports”
Page 9 of 13

3. Sign in Power BI
4. Filter Pass Through Field Actions in “General” Tab. And extract the report by following 3
steps shown in the figure below
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a. In General tab; impacted cluster, manufacturer name, Part number & description,
lot number, FA Coordinator name, whether the issue is known or suspected to be
Supplier related information is available
b. Filter Country Cluster “EU, METAM, ROSA, EAO”
c. Requested Review Date and FA SC Decision Date should be checked before
filter per APN Calculation evaluation period
5. Go to Country List to see impacted countries in the cluster.
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6. Identify suppliers impacted in ASL & ASPL and Supplier Management Sharepoint
a. Part number
b. Manufacturer name
c. Impacted Countries
d. Confirm the reason of the FA. Check Issue/ Event Brief Description of Issue
Page 12 of 13

7 Change Control
SUMMARY OF CHANGE:
Initial release.
SECTION # REASON FOR CHANGE / OBSOLESCENCE

Throughout Initial release.
TRAINING REQUIREMENT
✘ Training is required for this revision.
✘ Initial release
Remediation training
Change affects process
Training is not required for this revision.
Change does not affect process
Obsolescence
Training is not required for this document type.
IMPACT ASSESSMENT
Evaluate any IMPLEMENTATION PROCESS IMPACT

interrelated QMS and/or Update EMEAI-PUR-PCD-0001 EMEAI Supplier Quality Management for
Business processes to Commercial Operations
determine if changes
are required. If yes, list IMPLEMENTATION PLAN
affected documents. If Update EMEAI-PUR-PCD-0001 EMEAI Supplier Quality Management for
no, indicate no impact. Commercial Operations
Page 13 of 13

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4. Roles and Responsibilities

Ensure timely completion of APN Calculation process and actions

Act as a Local Quality if supplier is approved for multiple countries

Confidential - Company Proprietary

5. APN Calculation Steps

Year N Q2-Q3 Year N Q4 Year N+1 Q1-Q3

Supplier lists APN APN

5.1 Cleaning of Supplier List (1st step: Q2 & Q3 of the year N)

c. EMEAI QA Supplier Management team

5.2 APN Calculation (2nd step: Q4 of the year N)

Confidential - Company Proprietary

5.2.2 Supplier Information Review

5.2.3 APN Calculation / Re-evaluation Templates

Material supplier (GLB-QS-TMP-0049) Service provider (GLB-QS-TMP-0148)

Material Supplier Enter the

Confidential - Company Proprietary

Material supplier (GLB-QS-TMP-0049) Service provider (GLB-QS-TMP-0148)

For SP-APN Calculation For SP-APN Calculation

5.2.3.3 Evaluation of Quality risk

The status of the supplier conditional approved or

Confidential - Company Proprietary

Material supplier (GLB-QS-TMP-0049) Service provider (GLB-QS-TMP-0148)

Service Performance: Acceptable or

o Field actions can be obtained with reports from

o # of SCARs and score provided by EMEAI

The highest score from Status, # of FA and #

Confidential - Company Proprietary

Material supplier (GLB-QS-TMP-0049) Service provider (GLB-QS-TMP-0148)

Last audit /assessment date is verified by Local Quality.

5.2.4 Consolidation of the APN Calculation / Re-evaluation

5.3 Preparation of Annual Audit / Assessment Schedule

Confidential - Company Proprietary

b. Local QA representative & EMEAI QA Supplier Management team:

6 Records and Retention

6.1 External References

6.2 Parent Document

6.3 Internal References

Confidential - Company Proprietary

Confidential - Company Proprietary

ANNEX 1 - Additional Methods To Determine Business Risk

Information is found on Danaherprocurement.com. If the supplier is not found on

ANNEX 2: How to Extract Field Action Report from BEC FA Application

1. Open the FA Application BEC FA - PowerApps

Confidential - Company Proprietary

Confidential - Company Proprietary

5. Go to Country List to see impacted countries in the cluster.

Confidential - Company Proprietary

Confidential - Company Proprietary

SECTION # REASON FOR CHANGE / OBSOLESCENCE

Evaluate any IMPLEMENTATION PROCESS IMPACT

Confidential - Company Proprietary

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