Design Arcade Resident Welfare Association

Reg. No.: UK06069102020005029 (Registered under Society Registration Act, 1860)

Minutes of the meeting of Management Committee of DARWA held on

A. K.Bhardwaj 12.06.2021
President A meeting of the Management Committee of DARWA was held in virtual mode
Mob.: 9412056376
on 12.06.2021 at 6 pm. Following members were present in the meeting.
Himanshu Awasthi 1. Dr. A.K. Bhardwaj
Vice-President Mob.: 2. Sh. Himanshu Awasthi
Mob:9456590214 3. Dr. Anuj S. Singh
4. Sh. Ambrish Sharma
Anuj Sharan Singh
Secretary 5. Dr. V.K. Melkani
Mob.: 7088073777 6. Sh. Rajesh Naithani
7. Dr. Samrat Mondal
Rajesh Naithani 8. Dr. I. P. Bopanna
Joint Secretary
Mob.: 9412052000 Smt. Jeevan Jyoti sent regrets for her inability to attend the meeting due to
Ambrish Sharma
personal reasons.
Treasurer
Mob.: 9456590313 Agenda:
1. Fixing wages for the electrician.
Jeevan Jyoti 2. Completion of remaining works/ rectification works of building and
Member negotiation with the builders.
Mob.: 9568745427
3. Sharing of responsibilities of supervision of society related works by the
Virendra K Melkani Management Committee.
Member 4. Review of present rate of service charges.
Mob.: 8056003674 5. Engagement of a part time plumber
I.P. Bopanna 6. Meeting of AGM
Member 7. Any other item properly brought forward.
Mob.: 9410548735
The meeting began with a warm welcome to all attendees by the President
Samrat Mandol sharp at 6 pm. All the items of the agenda as provided above were discussed in
Member detail and following unanimous decisions were taken:
Mob.: 8191970271
1. Fixing of rates of prominent works of electrician
Society has already engaged an electrician for its common area works.
However, for individual works of the flats no rates have been fixed so far.
Accordingly, tentative rates for prominent electric works for individual flats were
negotiated with the electrician prior to this meeting. These rates put up to the
Management Committee for approval. After careful consideration and discussion
among the members these rates were approved as follows:
a. Installation of new fan in already existing cavity with hook
including assembly of fan= Rs 100.00 per unit
b. Old fan replacement after uninstalling the old existing fan
including dismantling old one and assembly of new= Rs.
200.00 per unit
c. Installation of new wall fan= Rs. 100.00 per unit
d. Shifting of a fan from one place to another place in the
already existing cavity with hook= Rs. 150.00 per unit
Wildlife Road, Chandrabani, Dehradun-248001, Uttarakhand
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 Design Arcade Resident Welfare Association
Reg. No.: UK06069102020005029 (Registered under Society Registration Act, 1860)

e. Replacement of a Tube light= Rs. 50.00 per unit

A. K.Bhardwaj f. Providing a new light point/ fixing new tube light= Rs. 100.00
President
Mob.: 9412056376 per unit
g. Repair/ replacement of a switch and socket point 6/16 A=
Himanshu Awasthi Rs. 100.00 per unit
Vice-President Mob.: h. 1 Ph mcb checking and replacement= Rs. 150.00 per unit
Mob:9456590214
i. 3Ph 3/4 pole mcb checking replacement= Rs. 300.00 per
Anuj Sharan Singh unit
Secretary j. Resistance element type/ halogen/ quartz rod heater repair=
Mob.: 7088073777 Rs. 200.00 per unit
k. New wiring extension up to 10 ft and providing a point= Rs.
Rajesh Naithani
Joint Secretary 150.00
Mob.: 9412052000 (beyond 10 ft) per 10 ft length or part thereof Rs. 100.00
l. Inverter fixing & commissioning including providing inverter
Ambrish Sharma options at various required points= Rs. 800.00 per inverter
Treasurer
Mob.: 9456590313 unit
m. Fixing of exhaust ventilation fan (new/replacement) = Rs.
Jeevan Jyoti 200.00 per unit
Member n. Fixing of an RO/ Geyser/ Chimney= Rs. 500.00 per unit
Mob.: 9568745427
o. Drilling and making hole through wall= Rs.50.00 per hole
Virendra K Melkani p. Extra drill and screw fixing per drill including sleeve and
Member screw= Rs. 20.00
Mob.: 8056003674 q. Drilling in RCC Ceiling for any purpose & providing one bolt
or hook excluding cost of hook/ I bolt= Rs. 50.00 per unit.
I.P. Bopanna
Member Above rates were also communicated to all the members of the
Mob.: 9410548735
Management Committee for their records.
Samrat Mandol
Member 2. Completion of remaining works/ rectification works of building and
Mob.: 8191970271 negotiation with the builders.
Few of the works of the building are still pending completion with the builders.
Similarly, building requires many rectifications/repairs. This matter was
discussed in detail and it was decided to constitute a sub-committee to deal with
this issue. Dr. V.K. Melkani, Sh. Rajesh Naithani kindly agreed to be members of
this sub-committee. It was agreed that the sub-committee will inspect the
building and identify the pending as well as rectification/repair works for the
building so that necessary negotiations can be carried out with the builders for
completing the pending works. This task will be completed within next 15 days.

3. Sharing of responsibilities of supervision of society related works of the

Management Committee.
Society is currently working with lot of constraints. Resources available with the
society are very meagre and the staff strength is ware minimum. There is also
no full-time supervisor. Simultaneously, after switch over from builders to the

Wildlife Road, Chandrabani, Dehradun-248001, Uttarakhand

Email: darwadehradun@gmaiI.com
 Design Arcade Resident Welfare Association
Reg. No.: UK06069102020005029 (Registered under Society Registration Act, 1860)

A. K.Bhardwaj society, existing society staff needs to be properly guided to work as per our
President needs. To manage these needs, it was in principle agreed that the
Mob.: 9412056376
responsibilities of the works of Management Committee will be shared among
Himanshu Awasthi the members. A draft proposal for sharing of responsibilities was circulated
Vice-President Mob.: among the members after the meeting. This draft proposal has been
Mob:9456590214 unanimously agreed by the members. The approved arrangement of distribution
of responsibilities is as follows:
Anuj Sharan Singh
Secretary I. Dr. A.K. Bhardwaj: Correspondence with builders, sharing
Mob.: 7088073777
relevant messages in the DAS/DHD WhatsApp groups,
Rajesh Naithani Electricity Bills NEFT payments and Bank related issues.
Joint Secretary II. Sh. Himanshu Awasthi: Supervision of House-keeping
Mob.: 9412052000 activities (Sun, Mon, Tues, Wed.)
Ambrish Sharma III. Dr. Anuj S. Singh: Sharing relevant messages in the
Treasurer DAS/DHD WhatsApp groups, miscellaneous correspondence
Mob.: 9456590313 and Issues related to Police verification of tenants.
IV. Sh. Ambrish Sharma: Works related to Bank & DARWA
Jeevan Jyoti
Member Bank Accounts, Record keeping and Stock registers, etc.
Mob.: 9568745427 V. Sh. Rajesh Naithani:Supervision of House-keeping activities
(Thur, Fri, Sat.)
Virendra K Melkani VI. Dr. V.K. Melkani: Taking steps for timely deposition of
Member Quarterly/ Half yearly, Yearly service charges by members/
Mob.: 8056003674
residents.
I.P. Bopanna VII. Smt. Jeevan Jyoti Srivastava:Taking steps for timely
Member deposition of Quarterly/ Half yearly, Yearly service charges by
Mob.: 9410548735 members/ residents and issues related to Pets in the society.
Samrat Mandol VIII. Dr. Samrat Mandol: Monitoring staff attendance &
Member supervision of works, Issues related to Gate Security and
Mob.: 8191970271 Issues related to tenants.
IX. Dr.I.P. Bopanna: Timely refuelling of Generator, Monitoring
Generator & tube well/ pump usage, working of CCTV &
common lighting system and issues related to gardening/
greening of society area.
4. Review of present rate of service/maintenance charges.
Income and expenditure of the society so far was reviewed. It was felt that the
current resources will not be sufficient to even run the minimum essential
activities of the society. At present we have not been able to engage minimum
required staff for activities. We do not have cushion to meet emergency
expenditures, etc. If we have to run the society with minimum standards, the
service/ maintenance charges from the members have to be enhanced.
After detailed discussions, it was decided that this issue may be taken up in
General Body meeting of the society. For this the details of expenditure for the
first quarter may be prepared and placed before the General Body for taking
decision.

Wildlife Road, Chandrabani, Dehradun-248001, Uttarakhand

Email: darwadehradun@gmaiI.com
 Design Arcade Resident Welfare Association
Reg. No.: UK06069102020005029 (Registered under Society Registration Act, 1860)

A. K.Bhardwaj 5. Engagement of a plumber for the society

President
Mob.: 9412056376 At present there is no plumber available in the society. President informed the
committee that matter of engagement of existing plumber was discussed with
Himanshu Awasthi
Vice-President Mob.:
the builders. Builders are paying an amount of Rs. 10000/- per month to the
Mob:9456590214 plumber. After negotiations with the Builders, it was orally agreed that current
plumber can be engaged by the society on part time basis and its cost can be
Anuj Sharan Singh shared on 50: 50 basis between society and builders. This proposal was
Secretary discussed in detail and it was agreed that till an alternative arrangement for
Mob.: 7088073777 plumber is in place, services of the current plumber may be used (sharing
arrangement with builders) for an amount of Rs. 5000/- per month.
Rajesh Naithani
Joint Secretary
Mob.: 9412052000 6. Fixing of dates of meeting of General Body of the Society.

Ambrish Sharma After the taking over of the society, the meeting of General Body has to be
Treasurer organized at the earliest. It was agreed that the first meeting of General Body of
Mob.: 9456590313 the Society may be planned in the third week of July 2021. Exact date of the
meeting will be decided and communicate to members shortly. Sufficient
Jeevan Jyoti advance notice of the meeting will be given to the members and also personal
Member efforts will be made to ensure maximum attendance in the meeting.
Mob.: 9568745427

Virendra K Melkani 7.Any other item properly brought forward.

Member
Mob.: 8056003674 Few additional issues were discussed in the meeting and following decisions
were taken:
I.P. Bopanna
Member
Mob.: 9410548735 a. Urgent steps will be taken to persuade the owner of Flat no.
207 to get the electricity meter connection installed. Same
Samrat Mandol steps will be taken for unoccupied flats and villas.
Member b. Sweeping being done in the basement area is not very
Mob.: 8191970271
effective due to rough surface and lot of dust. To manage this
problem a manual sweeping machine will be purchased for
effective cleaning of basement area.
c. At present the LPG Gas suppliers are practically dragging the
cylinders to respective flats. This may lead to damage to floor
as well as lifts. To overcome this problem, an LPG cylinder
trolley will be purchased for easy transfer of gas cylinders
from security gate to individual flats.
d. At present the cleaning staff is manually carrying the water
buckets and other mopping materials to different floors. This
is spoiling and damaging the lifts. Therefore, a trolly for
carrying water containers and other mopping materials will be
purchased as and well there are sufficient financial resources
available with the society.
e. At present our building has become a favourable habitat for
pigeons. Due to the excreta of pigeons many of areas of the

Wildlife Road, Chandrabani, Dehradun-248001, Uttarakhand

Email: darwadehradun@gmaiI.com
 Design Arcade Resident Welfare Association
Reg. No.: UK06069102020005029 (Registered under Society Registration Act, 1860)

A. K.Bhardwaj f. Building like drainage shafts, window platforms and balconies

President are becoming very filthy and unhygienic. In the light of
Mob.: 9412056376
emerging challenges diseases like bird-flue, this is a serious
Himanshu Awasthi issue. Steps are required to be taken for protecting the
Vice-President Mob.: building from pigeons and managing their population. Any
Mob:9456590214 effective arrangement for this will require significant
Anuj Sharan Singh investments. It was agreed that this issue will be taken up
Secretary with the larger house during the coming meeting of General
Mob.: 7088073777 Body.
g. One of the lightening-arrester has been damaged during
Rajesh Naithani
Joint Secretary winds and storm in the recent past. Matter will be taken up
Mob.: 9412052000 with the builders to get it repaired and reinstalled.
h. Stationary items for the official work of the society will be
Ambrish Sharma procured and necessary forms/ registers will be got printed
Treasurer after the lock down period.
Mob.: 9456590313
i. Necessary details about the tenants occupying the flats will
Jeevan Jyoti be gathered to prepare a database of tenants of Design
Member Arcade.
Mob.: 9568745427 j. As per the approved rules of the society all the residents of
Virendra K Melkani the Design Arcade are required to get their pets vaccinated
Member and registered with the Nagar Nigam of Dehradun. They are
Mob.: 8056003674 also required to submit necessary proof of vaccinations and
registration to the society. This matter of submission of above
I.P. Bopanna
Member documents will be taken up urgently with the owners of pets
Mob.: 9410548735 in the society.

Samrat Mandol With above decisions the meeting concluded at 7.30 pm with a vote of thanks.
Member
Mob.: 8191970271

Dr. Anuj S.Singh

Secretary
DARWA

Wildlife Road, Chandrabani, Dehradun-248001, Uttarakhand

Email: darwadehradun@gmaiI.com