REVOLUTIONIZING PYGROCERY INVENTORY

WITH REAL TIME-PRODUCT MANAGEMENT

A Project Presented to the Faculty of the College of Engineering

Bulacan State University
City of Malolos, Bulacan

In Partial Fulfillment of the Requirements for the Subject

CPE 202L – Object-Oriented Programming for
Degree of Bachelor of Science in Computer Engineering

By
GRACE ANN N. GUEVARRA
ARWEN C. ALONZO
EMERHALD V. ELEGIDO
MAXENE ASHLEY M. ESPINADA
BSCPE/2/A – G1

Group No. 1
 NOVEMBER, 2023

THE PROBLEM AND ITS BACKGROUND

Introduction
In the vibrant context of the Philippines, grocery and Sari-Sari stores are cultural hubs and economic
lifelines. Motivated by this, our project aims to fortify the expanding grocery business in Malolos. A meticulous
study became the foundation, leading to a robust monitoring system addressing PyGrocery's unique needs.
Embarking on a technological evolution, our project seeks to revolutionize inventory management, focusing on
PyGrocery. Envision a Python-powered system blending intuitive interfaces and data analytics for seamless daily
operations. Our mission: infuse PyGrocery with technological prowess, ensuring data accuracy and transforming
the retail experience. Our endeavor crystallized into a user-centric system, with a meticulous product classification,
login features, and a comprehensive table for effortless item management. This digital transformation stands as a
beacon of innovation, poised to elevate PyGrocery into a new era of seamless, efficient, and empowered retailing.

Statement of the Problem

This study grapples with the overarching question of how to enhance the operational efficiency of
grocery and Sari-Sari stores, spotlighting the specific case of PyGrocery in Malolos. The primary focus lies in the
creation of an advanced inventory management system using Python, accommodating a diverse product range
spanning food, toiletries, medicine, utensils, and detergents. The design phase addresses the need for an intuitive
and user-centric interface, while the development stage centers on leveraging Python to create a robust system
capable of handling dynamic product management. Rigorous testing methodologies are essential to validate the
system's reliability and accuracy, encompassing stress testing for various scenarios. The evaluation phase aims to
measure the system's effectiveness in improving daily operations, relying on user feedback and performance
metrics to gauge success. Ultimately, this study aspires to provide comprehensive solutions for optimizing grocery
and Sari-Sari store operations, offering valuable insights for the specific challenges faced by PyGrocery in
Malolos.

Significance of the Study

This research holds paramount significance in the realm of retail management, particularly for grocery and
Sari-Sari stores, epitomized by the case of PyGrocery in Malolos. At a societal level, the study addresses the
evolving landscape of small-scale businesses, contributing insights that can potentially enhance the overall
efficiency and sustainability of such establishments. By developing an advanced inventory management system
tailored to the unique needs of PyGrocery, the study offers a model for improving the operations of similar
enterprises, fostering economic growth within local communities. Additionally, the significance extends to the
empowerment of entrepreneurs, particularly women managing Sari-Sari stores, by providing them with
technological tools to streamline their business processes. Furthermore, the study contributes to the broader
discourse on the integration of technology in traditional retail, showcasing the potential for digital solutions to
revitalize and optimize age-old practices. As a researcher, the study provides an experiential learning opportunity,
delving into the intersection of technology and local commerce, and contributes to the academic understanding of
practical applications of inventory management systems in real-world settings.

Project Capabilities and Limitation

Capabilities:
 This project endeavors to comprehensively address the intricacies of grocery and Sari-Sari store
management, particularly focusing on PyGrocery in Malolos. The system's capabilities include the development of
an advanced Python-based inventory management system tailored to handle a diverse product spectrum, spanning
categories such as food, toiletries, medicine, utensils, and detergents. The design phase aims to create an intuitive
and user-centric interface to ensure ease of use and accessibility. The system is designed to facilitate dynamic
product management, accommodating the unique needs and challenges faced by PyGrocery. Through extensive
testing methodologies, the project aims to ensure the system's reliability and accuracy, with stress testing employed
to simulate various operational scenarios.

Limitations:

Several limitations must be acknowledged in this project. Firstly, the system's effectiveness is contingent
on the accuracy and completeness of the data input by users. Any inconsistencies or inaccuracies in the initial data
may impact the system's performance. Additionally, the project's scope is confined to the specific context of
PyGrocery in Malolos, and while it provides valuable insights for similar establishments, its direct applicability to
distinct settings may be limited. Furthermore, the success of the project relies on the cooperation and engagement
of end-users, and any resistance or reluctance to adopt the new system may hinder its implementation. Lastly,
external factors such as changes in technology or unforeseen economic shifts may pose unforeseen challenges to
the project's long-term viability. Acknowledging and addressing these limitations is crucial for maintaining the
integrity and applicability of the proposed solution.

Conclusions

Conclusion 1:
The study successfully addresses the imperative question of enhancing operational efficiency in grocery and Sari-
Sari stores, with a specific emphasis on PyGrocery in Malolos. Through the development of an advanced Python-
based inventory management system, the project introduces a solution that caters to the multifaceted needs of a
diverse product range, encompassing food, toiletries, medicine, utensils, and detergents.

Conclusion 2:
In response to the need for an intuitive and user-centric interface, the design phase of the project demonstrates a
successful formulation of a system that prioritizes accessibility and ease of use. The resulting interface is poised to
enhance the overall user experience, aligning with the project's goal of optimizing daily operations within the
grocery and Sari-Sari store context.

Conclusion 3:
The development stage, centered on leveraging Python for creating a robust system capable of handling dynamic
product management, has yielded positive outcomes. The system's architecture aligns with the project's vision,
showcasing the potential for streamlining operations and ensuring adaptability to changing product dynamics.

Conclusion 4:
Rigorous testing methodologies, including stress testing for various operational scenarios, contribute to ensuring
the system's reliability and accuracy. This phase of the project underscores a commitment to delivering a solution
that can withstand real-world challenges and demands, fortifying its applicability in a dynamic retail environment.

Conclusion 5:
As the study transitions into the evaluation phase, the focus on measuring the system's effectiveness through user
feedback and performance metrics stands as a testament to its commitment to tangible outcomes. The project's
success criteria include demonstrable improvements in daily operations, contributing valuable insights for
PyGrocery in Malolos and serving as a potential model for similar establishments.
In summation, this study achieves its overarching goal of providing comprehensive solutions for optimizing
grocery and Sari-Sari store operations. By navigating the complexities of inventory management, the project not
only addresses the specific challenges faced by PyGrocery in Malolos but also contributes insights that can be
applied to enhance operational efficiency in similar retail contexts.

REFERENCES

D.C.U. Cadavid, C.C. Zuluaga, “A framework for decision support system in inventory management area,” Ninth
LACCEI Latin American and Caribbean Conf., LACCEI’2011, Aug. 3–5, 2011, Medellin, Colombia.
Frazelle, E. H. (2012). Inventory management and production planning. McGraw-Hill/Irwin.
Gołaś Z. (2020): Effect of inventory management on profitability: evidence from the Polish food
industry: Case study

Hayes, A. (2022, March 17). Inventory management definition. Investopedia. Retrieved April 9,
2022, from https://www.investopedia.com/terms/i/inventory-management.asp

Jonsson, P., & Mattsson, S. A. (2008). Inventory management practices and their implications on perceived
planning performance. International Journal of Production Research, 46(7), 1787–1812.
doi:10.1080/00207540600988071 [Taylor & Francis Online] [Web of Science ®], [Google Scholar]
APPENDICES

 Gantt Chart / Time Table

Work Plan / Gantt Chart
Activities / Work MONTH
Objectives Expected Output plan / Person In- 1 2 3 4 5 6 7 8 9 10 11 12
charge
To analyze the existing Detailed analysis Grace and Arwen -
document delivery report that outlines Conducts a thorough
process in organizations the current state of analysis of the
and identify the pain the process and current process,
points and inefficiencies. provides identifies the
recommendations problems and
for improving it. inefficiencies, and
gathers
requirements for the
new or improved
system.
To review and analyze Comprehensive Maxene and
the relevant literature on report that Emerhald -
logistics tracking summarizes the Examining case
systems and QR code findings and studies, and
technology. identifies potential conducting
solutions or interviews with
recommendations experts
based on the
research.

To design and develop A working website Grace, Emerhald,

the smart logistics or version of the Arwen, Maxene -
tracking system using system that meets Brainstorming,
the QR Code. the project website / system
requirements and development, and
objectives. iterative
development, to
create the system.
To test and evaluate the Report that Grace, Emerhald,
effectiveness of the summarizes the Arwen, Maxene -Do
smart logistics tracking results of the user testing,
system in terms of time testing and simulated scenarios,
savings, accuracy, and evaluation and or real-world use
overall efficiency. identifies any cases
issues or areas for
improvement.
To identify the benefits A report that Grace, Emerhald,
and limitations of the summarizes the Arwen, Maxene -
proposed system and findings and Use various
provide recommendations methods, such as
recommendations for its for improving the surveys, interviews,
improvement and future system. or user feedback, to
development. collect data on the
system's
performance and
user satisfaction