YORKOOL PTE LTD

SWP-01 PERMIT TO WORK SYSTEM

1. PURPOSE

1.1 To comply with Permit-to-Work procedure when performing activities such as

work at height and lifting operation

2. SCOPE

2.1 This Operational Control Procedure is applicable to permit to work system for
activities such as work at height and lifting operation

3. RESPONSIBILITY

3.1 This procedure is to be undergoing constant monitoring and review base on

legal and other requirements by Management Representative. It must also be
reviewed yearly during the internal audit.

3.2 Supervisor shall ensure all activities required permit to work procedure is
complied when they performing activities like working at height, hot work and
other high risk activities on site.

3.3 The applicant who is the supervisor is responsible to apply the permit and
furnish all necessary information as specified in the permit.

3.4 The supervisor must ensure all workers performed the activities had
undergone appropriate training before deploying them to perform the
activities.

3.5 The supervisor shall ensure he reads and fully understands the statement stated
on the permit to work and supporting certificates and checklists.

3.6 The supervisor shall explain the risk assessment to all the workers during the
toolbox briefing. He shall be responsible for ensuring that all safety measures
are observed and procedures are followed.

3.7 The supervisor shall hold a copy of the permit to work and attachments at all
times. He shall ensure that they are available or displayed at the work area at
all times.

3.8 The following is the list of permit to work applicable to YORKOOL PTE LTD

• Working at Heights;
• Hot-Works;
• Lifting Operations;
• Other related works that require a PTW system implementation in the
workplace

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SWP-01 PERMIT TO WORK SYSTEM
4. PROCEDURE

4.1 Permit to Work Application (Attachment 1 PTW Flowchart)

Stage 1: Application

• The supervisor (Applicant) shall apply for the permit by filling in all copies of
the permit for the high risk work job required.
• He must fill up the particulars correctly and legibly in the appropriate boxes
including the vessel's name, location, commencement and completion date and
time, type of high risk work and whether it is carried out in confined space.
• He must ensure supply of sufficient forced ventilation (seek safety officer
advice when necessary) and lightings and appropriate hot work tools used.
• A sketch of the location of the high risk work must be provided.

Responsible person: Supervisor

Stage 2: Evaluation of permit

• The Safety Assessor, upon receipt of the application, evaluates the information
given by the Supervisor.
• The Safety Assessor must be familiar with the high risk work schedule.
• He shall inspect the area jointly with the supervisor and make assessment of
area and its surrounding.
• He shall also inspect to ensure all safety requirements have been compiled.
• If the work is perform inside confined space, he must ensure check and ensure
confined space is safe to perform the high risk work.
• If the ventilation is inadequate, he shall advise the Supervisor on the
appropriate safety measures
• If he is satisfied with the joint inspection result, he will then endorse the
application by signing at the Stage 2 of the application and hand the permit to
Project Manager for approval.

Responsible person: Safety Assessor (Main Contractor)

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SWP-01 PERMIT TO WORK SYSTEM
Stage 3: Approval by Project Manager

• Upon receipt of the application from Safety Assessor, he shall consider

whether there is an alternative work method before he make the approval of
the work application.
• If an alternative work method is available and is feasible to adopt, he shall not
approve the application of the permit but shall direct the applicant to carry out
the alternative work method instead.
• When there is no feasible alternative work method to the high risk work, he
shall approve the permit only after ensuring there is no incompatible work
carried at the same time in the same vicinity and all safety precautions and
measures have been implemented and enforced.
• The Project Manager will endorsed at Stage 3 only if is satisfied that an
inspection and proper assessment of the area and its surrounding have been
made so that the high risk work can be carried out safely, and that there are no
feasible alternatives.
• Upon approval by Project Manager, the permit will be handed over to the
supervisor to display it on site.

Responsible person: Project Manager (Main Contractor)

Stage 4: Posting of Permit to Work

• The Supervisor shall clearly post a copy of the permit-to-work and ensure the
copy is not removed until the date of expiry or date of revocation of the
permit-to-work on completion of high risk work.

Responsible person: Supervisor

Stage 5: Monitoring

• Supervisor ensures safety measures are in place all the times.

• SRM continually review progress of work & regular atmospheric testing by
Safety Assessor if work performed in confined space.
• For the continued validity of the permit, the Project Manager will sign on the
permit

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SWP-01 PERMIT TO WORK SYSTEM
• If the job is not completed within the stipulated time, a fresh permit will have
to be raised and previous permit must be handed over to the Project Manager.

Responsible person: Supervisor, Safety Assessor and Project Manager (Main

Contractor)

Stage 6: Completion of high risk work

• On completion of work, Supervisor shall inform the Project Manager and

return the permit for cancellation.
• It is the responsibility of the Supervisor to remove the display copy once the
job is completed or when the permit expires or conditions of the workplace
changes.
• If the display copy is not returned to the Project Manager, it will be assumed
that the job is not completed and other incompatible work processes will not
be approved.

Responsible person: Supervisor

5. Validity of permit

5.1 The validity of the permit will base on the permit policy of the main
contractor/ owner of the project

5.2 The permit shall be valid base on the maximum allowable period stated on the
permit and is subject to daily review by Project manager.

5.3 If the job is not completed within the stipulated time, a fresh permit will have
to be raised.

5.4 The Project Manager must review and assess the need to continue high risk
work on a daily basis and may revoke the permit if he thinks fit to do so. For
the continued validity of the permit, the Project manager will sign on the
permit.

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SWP-01 PERMIT TO WORK SYSTEM
5.5 If condition of the workplace changes, supervisor/ foreman of YORKOOL
PTE LTD must stop the job and notify the Project manager or safety assessor
of site immediately.

5.6 The permit is invalidated if there is any change in condition or if any

incompatible work is introduced. In such cases, the permit must be returned to
the Project manager.

5.7 Permit is invalidated should any combustible or hazardous materials be

introduced in way of the hot works area, or should any of the following
incompatible work be carried out in the same area.

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SWP-01 PERMIT TO WORK SYSTEM
6. ATTACHMENT

6.1 Permit To Work Flowchart

Attachment 1 Permit To Work Flowchart

STAGE 1 (Application)
Application of permit by Supervisor (Responsible Person)

STAGE 2 (Evaluation by Assessor)

Safety Assessor inspects and makes assessment of work area to
ensure that the workplace is safe for the work to be carried out
(Endorsed if it is safe)

STAGE 3 (Approval by PM)

Final approval by Project Manager

STAGE 4 (Posting of Permit-to-Work)

Supervisor clearly post the Permit-To-Work and ensure it is
not removed throughout the work

STAGE 5 (Monitoring)
Supervisor ensures safety measures are in place all the times
PM continually review progress of work

STAGE 6 (Completion)
Supervisor inform Project Manager of completion of Work

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SWP-01 PERMIT TO WORK SYSTEM

Submitted By: Wai Yan Htun Approved By : AARON

Designation : Engineer Project Manager

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