英文书信开头与行文

1 感谢来信
Thank for very much for your letter dated 10 November asking us whether we would participate in
tendering for the above project.
We acknowledge with thanks your notice to commence the works issued pursuant to Clause 8 of
the Conditions of Contract, requesting us to commence as soon as is reasonably possible.
We acknowledge receipt of your formal invitation to tender of 10 th June with enclosures as listed
therein.

2 通知、告知某事
You are kindly apprised that the adjuster appointed by the insurer in scheduled to visit the site on
21th October at 10 a.m. and will be accompanied by one representative from both the owner and
contractor.
This is to notify you that one of our employees was injured during his work on the construction
site at about 9 am June 21.
Following receipt of your instruction No. 2 of May 5, we have accepted the quotation and take out
the relevant policy.
Following our recent discussions, it has now been decided to place with you the above contract on
the basis of your tender dated 10th Feb amended in the manner agreed during our negotiations.
Further to the discussion with Engineer on 14th April in regard of your letter dated 10th April on the
subject of XXXXXX, we are writing to clarify and confirm the followings.
We would respond to your comments as follows.
We hereby give notice that loss/damage has been caused.
We hereby reiterate and reserve our rights to pursuant to contract provisions including but not
limit to clause 40 for appropriate relief. We shall submit our claim report in due course.
We wish to draw the following matters to your attention. We draw your attention to the following
matters.
Your attention is drawn to the very fact that prior to the acceptance by us of such methods, the test
will not be allowed to commence.
We enclosed herewith the proposed method statement for your approval.
We have followed your instruction and made correction to the Interim Payment No.03 submitted
to you on April 2.
We have to inform you that such an instruction will surely incur additional costs to us and we will
request you for compensation when the amount of such costs is known to us.
We have pleasure in informing you that …
We regret to inform you that the progress of the works is currently being, and is likely to continue
to be delayed by a breakdown in the tower crane.
With all the circumstances considered, we now certify pursuant to Clause 18 of the conditions that
the works have been substantially completed.
With regard to the subject mentioned above, we would ask you to let us have your approval as
soon as possible so that we can proceed with the work.
In reply, we very much regret to state that …
In view of the urgent nature of your requirement …
In response to your letter dated 3rd March, we hereby reiterate our position on the issue regarding
the water supply to metering station at refinery.
In the meantime, we are using and will continue to use our best endeavours to prevent delay, but
as we have already indicated there is very little we can do at the present time.

3 查阅了来信
We most respectfully refer to the letter dated 10th January submitted for the carrying out and
completion of Marina. Without prejudice to our entitlement to the compensation for losses thus
caused, we shall execute and be bound by this Variation.
We refer to the meetings held on 2 May and pursuant to Clause 12 of the Conditions of Contract,
we require XXXX Company to proceed with the Water Treatment Plant and the reclamation work
in Intake.
We are in receipt of your letter dated June 22 notifying us that one of your employees was injured
during work.
Further to our letter dated June 22 reporting that an accident occurred on our construction site, we
hereby claim the compensation for the loss caused by the mentioned accident.
In reply to your letter of June 21, we have pleasure in enclosing a detailed plant for…
The contents of your letter of 26 February setting out your problems with filling material have
been noted.
With reference to your letter … dated 2nd August, we are pleased to …
We're in receipt of your letter dated …
We note that your letter purports to instruct us to take steps, following the cessation of the current
exceptionally adverse weather conditions, to accelerate so as to make up lost time.

4 请求、要求某事
You are therefore kindly requested to …
You are hereby requested to confirm such compliance.
You are kindly requested to notify us of your acceptance, comments or rejection of this detailed
Change Proposal within 7 days from your receipt of this letter.
We should like to know if you are prepared to grant us …
We must ask you to reconsider your decision as a matter of urgency, failing which we shall be
compelled to give notice of immediate arbitration as provided in Clause 16.
As a result of the change of our construction schedule, we are in urgent need of …
As a requirement for the works, we would therefore ask for your assistance in obtaining clearance
through the customs of the items concerned.
May we request an early meeting with you to discuss this matter more fully.
In response to your letter to expedite progress of the works and pursuant to Clause 46 of the
Conditions, we are writing to request that permission be given for work to continue on night and
weekend shifts.
In accordance with Clause 15 of the conditions of the contract, we shall be glad, as a matter of
urgency, to receive either your instruction that this work be omitted from our contract with you or
your nomination of another firm in place of that proposed.
Under the circumstances and without prejudice to our interest entitlement at the rate specified in
the Appendix to tender, we request you to make the payment immediately. We will be compelled
to take such action as is appropriate under the contract, should the payment be further delayed.
In summary, you are required contractually to expend all necessary effort and funds to perform the
entire scope of work described in the contract at a fixed contract price.
Please make arrangement to proceed the rest of the work as soon as possible.

5 拒绝、不同意某事
We would respectfully point out to you that the contract does not empower you so to instruct us
and we are not prepared to take any such steps except with express agreement of the employer to
reimburse us for the additional costs involved plus a reasonable allowance for our overheads and
profit.
We respectfully object to your reference that the data contain any element of "incorrectness" or
"untruth".
We do not understand your decision to reduce our estimate so substantially and we must record the
fact that we cannot accept that completion date you have now fixed is fair and reasonable.
We are in disagreement with you in this regard.
We are, unfortunately, not in agreement with you regarding the work scope of the contractor.
We are very concerned with your attitude in dealing with the cost impact of the change of the
method and have to remind you of your distorted understanding of the contractor's contractual
obligations.
We have now looked into this matter carefully and it is our opinion that the materials used fully
comply with the standards that are adopted for this project in accordance with specifications.
We shall not be responsible for any consequences arising therefrom.
With regret, we must ask to be excused from tendering on this occasion due to our heavy
workload.
Without admitting that this event is a force majeure one for lack of evidence, the owner gives
instructions to proceed with an inspection of the damages.
Your request for cost reimbursement is denied, as you are not entitled to any additional cost under
the contract.
Your request that "No cost impact is therefore expected" is neither reasonable nor practical.

6 陈述某事
We are of the opinion that …
We undertake to finish any outstanding work with due expedition during the Defects Liability
Period, should you think there exists any.
We refer to our monthly statement No … delivered to you on 6 th August and regret to advise you
that we have not yet received the payment against this statement within the stipulated period of 56
days pursuant to Sub-clause 10.5.
It has come to our attention that …
It is important to point out that … Furthermore, the fact that … In fact, the likelihood of … Hence,
the damage and losses suffered from these events were due to your chosen construction methods
and lack of investigation and preparedness. It is, therefore, inappropriate for you to …
With respect, this estimate was, in our view, a reasonable one in light of the circumstances and
particulars that we provided.
As the water supply method had to be changed for the above reason, there will certainly be cost
impact, taking into account the circumstances known already.
As this is a force majeure event and so, not within the reasonable control of the contractor, we
reserve the right to request compensation in this regard.
The contractor will proceed with the owner's instructions and suggestions, and reserves the right to
request any compensation for the cost and time impact incurred for such matter, if any.
The contractor holds that the above-captioned subject is self-evident, however, the contractor
understands the owner's request for a more logical argumentation and therefore elaborates as
follows.
The responsibility should rest mainly with the contractor.
This, instead of being normal disturbance, is very abnormal and caused serious damage to the
pipeline and, therefore, cannot be deemed to be foreseeable and within the control of the
contractor.

7 询问、建议某事
Will you please arrange to attend for the examination without delay or advise us should you feel
your attendance is not necessary.
Following our agreement on the time and place for the testing of … , we are now writing pursuant
to Clause 17 to give the required notice intention to attend the tests.
In order to solve this problem, the contractor, out of good will, suggest that water to be obtained
by piping from refinery or by water trucking from the water treatment plant in the center of the
city.