DAVAO DEL NORTE

STATE president@dnsc.edu.ph
dnsc.edu.ph
C OVisayas,
New L LPanabo
E GCity,
E Davao del Norte, 8105 @davnorstatecollege

Institute of Computing
INTEGRATED ATTENDANCE MONITORING, COUNSELING APPOINTMENT, AND SPORTS
INVENTORY MANAGEMENT OF THE OFFICE OF STUDENT DEVELOPMENT AND
SERVICES OF DAVAO DEL NORTE STATE COLLEGE

PROJECT TEAM
Project Manager: Ruel Manuel C. Sevilla

System Analyst: Honnie Jane Alcebar

System Designer: Patrick Kenneth M. Dayto

Programmer: Alexander S. Sator Jr.

COMPANY OVERVIEW

The Guidance Office sub-unit and Sports Office sub-unit under the Office of Student
Development and Services (OSDS). OSDS headed by its director Josiedel C. Santamaria.
Maricielo Paula E. Funa currently heads the Guidance Office and offers various services.
Counseling is their core service, assisting students with personal and academic concerns.
Testing facilitates student entrance exams, while career guidance helps them explore possible
career paths. They also maintain an individual inventory summarizing student data and offer
consulting services for those facing challenges. Student evaluations measure satisfaction with
the Office's services. The Guidance Office manually tracked the attendance of its 100 daily
clients per day. All guidance processes are walk-in for students or people to have counseling in
the guidance office, and they have online appointment counseling for those who want to have a
schedule before going to school; they must fill out first the Google form they provide to have an
appointment. Testing is where the entrance exam is held; students must first register with IAIMS
and be issued an applicant I.D. before taking the exam, career guidance is where DOLE offers
jobs to those wanting a job. The Guidance Office has these individual inventories that
summarize the students' profiles, including their names, addresses, and other relevant data.
The guidance office provides an evaluation sheet via Google Forms.

MISSION CORE VALUES

VISION DNSC strives to produce competent human resource, Excellence
A premier Higher Institution in generate, and utilize knowledge and technology, uphold Integrity
Agri-Fisheries and Socio- good governance and quality management system for Innovativeness
cultural Development in the sustainable resources and communities. Stewardship
ASEAN Region. Love of God and Country
 DAVAO DEL NORTE
STATE president@dnsc.edu.ph
dnsc.edu.ph
C OVisayas,
New L LPanabo
E GCity,
E Davao del Norte, 8105 @davnorstatecollege

Institute of Computing
The Sports Office is responsible for managing the participation of Davao del Norte State
College in sports events. They ensure that varsity players from the College represent the
institution in various events. Mr. Edison Bernaldez serves as the Sports Coordinator at the
Sports Office of DNSC in 2015. The Office also oversees internal and external sports activities,
including organizing tryouts, selecting varsity players, and lending sports equipment for internal
events. External events, such as those organized by MASTS, SCUAA, ROTC Games, and other
events, are coordinated by the Sports Office. This year, the Sports Office had only one staff
member responsible for handling paperwork. They offer services such as assisting faculty and
staff in wellness programs and managing sports events within the school. The Office conducts
its daily operations manually.

PROBLEM STATEMENT

After conducting research, interviews, and analyzing the main problem identified by the
researchers in retrieving and accessing information, several issues were discovered:

● Manually input in attendance sheet using pen and paper

● Attendance in any career guidance activities or school activities
● Students attendance taking entrance exams
● Difficulty in finding students' information
● If students want to get counseling, they will fill out a Google form, and no reminders will
remind the students.
● If students wish to reschedule their appointments, they must go to the guidance to
reschedule it personally.
● They have a learning but manually process through client feedback
● Manually tracking sports equipment
● Students who borrow sports equipment need to log in manually

PROJECT OVERVIEW

DNSC's Guidance Office and Sports Office manage student services manually, resulting
in inefficiencies. This project proposes a unified online platform to address these issues. The
platform will track attendance, create a central student information system, enable online

MISSION CORE VALUES

VISION DNSC strives to produce competent human resource, Excellence
A premier Higher Institution in generate, and utilize knowledge and technology, uphold Integrity
Agri-Fisheries and Socio- good governance and quality management system for Innovativeness
cultural Development in the sustainable resources and communities. Stewardship
ASEAN Region. Love of God and Country
 DAVAO DEL NORTE
STATE president@dnsc.edu.ph
dnsc.edu.ph
C OVisayas,
New L LPanabo
E GCity,
E Davao del Norte, 8105 @davnorstatecollege

Institute of Computing
appointment scheduling with notification, and facilitate digital feedback collection and learning
logs. These improvements aim to streamline processes, enhance data management, improve
student satisfaction, and promote better communication. This project will ultimately create a
more efficient and effective student support system.

Integrated Attendance Monitoring, Counseling Appointment, and Sports Inventory

Management of the Office of Student Development and Services (OSDS), on the said sub-units,
the Office will be able to address the shortcomings of its current system and create a workable
and practical framework for the replacement of manual attendance sheets with a digital system
that will increase accuracy and efficiency—services at Davao Del Norte State College by
several vital processes. Attendance tracking will be done online. Students can electronically fill
in for entrance exams, counseling sessions, and other activities, eliminating the need for paper
sheets. A central student information system will allow staff to access and manage student
profiles and records efficiently in one centralized location. Online appointment scheduling with
notifications will be implemented. Students can schedule counseling sessions directly through
the platform and receive reminders to ensure they attend all appointments. The platform will
facilitate digital feedback collection and learning logs. Students can provide feedback on
services through online forms, while counselors can maintain electronic records of sessions for
future reference. These advancements will significantly improve efficiency, data management,
and student service delivery.

PROJECT OBJECTIVES

This project aims to develop a system that will address the challenges faced by the
Office of Student Development and Services (OSDS) at Davao Del Norte State College.

1. Record the following information:

1.1. Socio-economic data
1.2. Profile of sports equipment
2. Check equipment availability
3. Provide reservation requests for sports equipment
4. Allow students to:
4.1. Set counseling appointments
MISSION CORE VALUES
VISION DNSC strives to produce competent human resource, Excellence
A premier Higher Institution in generate, and utilize knowledge and technology, uphold Integrity
Agri-Fisheries and Socio- good governance and quality management system for Innovativeness
cultural Development in the sustainable resources and communities. Stewardship
ASEAN Region. Love of God and Country
 DAVAO DEL NORTE
STATE president@dnsc.edu.ph
dnsc.edu.ph
C OVisayas,
New L LPanabo
E GCity,
E Davao del Norte, 8105 @davnorstatecollege

Institute of Computing
4.2. Set attendance schedule for entrance examinations
4.3. Online feedback
4.3.1. Ratings of the students after taking entrance exams and counseling
5. Provide notification for students' appointment and attendance schedule
6. Provide Office of Student Development and Services (OSDS) to track reports such as:
6.1. Attendance activities
6.2. Appointment schedule
6.3. Online feedback
6.4. Sports equipment
7. Generate reports for:
7.1. Attendance activities
7.2. Appointment schedule
7.3. Socio-Economic
7.4. Inventory of sports equipment

MISSION CORE VALUES

VISION DNSC strives to produce competent human resource, Excellence
A premier Higher Institution in generate, and utilize knowledge and technology, uphold Integrity
Agri-Fisheries and Socio- good governance and quality management system for Innovativeness
cultural Development in the sustainable resources and communities. Stewardship
ASEAN Region. Love of God and Country
 DAVAO DEL NORTE
STATE president@dnsc.edu.ph
dnsc.edu.ph
C OVisayas,
New L LPanabo
E GCity,
E Davao del Norte, 8105 @davnorstatecollege

Institute of Computing
PHOTO DOCUMENTATION

MISSION CORE VALUES

VISION DNSC strives to produce competent human resource, Excellence
A premier Higher Institution in generate, and utilize knowledge and technology, uphold Integrity
Agri-Fisheries and Socio- good governance and quality management system for Innovativeness
cultural Development in the sustainable resources and communities. Stewardship
ASEAN Region. Love of God and Country