Effective Communication & Business Etiquette Program

Sample emails & text messages

Sample 1: Email: Seek appointment to a corporate client to discuss Mitsubishi fleet of

cars

Subject: Request for Meeting to Discuss Mitsubishi Fleet Options

Dear Mr X,

I hope this email finds you well. My name is [Your Name], and I represent [Your Company
Name], a trusted provider of fleet management solutions and vehicle options. We have been
following your corporate needs closely and believe we have an excellent proposition for you,
specifically regarding the Mitsubishi fleet of cars.

Mitsubishi has a strong reputation for delivering reliable, cost-effective, and environmentally-
friendly vehicles that can enhance your corporate fleet. We would like to explore the potential
benefits these vehicles can offer your company, such as improved fuel efficiency, reduced
maintenance costs, and a positive impact on your corporate image.

To discuss this in more detail, I would like to request a meeting at your earliest convenience.
Please let me know a date and time that works best for you, and we will make the necessary
arrangements.

Our team of experts can provide insights into the latest Mitsubishi models, financing options,
and ongoing support to ensure your fleet operates smoothly.

If you have any immediate questions or require further information, please do not hesitate to
reach out to me at [Your Email Address] or [Your Phone Number].

Best regards,

Sample 2: Email: Seek appointment to a corporate client to discuss Mitsubishi fleet of

cars

Subject: Request for Meeting to Explore Mitsubishi Fleet Solutions

Dear Mr X,

I trust this email finds you well. I am reaching out on behalf of [Your Company Name], a leader
in corporate fleet management solutions. We have been impressed with your company's
commitment to excellence and believe that a discussion about the Mitsubishi fleet of cars may
hold significant value for your organization.

Stratford Training & Consultancy Sdn Bhd 1

Mitsubishi's range of vehicles offers a compelling combination of reliability, fuel efficiency, and
modern features, making them a favourable choice for corporate fleets. We would like to
present the benefits of integrating Mitsubishi vehicles into your fleet and how our services can
support your fleet management objectives.

I kindly request a meeting to discuss these opportunities in more depth. Please let us know a
suitable date and time for the meeting, and we will be flexible to accommodate your schedule.

During our meeting, we can delve into the various Mitsubishi models available, discuss
financing options, and address any specific requirements or concerns your organization may
have. Our team is dedicated to tailoring solutions that align with your unique needs and goals.

Thank you for considering this opportunity, and we look forward to your reply.

Best regards,

Sample 3: Text message: Seek appointment to a corporate client to discuss Mitsubishi

fleet of cars

Dear Mr X,

I hope you're well. I'm [Your Name] from [Your Company Name], and I'd like to discuss the
potential benefits of incorporating Mitsubishi fleet vehicles into your corporate fleet.

Our vehicles offer reliability, fuel efficiency, and modern features that could be a great fit for
your needs.

Can we schedule a brief meeting to explore this further? We can go over the different
Mitsubishi models, financing options, and address any specific concerns or requirements you
have.

Looking forward to the opportunity to talk more. I'll follow up to confirm the meeting details.

If you have any questions or need more info, you can reach me at [Your Phone Number].

Thank you for your time.

Best regards,

Stratford Training & Consultancy Sdn Bhd 2

Sample 4: Email to confirm an appointment date and time with a client

Subject: Confirmation of Mitsubishi Fleet Appointment

Dear Ms X,

I hope this email finds you well. We are excited to confirm our upcoming appointment to
discuss your Mitsubishi fleet needs. The details are as follows:

Date:

Time:

Venue:

We're looking forward to the opportunity to meet with you and provide insights into the
Mitsubishi fleet options that can best serve your requirements. During our meeting, we will
discuss the various Mitsubishi models available, financing options, and address any specific
concerns or questions you may have. Our goal is to ensure that your fleet management needs
are met to your satisfaction.

Should you need to reschedule, please do not hesitate to get in touch with us at 013 359 3737.

Thank you for choosing [Your Company Name] for your fleet solutions, and we can't wait to
assist you in optimizing your fleet with Mitsubishi vehicles.

Warm regards,

Sample 5: Text message to confirm an appointment date and time with a client

Dear Ms X,

This is [Your Name] from [Your Company Name].

I would like to confirm our upcoming appointment to discuss your Mitsubishi fleet needs.

Date:

Time:

Venue:

We're eager to assist you in finding the ideal Mitsubishi fleet solutions. If there are any changes
or if you need to reschedule, please don't hesitate to reach out to us at [Your Contact
Information].

Stratford Training & Consultancy Sdn Bhd 3

We look forward to meeting with you!

Best regards,

Sample 6: Email to send proposal to client after a meeting

Subject: Detailed Quotation for [Client's Name] - [Date of Meeting]

Dear Ms H,

I trust this message finds you well. It was a pleasure meeting with you on [Date of Meeting] to
discuss your requirements.

Based on our discussion, I have prepared a detailed quotation that outlines the services and
costs we discussed during our meeting.

Client Information:

• Client Name: [Your Client's Name]

• Company Name: [Client's Company Name]
• Address: [Client's Address]
• Phone: [Client's Phone Number]
• Email: [Client's Email Address]

Quotation Details:

1. Service/Product Description: [Provide a detailed description of the products or

services you are quoting for, including specifications, quantities, and any relevant
information.]
2. Price: [Specify the price for each product or service item. Include unit costs, quantity,
and any applicable taxes.]
3. Additional Costs: [List any additional costs such as shipping, installation, or
maintenance fees, if applicable.]
4. Total Cost: [Sum up all costs to provide a clear total amount for the client's
consideration.]
5. Payment Terms: [Specify the payment terms, including the payment due date,
payment methods, and any deposit requirements.]
6. Validity of Quotation: [Mention the date until which the quotation is valid. This
ensures that the client is aware of the timeframe for accepting the proposal.]
7. Delivery/Project Timeline: [Provide an estimated timeline for product delivery or
project completion.]
8. Terms and Conditions: [Include any terms and conditions, warranties, or guarantees
that apply to the products or services being quoted.]
9. Additional Notes: [Add any relevant notes, special instructions, or additional
information that the client should be aware of.]

Stratford Training & Consultancy Sdn Bhd 4

Client Acceptance: To accept this quotation, please sign and return a copy to us, or confirm
your acceptance via email. If you have any questions, need further clarification, or would like
to discuss any changes or customization to the quotation, please do not hesitate to contact
us.

We appreciate your trust in [Your Company Name] and look forward to the opportunity to serve
your needs. Should you require any further assistance or have any queries, please feel free
to reach out to me at [Your Contact Information].

Thank you for considering our proposal, and we look forward to the possibility of working with
you.

Best regards,

Sample 7: Text message to inform client that proposal has been sent

Dear Ms K,

I hope you're well. Thank you very much for meeting us last Monday.

I would like to inform you that I've sent the proposal via email. Please let me know if you have
any questions or need further details.

Looking forward to your feedback.

Best regards,

Stratford Training & Consultancy Sdn Bhd 5