Professional Documents
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Document Control Procedure
Document Control Procedure
Document Control Procedure
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(Company Logo) (Project Title) Contract
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DOCUMENT AND DATA CONTROL
Date: -
PROJECT:
APPROVALS
This procedure has been checked and reviewed by the process owners with the QMR and
approved for implementation by the division head.
This document/electronic file is CONTROLLED only when viewed on COMPANY Network Server. Once copied or printed this document is considered
UNCONTROLLED COPY.
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1.0 PURPOSE
This procedure describes the procedures and responsibilities for the receipt,
control and distribution and revision control of all Technical Documents and
Drawings, pertaining to a project.
2.0 SCOPE
2.1 This procedure shall be applied to the following project related documents:
➢ Request for bid and Bid proposals
➢ Contracts / Scope of Work
➢ Specifications
➢ Standards
➢ Work Instructions
➢ Project Quality Plans
➢ Drawings
➢ Bill of Materials (BOM)
➢ Component specification sheets
➢ Drawing / Specification Clarifications
➢ Submittals
➢ Purchase Orders
➢ Original Equipment Manufacturer’s (OEM) Manuals
➢ Subcontractor/Vendor qualification reports
➢ Inspection Assignment packages
➢ Inspection Reports
➢ Spare parts Data Package
This document/electronic file is CONTROLLED only when viewed on COMPANY Network Server. Once copied or printed this document is considered
UNCONTROLLED COPY.
(Company name) Doc. No.
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3.0 REFERENCES
3.1 PEI 4.7 Quality Assurance and Control, Inspection and
Testing
3.2 ISO 9001:2008 Quality Management Systems –Requirements
4.0 DEFINITIONS
This procedure uses definitions in the front of the Quality Plan and ISO
9000:2000 – Quality Management Systems Fundamentals and Vocabulary.
5.0 PROCEDURE
5.1 Document Handling
5.1.1 All Quality/Inspection related documents transmitted to COMPANY
shall be addressed to the QA/QC Manager.
5.1.2 Receipt, issue and usage of these documents shall be controlled.
5.1.3 The Documents shall be Date Stamped, on receipt and entered into
the corresponding log.
5.1.4 The documents on issue shall be stamped “CONTROLLED COPY”.
5.1.4 Only controlled copy of the documents shall be used for
construction.
5.1.5 Photocopying of the controlled copy is not permitted. Sufficient
numbers of controlled copy shall be issued to the construction
crews to perform their job.
5.1.6 The distribution shall be made under the cover of a Document
Transmittal.
5.1.8 In case of revisions, revised copy shall be distributed to all the
original recipients.
5.1.9 Recipients of the revised copies shall destroy the previous issue or
clearly mark them as “SUPERSEDED”.
5.1.10 Any individual assigned to have a sensitive document (either the
original or a copy), will use it only at his designated workstation.
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UNCONTROLLED COPY.
(Company name) Doc. No.
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5.1.11 Sensitive Documents are to be kept in the Project Office when not
in actual use.
5.1.12 The Project Office will be locked when not attended to.
5.1.13 All originals of Contractor drawings shall be controlled.
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Store All 6
Site All 7
Document Controller (Original Copy) All Without
Copy no.
Note: Master Copy of IFC Drawing will keep in Document Control Room
without Control Copy Stamp for if any requisition comes for re-
issue or new persons we will make copy and issue with control
copy number. Re-issue with same number and will be noted in
bracket reissue number with prefix ‘R, R1, R2….’if further copies
and / or distribution shall be made only with the approval of the
QA/QC Manager and shall be added on the above list. Distribution,
other than the above shall be made by the DC upon specific
request.
5.2.5 Distribution, other than the above shall be made by the DC upon
specific request.
5.2.6 Recipients of revised drawings shall destroy the previous issue or
mark them as ‘SUPERSEDED’
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Subsequent
No. Title First Submittal to COMPANY submittals to
COMPANY
Within 7 calendar
30 days after the effective date
1. Quality Plan: days of each
of Contract and for any
revision
significant changes
requirement
When changes
2. Organization Chart(s) With Quality Plan submittal
occur
Prior to bringing
3. Personnel Qualifications: Prior to assignment of new Quality
personnel on the project personnel on the
project.
Within thirty (30) calendar days
Within 7 calendar
4. Quality Audit Schedule: of the effective date of the
days of revisions
Contract
Audit reports will be provided to
5. Audit Report: the company no longer than None
(10) working days following
This document/electronic file is CONTROLLED only when viewed on COMPANY Network Server. Once copied or printed this document is considered
UNCONTROLLED COPY.
(Company name) Doc. No.
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Rev. No. -
(Company Logo) (Project Title) Contract
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No.
Page No. -
DOCUMENT AND DATA CONTROL
Date: -
This document/electronic file is CONTROLLED only when viewed on COMPANY Network Server. Once copied or printed this document is considered
UNCONTROLLED COPY.