CURRICULUM VITAE

MD SHIAM MOLLA
Jubail, Dammam
kingdom of Saudi Arabia
Mobile # 96657-5725057
E-mail-ahmedshiam41@gmail.com

Career Objective
Seeking a challenging environment and assignment where my knowledge and
experience can be utilized to improve performance, skills and profitability of the
company. Ability to work in pressure environment with deadline.

Work Experience

 Company: Barapukuria power station

Position: Document Controller
Duration: 10th April 2022 to 04th Jan 2024
Location: Dinajpur, Bangladesh.

 Company: Pran Grope of Company Ltd.

Position: Document Controller
Duration: 05th May2020 to 20th Jan 2022
Location: Dhaka, Bangladesh.

Key Responsibilities and Principal Accountabilities: -

Document Control
 Exposure in Engineering design office, experience in leading a small group
of Document Controllers, managing Site Document Control team, in
addition to the execution of my own document control duties.
 I am responsible for the effective and efficient document control of all
engineering documents, in accordance with the established procedures.
 Design and development of advanced project document control system for the
business.
 I am responsible for maintenance and continual improvement of Document
Control Management System as per ISO Standard. Monitor the document
control requirements on an ongoing basis so as to make recommendations for
any improvements in the system if necessary.
 Daily routine activities of Document Control, including distribution of
documents, maintaining electronic folders and directories, tracking and
retrieval of documents and drawings.
 Maintain registers of all receipts and issues or submissions of documents and
correspondence.
 Expedite the return of documents and approvals or comments within the
required time period from internal and external parties to whom they have
been issued or distributed.
 Ensure the effective running of the day-to-day operations of the document
center.
 Hands on experience in identifying, sorting of Engineering Documents and
drawings (Electrical & Instrumentation drawings, plot plans, details, loop
drawings, data sheets, standards, isometrics, manuals etc.) as per ISO
9001:2008 Quality Management System, EDMS, QMS & ACONEX.
 Ability to plan, organize, lead and coordinate the Document Control function
within our multidisciplinary Engineering group, in order to meet the needs of
the projects, proposals and Company’s quality requirements and timely
deadlines (milestones).
 Register, log, distribute, track, issue, maintain and control office and site
project documents and drawings.
 Coordinate the activities of Document Control, including distribution of
documents, tracking and reporting on document review progress.
 Assist with the implementation, management and administration of the
electronic document management system.
 Perform document control & Quality management activities.
 Maintain procedures for maintaining documents and manage change control
of documents.
 Reporting on the performance of the document control system for review and
as a basis for improvement of the documents control system.
 Ensure that Project Team and contractors comply with the document
management system process and procedures.
 Work closely and liaise with contractors’ document control group in all matters
relating to document control.
 Maintain document logs for correspondence, material approval submittals,
shop drawing, RFI (incoming & outgoing).
 Receiving and distributing all documents. Preparation transmittal sheets for
Inspection Requests, Material & Shop drawing submittals and filing etc.
 To ensure compliance with quality assurance requirements at all times.
 Coordinate engineering key performance indicators.
Receive:
 Receive and distribute project documents and drawings based on the
Document Distribution Matrix to the right department and right person (action
parties) as per agreed procedure after Project Manager’s Review.
 Receive, record, log, scan and distribute all project documents, shop drawings
and other submittals.
 Ensure the correct stamping of all documents or drawings in accordance with
the prevailing document control procedures.
Record:
 Maintain records of engineering documents and drawings in hard copies and
electronic files and monitor the revisions and approval status thereof.
 To maintain the record of all controlled documentation – issue, status and
location.
 Record of Drawings, Method Statement, Material Submittals, Sample
Submittals, RFIs, RRFIs, NCRs, Contracts, LOIs, Payment Certificates,
Documents of Civil, Mechanical, Instrumentation, Electrical, Piping, Structural
Documents, Drawings, Specifications, Calculation Sheets and Data Sheets,
Progress Reports, Survey Reports, Soil Investigation Reports etc.
Scan:
 Scan and store the approved shop drawings in the database so that the project
team can access.
 Keep current hard copies and file supersede version.
Distribute:
 Document distribution by Transmittal System as per Document distribution
Matrix for Hard copy and Electronic Document Transfer.
File / Store:
 To file all project documents project wise, date wise, subject wise, sender wise
with sequence.
 Maintain, record and control the engineering library of relevant procedures,
codes & standards, specifications and reference documents, contract
documents, within the secure document control area.
 Maintains and controls filing system for Engineering, Construction documents,
Requisitions, Purchase orders, Invoices, etc.
Issue:
 Ensure that all documents are issued with the transmittal system.
 To maintain accurate record of the receipt and issue of transmittals.
Archives & Retrieve:
 Manage archive activities for controlled documents and validation of files.
Document Audit:
 Standard Document Control function, i.e. Track the creation, update, approval
and versions of documents of all types, ensure compliance with Quality
Management Systems, become the focal point with regard to document
tracking and distribution.
 Tracking of documents and drawings in accordance with the approved
procedures.
Project Support:
 Review and proofread documents for consistency of document format and
system concerns.
Prepare reproduction of documents if needed.
 Prepare reports & Memorandum.
 Provides assistance to the Contract Advisor and Procurement Specialist for the
distribution of contracts, procurement bid packages, and subsequent
clarifications and analyses, both within the design team and with contractors.
 To organize copies of hard & softcopy documents, incoming and outgoing.

Principal accountabilities and Functions:

 To ensure that all documents are well checked and submitted on time
 All employees do not follow the standard format hence it is the responsibility
of the document controller to edit the documents that have typographical
errors and other types of errors that may lead to the disqualification of a
document.
 To perform regular audits on project documents in order to ensure that all
documents are properly maintained and forwarded to the action parties.
 A document controller is responsible for document controlling. Before
submitting a document, a document or file must first be checked and
approved. This is the task of a document controller that all files submitted are
approved by the person in charge.
 Performing evaluations and document audits in the whole company is one of
the primary tasks of a document controller.
 Effectively follow the company’s standard operating procedures in submissions
of documents.
 Submitting project documents punctually and with quality. Documents with
poor quality may lead to further operational problems, that is why it is
important to submit each document with standard quality.
 Ensure that all documents have no errors in filenames, submissions, etc before
submitting it to the next department to avoid confusion.
 Preparation of all documents and communicating with employees in order to
make submissions early is part of the job of a document controller.
 Able to receive, register, distribute and file correspondence (in and out)
through EDMS software system and hard copy documents.
 Able to manage out-going correspondence’s reference number and process
the proper channel.
 Able to establish and maintain a system for filing and registration for the
project.
 Able to receive, register and distribute technical submittals, design drawings
and specification.
 Well versed in on-line document management system.
 System administration and account management of EDMS system.
 Resolve procedural issues in a timely manner.
 Lead, direct, train, and positively influence any seconded Document Control
personnel.
 Manage the allocated project Document Control budget.
 Provide Document/Data management systems inductions and training to the
project team (internal / external).
 Recording all incoming and outgoing transmittals and files in accordance with
the company Filing System.
 Ensure that the latest revision of all documents produced for the project are
recorded and distributed to all concerned parties.

Job Skills:
 Customer focused.
 Trained and gained knowledge in ISO 9000:2000 Quality Management System.
 Working knowledge of construction documents, drawings and specifications.
 Knowledge of ISO guidelines.
 knowledge in Oil & Gas document management activities
 Experienced in working in an engineering project group (Simon Engineering
Design office)
 Capable of leading teams
 Capable of setting up and maintaining an EDMS system
 Capable of understanding the interface between other systems (client,
contractors, suppliers, etc)
 Able to provide in-house training for the EDMS system
 Strong communication, prioritization and organizational skills.
 Excellent English spoken and written skills.
 Analytical problem solving and organizational ability.
 Strong interpersonal skills and ability to work with others in a positive and
collaborative manner.
 Demonstrated ability to work accurately, follow
instructions/schedules/timelines and handle multiple priorities.
 Polished, professional, well-organized, and eager to learn and be
challenged.
 Well-versed with use of MS Office applications Word, Excel, power point,
Visio, Access, as well as Adobe Acrobat, etc.
 Works under minimal supervision, commitment to work in pressure if
required, interested to work as part of a growing team.
 Thorough knowledge of electronic documents management systems (Aconex)
 Understanding of construction teams roles and processes
 Good understanding and experience of document control systems,
technologies, databases, processes and procedures.
 Understanding of the engineering and construction workflow for a project.
 Sound knowledge of Engineering Documentation and Technical drawings,
Specification, Procedures, B.O.Q, and preparing a Document Controlling
Systems, for the Projects
 Familiarity with Technical Documentation (Specifications, drawings, design
analysis, quality manuals, software, external standards, validation protocols,
department procedures and work instructions, etc).
 Actively participate in the operation and maintenance of the document control
center and electronic document management systems (EDMS)
Qualification Summary:

EXAM / DEGREE YEAR UNIVERSITY/BOARD

Bachelor of Business 2024 City University
Administration
Higher Secondary 2021 Sreenagar Govt.Collage
Certificate
School Secondary 2019 Bhagyakul Harendra Lal School and Collage
Certificate
Computer Skills (Software + Project Management):

 Software Packages – MS Office – Advanced

Software Packages – Adobe Acrobat – Advanced
EDMS (Aconex) – Advanced
Document Control – Advanced
 Operating Systems: Windows-9x, NT, XP, 2000, 2003, 2007, 2010,Vista,
Windows 8 & LINUX
 (MS Word, MS Excel, MS PowerPoint, MS Access, MS Outlook, MS
FrontPage)
 LOTUS SMARTSUITE and LOTUS NOTES
 Strong sense of E-mail / Internet, Outlook Express, Windows Mail
 Commercial Letter Writing and Drafting of Business Reports by using Word
& Excel. Self-Correspondence.

Personal Information:

Date of Birth : 08 Dec 2002

Age : 22

Marital Status : Single

Gender : Male

Nationality : Bangladeshi

Passport No : A 06929636

Date of Issue : 02 Feb 2023

Date of Expiry : 01 Feb 2033

Language Known : English, Bangla, Arabic, Hindi

PRESENT ADDRESS FOR COMMUNICATION IN SAUDI ARABIA:

MD SHIAM MOLLA
Jubail , Dammam , Kingdom of Saudi Arabia
Mobile # 96657-5725057,E-mail-ahmedshiam41@gmail.com

ATTRIBUTES:
 • Quick learner, honest, sincere, smart & hard working.
• Punctual, accurate and customer-focused.
• Responsible towards the business growth of the organization.
• Need very less supervision.
• An asset to the organization.
• Interested in either a Contract or preferably a Permanent Position.

Declaration:

Certify that the information furnished above is correct and complete to the
best of my knowledge and belief.

Place : MD SHIAM MOLLA