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ELN (Bitácora)
ELN (Bitácora)
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Abstract
a1111111111 Scientific data recording and reporting systems are of a great interest for endorsing repro-
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ducibility and transparency practices among the scientific community. Current research gen-
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a1111111111 erates large datasets that can no longer be documented using paper lab notebooks (PLNs).
In this regard, electronic laboratory notebooks (ELNs) could be a promising solution to
replace PLNs and promote scientific reproducibility and transparency. We previously ana-
lyzed five ELNs and performed two survey-based studies to implement an ELN in a biomedi-
cal research institute. Among the ELNs tested, we found that Microsoft OneNote presents
OPEN ACCESS
numerous features related to ELN best functionalities. In addition, both surveyed groups
Citation: Guerrero S, López-Cortés A, Garcı́a-
Cárdenas JM, Saa P, Indacochea A, Armendáriz-
preferred OneNote over a scientifically designed ELN (PerkinElmer Elements). However,
Castillo I, et al. (2019) A quick guide for using OneNote remains a general note-taking application and has not been designed for scientific
Microsoft OneNote as an electronic laboratory purposes. We therefore provide a quick guide to adapt OneNote to an ELN workflow that
notebook. PLoS Comput Biol 15(5): e1006918.
can also be adjusted to other nonscientific ELNs.
https://doi.org/10.1371/journal.pcbi.1006918
Data acquisition
All data resulting from research experiments, analyses, and observations must be recorded
without exception. Details from in silico analyses, bioinformatic pipelines, scripts, or any other
computational-related codes or methodologies could be recorded too [14,15]. As previously
discussed within PLOS’s Ten Simple Rules collection, Schnell [16] provided a guideline for
Data presentation
OneNote provides users with several tools to enhance data presentation. These tools are avail-
able at the Insert or Draw tabs. For instance, Microsoft Visio (OneNote > Insert > Diagram)
is a diagramming application that could be used to sketch a protocol or a bioinformatic pipe-
line. Audio or video notes from lab meetings or experiments (e.g., mouse experiments) can
also be recorded. OneNote’s optical character recognition (OCR) feature can be used to
acquire text from old laboratory documents as well. OCR built-in capability converts the text
from a picture, a scanned file, or a handwritten document into a machine-encoded, editable
text.
OneNote’s compatibility with other Microsoft Office applications, such as PowerPoint or
Excel, can give researchers an advantage for figure and table presentation. Graphs and tables
constructed in these programs can be easily exported to OneNote. Figures—along with their
legends, including graphs, diagrams, or imaging results (e.g., western blot outputs or micro-
scopic images)—should be accurately labeled [18]. A legend should contain all information
needed to understand and interpret the significance of a figure without reading the whole
experiment. Tables must also be well organized with essential information, such as title, col-
umn headers, data, and footnotes.
A major advantage of ELNs over PLNs is their flexibility to record experiments continu-
ously. Data generated from long experiments could be documented on a single page, separat-
ing each result by the exact date (OneNote > Insert > Time stamp) on which each part of the
experiment was performed. There is no longer any need to create a page for each working day,
as it is expected when using a PLN.
https://doi.org/10.1371/journal.pcbi.1006918.t001
OneNote allows users to create multiple note containers (flexible bounding boxes) in one
page [19]. Note containers, which can hold text, images, or files, behave as independent entries
that can be moved around the page. This can lead to an unintentional overlap of these boxes
and, consequently, to a superposition of text or images. To avoid this issue, all data must be
included in a single note container. Table 1 summarizes all recommendations for data acquisi-
tion and presentation.
Sharing
Pharmaceutical and academic research is habitually performed within a strong collaborative
environment; in this regard, OneNote’s sharing features provide major advantages compared
with PLNs. OneNote allows researchers to share their ELN among their team members and
collaborators via a cloud-based platform such as Microsoft OneDrive or SharePoint [12]. In
this manner, the experimental data are accessible from anywhere at any time, which is essential
when an international collaboration has been established.
Fig 2 shows an ELN-sharing workflow among institutions, laboratories, and lab members.
Internally, ELNs could be shared among the members of the same laboratory under the mode
“can view” to avoid accidental changes caused by any lab member. Legal documents, pages,
or entire sections can be password-protected in order to secure confidential information
(OneNote > Review > Password). In addition, we recommend sharing an entire ELN to other
laboratories from the same institution to improve reproducible research practices and trans-
parency [1]. This ELN could contain specific protocols, a list of sharable resources (e.g., prim-
ers, antibodies, cell lines, or chemical compounds), raw data, papers, or bioinformatic codes.
All these data could be managed (“can view and edit” mode) by the principal investigator and/
or the lab manager (Fig 2) and organized using OneNote group sections, sections, and pages.
Because OneNote does not allow sharing of a specific section or a page [20], an entire ELN
could be shared when an outside collaboration has been established. This ELN can be orga-
nized as described in Fig 1.
electronic records and electronic signatures (ERES). Furthermore, software development com-
panies (e.g., Montrium and Paragon Solutions) provide services to reach compliance with
EudraLex Volume 4 Annex 11, a European equivalent of the FDA 21 CFR Part 11 [12].
Regarding ERES, OneNote does not provide an option to electronically sign a note; however,
completed experiments, protocols, etc., can be exported to .pdf format and be signed electroni-
cally. An ELN compliant with Part 11 or Annex 11 is considered as a legally accepted electronic
document to protect researchers from legal matters such as fraud accusation or intellectual
property theft [12].
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